Agenda of Ordinary Meeting - 28 October 2019

UNCONFIRMED MINUTES

OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 23 SEPTEMBER 2019 AT 7:00PM

NATIONAL ANTHEM

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor Ross Fowler OAM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Rev Neil Checkley.

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Greg Davies (arrived 7:05pm), and Councillors Jim Aitken OAM, Bernard Bratusa (arrived 7:05pm), Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Mark Davies, Aaron Duke, Tricia Hitchen, Karen McKeown OAM, Kath Presdee and John Thain.

APOLOGIES

There were no apologies.

CONFIRMATION OF MINUTES - Ordinary Meeting - 26 August 2019

181 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Kevin Crameri OAM that the minutes of the Ordinary Meeting of 26 August 2019 be confirmed.

DECLARATIONS OF INTEREST

Councillor Jim Aitken OAM declared a Pecuniary Interest in Item 11 – Councillor Update – Property Acquisition – 92 River Road, Emu Plains, as his company is the selling agent for the vendor of this property.

Councillor Kevin Crameri OAM declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 4 – Planning Proposal LEP Review, as land referred to in this report is

in close proximity to his residence. Councillor Crameri stated that he would take part in voting on this matter as this LEP would have no effect on his property.

His Worship the Mayor, Councillor Ross Fowler OAM declared a Pecuniary Interest in COW Item 5 - Council Property - Licence Agreement - Suite 102/114-116 Henry Street Penrith (Community Connections) to AFFORD as he is Chairman of the Board of the Australian Foundation for Disability (Afford). Councillor Fowler stated that he would leave the Council Chambers and would request the Deputy Mayor to take the Chair during consideration of this item.

SUSPENSION OF STANDING ORDERS

182 RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Jim Aitken OAM that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:07pm.

Karen Taylor

Item 18 – 2018-19 Draft Financial Statements

Karen Taylor, Director, Financial Audit Services at the Audit Office of New South Wales addressed Council on the Draft 2018-19 Financial Statements, and advised that she would be issuing an unqualified audit report, noting that there were no material misstatements and that the Statements present fairly.

RESUMPTION OF STANDING ORDERS

185 RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Jim Aitken OAM that Standing Orders be resumed, the time being 7:16pm.

Procedural Motion

183 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Karen McKeown OAM that Item 18 – 2018-19 Draft Financial Statements be considered before all other items of business.

Outcome 7 - We have confidence in our Council

18 2018-19 Draft Financial Statements

184 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies

That:

1. The information contained in the report on 2018-19 Draft Financial Statements be received.

2. Pursuant to s413(2)(c) it is the Council's opinion that:

a. The Financial Statements and schedules have been drawn up in accordance with the Local Government Act 1993 and Regulations, the Local Government Code of Accounting Practice and Financial Reporting, the Local Government Australian Infrastructure Management Guidelines, and Australian Accounting Standards. The Statements comply with Australian Statements of Accounting Concepts.

b. The Financial Statements present fairly the Council's financial position as at 30 June 2019 and the operating result for the year then ended.

c. The statements are in accord with Council's accounting and other records.

3. Pursuant to the Local Government Code of Accounting Practice and Financial Reporting and Section 215 of the Local Government (General) Regulation 2005 it is the Council's opinion that:

a. The accompanying Special Purpose Financial Report has been drawn up in accordance with the Local Government Act 1993 and Regulations, the Local Government Code of Accounting Practice and Financial Reporting and the requirements of National Competition Policy. The Code requires the inclusion of various charges and subsidies which are not actually paid or payable.

b. The Special Purpose Financial Report is a special purpose report and is not required to comply with Australian Accounting Standards. The above legislative requirements differ from Australian Accounting Standards and hence the report does not comply with Australian Accounting Standards.

c. The Special Purpose Financial Statements present a modelled scenario for comparative purposes. They do not report an actual result.

4. The Statements be forwarded to Council's Auditors.

5. The Financial Statements be placed on public exhibition.

6. A further report be presented to Council following the public exhibition period.

Notices of Motion

1 Review of LEP and DCP

186 RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish that a further report be presented to Council regarding minimum lot size and minimum road width in the review of future LEPs and DCPs.

Reports of Committees

1 Report and Recommendations of the Access Committee Meeting held on 14 August 2019

187 RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Brian Cartwright that the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 14 August, 2019 be adopted.

2 Report and Recommendations of the Local Traffic Committee Meeting held on 2 September 2019

188 RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Brian Cartwright that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 2 September, 2019 be adopted.

3 Report and Recommendations of the Policy Review Committee Meeting held on 9 September 2019

189 RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Jim Aitken OAM that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 9 September, 2019 be adopted, with the exception of Item 1 - Annual Update Planning Proposal.

3 Report and Recommendations of the Policy Review Committee Meeting held on 9 September 2019 - Item 1 - Annual Update Planning Proposal

190 RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Jim Aitken OAM

That:

1. The information contained in the report on Annual Update Planning Proposal be received

2. Council endorses the Planning Proposal presented in this report which has been provided to Councillors as a separate enclosure, is publicly-available on Council’s website, and has been tabled tonight.

3. The General Manager be granted delegation to update and finalise the Planning Proposal referred to in resolution 2 prior to Council's submission of the Planning Proposal to the Minister for Planning and Public Spaces and Parliamentary Counsel.

4. Council officers forward the Planning Proposal to the Minister for Planning and Public Spaces and Parliamentary Counsel with a request to make the local environmental plan amendment.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For	Against
Councillor Kath Presdee
Councillor Robin Cook
Councillor Greg Davies
Councillor Todd Carney
Councillor Aaron Duke
Councillor Karen McKeown OAM
Councillor John Thain
Councillor Kevin Crameri OAM
Councillor Jim Aitken OAM
Councillor Mark Davies
Councillor Brian Cartwright
Councillor Tricia Hitchen
Councillor Bernard Bratusa
Councillor Marcus Cornish
Councillor Ross Fowler OAM

Procedural Motion

191 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Bernard Bratusa that Item 9 – Election of Deputy Mayor be considered before the remainder of items of business.

DELIVERY PROGRAM REPORTS

Outcome 7 - We have confidence in our Council

9 Election of Deputy Mayor

192 RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Bernard Bratusa

That:

1. The information contained in the report on Election of Deputy Mayor be received

2. Council consider the Election of a Deputy Mayor for the term 2019/2020

3. In the event of more than one Councillor being nominated, the method of election for the Office of Deputy Mayor be by way of a show of hands.

4. In accordance with Section 231 (2) of the Local Government Act 1993, the term of Office of the Deputy Mayor be determined.

His Worship the Mayor, Councillor Ross Fowler OAM handed over to the Returning Officer, (General Manager) Warwick Winn, to conduct the election of the Deputy Mayor.

The Returning Officer indicated that he had received two (2) nominations for the position of Deputy Mayor and asked whether there were any other nominations. No other nominations were forthcoming.

The Returning Officer stated that the following nominations were in order:

Councillor Karen McKeown OAM

Councillor Marcus Cornish

The Returning Officer then asked for voting by way of a show of hands, with the following result:

Councillor Karen McKeown OAM – 12 votes

Councillor Marcus Cornish – 3 votes

The Returning Officer declared Councillor Karen McKeown OAM duly elected as Deputy Mayor for the 2019/2020 Term.

Councillors Tricia Hitchen and Aaron Duke left the meeting at 7:59pm and did not return.

Outcome 1 - We can work close to home

1 Works on Private Land - Lot 2 DP 30354 - 66-76 Tench Avenue, Jamisontown

193 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kath Presdee

That:

1. The information contained in the report on Works on Private Land - Lot 2 DP 30354 - 66-76 Tench Avenue, Jamisontown be received

2. Council agree to the work to be undertaken on private property in accordance with the terms in the report and that no charge be made to the owners of Lot 2 DP 30354, 66-76 Tench Avenue, Jamisontown.

3. Council endorse a licence agreement between the landowners of Lot 2 DP 30354, 66-76 Tench Avenue, Jamisontown and Council for the use of private land and associated works in accordance with the terms in the report, and the General Manager be given authority to enter into the licence agreement.

Outcome 2 - We plan for our future growth

2 Planning for the ageing community in Penrith

194 RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Brian Cartwright that the information contained in the report on Planning for the ageing community in Penrith be received.

3 Local Strategic Planning Statement

195 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies

That:

1. The information contained in the report on Local Strategic Planning Statement be received

2. Council endorse the draft Local Strategic Planning Statement, provided as a separate enclosure, to be publicly exhibited from 30 September to 11 November 2019.

3. Delegation be granted to the General Manager to make minor changes to the draft LSPS prior to exhibition.

4. Council place the draft Local Housing Study and Strategy and draft Rural Lands and Villages Study and Strategy on public exhibition from 30 September to 11 November 2019.

4 Planning Proposal LEP Review

196 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jim Aitken OAM

That:

1. The information contained in the report on Planning Proposal LEP Review be received

4. Council officers forward the Planning Proposal to the Minister for Planning and Public Spaces with a request to issue a Gateway Determination. The submission will include a request to issue Council with Delegation for plan making authority.

5. The General Manager be granted delegation to make any necessary changes to the Planning Proposal in the lead up to the Gateway Determination.

6. The General Manager be granted delegation to make any necessary changes to the Planning Proposal prior to public exhibition in response to the conditions of the Gateway Determination and negotiations with stakeholders.

7. Council publicly exhibits the Planning Proposal for a period to be specified in the Gateway Determination, and in accordance with the community consultation requirements of the Environmental Planning and Assessment Act 1979 and the Environmental Planning and Assessment Regulation 2000.

8. A further report be presented to Council following the public exhibition.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For	Against
Councillor Kath Presdee	Councillor Kevin Crameri OAM
Councillor Robin Cook	Councillor Marcus Cornish
Councillor Greg Davies
Councillor Todd Carney
Councillor Karen McKeown OAM
Councillor John Thain
Councillor Jim Aitken OAM
Councillor Mark Davies
Councillor Brian Cartwright
Councillor Bernard Bratusa
Councillor Ross Fowler OAM

Outcome 3 - We can get around the City

5 Roads and Maritime Services (RMS) 2019/20 Road Funding Grants

197 RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Karen McKeown OAM

That:

1. The information contained in the report on Roads and Maritime Services (RMS) 2019/20 Road Funding Grants be received

2. The RMS 2019/20 Program Funding Block Grant of $1,191,000 be accepted.

3. The Common Seal of the Council of the City of Penrith be affixed to the “Agreement for Block Grant Assistance to Council for Regional Roads 2019/20”.

4. Council write to the State Government formally thanking them for the Road Funding Grants

6 Roads and Maritime Services (RMS) 2019/20 REPAIR Program (Rehabilitation) Road Funding Grant

198 RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Brian Cartwright

That:

1. The information contained in the report on Roads and Maritime Services (RMS) 2019/20 REPAIR Program (Rehabilitation) Road Funding Grant be received

2. Council accept the grant of $300,000, offered under the 2019/20 Roads and Maritime Services REPAIR Program, for the pavement reconstruction works on Russell Street, Emu Plains (Great Western Highway to Water Street)

3. Council write to the State Government formally thanking them for the REPAIR Program Grant Funding.

Outcome 5 - We care about our environment

7 St Marys (Byrnes Creek) Catchment Floodplain Risk Management Study and Plan

199 RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM

That:

1. The information contained in the report on St Marys (Byrnes Creek) Catchment Floodplain Risk Management Study and Plan be received.

2. The draft report for public exhibition of the St Marys (Byrnes Creek) Catchment Floodplain Risk Management Study and Plan, July 2019 be endorsed for public exhibition for a period of no less than 28 days.

3. A further report to be presented to Council on the results of the public exhibition of the draft report for public exhibition of the St Marys (Byrnes Creek) Catchment Floodplain Risk Management Study and Plan, July 2019 addressing any submissions received during the exhibition period.

8 South Creek Floodplain Risk Management Study and Plan

200 RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM

That:

1. The information contained in the report on South Creek Floodplain Risk Management Study and Plan be received.

2. The public exhibition draft of the South Creek Floodplain Risk Management Study and Plan, August 2019 be endorsed for public exhibition for a period of no less than 28 days.

3. A further report to be presented to Council on the results of the public exhibition of the public exhibition draft of the St Marys (Byrnes Creek) Catchment Floodplain Risk Management Study and Plan, August 2019 addressing any submissions received during the exhibition period.

Outcome 7 - We have confidence in our Council

Having previously declared a Pecuniary Interest in Item 11 - Councillor Update - Property Acquisition - 92 River Road, Emu Plains, Councillor Jim Aitken OAM left the meeting, the time being 8:17pm.

11 Councillor Update - Property Acquisition - 92 River Road, Emu Plains

201 RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Kath Presdee that the information contained in the report on Councillor Update - Property Acquisition - 92 River Road, Emu Plains be received.

Councillor Jim Aitken OAM returned to the meeting, the time being 8:18pm.

10 Road Dedication - Allen Place Car Park

202 RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Todd Carney

That:

1. The information contained in the report on Road Dedication - Allen Place Car Park be received

2. A notice be placed in the NSW Government Gazette in accordance with Section 10 of the Roads Act 1993 to dedicate land identified in DP217346 no 1-39 registered on 5 November 1963 and land identified in DP219948 no 1-8 registered on 16 December 1963 as public road.

12 Diversification of Council's Property Portfolio - Acquisition - 6 Peachtree Road, Penrith (Lot 2526 DP 710266)

203 RESOLVED on the MOTION of Councillor Robin Cook seconded Councillor Brian Cartwright

That:

1. The information contained in the report on Diversification of Council's Property Portfolio - Acquisition - 6 Peachtree Road, Penrith (Lot 2526 DP 710266) be received.

2. The property known as 6 Peachtree Road, Penrith (Lot 2526 DP710266) be classified as operational in accordance with section 31 Local Government Act 1993.

13 Diversification of Council's Property Portfolio - Acquisition - 117 Cox Avenue, Kingswood

204 RESOLVED on the MOTION of Councillor Robin Cook seconded Councillor Brian Cartwright

That:

1. The information contained in the report on Diversification of Council's Property Portfolio - Acquisition - 117 Cox Avenue, Kingswood be received.

2. The property known as 117 Cox Avenue Penrith (Lot 1 DP38664) be classified as operational in accordance with section 31 Local Government Act 1993.

14 Appointment of Directors to the Board of the Penrith Performing and Visual Arts Limited

205 RESOLVED on the MOTION of Councillor Robin Cook seconded Councillor Brian Cartwright

That:

1. The information contained in the report on Appointment of Directors to the Board of the Penrith Performing and Visual Arts Limited (PP&VA) be received.

2. The following members of the Board be appointed for a four-year term: Hon. Peter Anderson, AM, Christine Keeble, Cathy Jarman.

3. Mr Leo Bahlmann’s nomination for appointment to the Board of the Penrith Performing and Visual Arts Limited be endorsed by Council should a casual vacancy occur during the four-year term.

15 Outcome of Legal Proceedings - B.J Eldridge & M.E Vincent trading as Crossbones Gallery v Penrith City Council

206 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Kevin Crameri OAM that the information contained in the report on Outcome of Legal Proceedings - B.J Eldridge & M.E Vincent trading as Crossbones Gallery v Penrith City Council be received.

16 Tender RFT1819-24 Provision of Certain Legal Services

207 RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Marcus Cornish

That:

1. The information contained in the report on Tender RFT1819-24 Provision of Certain Legal Services be received.

2. Dentons Lawyers, Sparke Helmore Lawyers and HWL Ebsworth Lawyers be appointed to Council’s external legal panel for 3 years, with an option for Council to extend for a further two (2) x one (1) year periods.

17 2019-20 Financial Assistance Grant

208 RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Marcus Cornish

That:

1. The information contained in the report on 2019-20 Financial Assistance Grant be received.

2. The Budget be adjusted to reflect the revised Financial Assistance Grant as part of the September 2019 Quarterly Review.

19 Exhibition of Council's Community Engagement Strategy and
Community Participation Plan

209 RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Kath Presdee

That:

1. The information contained in the report on Exhibition of Council's Community Engagement Strategy and
Community Participation Plan be received

2. In accordance with the Local Government Act 1993 and Environmental Planning and Assessment Act 1979, the draft Community Engagement Strategy including the Community Participation Plan be placed on exhibition commencing from Tuesday 24 September and closing on Monday 4 November 2019 (inclusive).

3. The General Manger be granted delegation to update and finalise the Community Engagement Strategy and Community Participation Plan before the document is publicly exhibited.

20 Council Ordinary Election 2020

210 RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Karen McKeown OAM

That:

1. The information contained in the report on Council Ordinary Election 2020 be received.

2. The elections of the Council be administered by an electoral services provider engaged by Council in September 2020.

3. A further report be presented to Council detailing the engagement of an electoral services provider once identified.

21 Summary of Investments and Banking for the period 1 August 2019 to 31 August 2019

211 RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Robin Cook

That:

1. The information contained in the report on Summary of Investments and Banking for the period 1 August 2019 to 31 August 2019 be received.

2. The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the period 1 August 2019 to 31 August 2019 be noted and accepted.

3. The graphical investment analysis as at 31 August 2019 be noted.

REQUESTS FOR REPORTS AND MEMORANDUMS AND URGENT BUSINESS

RR 1 GWS Giants AFL Football Team

Councillor Kath Presdee requested that Council write to the Greater Western Sydney Giants AFL football team, congratulating them on their win in the 2019 AFL Finals last weekend and conveying support for their endeavours in their first AFL Grand Final.

