v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2018-2019 Annual Statements are presented

 ∞

Meeting at which any comments on the 2018-2019 Annual Statements are adopted

 +

Meeting at which the Annual Report is presented

> 

Briefing to consider Budget, draft fees & charges and corporate documents

APOLOGIES

There were no apologies.

CONFIRMATION OF MINUTES - Ordinary Meeting - 17 December 2018

1  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Tricia  Hitchen that the minutes of the Ordinary Meeting of 17 December 2018 be confirmed.

SUSPENSION OF STANDING ORDERS

2  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Greg Davies that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:04pm.

3  RESOLVED on the MOTION of Councillor Brian Cartwright seconded Councillor Kath Presdee that an extension of time be granted to permit the speaker to conclude his address, the time being 7:10pm.

4  RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Todd Carney that an extension of time be granted to permit the speaker to conclude her address, the time being 7:23pm.

RESUMPTION OF STANDING ORDERS

5  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Kath Presdee that Standing Orders be resumed, the time being 7:32pm.

1          Eight staff awarded Louise Petchell Sustainability Scholarship

Councillor Karen McKeown OAM spoke in support of the Mayoral Minute.                                

6  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Karen McKeown OAM that the Mayoral Minute on Eight staff awarded Louise Petchell Sustainability Scholarship be received.

2        Locals recognised in 2019 Australia Day Awards

Councillor Greg Davies spoke in support of the Mayoral Minute.                                                

7  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies that the Mayoral Minute on Locals recognised in 2019 Australia Day Awards be received.

3         Anthony Mulholland - National Award for Disability Leadership                                 

Councillor Tricia Hitchen spoke in support of the Mayoral Minute.

8  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Tricia  Hitchen that the Mayoral Minute on Anthony Mulholland - National Award for Disability Leadership be received.

4          Passing of David Currie

Councillors Tricia Hitchen, Marcus Cornish, John Thain and Jim Aitken OAM spoke in support of the Mayoral Minute.                                                                                                                            

9  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Tricia  Hitchen that the Mayoral Minute on Passing of David Currie be received.

5          Passing of Alan Brown

Councillor Greg Davies and Councillor Tricia Hitchen spoke in support of the Mayoral Minute.

10  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies that the Mayoral Minute on Passing of Alan Brown be received.

6          Passing of Dr Milkha Singh Brar

Councillors John Thain and Kath Presdee spoke in support of the Mayoral Minute.

11  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor John Thain that the Mayoral Minute on Passing of Dr Milkha Singh Brar be received.

1        Support for Leukaemia Foundation                                                                                

12  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish that $1,075.00 be allocated in total, equally from all 3 wards to support the Leukaemia Foundation with hall hire costs.

Procedural Motion

13  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Tricia  Hitchen that Items 2 and 3 of the Notice of Motions be considered together.

2        Boarding Houses/ Kingswood Residential Zones                                                         

14  RESOLVED on the MOTION of Councillor Tricia  Hitchen seconded Councillor Greg Davies

          That:

1.    Given the proliferation of boarding houses in the Penrith LGA, Council be given advice in a report about recent deferment of medium density housing and complying development controls by the State Government.

2.    Council consider what action can be taken to address concerns about amenity, services and traffic raised by the local community associated with boarding house development.

3.    Council prepare a report looking at the feasibility of rezoning the area bounded by First Avenue, Second Avenue and Manning Street, Kingswood from R3 to R2.

4.    Council make urgent representations to the Minister for Planning, Shadow Minister for Planning and other relevant Ministers/Shadow Ministers on the impact of relevant State Environmental Planning Policies and recent changes to the planning assessment processes.

1        Report and Recommendations of the Access Committee Meeting held on 12 December 2018                                                                                                                  

15  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Brian Cartwright that the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 12 December, 2018 be adopted.

2        Report and Recommendations of the Local Traffic Committee Meeting held on 4 February 2019                                                                                                                    

16  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Brian Cartwright that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 4 February, 2019 be adopted.

3        Report and Recommendations of the Policy Review Committee Meeting held on 11 February 2019                                                                                                                    

17  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kevin Crameri OAM that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 11 February, 2019 be adopted.

4        Report and Recommendations of the Penrith Community Safety Partnership Meeting held on 7 November 2018                                                                                  

18  RESOLVED on the MOTION of Councillor Robin Cook seconded Councillor Brian Cartwright that the recommendations contained in the Report and Recommendations of the Penrith Community Safety Partnership meeting held on 7 November, 2018 be adopted.

1        Amending Precinct Plan for the Central Precinct of St Marys Release Area            

19  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Amending Precinct Plan for the Central Precinct of St Marys Release Area be received

2.    That report be deferred pending a further report being brought back to a future Councillor Briefing.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

2        Roads and Maritime Services (RMS) 2018/19 Road Funding Grants                          

20  RESOLVED on the MOTION of Councillor Greg Davies

That:

1.    The information contained in the report on Roads and Maritime Services (RMS) 2018/19 Road Funding Grants be received

2.    The RMS 2018/19 Program Funding Block Grant of $1,168,000 be accepted.

3.    The Common Seal of the Council of the City of Penrith be affixed to the “Agreement for Block Grant Assistance to Council for Regional Roads 2018/19”.

4.     Council write to the NSW State Government formally thanking them for the funding under the RMS 2018/19 Program Funding Block Grant.

3        Roads and Maritime Services (RMS) 2018/19 REPAIR Program (Rehabilitation) Road Funding Grant                                                                                                          

21  RESOLVED on the MOTION of Councillor Greg Davies

That:

1.      The information contained in the report on Roads and Maritime Services (RMS) 2018/19 REPAIR Program (Rehabilitation) Road Funding Grant be received

2.      Council accept the grant of $300,000, offered under the 2018/19 Roads and Maritime Services REPAIR Program, for the pavement reconstruction works on Andrews Road at Greygums Road, Cranebrook.
 

3.      Council write to the NSW State Government formally thanking them for the funding under the Roads and Maritime Services (RMS) 2018/19 REPAIR Program (Rehabilitation) Road Funding Grant.

4        Federal Roads to Recovery Grant funding for the period 2019/20 to 2023/24           

22  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Karen McKeown OAM

That:

1.    The information contained in the report on Federal Roads to Recovery Grant funding for the period 2019/20 to 2023/24 be received

2.    Council accept the allocation of $6,089,098 from the Australian Government under the Roads to Recovery Program

3.    Council write to the Federal Government formally thanking them for the funding under the Roads to Recovery Program.

5        Penrith Mayoral Challenge Update                                                                                 

23  RESOLVED on the MOTION of Councillor Aaron Duke seconded Councillor Kath Presdee

That:

1.    The information contained in the report on Penrith Mayoral Challenge Update be received

2.    Council endorse the delivery of the 2019-20 Penrith Mayoral Challenge in Brian King, Oxley Park.

6        RFT18/19-07 Childcare Cleaning Tender                                                                        

24  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Kath Presdee

That:

1.    The information contained in the report on RFT18/19-07 Childcare Cleaning Tender be received.

2.    Charmax Property Maintenance Pty Ltd be awarded the contract subject to the execution of a formal agreement for the provision (supply and delivery) of Childcare Cleaning for a period of three (3) years, with an option to extend for a further two (2) x (1) year periods for the tendered price of $431,210.00 p.a., subject to satisfactory performance.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

8        Multicultural Working Party - Terms of Community Members                                    

25  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Kath Presdee

That:

1.   The information contained in the report on Multicultural Working Party - Terms of Community Members be received.

2.   The term of community members on the Multicultural Working Party be extended to September 2020 to align with the term of the current Council.

3.   The Terms of Reference for the Multicultural Working Party be amended so that the term of community members align with the Council election cycle.

7        Sports Facilities - Successful Grant Applications                                                        

26  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Sports Facilities - Successful Grant Applications be received.

