CONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 17 DECEMBER 2018 AT 7:03PM

NATIONAL ANTHEM  

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor Ross Fowler OAM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Rev Neil Checkley.

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Greg Davies, and Councillors Jim Aitken OAM, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Mark Davies, Aaron Duke, Tricia Hitchen, Karen McKeown OAM and Kath Presdee.

  

APOLOGIES

301  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Jim Aitken OAM that apologies be accepted for Councillors Bernard Bratusa and John Thain.

 

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 26 November 2018

302  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Mark Davies that the minutes of the Ordinary Meeting of 26 November 2018 be confirmed.

  

DECLARATIONS OF INTEREST

Councillor Mark Davies declared a Non-Pecuniary Conflict of Interest – Less Than Significant in Item 5 – Youth Week 2019 as he is on the Board of one of the groups receiving funding for Youth Week 2019.

 

  

Mayoral Minutes

 

1        Council Recognised for Environmental Excellence

Councillor Karen McKeown OAM spoke in support of the Mayoral Minute.                                

303  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Karen McKeown OAM that the Mayoral Minute on Council Recognised for Environmental Excellence be received.

 

 


 

 

2        Former Mayor Achieves International Success

Councillors Greg Davies, Todd Carney and Marcus Cornish spoke in support of the Mayoral Minute.

304  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies that the Mayoral Minute on Former Mayor Achieves International Success be received.

 

3        Executive Manager Community and Chief Operating Officer Vicki O'Kelly Retires

Councillors Greg Davies, Marcus Cornish, Karen McKeown OAM and Mark Davies spoke in support of the Mayoral Minute.                                                                                                                      

 

305  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies That the Mayoral Minute on Executive Manager Community and Chief Operating Officer Vicki O'Kelly Retires be received.

 

 

 

Reports of Committees

 

1        Report and Recommendations of the Resilience Committee Meeting held on 21 November 2018                                                                                                                                     

306  RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Kath Presdee that the recommendations contained in the Report and Recommendations of the Resilience Committee meeting held on 21 November, 2018 be adopted.

 

2        Report and Recommendations of the Local Traffic Committee Meeting held on 3 December 2018                                                                                                                                     

307  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Karen McKeown OAM that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 3 December, 2018 be adopted.

 

3        Report and Recommendations of the Policy Review Committee Meeting held on 10 December 2018                                                                                                                  

308  RESOLVED on the MOTION of Councillor Robin Cook seconded Councillor Tricia Hitchen that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 10 December, 2018 be adopted.

 


 

 

DELIVERY PROGRAM REPORTS

 

Outcome 4 - We have safe, vibrant places

 

1        Tender Reference RFT18/19-12 Robin Wiles Park                                                        

309  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Tricia Hitchen

That:

1.    The information contained in the report on Tender Reference RFT18/19-12 Robin Wiles Park be received

2.    Romba Pty Ltd be awarded the contract subject to the execution of a formal agreement for Construction of landscape upgrades for Robin Wiles Park, North St Marys, for an amount of $388,000 excluding GST

3.    Romba Pty Ltd be awarded the contract for installation of park furniture based on the schedule of rates and tender option prices provided.

4.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary

 

 

2        Grant applications: State government funding for infrastructure and arts engagement projects                                                                                                                               

310  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Tricia Hitchen

That:

1.    The information contained in the report on Grant applications: State government funding for infrastructure and arts engagement projects be received

2.    Council endorse the grant application for $ 290,015 to Office of Responsible Gambling in September for the Construction of the Robin Wiles all-purpose recreation precinct project.

3.    Council endorse the grant application for $65,020 to CreateNSW in September for the PAVEMENT+PADDOCK: suburban & semi-rural arts activation in Western Sydney project (Arts project funding for NSW)

4.    Council endorse the grant application for $66,260 to CreateNSW in November for the PAVEMENT+PADDOCK: suburban & semi-rural arts activation in Western Sydney (Arts project funding for Western Sydney only)

5.    Council endorse the grant application for $206,508 to CreateNSW in November for the Kingswood Corridors: connecting people, places & spaces as a community project (Strategic Partnership funding for Western Sydney only).