RR 2 Condition of Road at Fifth Avenue, Llandilo

Councillor Kevin Crameri OAM requested that the condition of the road at Fifth Avenue, Llandilo, near Terrybrook Road be inspected and repairs be undertaken to remediate the potholes in this location.

UB 1 Request for Leave of Absence

Councillor Marcus Cornish requested Leave of Absence from 14 October 2019 to 11 November 2019 inclusive.

212 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Todd Carney that the matter be brought forward and dealt with as a matter of urgency.

His Worship the Mayor, Councillor Ross Fowler OAM, ruled that the matter was urgent and should be dealt with at the meeting.

213 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Todd Carney that Leave of Absence be granted to Councillor Marcus Cornish from 14 October 2019 to 11 November 2019 inclusive.

RR 3 Signage at Emu Plains Precinct

Councillor Marcus Cornish requested that the old library signs be removed from the Emu Plains Precinct opposite the Lennox Centre, and that new large, blue parking signs be installed in this area.

RR 4 Audit of Parking Signs

Councillor Marcus Cornish requested that an audit be undertaken of all parking signage in the Penrith Local Government Area.

RR 5 Signs - Lansdowne Road, Orchard Hills

Councillor Marcus Cornish requested that the spelling on various road signs indicating Lansdowne Road in Orchard Hills be amended to show the correct spelling.

Councillor Greg Davies left the meeting, the time being 8:36pm.

RR 6 Castlereagh Rural Fire Brigade

Councillor Marcus Cornish requested a memo reply advising what action can be taken to assist the Castlereagh Rural Fire Brigade in providing necessary accommodation for changerooms, training room and vehicle storage at their Brigade station.

Committee of the Whole

214 RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Mark Davies that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 8:39pm.

1 Presence of the Public

CW1 RESOLVED on the motion of Councillor Kath Presdee seconded Councillor Mark Davies that the press and public be excluded from Committee of the Whole to deal with the following matters:

Outcome 7

2 Divestment of Property Assets - Lot 18 DP 1220719 Penrith

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

3 Council Property - Lease Agreement - Shop 6/140-142 Henry Street, Penrith (Allen Arcade)

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

4 Council Property - Lease Agreement - Shops 8 & 10/140-142 Henry Street Penrith (Allen Arcade) and Shop 2/144 Henry Street, Penrith

5 Council Property - Licence Agreement - Suite 102/114-116 Henry Street Penrith (Community Connections) to AFFORD

6 Council Property - Lease Agreement - Shop 2, 114-116 Henry Street Penrith (Community Connections Building)

The meeting resumed at 8:46pm and the General Manager reported that the Committee of the Whole met at 8:39pm on 23 September 2019, the following being present

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Karen McKeown OAM and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies (returned at 8:40pm), Mark Davies, Kath Presdee and John Thain

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

CONFIDENTIAL BUSINESS

Councillor Greg Davies returned to the meeting, the time being 8:40pm

2 Divestment of Property Assets - Lot 18 DP 1220719 Penrith

RECOMMENDED on the MOTION of Councillor Bernard Bratusa seconded Councillor Brian Cartwright

CW2 That:

1. The information contained in the report on Divestment of Property Assets - Lot 18 DP 1220719 Penrith be received

2. Council resolve to dispose of Lot 18 DP 1220719 as per the terms and conditions listed within the report.

3. The proceeds of sale be allocated in the Property Development Reserve.

4. The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

3 Council Property - Lease Agreement - Shop 6/140-142 Henry Street, Penrith (Allen Arcade)

RECOMMENDED on the MOTION of Councillor Greg Davies seconded Councillor Jim Aitken OAM

CW3 That:

1. The information contained in the report on Council Property - Lease Agreement - Shop 6/140-142 Henry Street, Penrith (Allen Arcade) be received.

2. Council approve the proposed new lease agreement under the terms and conditions listed within the report.

3. The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

4 Council Property - Lease Agreement - Shops 8 & 10/140-142 Henry Street Penrith (Allen Arcade) and Shop 2/144 Henry Street, Penrith

RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Karen McKeown OAM

CW4 That:

1. The information contained in the report on Council Property - Lease Agreement - Shops 8 & 10/140-142 Henry Street Penrith (Allen Arcade) and Shop 2/144 Henry Street, Penrith be received.

2. Council approve the proposed new lease agreement under the terms and conditions listed within the report.

3. The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

6 Council Property - Lease Agreement - Shop 2, 114-116 Henry Street Penrith (Community Connections Building)

RECOMMENDED on the MOTION of Councillor Kath Presdee seconded Councillor Robin Cook

CW6 That:

1. The information contained in the report on Council Property - Lease Agreement - Shop 2, 114-116 Henry Street Penrith (Community Connections Building) be received.

2. Council approve the proposed new lease agreement under the terms and conditions listed within the report.

3. The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

Having previously declared a Pecuniary Interest in COW Item 5 - Council Property - Licence Agreement - Suite 102/114-116 Henry Street Penrith (Community Connections) to AFFORD, His Worship the Mayor, Councillor Ross Fowler OAM left the meeting, the time being 8:44pm.

The Deputy Mayor, Councillor Karen McKeown OAM the took the Chair for consideration of COW Item 5.

5 Council Property - Licence Agreement - Suite 102/114-116 Henry Street Penrith (Community Connections) to AFFORD

RECOMMENDED on the MOTION of Councillor Greg Davies seconded Councillor Brian Cartwright

CW5 That:

1. The information contained in the report on Council Property - Licence Agreement - Suite 102/114-116 Henry Street Penrith (Community Connections) to AFFORD be received.

2. Council grant a new licence to Western Sydney Community Legal Centre Limited on the terms and conditions in this report.

3. The Common Seal of the Council of the City of Penrith be placed on all necessary documents.

His Worship the Mayor, Councillor Ross Fowler OAM returned to the meeting, the time being 8:45pm and retook the Chair.

ADOPTION OF Committee of the Whole

215 RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor John Thain that the recommendations contained in the Committee of the Whole and shown as CW1, CW2, CW3, CW4, CW5 and CW6 be adopted.

There being no further business the Chairperson declared the meeting closed the time being 8:48pm.

Ordinary Meeting 28 October 2019

REPORT AND RECOMMENDATIONS OF THE
Local Traffic Committee MEETING

HELD ON 14 October, 2019

PRESENT

Wayne Mitchell – Director Development and Regulatory Services (Chair), Sergeant Matthew Shirvington - Nepean Police Area Command.

IN ATTENDANCE

Steve Grady – Busways, David Drozd – Traffic Engineering Coordinator, Daniel Davidson – Senior Traffic Engineer, Timothy Le – Traffic Officer, Isaac Mann - Trainee Engineer, Andrew Pierce – Coordinator Ranger and Animal Service, Keira Murphy – Senior Ranger, Bernie Meier – Signs and Lines Marking Supervisor, Paul Maynard – Senior Ranger.

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Marcus Cornish.

APOLOGIES

Councillor Robin Cook (Representative for the Member for Londonderry), Councillor Tricia Hitchen (Representative for the Member for Penrith), Councillor Karen McKeown OAM (Council Representative), Brana Ravichelvan – Roads and Maritime Services (RMS, Charles Choucair – Roads and Maritime Services (RMS), Adam Wilkinson – Engineering Services Manager, Graham Green – Senior Traffic Engineer.

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 2 September 2019

The minutes of the Local Traffic Committee Meeting of 2 September 2019 were confirmed.

DECLARATIONS OF INTEREST

NIL.

DELIVERY PROGRAM REPORTS

Outcome 3 - We can get around the City

1 Finch Place, St Clair - Proposed Installation of 'No Stopping' Zone Signage

RECOMMENDED

That:

1. The information contained in the report on Finch Place, St Clair - Proposed Installation of 'No Stopping' Zone Signage be received.

2. The ‘No Stopping 8:00 – 9:30am 2:30 – 4.00pm school days’ zone on the northern side of Finch Place, St Clair be extended from the cul-de-sac to the intersection with Olympus Drive as shown on Appendix 1.

3. Full-time ‘No Stopping’ zone signage be installed at the intersection of Finch Place with Olympus Drive, St Clair to support the 10 metre statutory regulations, as shown in Appendix 1.

4. A ‘Give Way’ holding line and associated ‘Give Way’ signage be installed at the intersection of Finch Place with Olympus Drive, St Clair to clarify the right of way, as shown in Appendix 1.

5. The Hon Tanya Davies MP, Member for Mulgoa, the resident who contacted Council, affected residents and the Principal of Banks Public School be informed of Council’s resolution.

2 Closure of Caddens Road, Caddens - Endorsement of Signage and Line Marking Plan

RECOMMENDED

That:

1. The information contained in the report on Closure of Caddens Road, Caddens - Endorsement of Signage and Line Marking Plan be received.

2. The signage and line marking plan prepared by J. Wyndham Prince Consulting associated with the approved Caddens Hill Stage 7 road closure works at Caddens Road east of Ulm Road, Caddens (Plan No.110358/CC754, Revision D, dated 05 July 2019) be endorsed for construction, as shown in Appendix 1.

3. All works associated with the implementation of the signposting and/or line marking shall be undertaken by the applicant in accordance with Section 8 of Council’s Engineering Construction Specification for Civil Works and Council standard drawings SD1006/1 and SD1006/2 and be at no cost to Council.

4. Council’s Asset Section be notified for inclusion of the amended signs and line marking in Council’s asset management records and processes.

5. Council’s Road Reserve Opening Team be notified in order to facilitate works approval and payment of associated fees with the developer.

6. A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

7. The applicant be advised of Council’s resolution.

3 Creek Road, St Marys - Proposed 'No Parking' Restrictions fronting Ripples Hydrotherapy Centre

RECOMMENDED

That:

1. The information contained in the report on Creek Road, St Marys - Proposed 'No Parking' Restrictions fronting Ripples Hydrotherapy Centre be received.

2. Consultation be undertaken with Road and Maritime Services, Transport for NSW and Ripples, St Marys regarding the proposed ‘No Parking’ restrictions to be installed on Creek Road, St Marys fronting the Ripples Hydrotherapy Centre.

3. Subject to no substantial objections being received, a 20 metre ‘No Parking’ zone be installed on Creek Road, St Marys fronting the Ripples Hydrotherapy Centre.

4. Council’s Rangers, management of Ripples Hydrotherapy Centre and the resident that raised the matter be advised of Council’s resolution.

4 Lethbridge Street, Penrith - Provision of "No Parking - Waste Collection and Removalist Vehicles Excepted" Zone

RECOMMENDED

That:

1. The information contained in the report on Lethbridge Street, Penrith - Provision of "No Parking - Waste Collection and Removalist Vehicles Excepted" Zone be received.

2. “No Parking – Waste Collection and Removalist Vehicles Excepted” signage (R5-447 modified) be installed fronting 20-28 Lethbridge Street, Penrith in accordance with the plan prepared by CAM Consulting, Drawing Number C19086- T 100, Revision D, dated 10 September 2018, as shown in Appendix 1.

4. Council’s Asset Section be notified for inclusion of the amended signs and line marking in Council’s asset management records and processes.

5. Council’s Road Reserve Opening Team be notified in order to facilitate works approval and payment of associated fees with the developer.

6. Council’s Waste Services section, Council Rangers and the applicant be advised of Council’s decision.

5 Denver Road and Kalindi Place, St Clair - Provision of 'No Stopping' Restrictions

RECOMMENDED

That:

1. The information contained in the report on Denver Road and Kalindi Place, St Clair - Provision of 'No Stopping' Restrictions be received.

2. Consultation be undertaken with affected properties regarding the proposed ‘No Stopping’ restrictions to be provided at the bend on Denver Road and the intersection of Denver Road and Kalindi Place, St Clair, as shown in Appendix 1.

3. Subject to no substantial objections being received, the ‘No Stopping’ restrictions be provided at the bend on Denver Road and the intersection of Denver Road and Kalindi Place, St Clair, as shown in Appendix 1.

4. Council’s Traffic Engineering Officers write to Roads and Maritime Services requesting that ‘40km/hr School Zone’ flashing lights be installed on Denver Road. St Clair.

5. Council’s Rangers, The Hon Tanya Davies MP, Member for Mulgoa and the resident who raised the matter be advised of Council’s resolution.

6 Glenmore Park Area - Proposed '10km/hr Shared Zones' Installation

Brana Ravichelvan of Roads and Maritime Services (RMS) advised that the proposed changes to the speed limit in the Glenmore Park Area will need to be reviewed further by RMS.

Brana requested that the report be deferred and Council’s Traffic Engineering Officers be requested to liaise with RMS.

RECOMMENDED

That:

1. The report be deferred and Council’s Traffic Engineering Officers be requested to liaise with RMS.

2. A report be prepared and presented back to a future Local Traffic Committee meeting.

7 15- 17 Charles Street, St Marys - Endorsement of 'No Stopping' Signage Plan

RECOMMENDED

That:

1. The information contained in the report on 15- 17 Charles Street, St Marys - Endorsement of 'No Stopping' Signage Plan be received.

2. The Signage Plan prepared by Rise Projects Reference (Drawing No: A42 rev D, dated 04 April 2019), for the property 15-17 Charles Street, St Marys, be endorsed for construction as shown in Appendix 1.

3. All works associated with the implementation of the signposting and/or linemarking shall be undertaken by the applicant in accordance with Section 8 of Council’s Engineering Construction Specification for Civil Works and Council standard drawings SD1006/1 and SD1006/2 and be at no cost to Council.

4. Council’s Asset Section be notified for inclusion of the amended signs and linemarking in Council’s asset management records and processes.

5. Council’s Road Reserve Opening Team be notified in order to facilitate works approval and payment of associated fees with the developer.

6. Council’s Rangers be advised of the outcome.

8 "REAL" Festival - Friday 1 November to Saturday 2 November 2019 - Tench Avenue, Jamisontown

RECOMMENDED

That:

1. The information contained in the report on "REAL" Festival - Friday 1 November to Saturday 2 November 2019 - Tench Avenue, Jamisontown be received.

2. The event applicant be advised that this is a Class 2 Event under the “Guide to Traffic and Transport Management for Special Events”, and that all conditions and requirements specified must be complied with prior to the event.

3. Approval be given for the temporary closure of the northbound lane of Tench Avenue, between Jamison Road and Cross Road, Jamisontown from 7.00am Friday 1 November to 12.00pm Sunday 3 November, 2019.

4. The Traffic Management Plan for the “REAL” Festival 2019 from Friday 1 to Saturday 2 November, 2019 be endorsed, subject to the following conditions:

a. A Traffic Management Plan including a Risk Management Plan be lodged by the event applicant with the Roads and Maritime Services for approval, prior to the event. A copy of the Roads and Maritime Services approval must be submitted to Council prior to the event.

b. The event applicant obtains separate approval from the NSW Police prior to the event. A copy of the NSW Police approval must be submitted to Council prior to the event.

c. The event applicant delivers an information letterbox drop and personal communication to all business proprietors, property owners/tenants/residents in the affected streets two weeks prior to the event.

d. The event applicant submits to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $20 million, prior to the event. In addition, the event applicant shall indemnify Council in writing against all claims for damage and injury which may result from the proposed event.

e. A detailed Traffic Control Plan shall be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event. The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the event.

f. The event applicant arranges to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the approved Traffic Management Plan. Where the Traffic Management and Traffic Control Plan indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

g. The event applicant must provide advice to Council prior to the event that the event addresses all requirements of the Work Health and Safety Act 2011 and Work Health and Safety Regulation 2017.

h. The event applicant advertises the proposed temporary road closures in local newspapers a minimum of two weeks prior to the event, and provide variable message signs in appropriate locations a minimum of one week prior to the event, with the locations of the VMS boards submitted to Council for endorsement prior to their erection. VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

i. The event organiser notifies ambulance and fire brigades (NSW Fire & Rescue and NSW Rural Fire Service) and the NSW State Emergency Service of the proposed event and submit a copy of the notification to Council prior to the event.

j. The event applicant notifies private bus companies of the proposed event and submit a copy of the notification to Council prior to the event. Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the event.

k. Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report will be required to be submitted to the next available Local Traffic Committee meeting.

l. The event applicant shall ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

m. The event applicant is to ensure that participants are advised to obey road rules and Police directions during the event.

5. Any proposed speed limit reductions or aquatic licences are subject to the separate approval of the Roads and Maritime Services.

6. As a requirement of the RMS “Guide to Traffic and Transport Management for Special Events 2006” this approval endorsing the Traffic Management Plan is to be considered as Council’s authorisation to regulate traffic on Council’s roads.

7. The applicant be advised of Council’s resolution.

9 21-25 Woodriff Street, Penrith - Endorsement of Signage and Line Marking Plan

RECOMMENDED

That:

1. The information contained in the report on 21-25 Woodriff Street, Penrith - Endorsement of Signage and Line Marking Plan be received.

2. The signage and line marking plan prepared by Morson Group associated with the approved mixed use development at 21-25 Woodriff Street, Penrith related to DA16/1083 (Plan No. 18275002-TRF-101, Revision 3, Dated 04 September 2019) be endorsed for construction, as shown in Appendix 1.

4. Council’s Asset Section be notified for inclusion of the amended signs and line marking in Council’s asset management records and processes.

5. Council’s Road Reserve Opening Team be notified in order to facilitate works approval and payment of associated fees with the developer.