2.    Council accept the Greater Sydney Sports Facility Fund grants awarded, and enter into funding agreements with the NSW Government, for the projects at:

- Jamison Park, South Penrith – multi-sport synthetic surface $2,565,300

- Mark Leece Oval, St Clair - new amenity building $1,285,000

- Mulgoa Rise, Glenmore Park – amenity building extension $650,000

3.    Council accept the ‘Move It Aus’ - Community Sport Infrastructure Program grants awarded, and enter into funding agreements with the Australian Government, for the projects at:

- Hunter Fields, Emu Plains – amenities upgrade $200,000

- Surveyors Creek, Glenmore Park – floodlight upgrades $50,000

- The Kingsway (North), Werrington – floodlight upgrades $500,000

4.    Council prepares letters of thanks to the three State MPs, the NSW       
     Government and the Federal Government.

9        Organisational Performance and Financial Review - December 2018                        

27  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Kath Presdee

That:

1.    The information contained in the report on Organisational Performance and Financial Review - December 2018 be received.

2.    The Organisational Performance and Financial Review - December 2018 as at 31 December 2018, including the revised estimates outlined in this report and detailed in the Organisational Report - December 2018 be adopted.

10      2018-19 Borrowing Program                                                                                            

28  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Kath Presdee

That:

1.    The information contained in the report on 2018-19 Borrowing Program be received.

2.    The current 2018-19 loan budget to offset s7.11 Cultural Facilities deficit balance be reduced from $4,800,000 to $2,700,000.

3.    Council borrow the $7,782,752.08 to fund infrastructure assets.

4.    The General Manager be granted delegated authority to negotiate the loans in accordance with this resolution.

5.    The Common Seal of the Council of the City of Penrith be affixed to those documents that are necessary to finalise these borrowings.

6.    The final terms and conditions of the borrowings be reported to the Council upon completion of the loan contracts.

12      Audit, Risk and Improvement Committee                                                                      

29  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Kath Presdee that the information contained in the report on Audit, Risk and Improvement Committee be received.

11      2019 Australian Local Government Association (ALGA) National General Assembly                                                                                                                                             

30  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor John Thain

That:

1.    The information contained in the report on 2019 Australian Local Government Association (ALGA) National General Assembly be received.

2.    Council nominate, His Worship the Mayor, Councillor Ross Fowler OAM as the voting delegate for the 2019 National General Assembly of Local Government.

3.    Council nominate Councillors John Thain, Marcus Cornish and Greg Davies and any other interested Councillors to attend as observers at the 2019 National General Assembly of Local Government.

4.    Leave of Absence be granted to all Councillors attending the 2019 National General Assembly of Local Government to be held in Canberra from 16-19 June 2019.

13      Summary of Investments & Banking for the Periods 1 December 2018 to 31 December 2018 and 1 January 2019 to 31 January 2019                                             

31  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Kath Presdee

That:

1.    The information contained in the report on Summary of Investments & Banking for the Periods 1 December 2018 to 31 December 2018 and 1 January 2019 to 31 January 2019 be received.

2.    The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the period 1 December 2018 to 31 December 2018 and 1 January 2019 to 31 January 2019 be noted and accepted.

3.    The graphical investment analysis as at 31 December 2018 and 31 January 2019 be noted.

UB 1           Orchard Hills Public School - Honour Roll  

Councillor Brian Cartwright requested that Council allocate $250 from both the South and East Ward Voted Works for Orchard Hills Public School to assist with an Honour Roll Centenary Commemorative Ceremony.

32  RESOLVED on the MOTION of Councillor Brian Cartwright seconded Councillor Mark Davies that the matter be brought forward and dealt with as a matter of urgency.

His Worship the Mayor, Councillor Ross Fowler OAM, ruled that the matter was urgent and should be dealt with at the meeting.

33  RESOLVED on the MOTION of Councillor Brian Cartwright seconded Councillor Mark Davies that Council allocate $250 from both the South and East Ward Voted Works for Orchard Hills Public School to assist with an Honour Roll Centenary Commemorative Ceremony.

UB 2           Luddenham Show     

Councillor Brian Cartwright requested Council allocate $2000 from South Ward Voted Works for the Luddenham Show organising committee.

34  RESOLVED on the MOTION of Councillor Brian Cartwright seconded Councillor Mark Davies that the matter be brought forward and dealt with as a matter of urgency.

His Worship the Mayor, Councillor Ross Fowler OAM, ruled that the matter was urgent and should be dealt with at the meeting.

35  RESOLVED on the MOTION of Councillor Brian Cartwright seconded Councillor Mark Davies that Council allocate $2000 from South Ward Voted Works for the Luddenham Show organising committee.

RR 1           Shade Structure, Caddens Park - Morello Terrace, Caddens

Councillor Mark Davies requested a further follow up to his request for information on shade structures at this park. Information was requested with respect to why the shade structures were not installed originally and any policies council has with respect to installation of shade of structures more generally.

RR 2           Emu Village Before and After School Care - Shade Sail        

Councillor Marcus Cornish requested a memo reply providing the total cost of supplying and installing a shade sail at the new Emu Village Before and After School Care.

RR 3           Emu Plains Post Office Gate      

Councillor Marcus Cornish requested a memo reply providing information on the open gate at Emu Plains Post Office and outlining whether we can secure the gate to prevent vandalism. Additionally, could the matter of erecting a sign advising the public of the Post Office building be referred to the Heritage Advisory Committee.

RR 4           Steamroller Park        

Councillor Marcus Cornish requested a memo to councillors providing information on why the fences are still erected at Steamroller Park, Kingswood.

RR 5           Nepean Green Bridge

Councillor Marcus Cornish requested a memo reply providing information on the timber sides of the new green footbridge, as the coating on the timber sides has already been lost. Information should include who is responsible for recoating, how much it will cost, and when it would occur.

RR 6           Sennar Road, Erskine Park - Laneway Closure    

Councillor Tricia  Hitchen requested Council staff urgently consider the closure of the laneway between 15 and 16 Sennar Rd, Erskine Park as a resident has advised that colourbond fences have been repaired and damaged multiple times. The closure should be considered in the context of many of the other alleyways in this area already being close.

RR 7           Heat Thinktank/Summit     

Councillor John Thain requested that the Resilience Committee look into a think tank/summit for heat in our city and that it be considered in consultation with the building industry and the University to canvas ideas on how to cool Penrith.

RR 8           Eileen Cammack Reserve Update       

Councillor Kevin Crameri OAM requested a memo reply providing information with respect to whether Eileen Cammack Reserve will be ready for the soccer season. The memo should include information with respect to any asbestos issues, requests made upon the soccer club for funding, why it has taken so long including a chronological outline of what has happened and what departments have been involved. Additionally have Australian Standards been followed.

RR 9           Zebra Crossing - Chapel Street, St Marys   

Councillor Robin Cook requested a memo reply with respect to revisiting a request from the community for zebra crossings at this location.

RR 10         Cooling the City Strategy   

Councillor Robin Cook requested a memo reply providing an update on the progress of the Cooling the City Strategy.

RR 11         Council's Nursery      

Councillor Robin Cook requested a memo reply providing information on the function of the Council’s Nursery.

RR 12         Triangle Park - Fencing      

Councillor Karen McKeown OAM requested a memo to all councillors providing information on the possibility of fencing triangle park to improve safety concerns that have been raised by business owners.

UB 3           Leave of Absence Request

Councillor Aaron Duke requested a leave of absence which would include the 29 April 2019 Ordinary Council meeting.

36  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Marcus Cornish that the matter be brought forward and dealt with as a matter of urgency.

His Worship the Mayor, Councillor Ross Fowler OAM, ruled that the matter was urgent and should be dealt with at the meeting.

37  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Marcus Cornish that leave of absence be granted to Councillor Aaron Duke for the period identified including the Ordinary Council meeting scheduled for 29 April 2019.

RR 13         Victoria Park - Barrier

Councillor Greg Davies requested a memo reply providing an update to the tree and garden barriers that were proposed along the Great Western High at Victoria Park over 2 years ago.

RR 14         St Clair High School - Playing Fields  

Councillor Greg Davies requested a memo reply providing information on the current status of the MOU with St Clair High School to use their playing fields now the school has been rebuilt.