 

 


 

 

3        Works on private land to install lighting treatments to Broadwalk Arcade and Woodriff Lane                                                                                                                                             

311  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Todd Carney

That:

1.    The information contained in the report on Works on private land to install lighting treatments to Broadwalk Arcade and Woodriff Lane be received.

2.    Council approve the scoping and delivery of public works on private land at no cost to the property owners as described in this report.

 

 

Outcome 5 - We care about our environment

 

4        Peach Tree and Lower Surveyors Creeks Flood Study                                                

312  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Peach Tree and Lower Surveyors Creeks Flood Study – Public Exhibition be received.

2.    The Final Draft Peach Tree and Lower Surveyors Creeks Flood Study, November 2018 be endorsed for public exhibition for a period of no less than 28 days.

3.    A further report to be presented to Council on the results of the public exhibition of the Final Draft Peach Tree and Lower Surveyors Creeks Flood Study, November 2018 addressing any submissions received during the exhibition period.

4.    Council’s Engineering Services Department staff be thanked for their dedication to the preparation of the Peach Tree and Lower Surveyors Creeks Flood Study.

 

 

Outcome 6 - We are healthy and share strong community spirit

 

5        Youth Week 2019                                                                                                               

313  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Brian Cartwright

That:

1.    The information contained in the report on Youth Week 2019 be received.

2.    Council endorse the three recommended projects and funding amounts to the total value of $7,126 as outlined in Table 1 of this report.

 

 


 

 

6        Tender Reference RFT18/19-06 Childcare Consumables                                             

314  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Brian Cartwright

That:

1.    The information contained in the report on Tender Reference RFT18/19-06 Childcare Consumables be received.

2.    Klenall Industrial Supplies Pty Ltd be awarded the contract subject to the execution of a formal agreement for Childcare Consumables and contingent upon a satisfactory financial assessment.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

7        Netball NSW Premier League Sponsorship                                                                   

315  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kath Presdee

That:

1.      The information contained in the report on Netball NSW Premier League Sponsorship be received

2.      Council endorse a $15,000 sponsorship of Panthers Netball for twelve (12) months.

3.      The future sponsorship of Panthers Netball be evaluated once the Sponsorship Policy is adopted.

 

 

Outcome 7 - We have confidence in our Council

 

8        Write off of unrecoverable Sundry Debtor Accounts                                                   

316  RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Brian Cartwright

That:

1.    The information contained in the report on Write off of unrecoverable Sundry Debtor Accounts be received.

2.    The four debts totalling $21,395 outlined within this report be written off as irrecoverable.

 

 

9        2019-20 Operational Plan - Budget Preparation and Settings                                     

317  RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Brian Cartwright

That:

1.    The information contained in the report on 2019-20 Operational Plan - Budget Preparation and Settings be received.

2.    Council make initial identification of particular matters to be considered in the preparation of the Draft 2019-20 Operational Plan.

3.    Preparation of the Draft 2019-20 Operational Plan continue in the terms discussed in this report and outlined in the attached Annual Budget Guidelines & Settings.

 

 

10      Delegation of Authority to CivicRisk Mutual to Tender                                                

318  RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Brian Cartwright

That:

1.    The information contained in the report on Delegation of Authority to CivicRisk Mutual to Tender be received

2.    Council delegate its tender function for tenders that relate to CivicRisk Mutual and CivicRisk West to the respective Board under s377 of the Local Government Act while ever Penrith City Council remains a party to the Deed of Agreement.

 

 

11      Summary of Investments & Banking for the Period 1 November 2018 to 30 November 2018                                                                                                                                     

319  RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Brian Cartwright

That:

1.    The information contained in the report on Summary of Investments & Banking for the Period 1 November 2018 to 30 November 2018 be received.