6. Council’s Rangers and the applicant be advised of Council’s resolution.

10 Australia Day 2020 Event - Cables Wake Park, Jamison Road, Penrith

RECOMMENDED

That:

1. The information contained in the report on Australia Day 2020 Event - Cables Wake Park, Jamison Road, Penrith be received.

2. The event applicant be advised that this is a Class 3 Event under the “Guide to Traffic and Transport Management for Special Events”, and that the following conditions and requirements specified in the Guide must be complied with prior to the event:

a) A Traffic Management Plan including a Risk Management Plan be lodged by the event applicant with Council, prior to the event.

b) The event applicant submits to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $20 million, 30 days prior to the event. In addition, the event applicant indemnifies Council, in writing, against all claims for damage and injury which may result from the proposed event.

c) A detailed Traffic Control Plan be prepared by a qualified and certified professional and submitted to Council and NSW Police prior to the event.

d) Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

e) The event applicant provides advice to Council prior to the event that the event complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

f) The event applicant advertise the proposed traffic management arrangements in local newspapers and notify surrounding residents and businesses a minimum of two weeks prior to the event, and provide variable message signs (VMS) in appropriate locations a minimum of one week prior to the event, with the locations of the VMS boards submitted to Council for endorsement prior to their erection. VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

g) The event applicant notifies the Ambulance Service of NSW, fire brigades (Fire & Rescue NSW and NSW Rural Fire Service) and NSW State Emergency Service of the proposed event and submits a copy of the notification to Council prior to the event.

h) The event applicant notifies bus companies of the proposed event and submits a copy of the notification to Council prior to the event.

i) The event applicant ensures that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

3. The applicant be advised of Council’s resolution.

11 Bennett Road and Coonawarra Drive, St Clair - Endorsement of Design Plan AB188 for a Roundabout and Pedestrian Refuges

RECOMMENDED

That:

1. The information contained in the report on Bennett Road and Coonawarra Drive, St Clair - Endorsement of Design Plan AB188 for a Roundabout and Pedestrian Refuges be received

2. Consultation be undertaken with affected residents and surrounding businesses regarding the proposed roundabout, traffic calming works and pedestrian refuges at the intersection of Bennett Road and Coonawarra Drive, St Clair as shown in Appendix 1.

3. Subject to no objections, Design Plan AB188 dated September 2019 be endorsed for construction, with funding provided from the Major Traffic Facilities Fund.

4. A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

GENERAL BUSINESS

GB 1 Bringelly Road and Smith Street, Kingswood - Endorsement of Design Plan AB187

Executive Summary

The purpose of this report is to consider a proposal for a roundabout, traffic calming works and pedestrian refuges at the intersection of Bringelly Road and Smith Street, Kingswood. The report recommends that Design Plan AB187 dated September 2019 be endorsed for construction.

Background

The intersection of Bringelly Road and Smith Street, Kingswood was listed as a successful project at the Local Traffic Committee held in May 2019, for safety improvements. The report recommended in part that;

“2. Projects listed in Table 2 “Projects Proposed for Construction – Major Traffic Facilities 2019/20” be forwarded to Council’s Design Co-ordinator to finalise design and construction estimates, with a Design Endorsement Report for each project submitted to the Local Traffic Committee as these are finalised.”

The funding for this project is now available with $250,000 under the 2019/20 Nation Building Black Spot and Safer Roads Program.

Current Situation

Council’s Design Section have now provided design plan AB187 dated September 2019 for the intersection to install a one-lane roundabout, traffic calming works and pedestrian refuges, with their associated advisory signs and line marking (plans will be tabled at the meeting).

Council’s Design Section advises that the proposal has been designed to best practice when considering the Roads and Maritime Services supplement, Austroads and Australian Standards requirements.

The project is funded by the 2019/20 Nation Building Black Spot and Safer Roads Program, with construction required to be completed by 30 June 2020. The proposal, together with the subject design plans are submitted for endorsement.

As with all designs involving traffic facilities, a lighting assessment will be undertaken to ensure compliance with the relevant lighting category.

_________________________________________________________________________

Brana Ravichelvan of Roads and Maritime Services (RMS) requested that consultation be undertaken with RMS regarding this matter.

RECOMMENDED

That:

1. The information contained in the report on Bringelly Road and Smith Street, Kingswood - Endorsement of Design Plan AB187 be received.

2. Consultation be undertaken with Roads and Maritime Services, affected residents and surrounding businesses regarding the proposed roundabout, traffic calming works and pedestrian refuges at the intersection of Bringelly Road and Smith Street, Kingswood.

3. Subject to no substantial objections, Design Plan AB187 dated September 2019 be endorsed for construction, with funding provided from the 2019/20 Nation Building Black Spot and safer Roads Program.

4. A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

GB 2 Stafford Street and Colless Street, Penrith - Endorsement of Design Plan AC283

Executive Summary

The purpose of this report is to consider a proposal for a roundabout, and pedestrian refuges at the intersection of Stafford Street and Colless Street, Penrith. The report recommends that Design Plan AC283 dated October 2019 be endorsed for construction.

Background

Provision of two single lane roundabouts at the intersections of Derby and Stafford Streets was listed as a successful project at the Local Traffic Committee held in May 2019, for safety improvements. The report recommended in part that;

The funding for this project is now available with $200,000 under the 2019/20 Nation Building Black Spot and Safer Roads Program.

Current Situation

Council’s Design Section have now provided design plan AC283 dated October 2019 for the Stafford Street and Colless Street intersection to install a one-lane roundabout, pedestrian refuges, and the embellishment of the existing service lane, with their associated advisory signs and line marking (plans will be tabled at the meeting).

Council’s Design Section advises that the proposal has been designed to best practice when considering the Roads and Maritime Services supplement, Austroads and Australian Standards requirements.

As with all designs involving traffic facilities, a lighting assessment will be undertaken to ensure compliance with the relevant lighting category.

_________________________________________________________________________

Brana Ravichelvan of Roads and Maritime Services (RMS) requested that consultation be undertaken with RMS regarding this matter.

RECOMMENDED

That:

1. The information contained in the report on Stafford Street and Colless Street, Penrith - Endorsement of Design Plan AC283 be received.

2. Consultation be undertaken with Roads and Maritime Services, affected residents and surrounding businesses regarding the proposed roundabout and pedestrian refuges at the intersection of Stafford Street and Colless Street, Penrith.

3. Subject to no substantial objections, Design Plan AC283 dated October 2019 be endorsed for construction, with funding provided from the 2019/20 Nation Building Black Spot and safer Roads Program.

4. A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

GB 3 Henry Street at Evan Street, Penrith - Traffic Flow

Sergeant Matthew Shirvington of Nepean Police Area Command advised the Committee of concerns regarding westbound traffic flow and queuing on Henry Street, Penrith at the intersection with Evan Street. Sergeant Shirvington requested the existing parking restrictions on Henry Street be extended further east to assist with traffic flow and queuing on this street.

David Drozd – Traffic Engineering Coordinator advised that Council’s previously investigated this matter and a report was presented to a previous Local Traffic Committee meeting which proposed the existing ‘No Parking’ restrictions on Henry Street to be changed to ‘No Parking 3:00pm – 7:00pm’. Consultation has already been undertaken with affected properties and businesses and the matter is currently with Council’s Signs and Lines Marking team to coordinate the installation of the signs.

RECOMMENDED

That the Committee note the information.

GB 4 Smith Street and Old Bathurst Road, Emu Plains - Traffic Safety and Efficiency at the Intersection

Sergeant Matthew Shirvington of Nepean Police Area Command advised the Committee about traffic safety and efficiency at the intersection of Smith Street and Old Bathurst Road, Emu Plains.

Wayne Mitchell – Director Development and Regulatory Services (Chair) advised that that State Government is proposing to upgrade Emu Plains Railway Station upgrade with a multi-decked car park. As part of these works, Council will be requesting Transport for NSW to upgrade this intersection to traffic signals to improve traffic safety and efficiency here.

RECOMMENDED

That the Committee note the information.

There being no further business the Chairperson declared the meeting closed the time being 9:50am.

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 14 October, 2019 be adopted.

Ordinary Meeting 28 October 2019

Western Parkland Councils' Governance Arrangements

Compiled by: Adam Beggs, Governance Coordinator

Authorised by: Stephen Britten, Chief Governance Officer

Carlie Ryan, Acting Director - City Futures

Outcome	We plan for our future growth
Strategy	Facilitate development in the City that considers the current and future needs of our community
Service Activity	Support and influence tri-government strategic planning in the Western Parkland City by responding to the City Deal opportunities

Executive Summary

This report outlines the long-term governance arrangements that have been developed for the Western Parkland Councils. The proposed Deed of Agreement has been endorsed in principle by the Mayoral Forum and is being put forward for consideration by Council.

Background

Both the Relationship Framework for the Councils of the Western Parkland City and the subsequent Memorandum of Understanding (MoU) signed in February 2019 confirm the intention of the each council to continue to investigate the feasibility and potential mechanisms to establish a formal alliance or partnership for the 8 Councils of the Western Parkland Region, similar to a joint organisation.

While the MoU expands on the operational arrangements for collaboration, it is a non-binding agreement which has been referred to as an interim arrangement and an appropriate step in the evolution of the local government partnership. The MoU refers to the Councils exploring more formal arrangements as to the management of the partnership, some of the reasons that have been suggested for change include:

· Formalising arrangements suitable for sustaining a long-term partnership;

· Supporting good governance in decision making and inter-council activities;

· Enhancing capacity to advocate effectively on regional issues; and

· Protecting the interests of Councils acting on behalf of the partnership, for example in procurement or engaging staff.

In June 2019 the Mayoral Forum confirmed its support for investigating long-term governance arrangements and the Executive Officer, Ms Sue Coleman, commenced investigations of the options with the support of the General Managers and City Deal Lead Officers from each Council.

Current Situation

Following discussion with various stakeholders and advice sought from relevant agencies including the Office of Local Government, several governance options were identified ranging from maintaining the current, non-binding MoU to establishing an independent legal entity such as a company limited by guarantee.

Assessment criteria were established to compare each of the potential governance structures and determine the option which is most suitable for the Councils of the Western Parkland region given their current objectives, operating environment and resources. The options varied in their flexibility, the ease with which they can be established and the complexity and cost of maintaining compliance.

This review recommended that establishing a structure using s355 and s377 of the Local Government Act offers the greatest alignment with the Councils’ requirements at this time. This provides a sustainable governance framework and the flexibility to establish a charter that reflects the Councils’ objectives. It is also a cost effective option that does not require Ministerial approval or more significant investment to maintain compliance obligations.

Examples of other local government activities currently managed through s355 arrangements are CivicRisk Mutual and Western Sydney RID Squad.

Proposed Deed of Agreement

Organisation Name

The Mayoral Forum selected Western Parkland Councils as the preferred name for the new body as it identifies both the region and local government focus while being brief.

Membership

The draft Deed of Agreement identifies the 8 Councils who are signatories to the Western Sydney City Deal as Member Councils. It proposes that acceptance of any new Member Councils would require the unanimous support of the Mayoral Forum, and withdrawal of membership would require 6 months’ notice in writing. The Relationship Framework recognises that, regardless of size or location, each Council partner has equality of rights and status.

Strategic Framework

The draft Deed of Agreement outlines a strategic framework including a vision statement, values, objectives and principle functions for the Western Parkland Councils.

The vision statement describes the desired outcome the Councils are seeking to achieve through this collaboration. The proposed vision statement included in the draft Deed of Agreement is:

Working together to deliver better outcomes for our communities and the Western Parkland region.

The values and objectives were previously developed and endorsed by all Councils as part of the Relationship Framework and current MoU and have been retained without change.

The principle functions are outlined in the draft Deed of Agreement as being:

· Review strategic regional priorities for the Western Parkland region and develop collaborative strategies for delivering these priorities;

· Provide regional leadership for the Western Parkland region and be an advocate for strategic regional issues; and

· Identify and take up opportunities for inter-governmental collaboration on matters relating to regional priorities including the Western Sydney City Deal.

The Mayoral Forum acknowledged the importance of evaluating both the performance of the Councils’ partnership and the outcomes for the region from initiatives such as the Western Sydney City Deal. The Strategic Framework will guide the development of a Delivery Program and Operational Plan which will be regularly monitored and reported to the Member Councils. In addition, the Councils will collaborate with the Australian and NSW Governments to track the success of the City Deal and further develop the current performance metrics which are included in the Deed of Agreement.

Mayoral Forum

The draft Deed of Agreement confirms much of the current practices for the Mayoral Forum including that membership will be limited to one representative (the Mayor) for each Council and one alternate representative for each Council, being a Councillor.

The role of the Mayoral Forum will be to:

· Endorse a Delivery Program outlining strategies, principles activities, projects etc. for the term of local government;

· Monitor implementation of the Delivery Program and performance of the Agreement;

· Adopt an Operational Plan, including budgets estimates, annually; and

· Make broad policy decisions within the strategic framework.

In addition to the Mayoral Forum, the draft Deed of Agreement establishes the role of the General Managers to direct the proper administration and governance of the partnership including the activities of the Executive Officer and City Deal Lead Officers.

The current practice of both the Mayoral Forum and the General Managers meetings is to make decisions by consensus of those present at the meeting. This is consistent with the values expressed in the Relationship Framework and is reflected in the draft Deed of Agreement.

While the consensus approach will be encouraged, it is also proposed to allow for voting by simple majority in order to avoid a potential impasse on critical matters.

Where a decision is made by majority vote rather than consensus, provision is made for dissenting views to be recorded and acknowledged in any subsequent actions including advocacy.

The draft Deed of Agreement also proposes that some matters such as changes to the Agreement or inclusion of new Member Councils will require the unanimous support of all members of the Mayoral Forum.

Mayoral Framework

If supported by all 8 Councils, it is envisaged that the new governance arrangements will commence from January 2020 and that the initial term of the agreement will be 3 years.

A Council wishing to withdraw from the Agreement would be required to provide 6 months’ notice in writing to the other Councils.

Financial Contributions of Member Councils

The General Managers have received verbal confirmation of ongoing funding from the Commonwealth and State Governments to support the alliance of the 8 Councils, with both governments committing $100,000 for each of the next three years, in addition to the $200,000 already provided for 2019.

It is proposed that each Council also makes a financial contribution of $40,000 each year, to be indexed annually by the allowable rate increase. This will support the employment of both an Executive Officer and Administration Officer to support the activities of the Western Parkland Councils and provide resources for priority project and activities established through the Delivery Program and Operational Plan. It should be noted that for the 2019/20 period the contribution will be only $20,000 for each council, reflecting the commencing date of the agreement being in January, 2020 and therefore representing only half a financial year.

While the first Delivery Program and Operational Plan will not be finalised until the alliance of Councils is formalised early in 2020, it is envisaged that priority projects and activities could include advocacy on regional issues such as integrated transport planning, developing a regional economic blueprint that also articulates the economic assets and opportunities that distinguish each local area, and/or pilot projects to trial initiatives identified in the draft Digital Action Plan or Western Sydney Health Alliance.

A budget forecast will be included in the Operational Plan prepared for the partnership to align with the term of local government and the Integrated Planning and Reporting requirements of Councils. An annual review process and regular financial reporting are also incorporated in the draft Deed of Agreement.

Financial Implications

Funding for the first year was identified in December 2018 and set aside in the Financial Management Reserve. The contribution for first financial year of $20,000 is proposed to be adjusted in the September Quarterly Review with $40,000 ongoing to be included in the base budget from 2020-21.

Risk Implications

Formalising the structure of the relationship between the Councils through a section 355 committee has been assessed and is considered to be the best structure moving forward and will reduce any risks associated with Council’s involvement in the alliance.

Conclusion

Significant progress has been made with respect to the Western Parkland Councils and the frameworks around the alliance. It is appropriate now that Council considers formalising the structure through a Section 355 Committee and adopting the Deed of Agreement attached to this report.

RECOMMENDATION

That:

1. The information contained in the report on Western Parkland Councils' Governance Arrangements be received.

2. Council formally enter into an alliance with the Western Parkland Councils in accordance with the draft Deed of Agreement and Section 355 of the Local Government Act 1993.

3. Council contribute $20,000 for the 2019/20 financially year and then $40,000 annually towards resourcing the Western Parkland Councils as outlined in the report.

4. Council nominate one Councillor to be appointed as an alternate representative on the Western Parkland Councils’ Mayoral Forum should the Mayor be unavailable.

ATTACHMENTS/APPENDICES

1. ⇩

Draft Western Parkland Councils Deed of Agreement

14 Pages

Attachments Included

Ordinary Meeting 28 October 2019

RFT1920-04 Werrington, Hunter Field & Roper Road Sport Amenities Refurbishment

Compiled by: Mitchell Sammut, Project Supervisor

Andrew Robinson, Community Facilities and Recreation Manager

Authorised by: Brian Steffen, Director - City Services

Outcome	We have safe, vibrant places
Strategy	Make our public places safe and attractive
Service Activity	Implement the Building Asset Renewal Program

Executive Summary

A tender for the construction and refurbishment of three sporting amenities, was advertised on 15 August 2019 in the Western Weekender and 20 August 2019 in the Sydney Morning Herald and closed on Wednesday 18 September 2019 at 11.00am.

The projects intend to enhance and contemporise the Werrington, Roper Road and Hunter Fields Sporting Amenities. The works will make the buildings accessible, support the growth of female participation in organised sport and will better support the sporting club’s programs and activities for community.