2        Acquisition of 46-50 Station Street, Penrith. Lot 1 DP526304 & Lot E DP163176     

RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Greg Davies

CW2 That:

1.      The information contained in the report on Acquisition of 46-50 Station Street, Penrith. Lot 1 DP526304 & Lot E DP163176 be received.

2.      Council resolve to compulsorily acquire Lot E DP 163176 and Lot 1 DP 526304 known as 46-50 Station Street Penrith, for the sum and on the terms and conditions outlined in this report, with funding being provided from the Major Projects Reserve.

3.      Council make an application to the Minister and the Governor for approval to acquire land described as Lot E DP 163176 and Lot 1 DP 526304 known as 46-50 Station Street Penrith, by compulsory process under section 186(2)(a) of the Local Government Act 1993 for the purpose of Public Recreation in accordance with the requirements of the Land Acquisition (Just Terms Compensation) Act 1991.

4.      The land is to be classified as Community land.

5.      Council requests the Minister for Local Government approve a reduction in the notification period from 90 days to 30 days.

6.      The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

3        Personnel Matters                                                                                                             

RECOMMENDED on the MOTION of Councillor Aaron Duke seconded Councillor Brian Cartwright

CW3 That:

1.        Council adopts the attached Organisational Chart, referred to in the                        report.

2.        Council notes the consultation regarding the deletion of the Assistant                  General Manager role from the Council structure.

39  RESOLVED on the MOTION of Councillor Aaron Duke seconded Councillor Brian Cartwright that the recommendations contained in the Committee of the Whole and shown as CW1, CW2 and CW3 be adopted.

RECOMMENDATION

That the Mayoral Minute on Retirement of Janet Keegan be received.

APOLOGIES

Apologies were accepted from Hans Meijer and Carole Grayson.

CONFIRMATION OF MINUTES - Access Committee Meeting - 12 December 2018

The minutes of the Access Committee Meeting of 12 December 2018 were confirmed.

1        Development Application Referred to the Access Committee                                    

DA18/1189     Construction of Multi-Purpose School Hall and Associated Site Works at 131 Bringelly Road, Kingswood

Sufyan Nguyen introduced himself and the development application for the construction of a multi-purpose school hall and associated site works on Bringelly Road, Kingswood. 

It is proposed that the ground floor of the development contain a large hall to seat 1,554 people and game courts, a stage, outdoor storeroom and amenities including an accessible toilet and shower. The first floor would contain a staff office, control room, training room, amenities, a new lift and a bridge and upper level walkway which connects to the existing school building to the west.  The current driveway is to be demolished and relocated.  Two accessible parking spaces are proposed adjacent to the existing bus shelter.  Landscaping and storm water works are also proposed.

Jane Howard arrived at the meeting at 5.12pm.

Sufyan Nguyen advised that no access report was supplied with the development application but the proposal has been designed to be accessible to AS1428.1 with accessible amenities being in accordance with the requirements of the Educational Facilities Standards and Guidelines.

Farah Madon advised that the development application does not comply with the Disability Access requirements of the building code.

Farah Madon also highlighted that each floor level that has a bank of toilets should have an accessible toilet.  These should be varied between left-hand and right-hand transfer accessible toilets.

Dianne Brookes enquired about the building specifications of the glass doors leading to the covered outdoor learning area.  Sufyan Nguyen advised that these are glazed vertical folding doors.

Other issues discussed by the Committee included:

·    The first floor doors do not comply

·    AS1428.5 – hearing loop to be put in place

·    A plan to manage egress is required because of the proposed large amount of seating

·    The development application should comply with AS1428.3 – requirements for children and adolescents

·    Railings

·    Large circulation spaces.

Councillor Hitchen thanked Sufyan Nguyen for his presentation.

DA18/1222     Nepean Private Hospital Expansion including Construction of Four Storey Building, Three levels of Consulting Rooms, Carparking and Site Works

Gemma Bennett introduced herself and the development application for Nepean Private Hospital expansion which includes construction of a four storey building, consulting rooms, carparking and site works.

Gemma Bennett also introduced Wayne Gersbach from Memphis Strategic Pty Ltd and Nicki Duff from Johnstaff on behalf of Healthscope.  It was advised that Wayne Gersbach and Nicki Duff were at the meeting to observe and answer relevant questions.

Sufyan Nguyen left the meeting at 5.25pm.

Gemma Bennett showed the meeting a map of where the hospital is located and plans of the proposal.

It was advised that the application is for an expansion of the existing hospital facility.  The proposal comprises four floors.  The ground floor incorporates the main entry, retail space including a pharmacy and café, and undercover parking.  The three floors above are to provide a range of specialist health clinicians and health services and will be fitted out at a later stage.

This development application will be determined by the Sydney Western City Planning Panel.

The proposal includes provision of extensive carparking with the addition of at least 181 new carparking spaces.  Four accessible parking spaces are proposed.  Directional signage will also be provided.

An Access Report was provided as part of the development application.  Some of the issues identified included accessibility around the hospital precinct, pedestrian connections, transport connections, buses and the train station. 

Issues discussed by the Committee included:

·    Difficulty accessing the hospital by bus

·    Accessibility for pedestrians

·    Provision of a turning bay

·    Access to the building from the Great Western Highway

·    Compliant ambulant toilets to be provided without needing to provide a drop down grabrail and even distribution of left and right hand transfer accessible toilets

·    Provision of colour contrast in toilet areas to assist vision impaired people

·    A safe grassed area for use by community members with guide dogs

·    Request for an increase in the number of accessible parking spaces

·    Linkages between the two hospitals.

Councillor Hitchen thanked Gemma Bennett and the guests for the presentation.

RECOMMENDED

That the information contained in the report on Development Application Referred to the Access Committee be received.

2        "Marveloo" Portable Lift and Change Facility                                                               

Claire Galvin spoke to the report and advised that at the October 2018 Access Committee meeting it was resolved to provide additional information on the Marveloo portable lift and change facility after further investigation had been undertaken.

Both Claire Galvin and Farah Madon visited the Marveloo facility which was located at Sydney Olympic Park for the Invictus Games to get a sense of the size and have a look at some of the attachments and facilities.

Further investigation was undertaken regarding transport, storage, cleaning and waste issues.  Council does not have a truck large enough to transport a Marveloo and a contractor would be required to transport it but this does not include set up of the facility.  There would also be additional charges for effluent removal.

Research is being undertaken of the usage of change tables in Penrith and St Marys.  The Spinal Cord Injury Association, the Continence Foundation and the Cerebral Palsy Alliance have been contacted to seek assistance with promoting the change facilities.  Promotion of the MLAK scheme is also being undertaken.

Claire Galvin advised that in August 2018 expressions of interest were sought from councils interested in the purchase of a Marveloo.  Penrith Council did not submit an application for a number of reasons and Canterbury Bankstown Council secured the funding for the Marveloo.  Canterbury Bankstown Council has indicated their intention to hire out the Marveloo but systems and processes have yet to be confirmed.

Issues discussed by the Committee included:

·    Fixed accessible toilet facilities being available in both Penrith CBD and St Marys Town Centre

·    Provision of signage to the accessible toilet facilities

·    The accessible toilet facilities being closed outside retail hours

·    Having a changing places facility available enables people to be involved in community events.

Claire Galvin advised that Australian Ramp and Access Solutions has developed a prototype of a modular “Changing Places” unit on its own tilt tray trailer.  It has a lift and change facility but in a smaller trailer.  This facility is available for purchase or hire. The company is keen to present information to a future Access Committee meeting. 

Graham Howe advised of an adult change table being installed in Regatta Park.

Farah Madon advised that a new BCA (Building Code of Australia) will come into effect in May 2019 and there are requirements for adult change facilities to be installed in certain high volume developments when the amount of people is over a certain number.

Committee members were interested in learning more about the Australian Ramp and Access Solutions unit.  It was also suggested to bring this to the attention of Panthers.