2.    The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the period 1 November 2018 to 30 November 2018 be noted and accepted.

3.    The graphical investment analysis as at 30 November 2018 be noted.

 

 

REQUESTS FOR REPORTS AND MEMORANDUMS

 

RR 1           Changes to SEPP for Boarding Houses       

Councillor Tricia Hitchen requested a memo reply to all Councillors outlining the impact that the recent changes in State Environmental Planning Policy for Boarding Houses have had on current and approved development applications.  The changes referred to are the requirement that there be a maximum of 12 rooms and 0.5 parking spaces per room.

 


RR 2           Jim Anderson Park   

Councillor Tricia Hitchen requested a memo to all Councillors providing information as to whether Jim Anderson Park at Werrington Downs can be renamed Jim Anderson Reserve, or in conjunction with this another green space area in the city can be set aside for outdoor events as Jim Anderson Park is currently subject to flooding.

 

RR 3           Claremont Meadows Sign  

Councillor Tricia Hitchen requested that a sign indicating the entry point to Claremont Meadows be placed at Gipps Street.

 

RR 4           Provision of Shade Structures at the Park at Morello    Terrace/Hickson Circuit, Caddens   

Councillor Mark Davies requested a memo reply to all Councillors regarding the provision of shade sails with coating within the park at Morello Terrace/Hickson Circuit, Caddens as there are no shade structures currently in the park, rendering it unusable during summer days.

 

RR 5           Road bridge at Eighth Avenue, Llandilo      

Councillor Kevin Crameri OAM requested a memo reply to all Councillors detailing improvements that could be made to drainage on each side of the bridge at Eighth Avenue, Llandilo to minimise water overflowing onto the bridge and creating dangerous driving conditions.

 

RR 6           Noxious Weeds Notice       

Councillor Kevin Crameri OAM requested a report to Council which provides a revision of the format of the noxious weeds notice currently appearing on Penrith City Council rates notices, as well as providing information on whether staff have reported or removed Apple of Sodom and Khaki Weed currently growing in culverts in Eighth Avenue, Llandilo.

 

RR 7           Mural on corner of Oxford and College Streets, Cambridge Park  

Councillor Kevin Crameri OAM requested a memo reply to all Councillors regarding how much Penrith City Council has spent on continuing to repair the mural on the corner of Oxford and College Streets, Cambridge Park after continued application of graffiti and also investigating the possibility of painting over it to prevent further damage.

 

RR 8           Revised Tree Policy  

Councillor Kevin Crameri OAM requested that the report on the revised Tree Policy for stand alone trees which he had previously requested now be reported to Council as soon as possible.

 

RR 9           St Marys Road, Berkshire Park  

Councillor Kevin Crameri OAM requested a memo reply to all Councillors investigating  modifications to the road construction in the area of St Marys Road where it meets Richmond Road in order to alleviate traffic congestion.

 

RR 10         100-102 Rickards Road, Agnes Banks

Councillor Kevin Crameri OAM requested that a briefing be held to discuss S149 certificate issues regarding 100-102 Rickards Road, Agnes Banks.

 


 

 

RR 11         Signage at Leonay     

Councillor Karen McKeown OAM requested a memo reply to all Councillors concerning the provision of a town entry sign at Leonay.

 

RR 12         Parklands Avenue, Leonay

Councillor Karen McKeown OAM requested a memo reply to all Councillors regarding clearing the overgrown pathway at Parklands Avenue, Leonay.

 

RR 13         Proposed Badgerys Creek Airport - Provision of Sewerage Services    

Councillor Greg Davies requested a briefing on the provision of sewerage services to the proposed Badgerys Creek Airport site.

 

 

There being no further business the Chairperson declared the meeting closed the time being 7:49pm.

 

 

I certify that these 8 pages are the Confirmed Minutes of the Ordinary Meeting of Penrith City Council held on 17 December 2018.

 

 

                                       ____________________                ______________

                                                Chairperson                                     Date