This report advises Council of the outcome of the tender process and recommends that the tender from Alpall Pty Ltd, for the amount of $1,223,697 (excluding GST) be accepted for Construction and Refurbishment of Sporting Amenities.

Background

Architectural drawings were produced to refurbish, modify and expand the existing footprints of the sporting amenities at Werrington, Werrington, Roper Road, Colyton and Hunter Fields, Emu Plains. This included upgrading change rooms to provide more female friendly layouts and fixtures, refurbished male and female toilets, upgraded canteens to meet health codes, increase storage space, accessible doors, circulation spaces and toilets and necessary repairs to increase the buildings’ useful lifecycle.

The funding sources for the three projects is below.

Project	Funding Sources
Werrington Sporting Amenities, Parkes Avenue	· Council’s Building Asset Renewal Program, · Federal Government Sport Australia ‘Move it Australia 2018/19’ Community Infrastructure Grant · Henry Lawson Football Club 2018 Community Building Partnership Grant · Henry Lawson Football Club’s own financial contribution
Roper Road Sporting Amenities, Colyton	· Council’s Building Asset Renewal Program · Federal Government Sport Australia ‘Move it Australia 2018/19’ Community Infrastructure Grant · St Marys Band Club 2017 Community Building Partnership Grant
Hunter Fields Sporting Amenities, Emu Plains	· Council’s Building Asset Renewal Program · Federal Government Sport Australia ‘Move it Australia 2018/19’

At Council’s Ordinary Meeting on 25 February 2019, Council resolved to accept a Federal Government ‘Move It Australia’ – Community Sport Infrastructure Grant of $200,000 for Hunter Fields amenity upgrades. At that time, Council was advised that grant applications submitted for funds to upgrade the amenities and Parkes Avenue and Hunter Fields had been unsuccessful. Subsequent notification has been received that these grant applications were successful in Round Three of the Community Sport Infrastructure Grant Program and would receive $50,000 for each project.

The works require suitably experienced contractor(s), for the construction and refurbishment of sporting amenities and associated works at Werrington, Roper Road and Hunter Fields. Experienced contractors include experience in sporting amenities or community local government building works. Council had the option of appointing one tenderer to undertake the whole works or a tenderer to each building subject to the tender evaluation. Tenderers were required to submit their tender on a standard pro forma sheet, which clearly defined the response required against each of the evaluation criteria.

Tender Evaluation Panel

The Tender Evaluation Panel consisted of Rosemarie Canales - Architectural Supervisor, Mitchell Sammut - Project Supervisor and was chaired by Michael Jackson - Design and Projects Manager. Allyce Langton from Council’s Procurement team performed the role of tender administration and probity officer for this tender.

Tender Evaluation Criteria

The selection criteria advertised and used in selecting the successful tenderer were:

· Demonstrated Ability

· Methodology to Deliver the Project

· Technical Requirements

· Project Completion Times

· Financial Viability

· Company Structure and Employment Practices

· Quality Control

· Company Resources

· Cost/Price Category

· Work Health & Safety

Summary of Tenders Received

A total of twenty (20) tenders were received by the closing date of the advertised tender and are listed below.

Company	Company Address	Owners/Directors
Alpall Pty Ltd	PO BOX 710 Springwood, NSW 2780	David Crum
Westco Building Consultants Pty Ltd	29/29 Coombes Drive Penrith, NSW 2750	John Cooper
Dice Contracting Pty Ltd	55 Kirby St Rydalmere, NSW 2116	Raymond Pratt
Building & Maintenance Services Pty Ltd t/as BAMS Commercial Fit-outs	19 Campbell Street Narellan, NSW 2567	Brian Zammitt Alexandra Zammitt
Maico Property Services Pty Limited	Unit 52, 45 Powers Rd Seven Hills, NSW 2147	Lyndon James Stafford
Rapid Construction Pty Ltd	407 Church Street North Parramatta, NSW 2151	Ian Holswich
D Digian Compant PTY LTD T/AS Form and Pour	1799 The Horsley Drive, Horsley Park, NSW 2175	Daniel Digiandomenico
Austfield Pty Ltd	316/33 Lexington Drive Bella Vista, NSW 2153	Anwar Menashi
Coverit Building Group Pty Ltd	Unit 18 37-47 Borec Road Penrith, NSW 2749	Shane Comans
Westbury Constructions Pty Ltd	Suite 2.02, 33 Lexington Drive, Baulkham Hills, NSW 2153	Darren Price Shakeel Karim
Elite Commercial Solutions Pty Ltd	2/7 Altair Place Penrith, NSW 2750	John Garatshun
Simcon Group Pty Ltd	Governor Macquarie Tower Section 3 level 27 1 Farrer Place Sydney, NSW 2000	Simon Karam
Ozz Projects (Aust) Pty Ltd	88a Fifth Avenue Llandilo, NSW 2747	Douglas Paul Sparks
Every Trade Building Services Pty Ltd	5 Lennox Place Wetherill Park, NSW 2164	Francois Tarabay
Arnost Trejbal T/as ABT Construction & Fitout	8 Lae Road Holsworthy, NSW 2173	Arnost Trejbal
Lateral Projects Pty Ltd	27 Cleg Street Artarmon, NSW 2064	Antony Patrick Bull Guy Patrick Burnett
SOFC Pty Ltd	Level 12, 95 Pitt St Sydney NSW 2000	Keith Sheppard
Mansfield Corporation Pty Ltd	16 Carina Place Castle Hill, NSW 2154	Bruce Laurance Mansfield
Acron Building Services Pty Ltd	7 / 20 Tucks Road, Seven Hills NSW 2147	Joseph Bracks
MW Civil Engineering and Constructions Pty Ltd	1/235 Canley Vale Rd, Canley Heights 2166 NSW	Munir Toma

The following is the prices submitted per project and a total for awarding for all three of the projects. All are in price order for the total tender price for awarding all three projects (ex GST). Some companies only provided a price for one project which, was acceptable in this tender.

Company	Tendered Price for Werrington Only	Tendered Price for Roper Road Only	Tendered Price for Hunter Field Only	Discount offered for appointment of all three Building projects	Tendered Price for awarding Werrington, Roper Road and Hunter Field projects
Alpall Pty Ltd	$353,180	$394,340	$501,150	$ 24,973	$1,223,697
Westco Building Consultants Pty Ltd	$401,420	$440,730	$647,582	$49,161.15	$1,440,571.85
Dice Contracting Pty Ltd	$394,153	$504,945.05	$642,322	5%	$1,464,349
Building & Maintenance Services Pty Ltd t/as BAMS Commercial Fit-outs	$390,804	$500,467	$598,537	1.50%	$1,467,460.88
Maico Property Services Pty Limited	$441,466.80	$439,587.10	$626,792.15		$1,507,846.05
Rapid Construction Pty Ltd	$419,528	$517,577	$654,007	$72,213	$1,518,899
D Digian Compant PTY LTD T/AS Form and Pour	$456,230	$566,431	$632,642	$91,041.65	$1,564,261.35
Austfield Pty Ltd	$425,678.16	$542,060.61	$694,099.60	3%	$1,611,983.45
Coverit Building Group Pty Ltd	$499,500	$574,594	$556,350		$1,630,444
Westbury Constructions Pty Ltd	$449,255	$546,381	$688,862	$33,689.96	1,650,808.04
Elite Commercial Solutions Pty Ltd	$471,985	$602,860	$701,118	$40,362	$1,735,601
Simcon Group Pty Ltd	$394,518.79	$680,590.21	$902,886.78	$174,063.63	$1,803,932.15
Ozz Projects (Aust) Pty Ltd	$527,790.57	$593,352	$784,706.95	$42,500	$1,863,349.52
Every Trade Building Services Pty Ltd	$529,938	$597,313	$826,862	1.50%	$1,924,801.30
Arnost Trejbal T/as ABT Construction & Fitout	$627,100	$581,000	$835,400	1.50%	$2,012,847.50
Lateral Projects Pty Ltd	$566,540	$636,553	$842,232	$20,000	$2,025,325
SOFC Pty Ltd	$550,513.68	$654,168.76	$865,251.98	$6,927.87	$2,063,006.55
Mansfield Corporation Pty Ltd	$730,494	$637,308	$749,508	$53,000	$2,064,310
Acron Building Services Pty Ltd		$447,015
MW Civil Engineering and Constructions Pty Ltd		$427,628.02

Short Listed Tenderers

Nine tenders were initially shortlisted based on price assessed against best value per project and awarding for all three projects, then assessed on the tender evaluation criteria. These are listed below. The remaining tenders were beyond the available budget so were not consider further.

· Alpall Pty Ltd

· Westco Building Consultants Pty Ltd

· Dice Contracting Pty Ltd

· Building & Maintenance Services Pty Ltd t/as BAMS Commercial Fit-outs

· Maico Property Services Pty Ltd

· Rapid Construction Pty Ltd

· D Digian Compant Pty Ltd T/AS Form and Pour

· Coverit Building Group Pty Ltd

· MW Civil Engineering and Constructions Pty Ltd

Evaluation of the Preferred Tender

All nine tenderers were assessed against the selection criteria to undertake the project. Of the tenders assessed Alpall Pty Ltd had provided the lowest price option in undertaking all three sporting amenities projects and offered $24,973 discount if awarded all three. Alpall Pty Ltd had also provided suitable examples of previous of works completed, however the panel required clarification on some responses provided in their submission to be satisfied that they had capacity to undertake all three projects. Further questions were sent and an interview was conducted with Alpall Pty Ltd. From the responses provided the panel was satisfied that Alpall Pty Ltd could undertake all three projects and offered the best price and value to Council.

Alpall Pty Ltd has been in construction industry since 1993, building residential and medium density housing, commercial buildings and factory units. They also have managed multiple projects at a time and completed previous sporting amenities projects including the project for Council at Mulgoa Rise, Glenmore Park Stage 2.

Financial Implications

In the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Alpall Pty Ltd. These checks were completed by Equifax Australasia Credit Ratings Pty Ltd. The assessment recommends an indemnity be secured regarding a loan arrangement currently in place and Alpall Pty Ltd have agreed in principal to that requirement. Financial Services have reviewed the financial information provided by the tenderer and have not identified a reason why the contract should not be awarded. The report recommends acceptance of the tender by Alpall Pty Ltd, with sufficient funds being available and an indemnity agreement to be secured.

Tender Advisory Group Comments

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Brian Steffen - Director City Services, Glenn McCarthy - Governance Manager and Neil Farquharson - Financial Services Manager were briefed by the Design & Projects team about the background and the process followed.

The TAG considered the recommendations in relation to the tender for the Construction and Refurbishment of Sporting Amenities, it was noted that the recommended proposal is the lowest cost and the company has demonstrated their ability to meet Council’s requirements and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Risk Implications

The tender process outlined in this report includes controls regarding probity and ensuring value for council, overseen by the Tender Advisory Group. The works will be undertaken in accordance with Work Health & Safety systems.

Conclusion

Nine tenders were shortlisted based on price and then evaluated on the tender evaluation criteria. On further assessment of the shortlisted tenders, based on the evaluation criteria Alpall Pty Ltd offered the best price that also meet the tender evaluation criteria to undertake the project.

It is recommended that the proposal and lump sum price from Alpall Pty Ltd of $1,223,697 excluding GST be accepted for Alpall Pty Ltd, for the Construction and Refurbishment of Sporting Amenities.

RECOMMENDATION

That:

1. The information contained in the report on RFT1920-04 Werrington, Hunter Field & Roper Road Sport Amenities Refurbishment be received

2. Council accept the ‘Move It Aus’ – Community Sport Infrastructure Program grants awarded for the Werrington & Roper Road projects. Write to & thank the federal Minister for Youth and Sport and Senator Marise Payne for her advocacy.

3. The proposal and lump sum price from Alpall Pty Ltd, for the amount of $1,223,697 (excluding GST) be accepted for Construction and Refurbishment of Sporting Amenities.

4. The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

ATTACHMENTS/APPENDICES

There are no attachments for this report.

Ordinary Meeting 28 October 2019

RFT1920-11 Recreation and Leisure Centre Building Upgrade

Compiled by: Ezekiel Meares, Project Supervisor

Authorised by: Michael Jackson, Design and Projects Manager

Outcome	We have safe, vibrant places
Strategy	Make our public places safe and attractive
Service Activity	Implement the Building Asset Renewal Program

Executive Summary

Tender Reference 19/20-11 for the construction of Recreation and Leisure Centre Building Upgrade, St Clair, was advertised 12th September 2019 in the Western Weekender and 10^th September 2019 in the Sydney Morning Herald. The Tender closed on Wednesday 2nd October 2019 at 11.00am.

This Report advises Council of the outcome of the Tender process and recommends that the Tender from Westbury Constructions Pty Ltd be accepted for the full scope of works outlined in RFT19/20-11 for the Recreation and Leisure Centre Building Upgrade for a total amount of amount of $1,921,256.00 (excluding GST).

Background

Architectural drawings were produced to refurbish, modify and upgrade the existing Recreation and Leisure Centre, St Clair. The works will ensure that the building upgrades the kiosk to meet health codes, includes a lift and ambulant toilets to ensure the site is fully accessible and refurbishes sports halls and activity rooms to improve the site for community user groups. The project will also include electrical, landscape, mechanic and structural upgrades to make the site more comfortable for users, reduce maintenance and bring the building up to standards.

Tender Evaluation Panel

The Tender Evaluation Panel consisted of Ezekiel Meares – Project Supervisor, Joshua Martin- Building Service Asset Coordinator and was chaired by Karin Felten - Acting Design and Projects Manager. Allyce Langton from Council’s Procurement team performed the role of tender administration and probity officer for this tender. Bill Stanley performed the role of Probity officer.

Tender Evaluation Criteria

The selection criteria advertised and used in selecting the successful tenderer were:

· Demonstrated Ability

· Methodology to Deliver the Project

· Technical Requirements

· Project Completion Times

· Financial Viability

· Company Structure and Employment Practices

· Quality Control

· Cost/Price Category

· Work Health & Safety

Initial Tender Review

A full listing of the Tenders received is detailed below in price order (ex GST)

Company	Tendered Price	Company Location	Directors
Versatile Fitout Pty Ltd	$1,795,923.27	Sydney, NSW	Marco Fahd John Saleh
Westbury Constructions Pty Ltd	$1,921,256.00	Baulkham Hills, NSW	Darren Price Shakeel Karim
Acron Building Services Pty Ltd	$1,952,513.61	Seven Hills, NSW	Joseph Ignatius Banks
Coverit Building Group Pty Ltd	$1,968,048.00	Penrith, NSW	Shane Comans
Zonix Constructions Pty Ltd	$2,031,196.36	Greenacre, NSW	Francis M Azar
Avant Build Pty Ltd	$2,213,835.69	Chatswood, NSW	Hamidreza Aminian
Trinity Quality Interiors Pty Ltd	$2,300,431.00	Hurstville, NSW	Benjamin John Lloyd Trevor John Lloyd

Tradecom Group Pty Ltd was deemed to have provided a non-conforming Tender as their submission did not provide a lump sum price for the entire scope of works.

Project Odeon and Birds Commercial (AUST) Pty Ltd provided tendered prices well above the available budget so were not included in the shortlisted tender assessment.

Versatile Fitout Pty Ltd provided the lowest tendered price but did not provide detailed responses against the Tender criteria scoring poorly against the tender weightings.

Evaluation of the Preferred Tender

The Tender received from Westbury Constructions Pty Ltd was considered by the Tender Evaluation Committee to be providing the highest value for money compared to the other tenders in terms of demonstrated ability and price.

The recommended company Westbury Constructions Pty Ltd was selected based on their:

1) Compliance with the tender evaluation criteria

2) Demonstrated ability to complete projects of a similar nature and scale.

3) Competitive price

The Tender evaluation committee thoroughly reviewed the information pertaining to past experience of the proposed tenderer and conducted reference checks.

Westbury Constructions Pty Ltd have completed numerous projects of a similar nature and have demonstrated they have experience constructing large community facilities for other Councils.

Tender Options were added to RFT19/20-11, these options would provide Council the opportunity to add items to the contract during construction if funding was available. Westbury Constructions Pty Ltd provided prices against all Tender options included in RFT19/20-11.

Tender Advisory Group Comments

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Brian Steffen Director City Services, Glenn McCarthy - Governance Manager and Neil Farquharson- Financial Services Manager were briefed by the Design & Projects team about the background and the process followed.

The TAG considered the recommendations in relation to the tender for the construction of St Clair Recreation and Building Upgrade, it was noted that the recommended company has demonstrated their ability to meet Council’s requirements as they provided detailed responses that demonstrated they had completed similar projects on other community buildings recently and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Financial Implications

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Westbury Construction Pty Ltd.

Financial services have reviewed the financial information provided by the tenderer and have not identified any reason why the contract should not be awarded.

Westbury Constructions Pty Ltd would be recommended and have provided a lump sum price of $1,921,256.00 (excluding GST) which is within available budget.

Risk Implications

Conclusion

The Tender Evaluation Committee is in the opinion that Westbury Constructions Pty Ltd provided the most advantageous tender and demonstrated significant building experience of a similar nature, it is recommended that the company be awarded the contract for a contract sum of $1,921,256.00 excluding GST.

RECOMMENDATION

That:

1. The information contained in the report on RFT1920-11 Recreation and Leisure Centre Building Upgrade be received

2. The proposal and Lump sum price from Westbury Constructions Pty Ltd of $1,921,256.00 excluding GST be accepted for the Construction of St Clair Recreation and Leisure Centre, St Clair.