A video of the Australian Ramp and Access Solutions portable trailer unit will be brought to a future Access Committee meeting.

RECOMMENDED

That the information contained in the report on "Marveloo" Portable Lift and Change Facility be received.

GB 1           Kingsway Park 

Claire Galvin advised that the western fields at Kingsway Park are being extended and two new fields will be built with flood lights. Extra car space will also be provided.  Construction is estimated to be completed at the end of August.

GB 2           Abandoned Trolleys 

Anthony Mulholland expressed concern regarding shopping trolleys being left on the streets.  The trolleys are left in unsafe areas such as on the footpaths. 

Allan Windley advised that he had been walking along Union Road and when his dog took him around a trolley on the path he hit a tree and fell over.

Erich Weller advised that in the past representations had been made to Nepean Square and Westfields regarding the shopping trolleys.  It was advised that this issue would be followed up with the shopping centres again.

GB 3           Services NSW   

Councillor Robin Cook enquired regarding issues with the Services NSW building.  Craig Squires advised he would contact Councillor Cook directly in the next week after discussions with Services NSW.

GB 4           Recycling 

Dianne Brookes highlighted that a number of people are using shopping trolleys to collect bottles from bins.  Discussion was held regarding this issue. 

GB 5           Re-Imagine Ageing Festival        

Melissa McSeveny advised of the Re-Imagine Ageing Festival to be held on 16 February 2019 at Thornton.  The festival focuses on keeping older people active and a number of workshops have been organised, some of which are about healthy eating.

GB 6           Vacancy on the Access Committee    

Erich Weller advised that due to the passing of David Currie there is a vacancy on the Access Committee for a community member. At the last round of recruitment for community members for the Access Committee an eligibility list was created. Information will be brought back to the April Access Committee meeting.  The change in membership will also be reported to Council. 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 13 February, 2019 be adopted.

APOLOGIES

Councillor Karen McKeown OAM (Council Representative), Councillor Marcus Cornish, Brana Ravichelvan – Roads and Maritime Services (RMS), Sergeant Matthew Shirvington – Nepean PAC (Police Area Command), Ruth Byrnes – Senior Traffic Officer.

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 4 February 2019

The minutes of the Local Traffic Committee Meeting of 4 February 2019 were confirmed.

1        Woodriff Street, Penrith - Concept Plan Endorsement related to Pedestrian Safety Improvements                                                                                                                    

Councillor Tricia Hitchen (Representative for the Member for Penrith) advised the Committee of her previous representations made on behalf of Guide Dogs NSW in relation to concerns regarding visibility impaired pedestrians crossing at the pedestrian refuge on Woodriff Street, Penrith. Councillor Hitchen requested that Guide Dogs NSW and the resident who previously raised the matter also be consulted regarding the proposed improvements to the pedestrian refuge. 

RECOMMENDED

That:

1.    The information contained in the report on Woodriff Street, Penrith - Concept Plan Endorsement related to Pedestrian Safety Improvements be received.

2.    Consultation be undertaken with affected residents, Guide Dogs NSW and the resident that previously raised the matter regarding the proposed upgrade to the existing pedestrian refuge on Woodriff Street, Penrith (additional blister islands) and double barrier line marking in Stafford Street, Penrith.

3.    Subject to no substantial objections being received, the concept plan prepared by Council dated 9 October 2018 (as shown in Appendix 1) be endorsed for detailed design and future construction.

4.    A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy to ensure compliance with the relevant lighting category.

5.    The resident who reported the matter be advised of Council’s resolution.

2        Stafford Street, Rosedale Avenue and Reddan Avenue, Penrith - Proposed 'No Stopping' Restrictions and STOP Treatment                                                                 

Mr Bernard Meier - Signs and Lines Marking Supervisor requested that two double arrow ‘No Stopping’ signs also be installed at the north western side and south eastern side of the intersections to reinforce the ‘No Stopping’ zones to drivers. 

RECOMMENDED

That:

1.    The information contained in the report on Stafford Street, Rosedale Avenue and Reddan Avenue, Penrith - Proposed 'No Stopping' Restrictions and STOP Treatment be received.

2.    Consultation be undertaken with affected residents regarding the extension of ‘No Stopping’ restrictions on Stafford Street and the reduction of ‘No Stopping’ restrictions on Reddan Avenue and Rosedale Avenue, as shown in Appendix 1 (with two additional signs).

3.    Subject to substantial objections being received, ‘No Stopping restrictions on Stafford Street, Reddan Avenue and Rosedale Avenue, Penrith be amended and STOP intersection treatment and double barrier line marking be installed, as per Appendix 1.

4.    The resident who reported the matter be advised of Council’s resolution.

3        Pattys Place, Jamisontown - Provision of Double Barrier and Edge Line Marking  

RECOMMENDED

That:

1.    The information contained in the report on Pattys Place, Jamisontown - Provision of Double Barrier and Edge Line Marking be received.

2.    Double barrier and edge line marking be installed for the length of Pattys Place, Jamisontown, as shown in Appendix 1.

3.    The ‘No Stopping’ sign on the south eastern corner of the intersection of Pattys Place and Blaikie Road be relocated 3 metres west, as shown in Appendix 1, making it a total of 10 metres from the intersection of Blaikie Road.

4.    The resident who reported the matter be advised of Council’s resolution.

4        William Howell Drive, Glenmore Park - Proposed Extension of Double Barrier Line Marking                                                                                                                               

RECOMMENDED

That:

1.    The information contained in the report on William Howell Drive, Glenmore Park - Proposed Extension of Double Barrier Line Marking be received.

2.    Consultation be undertaken with affected residents and Glenmore Park Anglican Church regarding the extension of existing double barrier line marking for a length of 63 metres in William Howell Drive, as shown in Appendix 1.

3.    Subject to no substantial objections being received, double barrier line marking be provided for a length of 63 metres from the existing line marking on William Howell Drive, Glenmore Park, as per Appendix 1.

4.    The residents who reported the matter be advised of Council’s resolution.

5        York Road and Birmingham Road, South Penrith - Proposed Pedestrian Refuge and Associated Footpath Works                                                                                     

RECOMMENDED

That:

1.    The information contained in the report on York Road and Birmingham Road, South Penrith - Proposed Pedestrian Refuge and Associated Footpath Works be received.

2.    A project be entered into Council’s Traffic Facilities Prioritisation Program for the design and construction of an appropriate pedestrian facility and associated footpath on York Road at Birmingham Road, South Penrith.

3.    When the project receives priority against other listed sites, Council’s Design Co‑ordinator be requested to prepare a design for the facilities, with a further report submitted to the Local Traffic Committee for design plan finalisation and endorsement.

4.    The resident be advised of Council’s resolution.

6        Penrith CBD Festival and Street Parade - Saturday, 16 March 2019                           

RECOMMENDED

That:

1.    The information contained in the report on Penrith CBD Festival and Street Parade - Saturday, 16 March 2019 be received.

2.    The Traffic Management Plan for the part Class 2 and part Class 4 Special Event pursuant to Roads and Maritime Services “Guide to Traffic and Transport Management for Special Events 2006” for the Penrith CBD Festival and Street Parade on Saturday, 16 March 2019 be endorsed, subject to the following conditions:

(a)  Approval be given for the temporary closure of the following roads for the duration of the event: -

(b)  A Traffic Management Plan detailing the event, including a Risk Management Plan, be lodged by the event applicant with the Roads and Maritime Services for approval prior to the event. A copy of the Roads and Maritime Services approval must be submitted to Council and NSW Police prior to the event.

(c)  The event applicant submits to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $20 million, prior to the event. In addition, the event applicant indemnifies Council in writing against all claims for damage and injury which may result from the proposed event.

(d) A detailed Traffic Control Plan shall be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event. The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the event.