3. The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary

ATTACHMENTS/APPENDICES

There are no attachments for this report.

Ordinary Meeting 28 October 2019

Penrith CBD Catchment Floodplain Risk Management Study and Plan

Compiled by: Mylvaganam Senthilvasan, Engineering Coordinator

Authorised by: Adam Wilkinson, Engineering Services Manager

Outcome	We care for our environment
Strategy	Minimise risks to our community from natural disasters and a changing climate
Service Activity	Manage the risk to and impact on life and property from the existing and potential future use of the floodplain

Executive Summary

In accordance with the NSW Government’s Floodplain Development Manual (April 2005), Council has undertaken the Penrith Central Business District (CBD) Catchment Floodplain Risk Management Study and developed a Floodplain Risk Management Plan for the study area. The purpose of this report is to advise the Council that the draft report of the Penrith CBD Catchment Floodplain Risk Management Study and Plan is complete and ready for public exhibition.

The report recommends that the draft report for public exhibition of the Penrith CBD Catchment Floodplain Risk Management Study and Plan be placed on exhibition for public comment.

Background

The NSW Government’s Flood Policy is directed at providing solutions to existing flooding problems in developed areas and ensuring that new developments are compatible with the relevant flood hazard and do not create flooding problems in other areas. Under the Policy the management of flood prone land remains the responsibility of Local Government. Policy and floodplain management practices are defined in the NSW Government’s Floodplain Development Manual, April 2005. The policy sets out a staged process we must follow, which includes data collection, a flood study, a floodplain risk management study and plan, and implementation of the plan as shown in Figure 1 below.

Figure 1

The State Government, under its policy, provides technical advice and in some instances financial support to councils to manage their floodplains.

Floodplain Risk Management Studies and Plans for various creek systems and the catchment areas within the Penrith Local Government Area (LGA) will be required to effectively manage Council’s floodplains. In 2006 Council undertook an “Overland Flow Flood Overview Study” for the entire Penrith Local Government Area. This identified and mapped all major overland flow paths; to assess provisional flood hazard for properties at risk of flooding; to rank catchment areas in terms of severity of flooding; and to assist Council in prioritising catchment areas to undertake detailed flood studies and develop floodplain risk management plans.

The Penrith CBD Catchment was identified as one of the priority catchments requiring a detailed flood study and a floodplain risk management plan to effectively manage the flooding.

The Penrith CBD Catchment Study Area (Appendix 1) is located on the southern side of the Railway line and is generally bounded by The Northern Road to the east, Jamison Road to the south and Mulgoa Road to the west. The study covers an area of approximately 340 hectares (or 3.4 square kilometres) and comprises the Penrith Central Business District and surrounding suburbs. The study area is highly urbanised and includes an extensive pit and pipe drainage system which includes Corporation Drain, Showground Channel and Racecourse Channel.

The Penrith CBD Catchment Detailed Overland Flow Flood Study was completed and on 25 May 2015 the Flood Study was adopted by Council. The next stage of the floodplain management process is to undertake a Floodplain Risk Management Study and to develop a Floodplain Risk Management Plan for the study area.

The Penrith CBD Catchment Floodplain Risk Management Study and Plan is jointly funded by the NSW Government and the Council under the NSW Government’s 2015/16 Floodplain Management Program.

In October 2016 Council engaged engineering consultants Molino Stewart Pty Ltd to undertake the Penrith CBD Catchment Floodplain Risk Management Study and Plan under the guidance of a Technical Working Group.

The Floodplain Risk Management Study and Plan has been undertaken in accordance with the NSW Floodplain Development Manual and provide a comprehensive analysis of the existing and the future flood risks; investigation of possible flood risk management options to manage the flood risk; and recommendation of flood risk management solutions. The Study was overseen by a Technical Working Group (TWG) comprising representatives from Council, the Department of Planning, Industry and Environment (formally OEH), and the NSW State Emergency Services.

On 2 September 2019, the draft Penrith CBD Catchment Floodplain Risk Management Study and Plan was presented to the Floodplain Risk Management Committee. The Committee resolved that (in part):

“Members of the Committee to forward their comments on the draft Penrith CBD Catchment Floodplain Risk Management Study and Plan to Council staff before 23 September 2019.

Subject to no substantial objection the public exhibition draft report of Penrith CBD Catchment Floodplain Risk Management Study and Plan be endorsed for the purpose of the public exhibition”.

The comments received from the members of the Committee, state agencies and staff were reviewed, and the draft study report has been updated as required. The comments received from the members of the Committee are of minor nature and no objection for the draft report to go to public exhibition.

The draft Penrith CBD Catchment Floodplain Risk Management Study and Plan is ready for public comment.

Key recommendations of the draft (for exhibition) plan include:

· Improvement to planning and development controls including a review of Council’s LEP and DCP;

· Investigation, Design and construction of a new detention basin with the public open space located at the corner of Doonmore Street and Derby Street;

· Design and construction of stormwater drainage improvement works at various locations within the Penrith CBD;

· Improve public awareness of the flood risk;

The draft report for Public exhibition of the Penrith CBD Catchment Floodplain Risk Management Study and Plan, October 2019 (Volume 1- Main Report and Volume 2- Maps are provided separately for the information of Councillors and are made available to the public on Council’s website) is now complete and ready for public comment.

Public Exhibition

The exhibition process will include direct exhibition through the catchment and public notification of that exhibition period. It is proposed that the following will be undertaken as part of the public exhibition.

· Advertisements will be placed in the local newspaper inviting residents, ratepayers and business owners to review the Draft reports and make submissions;

· Letters to residents and businesses within the study area informing them about the public exhibition and requesting them to review the Draft reports and make submissions;

· Council’s website will be used to access the study documents and arrangements will be made for making submissions electronically;

· Printed study documents will be placed as appropriate at Council offices and libraries for viewing by the public;

· Community Information Sheets detailing the flood management process and the steps involved in developing a floodplain risk management plan will be prepared and distributed. This will also be made available through Council’s Website.

· One community drop in session will be arranged at a suitable location within the catchment so as the public could directly view the relevant documents and discuss as required.

It is proposed to commence the public exhibition in November / December 2019.

Risk Implications

Council is required to publicly exhibit the draft report of the Penrith CBD Catchment Floodplain Risk Management Study and Plan and to seek comment before adopting the study and plan. This is to meet the requirements detailed in the NSW Floodplain Development Manual, April 2005 and to meet the grant funding requirement.

Financial Implications

All costs associated with the project, including the proposed public exhibition, are available through the grant and allowed for in the project costs for which funds are currently available.

Conclusion

The draft report for public exhibition of the Penrith CBD Catchment Floodplain Risk Management Study and Plan is now complete and ready for public exhibition. The next step is to publicly exhibit the Draft Floodplain Risk Management Study and Plan and bring a subsequent report back to Council detailing the results of the exhibition.

RECOMMENDATION

That:

1. The information contained in the report on Penrith CBD Catchment Floodplain Risk Management Study and Plan be received.

2. The draft report for public exhibition of the Penrith CBD Catchment Floodplain Risk Management Study and Plan, October 2019 be endorsed for public exhibition for a period of no less than 28 days.

3. A further report be presented to Council on the results of the public exhibition of the draft report for public exhibition of the Penrith CBD Catchment Floodplain Risk Management Study and Plan, October 2019 addressing any submissions received during the exhibition period.

ATTACHMENTS/APPENDICES

1. ⇩

Penrith CBD Catchment Study Area

1 Page

Appendix

Ordinary Meeting 28 October 2019

Hawkesbury - Nepean Valley Regional Flood Study

Compiled by: Mylvaganam Senthilvasan, Engineering Coordinator

Elias Ishak, Senior Engineer Stormwater

Authorised by: Adam Wilkinson, Engineering Services Manager

Outcome	We care for our environment
Strategy	Minimise risks to our community from natural disasters and a changing climate
Service Activity	Manage the risk to and impact on life and property from the existing and potential future use of the floodplain

Executive Summary

The NSW Government recently released the Hawkesbury – Nepean Valley Regional Flood Study (INSW Regional Flood Study). On 19 August 2019 a Councillor briefing was provided detailing the results of the INSW Regional Flood Study, comparison with existing known flood data, and possible implications to Penrith LGA as a result of the release of the INSW Regional Flood Study. This report recommends measures to respond to the release of the study.

Background

In May 2017 the NSW Government has announced the Hawkesbury-Nepean Flood Risk Management Strategy (Flood Strategy) to reduce the potential flood risk to life, the economy and social amenity in the Hawkesbury-Nepean Valley. The Flood Strategy is designed to deliver nine key outcomes:

Outcome 1 - Coordinated flood risk management across the Valley now and in the future.

Outcome 2 - Reduced flood risk in the Valley by raising Warragamba Dam wall.

Outcome 3 - Strategic and integrated land use and road planning.

Outcome 4 - Accessible contemporary flood risk information.

Outcome 5 - An aware, prepared and responsive community.

Outcome 6 - Improved weather and flood predictions.

Outcome 7 - Best practice emergency response and recovery.

Outcome 8 - Adequate local roads for evacuation.

Outcome 9 - Ongoing monitoring and evaluation, reporting and improvement of the Flood Strategy.

A key output of the Flood Strategy is the Hawkesbury – Nepean Valley Regional Flood Study.

On 31 July 2019 the NSW Government released the Hawkesbury – Nepean Valley Regional Flood Study (INSW Regional Flood Study). The Regional Flood Study defines the flood behavior of the main Hawkesbury-Nepean River from Bents Basin near Wallacia to Brooklyn Bridge and associated backwater river flooding under the existing development conditions. The INSW Regional Flood Study supersedes the previously adopted 1996 Flood Study prepared by the consultant Webb, McKeown & Associates.

The INSW Regional Flood Study uses the same RUBICON 1D hydraulic flood model layout developed for the 1996 Flood Study however uses a more detailed Monte Carlo modelling framework for hydrology to better replicate the observed variability of the catchment in actual flood events. The basis of modelling was previously established in the Warragamba Dam Auxiliary Spillway Environmental Impact Study Flood Study (Webb, McKeown & Associates, 1996). The INSW Regional Flood Study uses the current ARR 2016 guidelines by moving from single flood event to a Monte Carlo modelling where many thousands of flood events are simulated with variable inputs. It also uses the new design rainfalls data released from the Bureau of Meteorology known as IFD 2016.

The INSW Regional Flood Study produces maps of flood levels, extents, depths, provisional flood hazard and hydraulic categories for a series of design flood events including the 1 in 5-year, 1 in 10-year, 1 in 20-year, 1 in 50-year, 1 in 100-year, 1 in 200-year, 1 in 500-year, 1 in 1000-year, 1 in 2000-year, 1 in 5000-year events and the Probable Maximum Flood (PMF). The PMF is estimated using the Probable Maximum Precipitation (PMP) as per ARR 2016 guidelines.

The INSW Regional Flood Study recommends the following to be considered by councils:

· For Penrith: Where more detailed flood modelling within the limits of the INSW Regional Flood Study has been undertaken, these more detailed studies may provide a better understanding of local flood behavior in their study areas. For example, the Nepean River Flood Study prepared for Penrith City Council uses a more detailed model that may be more suitable for the setting of flood planning levels within its study limits. Therefore, detailed levels at Penrith should be sourced from Penrith City Council’s Nepean River Flood Study (Advisian, 2018).

· For Penrith Lakes Scheme: Flood mapping over Penrith Lakes is indicative only as the flood modelling does not incorporate the latest infrastructure of the Penrith Lakes Scheme.

· For Wallacia: as an interim measure it is recommended that the higher flood level from either the 1995 Upper Nepean River Flood Study or this Regional Flood Study be adopted. This includes all flood events up to and including the 1%AEP (1 in 100year) and PMF events.

A review of the results of the INSW Regional Flood Study is now completed. The review compared the results of the INSW Regional Flood Study with the Penrith’s local flood studies adopted by Council. As part of the review process Council’s staff consulted with the staff from Department of Planning Industry and Environment (formerly OEH), Infrastructure NSW (INSW) and the consultant WMAwater that prepared the INSW Regional Flood Study to clarify technical aspects of the study.

In terms of the NSW Floodplain Development Manual, it is important for Council to understand and consider all known flood data sources. To this end Council must resolve on the most appropriate use of the most recently released INSW Regional Flood Study; particularly as to how it relates to existing flood data sources.

This report outlines the implications to the Penrith LGA as the result of the release of the INSW Regional Flood Study and recommends steps to be taken to meet Council’s obligations for managing its floodplains.

Nepean River Flood Study – November 2018:

On 26 November 2018 Council adopted its Nepean River Flood Study that covers the section of Nepean River and its floodplains from the Glenbrook Creek confluence located upstream of the M4 Motorway in the South to the Penrith LGA boundary in the north at Yarramundi Bridge on Springwood Road, Agnes Banks. Nepean River Flood Study, 2018 used a very accurate 2D flood model with current landform including an accurate representation of the Penrith Lake scheme.

Review of INSW Regional Flood Study Results:

With the release of the INSW Regional Flood Study Council is required to undertake a review of its results and to compare the results with the Council’s completed flood studies such as Nepean River Flood Study, 2018 and South Creek Updated Flood Study 2014 to establish whether there are any implications to flood data within the Penrith LGA.

A comprehensive review of the INSW Regional Flood Study results was undertaken and that review compared the results of Council’s adopted flood studies with the INSW Regional Flood Study results. The review included a comparison of the results for three flood events including the 1 in 100-year (1% AEP) flood, 1 in 500-year (0.2% AEP) flood and the Probable Maximum Flood (PMF) events at various critical locations within Penrith LGA.

Our review identified that the INSW Regional Flood Study used a landform of Penrith Lakes scheme represented by its mid-1990s condition. It is to be noted that the Penrith Lakes Scheme is a very large waterbody and flood modellings show that the final lake and weir configuration have a major influence on peak flood levels both upstream and downstream of Penrith Weir to Yarramundi Bridge.

The following sections provides details on the review results for Penrith’s four critical areas.

Area 1 - Nepean River and its floodplain between Glenbrook Confluence and Yarramundi Bridge (Floodplains covered under Penrith’s Nepean River Flood Study 2018)

The review reveals that the flood levels from Penrith’s Nepean River Flood Study, 2018 are generally higher than the flood levels from the INSW Regional Flood Study for the 1 in 100-year (1% AEP) and 1 in 500-year (0.2% AEP) flood events except for Emu Plains where the INSW Regional Flood Study has higher flood levels for both flood events. For the PMF event the flood levels from the INSW Regional Flood Study is approximately 2m higher than the flood levels predicted by the Nepean River Flood Study, 2018 over the whole length of Nepean River. Further a breakout is observed (in the INSW Regional Flood Study) at Devlin Road during the PMF event; which is not identified by Council’s Nepean River Flood Study.

The main reasons for differences between the two flood studies are:

· Changes in hydrology inputs and boundary condition: Penrith’s Nepean River Flood Study, 2018 used the hydrologic data sourced from RUBICON model developed in the early 1990 and that did not account for Warragamba Dam Auxiliary Spillway. However, the INSW Regional Flood Study updated the hydrology by using the Monte Carlo approach (most contemporary technique) and the ARR 2016; incorporating the auxiliary spillway.

· Hydraulic Structures: The INSW Regional Flood Study used the previously known old RUBICON model which did not include major hydraulic structures. Whereas the Penrith’s Nepean River Flood Study, 2018 used all major hydraulic structures in its flood modelling. This clearly explains the reasons (differences) why flood waters backing behind the M4 Motorway embankments in Leonay and Regentville areas under the Penrith’s Nepean River Flood Study, 2018.

· 1D Flood Modelling Versus 2D Flood Modelling: The INSW Regional Flood Study is based on a RUBICON 1D flood model developed for the 1996 Flood Study and that estimates the flood levels at various cross-sections along the river. The distance between the cross-sections and the extent of cross-sections play a critical role in accounting for changes in the floodplain topography and flood storages available. In 1D flood modelling it is required to have many river cross-sections as practical to reasonably represent the changes in river bathymetry. The cross-section intervals in the INSW Regional Flood Study RUBICON model used are very large and that produce less accurate flood levels as it is required to interpolate flood levels between cross-sections. On other hand, the Penrith’s Nepean River Flood Study, 2018 used a RMA-2 flood model with flexible 2D mesh that account for any changes in the floodplain topography and flood storages. This may play a major role for the difference in flood levels.

· Penrith Lakes Scheme: Assumptions and modelling of the Penrith Lakes Scheme will have a major impact on peak flood levels from Penrith Weir to Yarramundi Bridge particularly for flood events up to 1 in 200-year event. Penrith’s Nepean River Flood Study, 2018 incorporated all known built and proposed structures of the Scheme. The INSW Regional Flood Study used the Scheme in its mid-1990s condition. Further, it would be difficult to fully represent the landform of a scheme in an 1D model. It is to be noted that the design and function of the Scheme has changed significantly from the originally proposed, particularly several river interface weirs were replaced with a single interface weir.

· Mapping of RUBICON Results: The INSW Regional Flood Study interpolates the results between river cross-sections (with an average distance of 1km) and mapped the results in a 2D plane. This type of interpolation may lead to include or exclude areas of the floodplain in mapping.

· Emu Plains Breakout: The review identifies no evidence that any cross-section at Knapsack Creek at Nepean Street is included in the INSW Regional Flood Study RUBICON model to reasonably evaluate the breakout flooding.

· Devlin Road Breakout: There is not enough details within the INSW Regional Flood Study to show how the flood modelling is undertaken in the RUBICON model. No evidence of cross-section or inline structure within RUBICON model at Castlereagh Road to apprise the flooding behaviour at this location. From observation, this is more likely a mapping exercise instead of modelling outcome. Devlin Road breakout occurs only during the PMF events.

Based on the review of the results between the two flood studies for the Area 1 it is recommended that:

· Council continues to use the Penrith’s Nepean River Flood Study, 2018 for flood planning purposes for all flood events up to and including the 1 in 2000-year flood event and PMF.

· The PMF from the INSW Regional Flood Study is to be noted in the interim. This is an interim approach until the completion of Council’s current Nepean River Floodplain Risk Management Study and Plan where new hydrographs from the INSW Regional Flood Study are used for updating the flood modelling.

· The INSW Regional Flood Study has identified several properties in Agnes Banks as being isolated during the PMF event (i.e. properties are sitting above the PMF level however surrounded by flood waters due to part to the Devlin Road breakout). For those properties it may (in future) require Council to update the flood emergency response planning classification as “High Flood Island” on their section10.7 planning certificate. However, this approach cannot be confirmed until a further detailed analysis is undertaken under the Council’s current Nepean River Floodplain Risk Management Study and Plan.

This recommended approach is consistent with the recommendations of the INSW Regional Flood Study.

Area 2 – Wallacia Village

In relation to flood information for Wallacia Village, currently Council uses the 1995 Upper Nepean River Flood Study prepared by Lyall and Macoun Consulting Engineers for the Department of Land and Water Conservation.

The review compared the 1 in 100-year (1% AEP) and the PMF flood levels of the INSW Regional Flood Study with the flood levels of 1995 Upper Nepean River Flood Study. For the 1 in 100-year (1% AEP) event the 1995 Upper Nepean River Flood Study has a level of 45.8m AHD whilst the INSW Regional Flood Study has a level of 44.65 m AHD which is 1.2m lower than the levels predicted under the 1995 Upper Nepean River Flood Study. For the PMF flood event the 1995 Upper Nepean River Flood Study has a level of 56.9m AHD whilst the INSW Regional Flood Study predicts a level of 66.3m AHD which is 9.4 meters higher. This means that under the INSW Regional Flood Study prediction Wallacia area would be completely inundated during the PMF event.

The Wallacia area is situated in a critical location that could be flooded by the Nepean River flooding as well as from the backwater flooding from Warragamba River (Dam overflow). Given that the need for a further investigation of joint probability, as an interim measure, the INSW Regional Flood Study recommends that the highest flood levels from the 1995 Upper Nepean River Flood Study and the INSW Regional Flood Study should be adopted for the Wallacia Village areas.

The 1995 Upper Nepean Flood Study predicts a higher flood levels for the 1 in 100-year (1% AEP) flood event and as such it is recommended that Council continues to use flood levels from the 1995 Upper Nepean River Flood Study for our flood planning purposes. However, the PMF levels from the INSW Regional Flood Study are significantly higher than the levels of 1995 Upper Nepean Flood Study.

It is recommended that the PMF levels from the INSW Regional Flood Study be used for defining flood liable lands until such time a detailed flood modelling is completed. It is also recommended that the flooding emergency response planning classification for properties located between Nepean River and Jerrys Creek be updated from “High Flood Island” to “Low Flood Island” as these properties would be completely inundated during the PMF event.

This recommended approach is consistent with the recommendations from the INSW Regional Flood Study.

Area 3 – Rickabys Creek (Hawkesbury-Nepean River Backwater)

Currently for Rickabys Creek areas Council uses the flood information from the 1994 Hawkesbury-Nepean River RUBICON Flood Model undertaken by Sydney Water Board (the 1994 Flood Study). It is understood that this study did not consider the impact of Warragamba Dam Auxiliary Spillway. The study is used to define mainstream flood planning control.

The review compared the flood levels of the INSW Regional Flood Study with the 1994 Flood Study for the 1 in 100-year (1% AEP) flood event and the PMF event. The comparison of the results shows that there is no change in the 1 in 100-year flood levels. Both flood studies predict 17.3 m AHD for the 1 in 100-year (1% AEP) flood event. The PMF backwater level has slightly increased from 26.4m AHD to 26.7m AHD, a difference of 0.3m. This is mainly due to an increase in rainfall depths due to a change in the calculation method used to estimate this extreme event.

To be consistent with the recommended approach (see below) to South Creek, it is recommended that Council note the results of the INSW Regional Flood Study as no change in the 1 in 100-year (1% AEP) flood level and only minor change in the PMF level to be noted.

This recommended approach is consistent with the recommendations from the INSW Regional Flood Study.

Area 4 – South Creek Floodplains affected by Hawkesbury-Nepean River Backwater

In 2015 Council completed and adopted the South Creek Flood Study. This flood study uses the Hawkesbury-Nepean River Tailwater level provided by the NSW Government and that comes from the 1999 ‘Warragamba Dam Auxiliary Spillway EIS Flood Study’ prepared by the consultant Webb McKeown and Associates for the Public Works Department.

The review shows that no changes have been observed to the flood levels in the 1 in 20-year and 1 in 100-year (1% AEP) events. However, the INSW Regional Flood Study predicts a higher level (increased by 0.34m) for the 1 in 50-year event, and that for the 1 in 200-year and 1 in 500-year lower levels (reduced by 0.36m and 0.56m respectively). The PMF level has increased by 0.3m.

Given that no changes for the 1 in 100-year (1% AEP) flood event and a minor change in the PMF level, it is recommended that Council continues using the flood information from South Creek Flood Study (Worley Parsons, 2015) for our flood planning matters. As the differences in the PMF levels are very minimal, there is no benefit in re-running the whole South Creek flood model.

Financial Implications

There are no financial implications for Council associated with this report.

Risk Implications

The release of the INSW Regional Flood Study will have possible implications to lands within the Penrith LGA, and as such Council will need to address these implications so that Council meets its floodplain management obligations.

In accordance with the NSW Floodplain Development Manual, it is important that Council acknowledge and consider the implications of all known flood data sources. The release of the latest INSW Regional Flood Study gives rise to Council considering the most appropriate means by which Council is to acknowledge and/or adopted this flood data set.

Conclusion

The NSW Government, as part of the Flood Strategy for the Hawkesbury – Nepean Valley, recently released the Hawkesbury – Nepean Valley Regional Flood Study that describes the existing flood behaviour of the main Hawkesbury - Nepean River from Bent Basin near Wallacia downstream to Brooklyn Bridge, and the backwater flooding associated with river flooding.

With the release of the INSW Regional Flood Study Council is required to review its results and to assess the implications to flood prone lands within Penrith LGA. A comprehensive review is now completed and that the review identifies possible implications to Penrith LGA as discussed in the body of this report. There are four areas of interest and Council will need to address these implications so that floodplains within Penrith LGA could be managed to comply with Council’s obligations under the NSW Floodplain Development Manual.

RECOMMENDATION

That:

1. The information contained in the report on Hawkesbury - Nepean Valley Regional Flood Study be received.

2. Council note that, as a result of the release of the INSW Regional Flood Study, there is no change in managing those floodplains covered under the Penrith’s Nepean River Flood Study, 2018.

3. Council note that the estimated Probable Maximum Flood levels from the INSW Regional Flood Study are approximately 2 metres higher than the Probable Maximum Flood level estimated by the Penrith’s Nepean River Flood Study, 2018.

4. Council investigate and reassess the Probable Maximum Flood levels for those areas covered under its Nepean River Flood Study,2018 using the updated hydrology information obtained from the NSW Government. This assessment will be undertaken as part of the Nepean River Floodplain Risk Management Study and Plan currently in progress.

5. Council note that the flood levels for Emu Plains estimated by the INSW Regional Flood Study is higher than the flood levels estimated by Penrith’s Nepean River Flood Study, 2018. No action is required as the modelling of the INSW Regional Flood Study does not provide adequate explanation, and this may be due to mapping methods rather due to actual flood modelling result.

6. Council note that under the INSW Regional Flood Study there is a flood breakout near Devlin Road, Castlereagh. No action is required as the Probable Maximum Flood will be reassessed under the current Floodplain Risk Management Study and Plan being undertaken by Council.

7. Council note that, as a result of the release of the INSW Regional Flood Study, there is no change in the 1 in 100-year (1% AEP) flood levels for Wallacia Village. Council continues to use the 1995 Upper Nepean River Flood Study until such time a detailed Flood Study is completed for the areas of Wallacia Village.

8. Council note that the estimated Probable Maximum Flood levels for the areas of Wallacia Village from the INSW Regional Flood Study are approximately 9.4 metres higher than the levels currently being sourced from the 1995 Upper Nepean River Flood Study. As the result, the area of Wallacia Village will now be classified as “Low Flood Island” in terms emergency response planning classification.

9. Council update the section 10.7 (formally s149) flood planning notation to those properties in the area of Wallacia Village impacted by the INSW Regional Flood Study Probable Maximum Flood to reflect the changes in emergency response planning classification from “High Flood Island” to “Low Flood Island”.

10. Council note that there is no change of the 1 in 100-year (1% AEP) flood levels for Rickabys Creek by the INSW Hawkesbury – Nepean River backwater flooding.

11. Council note that there is a minor increase of 300 mm of the Probable Maximum Flood level for Rickabys Creek from the INSW Hawkesbury – Nepean River backwater flooding.

12. Council note that there are no changes observed to the 1 in 100-year (1% AEP) flood levels for South Creek by the INSW Hawkesbury – Nepean River backwater flooding.

13. Council note that there is a minor increase of 300 mm of the Probable Maximum Flood level for South Creek by the INSW Hawkesbury – Nepean River backwater flooding. No action is required at this stage however should a review of South Creek Flood Study be undertaken in the future Council is to consider the higher backwater river flooding of the Probable Maximum Flood by the Hawkesbury – Nepean River.

ATTACHMENTS/APPENDICES

There are no attachments for this report.

Ordinary Meeting 28 October 2019

RFT1920-12 Supply and Installation of Automatic Irrigation System

Compiled by: Mitchell Sammut, Project Supervisor

Authorised by: Michael Jackson, Design and Projects Manager

Outcome	We are healthy and share strong community spirit
Strategy	Provide opportunities for our community to be healthy and active
Service Activity	Deliver the Parks Asset Renewal Program

Executive Summary

A tender for the provision of supply and installation of automatic irrigation system at Ridge Park North & Rance Oval, was advertised on 29 August 2019 in the Western Weekender and 3 September 2019 in the Sydney Morning Herald and closed on Wednesday 25 September 2019 at 11.00am.

The projects will provide an automatic irrigation system Ridge Park North, Oxley Park & Rance Oval, Werrington. The automatic irrigation systems are designed based on the Sydney Water’s Best Practice Guidelines for Holistic Open Space Turf Management and will provide a playing surface that will allow for increased usage and will better meet needs of the community and sporting teams that utilise the sites.

This report advises Council of the outcome of the tender process and recommends that the tender from Romba Pty Ltd, for the amount of $249,547 (excluding GST) be accepted for the supply and installation of automatic irrigation system to Ridge Park North & Rance Oval.

Background

A consultant (Water Wise Consulting) was engaged to produce an automatic irrigation system design for Ridge Park North & Rance Oval. The design was to incorporate Sydney Water’s Best Practice Guidelines for Holistic Open Space Turf Management principles. The design provides uniform coverage of the playing fields which, will drastically reduce water use and waste.

The funding sources for the two projects is below.

Project

Funding Source

Ridge Park North

· Colyton Colts Junior Rugby League Club’s NSW Community Building Partnership 2018 Grant

· Council’s Park Asset Renewal Program

· Council’s Telecommunication Access Fund (TAF)

Rance Oval

· NSW Government’s ICC World T20 2020 Cricket Legacy Fund grant

· Cricket NSW Australian Cricket Infrastructure Fund (ACIF)

· Penrith Grade Cricket Club’s own financial contribution

· Council’s Telecommunication Access Fund (TAF)

The works require a suitably experienced contractor for the installation of lines, sprinkler heads, water tanks and electrical and water supply connections. Tenderers were required to submit their tender on a standard pro forma sheet, which clearly defined the response required against each of the evaluation criteria.

Tender Evaluation Panel

The Tender Evaluation Panel consisted of Ezekiel Meares - Project Supervisor, Mitchell Sammut - Project Supervisor and was chaired by Michael Jackson - Design and Projects Manager. Allyce Langton from Council’s Procurement team performed the role of tender administration and probity officer for this tender.

Tender Evaluation Criteria

The selection criteria advertised and used in selecting the successful tenderer were:

· Demonstrated Ability

· Methodology to Deliver the Project

· Technical Requirements

· Project Completion Times

· Financial Viability

· Company Structure and Employment Practices

· Quality Control

· Company Resources

· Cost/Price Category

· Work Health & Safety

Summary of Tenders Received

A total of seven (7) tenders were received by the closing date of the advertised tender and are listed below in price order (ex GST). A tender was received by Leafscape Horticultural Services however, they had only provided a price for Rance Oval and not Ridge Park North. Therefore, this tender was a non-confirming tender and was excluded from further consideration.

Company	Tendered Price	Company Address	Owners/Directors
Romba Pty Ltd	$249,547	Unit 4/17 Bromley Rd, Emu Heights NSW 2750	Darryl Burgmann Therise Burgmann
Hawkesbury Valley Irrigation Pty Ltd	$290,644.11	52 Mileham Street Windsor, NSW 2756	Neale Bruce Tweedie Kerrie Lyn Tweedie
Jaddfe Pty Limited	$324,494	81 Hunter Street Hornsby, NSW 2077	James Simpson-Lee
Gosford Irrigation & Water Solutions Pty Ltd	$334,344	Unit 2 254 Manns Road West Gosford, NSW 2250	Anthony James Giddings Colin Bruce Clarke James Thomas Schneider
Never Stop Irrigation Pty Ltd	$361,652.96	10/32 Campbell Ave Cromer, NSW 2099	Blair Taylor
Australian Turf Projects Pty Ltd	$379,885	12 Jacquelene Close Bayview, NSW 2104	Paul Delaney
Leafscape Horticultural Services	No lump sum price for both projects submitted	28 Marshall Road Mount Riverview, NSW 2024	Daniel Dunning

Short Listed Tenderers

Two tenders were initially shortlisted based on price (Romba Pty Ltd and Hawkesbury Valley Irrigation Pty Ltd) and then assessed on the tender evaluation criteria. The remaining tenders were beyond the available budget so were not consider further.

Evaluation of the Preferred Tender

The two tenderers were assessed against the selection criteria. Romba Pty Ltd provided the best responses to the criteria. Romba Pty Ltd specialises in offering civil construction, landscaping and irrigation services including previous sporting field automatic irrigation systems projects for other Councils.

Financial Implications

In the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Romba Pty Ltd. These checks were completed by Equifax Australasia Credit Ratings Pty Ltd. Financial Services have reviewed the financial information provided by the tenderer and have not identified any reason why the contract should not be awarded. The report recommends acceptance of the tender by Romba Pty Ltd, with sufficient funds being available.

Tender Advisory Group Comments

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Brian Steffen Director City Services, Glenn McCarthy - Governance Manager and Neil Farquharson – Financial Services Manager were briefed by the Design & Projects team about the background and the process followed.

The TAG considered the recommendations in relation to the tender for the supply and installation of automatic irrigation system Ridge Park North & Rance Oval, it was noted that the recommended proposal is the lowest cost and the company has demonstrated their ability to meet Council’s requirements and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Risk Implications

Conclusion

Two tenders were shortlisted based on price (Romba Pty Ltd and Hawkesbury Valley Irrigation Pty Ltd) and then evaluated on the tender evaluation criteria. On further assessment of the shortlisted tenders, based on the evaluation criteria Romba Pty Ltd offered the best price that also meet the tender evaluation criteria to undertake the project.

It is recommended that the proposal and lump sum price from Romba Pty Ltd of $249,547 excluding GST be accepted for supply and installation of automatic irrigation system at Ridge Park North and Rance Oval.

RECOMMENDATION

That:

1. The information contained in the report on RFT1920-12 Supply and Installation of Automatic Irrigation System be received

2. The proposal and lump sum price from Romba Pty Ltd of $249,547 excluding GST be accepted for supply and installation of automatic irrigation system at Ridge Park North and Rance Oval

3. The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

ATTACHMENTS/APPENDICES

There are no attachments for this report.

Ordinary Meeting 28 October 2019

RFT1920-10 Cook and Banks Sports Field Lighting

Compiled by: Mitchell Sammut, Project Supervisor

Authorised by: Michael Jackson, Design and Projects Manager

Outcome	We are healthy and share strong community spirit
Strategy	Provide opportunities for our community to be healthy and active
Service Activity	Deliver the Parks Asset Renewal Program

Executive Summary

A tender for the supply, installation, testing and commissioning of Cook and Banks Sports Field Lighting at Cook and Banks Oval, St Clair was advertised on 22 August 2019 in the Western Weekender and 20 August 2019 in the Sydney Morning Herald and closed on Wednesday 18 September 2019 at 11.00am.

The project will bring Cook and Banks Oval sports field lighting on the main and the mini field up to Australian match play and training standards. Making the field lighting contemporary, fit for purpose and meeting the increasing needs of the community and sporting teams that utilise this site.