(e) The event applicant arranges to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the approved Traffic Management Plan. Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

(f) The event applicant must provide advice to Council prior to the event that the event addresses all requirements of the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

(g) The event applicant advertises the proposed temporary road closures in local newspapers a minimum of two weeks prior to the event, and provide Variable Message Signs (VMS) in appropriate locations a minimum of one week prior to the event, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.  VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

(h) The event applicant delivers an information letterbox drop and personal communication to all business proprietors, property owners/tenants, residents and other occupants in the affected streets two weeks prior to the event. Any concerns or requirements must be resolved by the applicant. Satisfactory arrangements must be made to address such concerns to allow the event to proceed.

(i)  Signposting advising the date and time of all closures be provided and erected by the event organiser two weeks prior to the event.

(j)  The event organiser notifies ambulance and fire brigade (NSW Fire Brigade and Rural Fire Services) and State Emergency Services of the proposed event and submit a copy of the notification to Council prior to the event.

(k) The event applicant notifies private bus companies of the proposed event and submit a copy of the notification to Council prior to the event.  Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the event.

(l)  Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report will be required to be submitted to the next available Local Traffic Committee meeting.

(m) The event applicant shall ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

(n) The event applicant is to request participants to obey road rules and Police directions during the event.

3.    The applicant be advised of Council’s resolution.

4.    As a requirement of the RMS "Guide to Traffic and Transport Management for Special Events 2006”, this approval endorsing the traffic management plan is to be considered as Council’s Authorisation to regulate traffic on Council roads.

7        ANZAC Dawn Service and March - Thursday, 25 April 2019                                        

RECOMMENDED

That:

1.    The information contained in the report on ANZAC Dawn Service and March - Thursday, 25 April 2019 be received.

2.    The Traffic Management Plans for the Class 2 and Class 4 Special Events pursuant to Roads and Maritime Services “Guide to Traffic and Transport Management for Special Events 2006” for the ANZAC Day Dawn Service and March on Thursday, 25 April 2019 be endorsed, subject to the following conditions:

(a)  Approval be given for the temporary closure of the following roads for the duration of the events: -

(b)    A Traffic Management Plan and Traffic Control Plan detailing each event, including a Risk Management Plan, be lodged by the event applicant with the Roads and Maritime Services for approval and NSW Police for information prior to the events. A copy of the Roads and Maritime Services approval must be submitted to Council prior to the events.  The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the events.

(c)     The event applicant submits to Council a copy of Public Liability   Insurance (usually a Certificate of Currency) of minimum $20 million,          prior to the events. In addition, the event applicant indemnifies Council        in writing against all claims for damage and injury which may result        from the proposed events.

(d) The event applicant arranges to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the approved Traffic Management Plan. Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

(e) The event applicant must provide advice to Council prior to the events that the event addresses all requirements of the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

(f) The event applicant advertises the proposed temporary road closures in local newspapers a minimum of two weeks prior to the events, and provide Variable Message Signs (VMS) in appropriate locations a minimum of one week prior to the events, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.  VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

(g) The event applicant deliver an information letterbox drop and personal communication to all business proprietors, property owners/tenants, residents and other occupants in the affected streets two weeks prior to the events. Any concerns or requirements must be resolved by the applicant or referred back to Council for consideration.  Satisfactory arrangements must be made to address such concerns to allow the events to proceed.

(h) Signposting advising the date and time of all closures be provided and erected by the event organiser two weeks prior to the events (the applicant to liaise with the Roads and Maritime Services regarding size of sign and text height).

(i)  The event organiser notifies ambulance and fire brigade (Fire and Rescue NSW and Rural Fire Services) and State Emergency Services of the proposed events and submit a copy of the notification to Council prior to the events.

(j)  The event applicant notifies private bus companies of the proposed events and submit a copy of the notification to Council prior to the events. Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the events.

(k) Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report will be required to be submitted to the next available Local Traffic Committee meeting.

(l)  The event applicant shall ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

(m) The event applicant is to request participants to obey road rules and     Police directions during the events.

3.    The applicant be advised of Council’s resolution.

4.    As a requirement of the RMS "Guide to Traffic and Transport Management for Special Events 2006”, this approval endorsing the traffic management plans are to be considered as Council’s Authorisation to regulate traffic on Council roads.

8        42-44 Lethbridge Street, Penrith - Provision of 'No Parking - Waste Collection and Removalist Vehicles Excepted' Zone in Hope Street                                                    

RECOMMENDED

That:

1.    The information contained in the report on 42-44 Lethbridge Street, Penrith - Provision of 'No Parking - Waste Collection and Removalist Vehicles Excepted' Zone in Hope Street be received.

2.    ‘No Parking – Waste Collection and Removalist vehicles Excepted’ signage (R5-447 modified) be installed at Property No. 42-44 Lethbridge Street, Penrith in accordance with the plan prepared by TTM Consulting Pty Ltd, drawing no. 18SYT0044-01, revision C, dated 25/01/2018; as shown in Appendix 1.

3.    All costs associated with the installation of the signage and line marking are to be funded by the applicant.

4.    The applicant be advised of Council’s decision.

5.    Council’s Waste Services Section and Ranger Services be advised of Council’s resolution.

9        Lockwood Road, Erskine Park - Proposed 'No Stopping' Signage                            

RECOMMENDED

That:

1.    The information contained in the report on Lockwood Road, Erskine Park - Proposed 'No Stopping' Signage  be received.

2.    Full time ‘No Stopping’ restrictions be installed at the new cul-de-sac of Lockwood Road, Erskine Park in accordance with the plan prepared by Northrop, drawing no. C106.52, revision 1, dated 01/02/2018 as shown in Appendix 3.

3.    All associated signage be installed in accordance with Australian Standards.

4.    All costs associated with the installation of the ‘No Stopping’ signage be funded by the applicant.

5.    The applicant be advised of Council’s resolution.

10      Cabarita Way and Greenwood Parkway, Jordan Springs - Proposed 'No Stopping' Restrictions                                                                                                                        

RECOMMENDED

That:

1.    The information contained in the report on Cabarita Way and Greenwood Parkway, Jordan Springs - Proposed 'No Stopping' Restrictions be received.

2.    Consultation be undertaken with affected residents regarding the implementation and extension of the proposed ‘No Stopping’ zones.

3.    Subject to substantial objections being received, the proposed ‘No Stopping’ zones be implemented as shown in Appendix 3.

4.    Busways be advised of Council’s resolution and consultation outcome.

GB 1           Penrith CBD - High Pedestrian Area Scheme Extension       

The Roads and Maritime Services of New South Wales (RMS), through its Road Safety section is assessing the feasibility of introducing 40km/h zones in areas of High Pedestrian Activity. This includes shopping centre’s (malls), railway stations and other areas whose facilities generate significant pedestrian activity. The scheme includes traffic calming devices such as road narrowing and vertical traffic calming as well as specific 40km/h High Pedestrian Activity Area signage.

Council previously installed a High Pedestrian Area Scheme in Penrith in 2010 and in St Marys in 2013. Currently the dynamics of the Penrith City Centre have changed, with additional crossings being built to support our walking community and ensuring safety of pedestrians walking to our schools. In line with this philosophy, Council officers and the RMS met to discuss an extension to the current High Pedestrian area scheme to the east of the Penrith CBD.

An important component of the scheme is implementing Local Area Traffic Management (LATM) solutions to ensure pedestrian safety and;

·    Reduce current motor vehicle and pedestrian accident trends and improve pedestrian and school safety and amenity in the locality;

·    To maintain and improve the capacity and amenity of existing traffic control facilities and the adjacent local road network;

·    To maintain existing road and carparking capacity where possible and provide safe pedestrian linkages;

·    To accommodate the needs of stakeholders including the community; and accommodate cyclists as on road users.

Council has now received a 100% grant funding offer for a total of $645,825 for 7 devices in the eastern section of the Penrith City Centre as follows (see attachments for locations);

David Drozd – Traffic Engineering Coordinator advised that the proposed raised threshold device on Lawson Street, Penrith will most likely be situated further north on Lawson Street, Penrith near the 50km/hr road marking situated near the roundabout.

Councillor Tricia Hitchen - (Representative for the Member for Penrith) enquired if the speed limit on Henry Street, Penrith near the roundabout with Doonmore Street will be made ‘40km/hr - High Pedestrian Activity Area’.