This report advises Council of the outcome of the tender process and recommends that the tender from Kealec Pty Ltd T/As Sportz Lighting, for the amount of $167,220 (excluding GST) be accepted for supply, installation, testing and commissioning of Cook and Banks Sports Field Lighting at Cook and Banks Oval, St Clair.

Background

A consultant (Webb Australia Group (NSW)) was engaged to produce a sports field lighting design and specification that complied with Australian Standard AS 2560.2.3-2007. This included investigating the sites electrical supply to determine if there was sufficient supply for the increased electrical loads to the site.

The funding for the project is from a 2018 Community Building Partnership Grant and the St Clair Junior Rugby League Club’s own financial contribution.

The works require a suitably experienced contractor for the installation of new poles, luminaries and associated electrical trenching, conduits and switch board modifications. This will bring the main and mini fields at Cook and Banks Oval to 100 lux to meet the current and future training and competition requirements of the users. Tenderers were required to submit their tender on a standard pro forma sheet, which clearly defined the response required against each of the evaluation criteria.

Tender Evaluation Panel

The Tender Evaluation Panel consisted of Michael Shahidi - Project Supervisor, Mitchell Sammut - Project Supervisor and was chaired by Michael Jackson - Design and Projects Manager. Allyce Langton from Council’s Procurement team performed the role of tender administration and probity officer for this tender.

Tender Evaluation Criteria

The selection criteria advertised and used in selecting the successful tenderer were:

· Demonstrated Ability

· Methodology to Deliver the Project

· Technical Requirements

· Project Completion Times

· Financial Viability

· Company Structure and Employment Practices

· Quality Control

· Cost/Price Category

· Work Health & Safety

Tender Summary of Tenders Received

A total of seven (7) tenders were received by the closing date of the advertised tender and are listed below in price order (ex GST).

Company	Tendered Price	Company Address	Owners/Directors
Kealec Pty Ltd T/As Sportz Lighting	$167,220.00	Unit 6 / 72-80 Percival Road Smithfield, NSW 2164	Tim Keane
HIX Group Pty Ltd T/As HIX Electrical & Data Services	$169,550.00	Unit 1, 10 Production Place Penrith, NSW 2750	Ian Hicks Lea Hicks
JRW Trading Pty Ltd T/A JAYDUB Electrical Services	$182,631.09	9/1 Boden Road Seven Hills, New South Wales 2153	Joshua Wheatley
REES Electrical Pty Ltd	$194,500.00 $186,450.00 (Alterative Tender Price)	Unit 3, 26 Leighton Place Hornsby, NSW 2080	John Hellyar
Turnkey Innovative Engineering Pty Ltd	$263,380.00	179 McCredie Rd, Smithfield, NSW 2164	Cameron Stanton David Stodart Graham Whiticker
Lindsay Civil Pty Ltd	$295,900.00	9 Waler Cres Smeaton Grange, NSW 2567	Matthew Lindsay Peter Camer
Metwest Engineering	$484,896.30	18 Lee Holm Rd St Marys, NSW 2760	Ange Barbaro Jim Barbaro

Short Listed Tenderers

Four tenders were initially shortlisted based on price (Kealec Pty Ltd, HIX Group Pty Ltd, JRW Trading Pty Ltd and REES Electrical Pty Ltd) and then assessed on the tender evaluation criteria. The remaining tenders were beyond the available budget so were not consider further.

Evaluation of the Preferred Tender

All four tenderers were assessed against the selection criteria and all four meet the tender evaluation criteria to undertake the project. Kealec Pty Ltd T/As Sportz Lighting offered the best price and value to Council of the four. Sportz Lighting is a specialized lighting company with over 30 years’ experience of external lighting across a range of sectors and have undertaken several similar sports field floodlighting projects for other Councils and Penrith City Council.

Financial Implications

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Kealec Pty Ltd T/As Sportz Lighting. These checks were completed by Equifax Australasia Credit Ratings Pty Ltd. Financial Services have reviewed the financial information provided by the tenderer and have not identified any reason why the contract should not be awarded. The report recommends acceptance of the tender by Kealec Pty Ltd T/As Sportz Lighting, with sufficient funds being available.

Tender Advisory Group Comments

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Brian Steffen Director City Services, Glenn McCarthy - Governance Manager and Neil Farquharson – Financial Services Manager were briefed by the Design & Projects team about the background and the process followed.

The TAG considered the recommendations in relation to the tender for the supply, installation, testing and commissioning of Cook and Banks Sports Field Lighting at Cook and Banks Oval, it was noted that the recommended proposal is the lowest cost and the company has demonstrated their ability to meet Council’s requirements and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Risk Implications

Conclusion

Four tenders were shortlisted based on price (Kealec Pty Ltd, HIX Group Pty Ltd, JRW Trading Pty Ltd and REES Electrical Pty Ltd) and then evaluated on the tender evaluation criteria. On further assessment of the shortlisted tenders, based on the evaluation criteria Kealec Pty Ltd T/As Sportz Lighting offered the best price that also meet the tender evaluation criteria to undertake the project.

It is recommended that the proposal and lump sum price from Kealec Pty Ltd T/As Sportz Lighting of $167,220.00 excluding GST be accepted for supply, installation, testing and commissioning of Cook and Banks Sports Field Lighting at Cook and Banks Oval, St Clair.

RECOMMENDATION

That:

1. The information contained in the report on RFT1920-10 Cook and Banks Sports Field Lighting be received

2. The proposal and lump sum price from Kealec Pty Ltd T/As Sportz Lighting of $167,220.00 excluding GST be accepted for supply, installation, testing and commissioning of Cook and Banks Sports Field Lighting at Cook and Banks Oval, St Clair.

3. The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

ATTACHMENTS/APPENDICES

There are no attachments for this report.

Ordinary Meeting 28 October 2019

RFT1920-05 Development Management for Soper Place Carpark and Commercial Project

Compiled by: David Ellks, Property Projects Co-ordinator

Authorised by: Nathan Ritchie, Property Development Manager

Outcome	We have confidence in our Council
Strategy	Manage our money and our assets to be sustainable now and into the future
Service Activity	Realise the potential of land and property assets by focusing on operational and commercial sustainability of Council’s Property Portfolio

Executive Summary

A selective Tender (Reference RFT19/20-05) for Development Management services for the Soper Place Car Park and Commercial project was issued to Council’s pre-qualified Development Manager and Project Manager Panel. The category used was ‘single building developments where Council is the developer and the head contract value exceeds $20m’. The Request for Tender (RFT) was released on 2 September and closed on 24 September 2019.

This report advises Council of the outcome of the RFT process and recommends that Savills Project Management Pty Ltd be engaged to provide the Development Management services for the project including strategic marketing and leasing services.

Background

The Soper Place Carpark and Commercial Project is a priority for Council and a major planned activity for the Property Development Department. The project is being undertaken to provide additional parking for the City Centre, create new assets for Council’s property portfolio, to generate new income to reduce the reliance on rates. This is consistent with Council’s current Delivery Program and Operational Plan.

The circa $60 million project involves delivery of 600 additional public parking spaces and 5,000m² of net lettable area of commercial space, infrastructure upgrades, and new streets, lanes and public spaces at 5 – 17 Lawson St, Penrith.

This project has a requirement to achieve design excellence from the Government Architect NSW. From a market perspective, it must also create a place that serves as an anchor and catalyst for ongoing development in the Penrith City Centre. A Design Competition is well underway, with three notable finalists submitting their proposals for assessment by the Design Jury. A decision on which proposal best achieves designs excellence will be made in November 2019.

Concurrent with the competition, the Office of Local Government Capital Expenditure Review is underway, with land assembly (including reclassification to operational) being progressed. Detailed infrastructure design work has been undertaken to enable relocation of services and deconstrain the future site, with preliminary relocation works to occur early next year.

To expedite delivery of the project, supporting Development Management services are required and have been tendered as part of Reference RFT19/20-05. The focus of this engagement is on business case finalisation, as well as design and delivery of the project. Marking and leasing support has also been identified as critical to ensure the success of the project. The construction project is forecast for completion in the first quarter 2022.

On 27 November 2017, Council established seven (7) panels of pre-qualified consultants to provide a pool of appropriately experienced and priced consultants to supplement delivery of projects with additional Development Management (DM) and Project Management (PM) services. The consultants were drawn from this panel.

Tender Evaluation Panel

Laura Stott, Procurement Business Partner fulfilled the role of tender administrator for the tender. The Tender Evaluation Panel (TEP) consisted of:

· Nathan Ritchie, Property Development Manager,

· David Ellks, Senior Development Manager, and

· Ruma McCracken, Project Officer.

Tender Evaluation process

The process for the evaluation of tenders was as follows:

1. Initial review of tenders to determine compliance with the evaluation criteria, including the ability to provide the full range of services specified;

2. Individual assessment of tenders by Evaluation Panel members;

3. The Evaluation Panel then met to reach consensus on the scores for each tender using the weighted criteria provided in the tender documents, and

4. Selection of a preferred tender.

Tender Evaluation Criteria

Tenders were assessed in accordance with the weighted evaluation criteria specified in the tender documents, which were::

· Key personnel and availability

· Previous project performance

· Methodology / demonstrated understanding of the project

· Fee proposal

Summary of Tenders Received

Three (3) tenders were received by the closing date of the advertised tender and are listed below.

Company	Company Address	Owners/Directors
Avenor Pty Ltd (Avenor)	Level 4, 15 Castlereagh St, Sydney NSW 2000	Peter Clemesha
Deloitte Real Estate Pty Ltd (Deloitte)	225 George St, Sydney NSW 2000	Cameron Chatwood
Savills Project Management Pty Ltd (Savills)	Level 25, Grosvenor Phillip Tower, Sydney NSW 2000	Marcus Paget Wilkes

Evaluation of the Preferred Tender

All three (3) tenderers submitted conforming bids and were assessed. The tender document invited value added service proposals, with both Avenor and Savills proposing strategic leasing strategy input as a result.

The table provides a summary of the review

Company	For Services Specified	Panel Ranking decision
Deloitte Real Estate Pty Ltd	$598,000 (ex GST)	3
Avenor Pty Ltd	$616,320 (ex GTS)	2
Savills Project Mgt Pty Ltd	$625,000 (ex GST)	1. Recommended

Deloitte submitted the lowest price for the services specified in the brief but their experience with directly comparable roles and projects was not as strong as the other two tenderers. Avenor submitted a sound and technical proposal that met the brief. The Panel assessment against the evaluation criteria scored Savills as the strongest proposal against the brief based on additional resources and capacity to ensure delivery of the project.

A value-add opportunity was also considered by the Panel in addition to the brief. Avenor and Savills both provided additional strategic leasing and marketing inputs to ensure back end delivery of the project. Both proposals represent value for money. Of the two value add proposals, Savills provided a stronger submission.

Company	For Services Specified	With the Value Add
Deloitte Real Estate Pty Ltd	$598,000 (ex gst)	NA
Avenor Pty Ltd	$616,320 (ex gst)	$695,000 (ex gst)
Savills Project Mgt Pty Ltd	$625,000 (ex gst)	$725,000 (ex gst) Recommended

Tender Advisory Group (TAG) Comment

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Brian Steffen - Director City Services, Glenn McCarthy - Governance Manager and Neil Farquharson – Financial Services Manager were briefed by the Property Development team about the background and the process followed.

The TAG considered the recommendations in relation to the tender for the provision of DM services for the Project, it was noted that the recommended proposal is not the lowest cost but the company has demonstrated their ability to meet Council’s requirements and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Financial Implications

Funding of $31.3m has been allocated to the Soper Place Carpark component of this project. It is comprised of $1.2m from the Financial Management Reserve, $4.1m from accrued 2016-17 SRV Multideck Carpark allocation, $1.1m from the Carparking Reserve, and $24.9m in 2019-20 from an external loan funded by the 2016-17 SRV allocation.

The budgetary allocation for the commercial building adjoining the multi-deck carpark is intended to be funded by a 10-year loan, serviced by the Property Development Reserve. The model is based on subsidised rent from community tenants and market rent from commercial tenants to establish a payback period at full commercial rates.

Risk Implications

The project has been the subject to a risk assessment and is being managed at a project level. Engaging an appropriately experienced DM is one of the controls to mitigate against the identified risks.

Conclusion

Three (3) tenders were received for the DM services specified in the brief, and two (2) proponents to proposed providing strategic leasing input and marketing services as value added services.

After a detailed assessment of the three (3) tenders against the evaluation criteria provided in the tender documents, the Evaluation Panel concludes that Savills Pty Ltd’s tender including the strategic leasing input value add for the price of $725,000 represents the best value for money and suitability to meet the project needs.

RECOMMENDATION

That:

1. The information contained in the report on RFT1920-05 Development Management for Soper Place Carpark and Commercial Project be received.

2. The proposal and total fee from Savills Project Management Pty Ltd, including strategic leasing input, for the amount of $725,000 (excluding GST) be accepted.

3. The Common Seal of the Council of the City of Penrith be placed on all documentation necessary.

ATTACHMENTS/APPENDICES

There are no attachments for this report.

Ordinary Meeting 28 October 2019

Pecuniary Interest Returns

Compiled by: Avanthi Fernando, Governance Officer

Authorised by: Adam Beggs, Governance Coordinator

Glenn McCarthy, Governance Manager

Outcome	We have confidence in our Council
Strategy	Be open and fair in our decisions and our dealings with people
Service Activity	Promote ethical behaviour through awareness and advice and manage investigations of alleged corruption, maladministration or breaches of the Code of Conduct

Executive Summary

According to Clause 4.21 of the Model Code of Conduct for Local Councils in NSW 2018 “a Councillor or designated person must make and lodge with the General Manager a return in the form set out in Schedule 2 of the Code, disclosing the interests specified in Schedule 1 of the Code within three months after becoming a Councillor or designated person, and 30 June each year and the Councillor or designated person becoming aware of an interest they are required to disclose under Schedule 1 that has not been previously disclosed…”.

Designated persons include the General Manager, other senior staff, and staff holding a position identified by the Council as a position of a designated person, because it involves the exercise of certain functions such as regulatory or contractual. As set out in Clause 4.21 first returns must be completed and lodged within three months of becoming a Councillor or designated person while annual returns must be completed and lodged within three months of 30 June each year.

Current Situation

Part 4 of the Model Code of Conduct regarding the registration and tabling of returns lodged by Councillors and designated persons is as follows:

Clause 4.24 - The General Manager must keep a register of returns required to be lodged with the General Manager under Clause 4.21, using the form set out in Schedule 2 of the Code.

Returns required to be lodged with the General Manager under Clause 4.21 must be tabled at a Meeting of the Council, being:

• Clause 4.25 - in the case of a return lodged in accordance with Clause 4.21 (a) and (b)
- the first meeting held after the last day the return is required to be lodged; or

• Clause 4.26 - in the case of a return lodged in accordance with Clause 4.21 (c) - the
next meeting held after the return is lodged.

A register of all returns lodged by Councillors and designated persons, in accordance with Clause 4.21 of the Code of Conduct, is currently kept by Council as required by this part of the Code.