David Drozd – Traffic Engineering Coordinator confirmed that this part of Henry Street will be changed to ‘40km/hr – High Pedestrian Activity Area’.

Steve Grady of Busways requested that Council consider positioning the proposed raised threshold device further north on Doonmore Street, Penrith as it may be a potential conflict point for buses turning right from Lethbridge Street onto Doonmore Street.

David Drozd – Traffic Engineering Coordinator advised that this report seeks in principle support for the proposed devices and Council Officers will look at the location of each of the devices in further detail during the detailed design stage.

Wayne Mitchell – Director, Development and Regulatory Services (Chair) enquired about the need to install pedestrian fencing or landscaping at the kerb ends of the proposed devices to prevent pedestrians from using them as a crossing.

David Drozd – Traffic Engineering Coordinator advised that  during the detailed design stage, Council Officers will look at the pedestrian dynamics at each location and determine if pedestrian fencing or landscaping is required to complement the proposed devices.

RECOMMENDED

That:

1.   Council note the proposed extension to the Penrith High Pedestrian Area Scheme as per attachment 1.

2.   All detailed design plans for traffic calming devices, be presented through the Local Traffic Committee prior to construction, and all relevant residential and business consultation take place.

3.   A lighting assessment be undertaken to ensure compliance with the relevant lighting category.

GB 2           Mark Leece Oval, St Clair - Parking Ingress/Egress      

Executive Summary

The report outlines that current and projected future levels of visitation to Mark Leece Oval require improvements to vehicular ingress and egress, and to ensure safe parking for the benefits of participants in sport and recreation activities at the venue.

The report recommends that the western Mark Leece Oval Car Park is formally line marked including the provision of two accessible car park spaces and that “Left Only” signage and pavement arrow are installed to improve traffic efficiency and safety at the egress from the Mark Leece Oval Car Park at Endeavour Avenue, St Clair.

Background

Mark Leece Oval is an 8ha multi-purpose sports complex that is home to soccer and netball clubs, a skate park, play space and is utilised by 9 local schools for recreational activities.

The primary tenant of the site is St Clair United Soccer Club with over 600 registered players currently. 2019 is the Club’s 40^th season and it aims to achieve a player registration of 700 with an increased focus on junior and female participation. The Club hire the facility all year round with predominant use during both the pre and main winter season (February to September). The facility is hired 4pm-10pm during weekdays and all day on Saturday and Sunday.

St Clair Netball Club are also regular users of the facility and it too will be celebrating its 40 year of operation in 2019. The Club currently has 165 registered players and is predicting growth of up to 40 participants in the near term. The four netball courts at the facility are hired for four nights each week, as a minimum, between April and September.

In recent years Council has invested approximately $500,000 at the venue to realise floodlight improvements, field reconstruction, creation of a training area, irrigation installation, a connecting pathway and play space upgrades.

Current Situation

It is estimated that there are over 3,000 visitations to Mark Leece Oval on a weekly basis, predominantly during the winter season.

The two-way driveway from Mark Leece Oval Car Park is 7.5 metres wide and enters Endeavour Avenue opposite a service station and St Clair Shopping Centre.

Endeavour Avenue at this location has a 13-metre-wide roadway with footpaths and No Stopping Zone on both sides. There is a service station driveway opposite the Mark Leece Oval Car Park driveway, pedestrian refuge 35 metre east, intersection roundabout with Bennet Road 150 metre east and a marked, raised pedestrian crossing fronting St Clair High School 65 metre west. Endeavour Avenue is a local collector type road with a 50 km/hour speed zone, a 40 km/hour school zone and has a traffic volume in the order of 8,000 vehicles per day. A review of the Roads and Maritime Services database of Police attended crashes has found no recorded crashes at this driveway in the past 5 years.

Representation has been received from the user groups that this level of attendance is creating increased vehicular control and pedestrian safety issues. It has also been identified that, with a planned new amenity building to be constructed in the next 18 months, the clubs will be able to expand their operations and encourage greater community access to the facilities.

It is therefore proposed that to improve the operations, functionality and safety of the site immediate vehicular control measures are established with a view to reassessing these measures during the project planning and detailed design phase for the construction of the new amenity building.

In the first stage, line marking of the western car park which includes the provision of two accessible spaces is proposed. In terms of vehicular movement leaving the site it is suggested that a “Left Only” restriction is provided at the egress from Mark Leece Oval Car Park driveway at Endeavour Avenue, as shown on Appendix 1.

Traffic conflict with through traffic along Endeavour Avenue and with vehicles entering and leaving the service station driveways opposite here will be reduced.

Drivers turning left eastbound along Endeavour Avenue who wish to travel westbound along Endeavour Avenue can circulate around the Endeavour Avenue / Bennett Road roundabout located 150 metres to the east.

There are suitable roadway widths to accommodate cars and vehicles up to 12.5-metre-long buses and waste service vehicles turning left from the Mark Leece Car Park driveway.  There are suitable roadway widths to accommodate cars and vehicles up to 12.5-metre-long buses or waste service vehicles to turn left or right at the Endeavour Avenue / Bennett Road roundabout and then circulate through the local road network.  There are suitable roadway widths for cars and vehicles up to 8.8-metre-long to also circulate around the Endeavour Avenue / Bennett Road roundabout and return along Endeavour Road.

Both proposals are supported by the Clubs. As a second stage and, should the budget be available, the creation of a separate ingress, and dual lane egress can be considered.

The RMS representative has been consulted is supportive of the proposal in principle, however provision of the “Left Only” restriction is subject to RMS formal approval of a Traffic Management Plan which has been submitted to the RMS.      

Conclusion

The existing level, and projected increase in use of Mark Leece Oval, has required consideration of parking and ingress / egress arrangements.

This includes the proposed formal line marking of the western Mark Leece Oval Car Park including the provision of two accessible parking spaces and the “Left Only” traffic restriction for traffic egressing the Mark Leece Oval Car park driveway at Endeavour Avenue, St Clair as shown on Appendix 1.

Adam Wilkinson – Engineering Services Manager requested that an additional ‘Left Only’ sign be installed on the southern side of Endeavour Avenue, St Clair, opposite the Mark Leece Oval Car Park driveway to reinforce the left only restriction to drivers.

RECOMMENDED

          That:

1.   The information contained in the report on Mark Leece Oval St Clair - Parking and Ingress/Egress be received.

2.   The western Mark Leece Oval Car Park is formally line marked including the provision of two accessible car park spaces as shown on Appendix 1.

3.   Subject to RMS approval of a Traffic Management Plan, “Left Only” signage and pavement arrow are to be installed at the egress of Mark Leece Oval Car Park driveway at Endeavour Avenue, St Clair as shown on Appendix 1.

4.   Additional “Left Only” signage be installed on the southern side of Endeavour Avenue, St Clair, opposite the Mark Leece Oval Car Park driveway.

5.   Mark Leece Oval user groups be advised of Council’s resolution.

GB 3           Jeanette Street, Regentville - Unauthorised Vehicle Use of Bus     Only Access Lane          

Councillor Tricia Hitchen (Representative for the Member for Penrith) advised the Committee of instances where unauthorised vehicles such as four wheel drive cars and trucks are using the Jeanette Street, Regentville bus only access lane.

Adam Wilkinson – Engineering Services Manager advised that Council’s Traffic Officers have thoroughly investigated the matter previously and all regulatory signage is in place. Adam Wilkinson advised that this is a compliance and enforcement matter.

RECOMMENDED

           That:

1.   Council’s Traffic Officers request Council’s Compliance Department to investigate unauthorised vehicles such as four wheel drive cars and trucks using the Jeanette Street, Regentville bus only access lane.

2.   Council’s Rangers and Nepean PAC be requested to conduct ongoing enforcement of unauthorised vehicles such as four wheel drive cars and trucks using the Jeanette Street, Regentville bus only access lane.

GB 4           Request to Reinstate Free Shuttle Bus Service in Penrith    

Councillor Tricia Hitchen (Representative for the Member for Penrith) requested the free shuttle bus service previously operating from High Street, Penrith and travelling to Penrith Westfield be reinstated, particularly for the benefit of accessible people. Councillor Hitchen also requested the free shuttle bus be made to travel to Tench Reserve, Jamisontown.

Steve Grady of Busways advised the Committee for their information that Bus Route 795 and Bus Route 797 operate and travel to Tench Avenue, Jamisontown.

RECOMMENDED

          That:

1.   Council Officers request Transport for NSW (TfNSW) to consider reinstating the free shuttle bus service previously operating from High Street, Penrith and travelling to Penrith Westfield, as well as the free shuttle bus be made to travel to Tench Reserve, Jamisontown. 

2.   Councillor Tricia Hitchen (Representative for the Member for Penrith) be advised of the outcome.

GB 5           Bringelly Road, Orchard Hills - Request for a Pedestrian       Crossing fronting Montgrove College    

Councillor Tricia  Hitchen (Representative for the Member for Penrith) requested for a review of traffic and pedestrian safety along Bringelly Road, Orchard Hills fronting Montgrove College.

RECOMMENDED

          That:

1.   Council’s Traffic Officers investigate traffic and pedestrian safety along Bringelly Road, Orchard Hills near Montgrove College by reviewing pedestrian safety at this location and conducting traffic volume and pedestrian counts.

2.   Councillor Tricia Hitchen (Representative for the Member for Penrith) be advised of the outcome.

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 4 March, 2019 be adopted.

APOLOGIES

Councillor John Thain, Suzanne Dunford, Teresa Swist, Duncan Challen.

CONFIRMATION OF MINUTES - Resilience Committee Meeting - 21 November 2018

The minutes of the Resilience Committee Meeting of 21 November 2018 were confirmed.

1        Update on Sustainability Team realignment

Andrew Moore presented on the realignment of the Sustainability Team within Council. The Team now sits within the newly created Business Transformation Department. This Department also includes Corporate Planning, Business Planning, and Innovation.

Overall the formation of this new department and bringing these teams together will provide a strategic and aligned approach to improving Council’s operations, and integrating this work into the strategic planning processes. The new department falls under the Director Corporate Services, Andrew Moore (from 4 March 2019, formerly Chief Financial Officer), at the Executive level. By aligning the Sustainability Team within this department, it will serve to fully integrate and embed the core principles of sustainability and resilience across Council’s operations.                                                       

RECOMMENDED

That the information in the report on Update on Sustainability Team realignment be received.

2        Cooling the City summer update

Andrew Hewson presented on the activities undertaken by Council over the summer in delivering Council’s Cooling the City Strategy.

Council’s actions in delivering cooling work include writing to the NSW Department of Planning and Environment asking for mandatory solar on new dwellings and increased focus on urban heat, the launch of the Living Places St Marys street tree project, the purchase of trees for planting in the Living Places St Marys project and Cook Park St Marys, the purchase of trees for planting adjacent to local sporting fields, submission of an application to the State Government’s 5 Million Trees grant funding for trees to be planted in Erskine Park, a comprehensive communications campaign (promoting Council’s achievements in recent years, ways residents can reduce their energy bills over summer, and Beat the Heat messaging in line with NSW Health), and multilingual resources on staying healthy during extreme heat were distributed to local community and health networks and contacts.

Council is also participating in a community talk at Penrith Regional Gallery discussing the challenge of urban heat with a researcher from UNSW, and is also supporting a Citizen Science project from UNSW which will give local residents the chance to volunteer and be part of national research around urban heat. Council is also working to ensure that urban heat is a key focus of the Local Strategic Planning Statements that are currently being developed.                                                                           

RECOMMENDED

That the information contained in the report on Cooling the City summer update be received

3        Resilience Committee update

Andrew Hewson presented on the status of the Resilience Committee and in particular the role of the community representatives on it as it reaches the two year mark.

The Committee was established with the aim of providing well considered guidance and advice in planning and delivering actions to work more sustainably and create a more resilient City. To achieve this aim, the Committee was created with Councillors, professional representatives from key organisations, and members of the local community. As a reflection of the considerable time period that a whole Council term represents, the terms of reference outline that community representatives are elected for a two year period and may be re-elected after this time. The Committee has been running for two years and as such it is now time for the community representatives to indicate if they wish to continue.

RECOMMENDED

That:

1.    The information contained in the report on Resilience Committee update be received

2.    Each of the current community representatives continue their membership of the Resilience Committee.

3.     Councillor Robin Cook be appointed as a member of the Resilience Committee.

4        Electric vehicle pilot

Krystie Race presented on Council’s work in purchasing an electric vehicle.

Electric vehicles have grown in popularity in recent years. Currently there are a small number of electric vehicles on the Australian market, however a number of mainstream manufacturers have announced plans to release models within the coming years, as the market shifts to more sustainable options. Currently within the Penrith area there are 5 electric vehicle charging stations. As electric vehicles and charging opportunities grow, there is a chance for Council to pilot the use of an electric car within its fleet, and also act in a leadership capacity to the local community.

In line with this, Council has purchased a Renault Kangoo, which is a small panelvan. This will replace the diesel powered VW Caddy currently in our fleet, which is used for a range of activities including for our Waste team in their work. A charging station has been installed in the Civic Centre carpark, and the energy use will be provided by Greenpower which is certified as coming from renewable sources. A broad communications strategy will be rolled out to engage local residents with electric cars, starting with an official launch in line with this year’s Earth Hour event in late March. Projected running costs are forecast to be significantly cheaper, and monitoring will be undertaken to determine its effectiveness.  

RECOMMENDED

That the information contained in the report on Electric vehicle pilot be received.

GB 1           Climate emergency   

Nevin Sweeney raised the suggestion of whether Council should consider formally declaring a climate emergency, as some other councils have. After some discussion about the benefits and drawbacks of such an action, it was agreed that it was not the best approach for Penrith.

GB 2           Water Sensitive Urban Design   

Nevin Sweeney raised a question around Council’s position on allowing infiltration garden beds in the nature strip of suburban streets, which lead to a broader discussion around water sensitive urban design across the city. It was agreed that a report on this be delivered to a future Committee meeting.

GB 3           Recycling 

Michelle Tormey raised an enquiry about the impact of China’s ‘National Sword Policy’ and the impact that would have on Council’s waste services that it delivers to our community. This created a broader discussion around the current status of Council’s waste services. It was agreed that a report on this be delivered to a future Committee meeting.

GB 4           Health Action Plan     

Bradley Forssman outlined that the Health Action Plan has been resigned. As part of this work a healthy built environment tool to assess health outcomes within a suburb. This will be trialled on an older suburb and a new suburb.

GB 5           Thornton Community Garden    

Andrew Hewson outlined that the Thornton Community Garden has recently been officially launched. The Garden has been established by the Thornton Community Group, and has received funding and support from the State Government, Council, as well as local community organisations and businesses. There are almost 100 residents who have expressed an interest in being involved, and they are particularly engaged with local vulnerable residents.

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Resilience Committee meeting held on 6 March, 2019 be adopted.

APOLOGIES

Apologies were accepted for Councillors Todd Carney and Marcus Cornish.

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 11 February 2019

The minutes of the Policy Review Committee Meeting of 11 February 2019 were confirmed.

3        Hawkesbury River County Council - Biosecurity Act update

Councillor Jim Aitken OAM returned to the meeting, the time being 7:13 pm.                            

RECOMMENDED

That:

1.   The information contained in the report on Hawkesbury River County Council - Biosecurity Act update be received.

2.   A further report be presented to Council considering increasing Council’s annual contribution of $175,000 by $25,000 to total $200,000 annually.

1        Pedestrian Lighting Strategy                                                                                           

RECOMMENDED

That:

1.    The information contained in the report on Pedestrian Lighting Strategy be received.

2.    The draft Penrith City Centre Pedestrian Lighting Strategy be adopted.

2        Compliance and Enforcement Policy and Guidelines

Councillor John Thain left the meeting, time being 8:11 pm.

Councillor John Thain returned to the meeting, time being 8:14 pm.

RECOMMENDED

That:

1.    The information contained in the report on Compliance and Enforcement Policy and Guidelines be received.

2.    Council adopt the attached Compliance and Enforcement Policy, subject to the role of Councillors being further clarified with respect to Clause 19 in the Policy.

Councillor Jim Aitken OAM requested that his name be recorded as having voted against the motion.

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 11 March, 2019 be adopted.

1

Funding Acceptance - 2018-19 and 2019-20 Safer Roads and Pedestrian Safety Program   

Outcome

We can get around the City

Strategy

Provide a safe and efficient road and pathway network

Service Activity

Provide technical advice on traffic issues and plan for the delivery of roads and shared pathways

Program

Project Description

Allocation

Safer Roads Program

Smeeton Rd and Tadmore Road, Cranebrook

Rural Safety improvements at bend including sealed

shoulder, CAMS and median island

$175,000

Safer Roads Program

Rochford St, between Melville Road and Shadlow

Cres, St Clair

Provision of median island stop treatments

$75,000

Safer Roads Program

Colless Street, between Derby Street and Stafford

Street, Penrith Installation of single lane roundabouts

$400,000

Safer Roads Program

Bringelly Road, Kingswood

Single Lane roundabout and pedestrian safety

improvements

$250,000

TOTAL:

$900,000

STREET

INTERSECTION

Improvements

Est cost

1

High Street

Myer Entrance

Remove Existing at grade facility (Half road -eastbound only), replace with raised entry gateway treatment

 $125,075

2

Lawson Street

Near Soper Place

Raised Gateway Entry Facility - Full road

 $100,200

3

Evan Street

Near Henry Street

At-Grade Gateway Entry Facility - Full road

 $100,200

4

Henry Street

Near Doonmore Street

Provide Raised Gateway Entry Facility - Half Road integrated with median from roundabout

 $74,850

5

High Street

Near Kendall Street

Provide Raised Gateway Entry Facility - Half Road integrated with extended median from TCS

 $74,850

6

Doonmore Street

Near Lethbridge Street

Provide Raised Gateway Entry Facility - Half Road integrated with Median Island

 $70,450

7

Evan Street

Near Higgins Street

Raised Gateway Entry Facility - Full road

 $100,200

Total:

 $645,825

RECOMMENDATION

That:

1.    The information contained in the report on Funding Acceptance - 2018-19 and 2019-20 Safer Roads and Pedestrian Safety Program be received.

2.    Council acknowledge acceptance of grant funding of $1,545,825 offered for the Safer Roads and Pedestrian Safety Projects shown in Tables 1 and 2 for the 2018/19 and 2019-20 financial year.

3.    Council write to relevant State and Federal Members thanking them for their continued support of road safety improvements.

2

Funding Acceptance - Everyone Can Play program funding for Robin Wiles Park Stage 2 Upgrade   

Outcome

We have safe, vibrant places

Strategy

Work with our communities to improve wellbeing and infrastructure in their neighbourhoods

Service Activity

Deliver projects that address local issues and improve the wellbeing of local communities

RECOMMENDATION

That:

1.    The information contained in the report on Funding Acceptance - Everyone Can Play program funding for Robin Wiles Park Stage 2 Upgrade be received

2.    Council endorse the grant application for $50,000 to NSW Department of Planning and Environment in December 2018 for the Robin Wiles Park Stage 2 Upgrade.

3.     Council write to relevant State Members thanking them for their funding support towards delivering inclusive play spaces.

3

Works on private land to facilitate placemaking on Parklawn Place, North St Marys   

Outcome

We have safe, vibrant places

Strategy

Work with our communities to improve wellbeing and infrastructure in their neighbourhoods

Service Activity

Deliver projects that address local issues and improve the wellbeing of local communities

RECOMMENDATION

That:

1.    The information contained in the report on Works on private land to facilitate placemaking on Parklawn Place, North St Marys be received

2.    Council approve the scoping and delivery of public works on private land at no cost to the property owners as described in this report.

4

Recycling Processing Service RFT18/19-07    

Outcome

We care for our environment

Strategy

Support our community to use resources wisely

Service Activity

Manage resource recovery and waste collection services

RECOMMENDATION

That:

1.    The information contained in the report on Recycling Processing Service RFT18/19-07 be received

2.    All tenders be rejected and Council enter into negotiations with market leaders for recycling processing services with the aim of entering into a contract, which represents the best value for money.

3.    The reason for rejecting all tenders, negotiating and not calling fresh tenders is that Council has now called tenders on two occasions and it is not considered that a satisfactory result could be achieved from calling fresh tenders, given the changing commercial climate around commodity prices of the recycled material.

4.    The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

5.    Council notify unsuccessful tenderers.

5

Acceptance of Grant Funding Offers - NSW Floodplain Management Program 2018/19   

Outcome

We care for our environment

Strategy

Minimise risks to our community from natural disasters and a changing climate

Service Activity

Manage the risk to and impact on life and property from the existing and potential future use of the floodplain

RECOMMENDATION

That:

1.    The information contained in the report on Acceptance of Grant Funding Offers - NSW Floodplain Management Program 2018/19 be received.

2.    Council accept the grant funding offers from the NSW Government for the following studies:

a.   College, Orth and Werrington Creeks Catchment Floodplain Risk Management Study and Plan - $236,000; and

b.   Little Creek Catchment Floodplain Risk Management Study and Plan – $154,000.

3.    Council write to the Minister for the Environment, Local Members and the Office of Environment and Heritage, expressing appreciation of their continued support and funding towards Council’s Floodplain Management programs.

1. ⇩

Grant Funding Offer for the College, Orth and Werrington Creek Catchments Floodplain Risk Management Study and Plan under NSW 2018/19 Floodplain Management Program

14 Pages

Attachments Included

2. ⇩

Grant Funding Offer for Little Creek Catchment Floodplain Risk Management Study and Plan under NSW 2018/19 Floodplain Management Program

14 Pages

Attachments Included

3. ⇩

Grant Funding Offer for the Review of Flood Impacts of Regional Flood Study on South Creek under NSW 2018/19 Floodplain Management Program

14 Pages

Attachments Included

6

Mulgoa Rural Fire Service Options for a site for a new Category  3C Station in Mulgoa   

Outcome

We care for our environment

Strategy

Minimise risks to our community from natural disasters and a changing climate

Service Activity

Help protect our community by supporting emergency services to prepare for and respond to emergencies

RECOMMENDATION

That:

1.    The information contained in the report on Mulgoa Rural Fire Service Options for a site for a new Category  3C Station in Mulgoa be received.

2.    Council endorse the location of the new fire station in the northern end of Mulgoa Park as recommended by Council officers and the feedback from the Mulgoa Community.

3.    Council staff progress the development application for the construction of the Mulgoa Rural Fire Brigade Station in the northern end of Mulgoa Park.

1. ⇩

Mulgoa RFS Station Community Consultation feedback

13 Pages

Attachments Included

7

2019 Australian Local Government Association (ALGA) National General Assembly   

Outcome

We have confidence in our Council

Strategy

Be open and fair in our decisions and our dealings with people

Service Activity

Promote ethical behaviour and open and fair decision making

RECOMMENDATION

That:

1.     The information contained in the report on 2019 Australian Local Government Association (ALGA) National General Assembly be received.

2.     The three motions outlined in tonight’s report with respect to the future of Australian Cities, big and small be endorsed for submission to the National General Assembly. 

8

Summary of Investments & Banking for the Period 1 February 2019 to 28 February 2019   

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Provide accurate information to Council and the community on Council's financial activities

RECOMMENDATION

That:

1.    The information contained in the report on Summary of Investments & Banking for the Period 1 February 2019 to 28 February 2019 be received.

2.    The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the period 1 February 2019 to 28 February 2019 be noted and accepted.

3.    The graphical investment analysis as at 28 February 2019 be noted.

1. ⇩

Investment Report February 2019

6 Pages

Appendix