The following Clause 4.21 (b) returns have been lodged:

Councillor	Return Period	Date Lodged
Councillor Aaron Duke	01 July 2018 – 30 June 2019	23 September 2019
Councillor Bernard Bratusa	01 July 2018 – 30 June 2019	17 September 2019
Councillor Brian Cartwright	01 July 2018 – 30 June 2019	16 July 2019
Councillor Greg Davies	01 July 2018 – 30 June 2019	6 August 2019
Councillor Jim Aitken OAM	01 July 2018 – 30 June 2019	5 August 2019
Councillor John Thain	01 July 2018 – 30 June 2019	30 September 2019
Councillor Karen McKeown OAM	01 July 2018 – 30 June 2019	16 July 2019
Councillor Kath Presdee	01 July 2018 – 30 June 2019	23 July 2019
Councillor Kevin Crameri OAM	01 July 2018 – 30 June 2019	23 July 2019
Councillor Marcus Cornish	01 July 2018 – 30 June 2019	30 July 2019
Councillor Mark Davies	01 July 2018 – 30 June 2019	16 July 2019
Councillor Robin Cook	01 July 2018 – 30 June 2019	23 July 2019
Councillor Ross Fowler OAM	01 July 2018 – 30 June 2019	3 September 2019
Councillor Todd Carney	01 July 2018 – 30 June 2019	16 July 2019
Councillor Tricia Hitchen	01 July 2018 – 30 June 2019	16 July 2019

Name	Position Title	Return Period	Date Lodged
Andrew Moore	Director – Corporate Services	01 July 2018 – 30 June 2019	25 July 2019
Brian Steffen	Director – City Services	01 July 2018 – 30 June 2019	9 July 2019
Kylie Powell	Director – City Futures	01 July 2018 – 30 June 2019	11 July 2019
Sandy Davies	Director - Community and People	01 July 2018 – 30 June 2019	16 July 2019
Stephen Britten	Chief Governance Officer	01 July 2018 – 30 June 2019	9 July 2019
Warwick Winn	General Manager	01 July 2018 – 30 June 2019	10 July 2019
Wayne Mitchell	Director – Development and Regulatory Services	01 July 2018 – 30 June 2019	16 July 2019

Name	Position Title	Return Period	Date Lodged
Abdul Cheema	City Planning Coordinator	01 July 2018 – 30 June 2019	12 August 2019
Adam Wilkinson	Engineering Services Manager	01 July 2018 – 30 June 2019	30 July 2019
Aisha Poole	Resource Recovery Coordinator	01 July 2018 – 30 June 2019	17 July 2019
Alexx Alagiah	Asset Systems Engineer	01 July 2018 – 30 June 2019	24 July 2019
Amanda Burns	Companion Animals Officer	01 July 2018 – 30 June 2019	3 September 2019
Amanda McMurtrie	Property Projects Program Manager	01 July 2018 – 30 June 2019	23 July 2019
Amir Abbasnia	Senior Engineer - Stormwater	01 July 2018 – 30 June 2019	17 July 2019
Amy Warda	Environmental Health Officer	01 July 2018 – 30 June 2019	23 September 2019
Andrew Pierce	Ranger and Animal Services Coordinator	01 July 2018 – 30 June 2019	15 July 2019
Andrew Reece	Team Leader Development Compliance	01 July 2018 – 30 June 2019	22 July 2019
Andrew Robinson	Community Facilities and Recreation Manager	01 July 2018 – 30 June 2019	17 July 2019
Anthony Price	Environmental Health Coordinator	01 July 2018 – 30 June 2019	17 September 2019
Ari Fernando	Major Projects & Design Coordinator	01 July 2018 – 30 June 2019	7 August 2019
Belinda Comer	Environmental Health Officer	01 July 2018 – 30 June 2019	25 September 2019
Bradley Kenny	Compliance Technical Officer	01 July 2018 – 30 June 2019	26 July 2019
Breannan Dent	Planner	01 July 2018 – 30 June 2019	19 July 2019
Carlie Fulton	Senior Environmental Health Officer	01 July 2018 – 30 June 2019	6 September 2019
Carlie Ryan	City Deals Manager	01 July 2018 – 30 June 2019	12 August 2019
Carmel O’Farrell	Children’s Services Coordinator	01 July 2018 – 30 June 2019	30 September 2019
Charlie Saab	Development Compliance Coordinator	01 July 2018 – 30 June 2019	26 July 2019
Colin Dickson	Corporate Communications, Marketing & Events Team Leader	01 July 2018 – 30 June 2019	12 August 2019
Craig Field	City Centre Operations Supervisor	01 July 2018 – 30 June 2019	26 September 2019
Craig Squires	Building Certification and Fire Safety Coordinator	01 July 2018 – 30 June 2019	20 September 2019
Daniel Braid	Ranger - Waste	01 July 2018 – 30 June 2019	11 July 2019
Daniel Davidson	Senior Traffic Engineer	01 July 2018 – 30 June 2019	1 August 2019
Daniel Richardson	RID Squad Investigation Officer	01 July 2018 – 30 June 2019	27 August 2019
Danielle Fox	Senior Planner	01 July 2018 – 30 June 2019	19 July 2019
Danielle Whitley	Animal Services Officer	01 July 2018 – 30 June 2019	14 August 2019
Darrell Boggs	Ranger - General	01 July 2018 – 30 June 2019	29 July 2019
Darren Rowe	Ranger – Parking	01 July 2018 – 30 June 2019	17 July 2019
David Drozd	Traffic Engineering Coordinator	01 July 2018 – 30 June 2019	6 September 2019
David Durie	Senior Environmental Health Officer	01 July 2018 – 30 June 2019	12 July 2019
David Ellks	Senior Development Manager	01 July 2018 – 30 June 2019	2 September 2019
David Monsiegneur	Ranger – General	01 July 2018 – 30 June 2019	13 August 2019
David Parry	Customer Experience Manager	01 July 2018 – 30 June 2019	13 September 2019
Deone White	Children’s Services Coordinator	01 July 2018 – 30 June 2019	26 July 2019
Donna Keogh	Swimming Pools Compliance Officer	01 July 2018 – 30 June 2019	26 July 2019
Drago Vrh	Environmental Health and Building Surveyor	01 July 2018 – 30 June 2019	23 July 2019
Elias Ishak	Senior Engineer - Stormwater	01 July 2018 – 30 June 2019	18 July 2019
Elizabeth Hanlon	Senior Planner	01 July 2018 – 30 June 2019	19 July 2019
Eric Ryffel	RID Squad Investigation Officer	01 July 2018 – 30 June 2019	22 July 2019
Erich Weller	Community and Cultural Development Manager	01 July 2018 – 30 June 2019	23 September 2019
Fiona Kulak	Investment Coordinator	01 July 2018 – 30 June 2019	19 July 2019
Garry Fletcher	Development Engineer Inspector	01 July 2018 – 30 June 2019	17 July 2019
Gavin Cherry	Development Assessment Coordinator	01 July 2018 – 30 June 2019	6 August 2019
Gemma Bennett	Senior Development Assessment Planner	01 July 2018 – 30 June 2019	12 July 2019
Geoff Goodacre	Senior Environmental Health and Building Surveyor	01 July 2018 – 30 June 2019	12 July 2019
Geoff Payne	WHS & IM Coordinator	01 July 2018 – 30 June 2019	11 July 2019
Glenn McCarthy	Governance Manager	01 July 2018 – 30 June 2019	9 July 2019
Graham Green	Senior Traffic Engineer	01 July 2018 – 30 June 2019	9 July 2019
Graham Howe	Building Asset Coordinator	01 July 2018 – 30 June 2019	26 September 2019
Greg McCarthy	Manager Environmental Health & Compliance	01 July 2018 – 30 June 2019	17 July 2019
Hayden Norman	Animal Services Officer	01 July 2018 – 30 June 2019	14 August 2019
Holly Giblin	Human Resources Project Lead	01 July 2018 – 30 June 2019	11 July 2019
Indar Singh	Environmental Health and Building Surveyor	01 July 2018 – 30 June 2019	22 July 2019
Jade Bradbury	Children’s Services Manager	01 July 2018 – 30 June 2019	15 July 2019
Jake Bentley	Graduate Development Assessment Planner	01 July 2018 – 30 June 2019	12 July 2019
James Heathcote	Development Assessment Planner	01 July 2018 – 30 June 2019	11 July 2019
Jane Hetherington	Senior Development Assessment Planner	01 July 2018 – 30 June 2019	15 July 2019
Jane Howard	Information and Communication Technology Manager	01 July 2018 – 30 June 2019	13 August 2019
Jeanne De La Torre	Ranger - Parking	01 July 2018 – 30 June 2019	11 July 2019
Jeni Pollard	Place Manager	01 July 2018 – 30 June 2019	10 July 2019
Jenny Netting	Environmental Health and Building Surveyor	01 July 2018 – 30 June 2019	28 August 2019
Jessie Soster	Senior Development Compliance Officer	01 July 2018 – 30 June 2019	22 July 2019
Jill Williams	Development Assessment Planner	01 July 2018 – 30 June 2019	12 July 2019
Joe Vecchio	Development Compliance Officer	01 July 2018 – 30 June 2019	22 July 2019
Joe Vocisano	Ranger – General	01 July 2018 – 30 June 2019	19 July 2019
Joel Carson	Senior Planner	01 July 2018 – 30 June 2019	19 July 2019
Johannes Meijer	City Assets Manager	01 July 2018 – 30 June 2019	9 July 2019
Joshua Fayle	Acting Workforce and Organisational Development Manager	01 July 2018 – 30 June 2019	9 July 2019
Joshua Hull	Senior Engineer – Major Developments	01 July 2018 – 30 June 2019	17 July 2019
Joshua Martin	Building Asset Coordinator	01 July 2018 – 30 June 2019	25 September 2019
Judy Cobb	Neighbourhood Facilities Coordinator	01 July 2018 – 30 June 2019	16 September 2019
Julie Connell	Property Services Program Manager	01 July 2018 – 30 June 2019	12 August 2019
Karen Weinert	Swimming Pools Compliance Officer	01 July 2018 – 30 June 2019	22 July 2019
Kate Smith	Principal Planner	01 July 2018 – 30 June 2019	27 September 2019
Kathryn Saunders	Senior Development Assessment Planner	01 July 2018 – 30 June 2019	14 August 2019
Kathryn Sprang	Development Assessment Planner	01 July 2018 – 30 June 2019	15 July 2019
Kelly Connor	Senior Environmental Health Officer	01 July 2018 – 30 June 2019	5 August 2019
Lana Axford	Supply Coordinator	01 July 2018 – 30 June 2019	18 July 2019
Lauren Van Etten	Development Assessment Planner	01 July 2018 – 30 June 2019	30 July 2019
Laurence Cafarella	Security and Emergency Management Coordinator	01 July 2018 – 30 June 2019	11 July 2019
Laurie Doolan	Ranger - General	01 July 2018 – 30 June 2019	10 July 2019
Lawrence Ligato	Environmental Health and Building Surveyor	01 July 2018 – 30 June 2019	16 July 2019
Linda Ross	Manager People and Children	01 July 2018 – 30 June 2019	18 September 2019
Lisa Wells	Environmental Health Officer	01 July 2018 – 30 June 2019	20 September 2019
Louis Tuma	Trainee Environmental Health and Building Surveyor	01 July 2018 – 30 June 2019	12 July 2019
Lucy Goldstein	Development Assessment Planner	01 July 2018 – 30 June 2019	15 July 2019
Luke Caruana	Environmental Health and Building Surveyor	01 July 2018 – 30 June 2019	16 July 2019
Luke Hall	Ranger – Parking	01 July 2018 – 30 June 2019	24 July 2019
Lyndsey Cannell	Environmental Health Officer	01 July 2018 – 30 June 2019	12 August 2019
Mahbub Alam	Development Assessment Planner	01 July 2018 – 30 June 2019	27 August 2019
Matthew Buckley	Major Projects Coordinator	01 July 2018 – 30 June 2019	15 July 2019
Matthew Bullivant	Legal Services Manager	01 July 2018 – 30 June 2019	19 July 2019
Matthew Saunders	Rates Coordinator	01 July 2018 – 30 June 2019	23 July 2019
Matthew Warbrick	Graduate Environmental Health and Building Surveyor	01 July 2018 – 30 June 2019	12 July 2019
Michael Alderton	Development Engineering Coordinator	01 July 2018 – 30 June 2019	12 August 2019
Michael Bul	Development Compliance Officer	01 July 2018 – 30 June 2019	26 July 2019
Michael Jackson	Design & Projects Manager	01 July 2018 – 30 June 2019	30 July 2019
Michael Middleton	Environmental Health Team Leader	01 July 2018 – 30 June 2019	3 September 2019
Michelle Teasdale	Payroll Supervisor	01 July 2018 – 30 June 2019	11 September 2019
Mitchell Nobbs	Environmental Health Officer	01 July 2018 – 30 June 2019	12 September 2019
Mudassar Fayyaz	Major Projects Coordinator	01 July 2018 – 30 June 2019	24 July 2019
Mylvaganam Senthilvasan	Engineering Coordinator - Policy & Projects	01 July 2018 – 30 June 2019	17 July 2019
Nabil Garas	Ranger - Parking	01 July 2018 – 30 June 2019	15 July 2019
Natalie Stanowski	Principal Planner	01 July 2018 – 30 June 2019	23 July 2019
Natasha Borgia	City Planning Manager	01 July 2018 – 30 June 2019	19 July 2019
Natasha Lee	Children’s Services Coordinator	01 July 2018 – 30 June 2019	10 August 2019
Nathan Burbridge	Economic Initiatives Manager	01 July 2018 – 30 June 2019	26 August 2019
Nathan Ritchie	Property Development Manager	01 July 2018 – 30 June 2019	19 August 2019
Neil Farquharson	Financial Services Manager	01 July 2018 – 30 June 2019	11 July 2019
Nicole Dukinfield	Principal Planner	01 July 2018 – 30 June 2019	5 August 2019
Owen Sargeant	Senior Environmental Health and Building Surveyor	01 July 2018 – 30 June 2019	19 August 2019
Paul Anzellotti	Senior Development Assessment Planner	01 July 2018 – 30 June 2019	19 September 2019
Paul Buttigieg	Graduate Environmental Health and Building Surveyor	01 July 2018 – 30 June 2019	16 July 2019
Paul Maynard	Ranger – General	01 July 2018 – 30 June 2019	10 July 2019
Paul Reynolds	Environmental Health Team Leader	01 July 2018 – 30 June 2019	19 September 2019
Peter Wood	Development Services Manager	01 July 2018 – 30 June 2019	12 July 2019
Phillip Doy	Senior Development Compliance Officer	01 July 2018 – 30 June 2019	22 July 2019
Pukar Pradhan	Senior Development Assessment Planner	01 July 2018 – 30 June 2019	17 July 2019
Rebecca Hackney	Communications & Marketing Manager	01 July 2018 – 30 June 2019	26 July 2019
Richard Goehner	Parks and Open Space Asset Coordinator	01 July 2018 – 30 June 2019	25 September 2019
Robert Craig	Principal Planner	01 July 2018 – 30 June 2019	27 August 2019
Ross Kerkham	Building Assessment Coordinator	01 July 2018 – 30 June 2019	11 July 2019
Ryan Maestri	Senior Environmental Health and Building Surveyor	01 July 2018 – 30 June 2019	12 July 2019
Sandra Fagan	Senior Development Assessment Planner	01 July 2018 – 30 June 2019	12 July 2019
Sarah Dean	Library Services Manager	01 July 2018 – 30 June 2019	10 July 2019
Sarah Meszaros	RID Squad Investigation Officer	01 July 2018 – 30 June 2019	22 July 2019
Sarah Sampson	Environmental Health and Building Surveyor	01 July 2018 – 30 June 2019	12 July 2019
Sellathurai Kananathan	Ranger - Waste	01 July 2018 – 30 June 2019	23 July 2019
Siva Sivakumar	Project Coordinator – Capital Works	01 July 2018 – 30 June 2019	16 July 2019
Stacey Rossetto	Communications & Marketing Coordinator	01 July 2018 – 30 June 2019	12 August 2019
Stephen Masters	Senior Engineer - Major Developments	01 July 2018 – 30 June 2019	24 July 2019
Steve Hart	Graduate Environmental Health and Building Surveyor	01 July 2018 – 30 June 2019	12 July 2019
Steven Purvis	Senior Ranger	01 July 2018 – 30 June 2019	22 August 2019
Sufyan Nguyen	Development Assessment Planner	01 July 2018 – 30 June 2019	12 July 2019
Tanya Jackson	Economic Initiatives Coordinator	01 July 2018 – 30 June 2019	22 July 2019
Teresa Dalton	Environmental Health Officer	01 July 2018 – 30 June 2019	23 September 2019
Tim Gowing	Senior Water Management Officer	01 July 2018 – 30 June 2019	24 July 2019
Tracy Chalk	Waste & Resource Recovery Manager	01 July 2018 – 30 June 2019	10 July 2019
Virginia Tuckerman	Recreation Coordinator	01 July 2018 – 30 June 2019	11 July 2019
Walter Sinnadurai	Transportation Planner	01 July 2018 – 30 June 2019	17 July 2019
Wasique Mohyuddin	Major Projects Coordinator	01 July 2018 – 30 June 2019	22 July 2019
Wendy Connell	Senior Development Assessment Planner	01 July 2018 – 30 June 2019	14 August 2019
Zoran Ribicic	Strategic Asset Management Coordinator	01 July 2018 – 30 June 2019	1 October 2019

The following Clause 4.21 (a) first returns have been lodged:

Name	Position Title	Start Date	Date Lodged
Adam Attuell	RID Squad Investigation Officer	23 April 2019	3 June 2019
Amanda Harton	RID Squad Investigation Officer	1 July 2019	14 August 2019
Amir Abbasnia	Senior Engineer – Stormwater	1 July 2019	17 July 2019
Andrew Pierce	Ranger and Animal Services Coordinator	1 July 2019	15 July 2019
Bradley Kenny	Development Compliance Technical Officer	1 July 2019	26 July 2019
Brett Smith	Development Engineer Inspector	1 July 2019	2 September 2019
Charlie Saab	Development Compliance Coordinator	1 July 2019	23 July 2019
Darren Rowe	Ranger – Parking	1 July 2019	16 July 2019
Dean Dehghan-Khalaji	Senior Engineer – Major Developments	1 July 2019	30 September 2019
Ethan Neill	Ranger – Parking	1 July 2019	18 July 2019
Gabrielle Rorke	Senior Development Manager	1 July 2019	10 July 2019
Gowry Gowrythasan	Acting Manager Civil Works and Workshop	1 July 2019	14 August 2019
Helen Bakker	Senior Environmental Health Officer	1 July 2019	22 July 2019
Jacqueline Klincke	Trainee Development Assessment Planner	1 July 2019	18 July 2019
Jill Williams	Development Assessment Planner	1 July 2019	12 July 2019
Joan Suckling	Resources Librarian	1 July 2019	1 August 2019
John Gordon	City Presentation Manager	1 July 2019	19 September 2019
John Skaf	Senior Engineer – Major Developments	1 July 2019	2 September 2019
Karen Luka	Senior Development Manager	1 July 2019	14 August 2019
Kirk Ryan	Senior Environmental Health Officer	1 July 2019	10 July 2019
Kylie Formiatti	Development Compliance Officer	1 July 2019	22 July 2019
Lana Axford	Supply Coordinator	1 July 2019	18 July 2019
Marco De Stefanis	Major Projects Coordinator	1 July 2019	16 September 2019
Michael Bul	Development Compliance Officer	1 July 2019	26 July 2019
Michael Criston	RID Squad Investigation Officer	27 August 2018	9 July 2019
Murray Halls	Acting Manager Public Spaces Maintenance	1 July 2019	26 September 2019
Ron Smith	Civic/Commercial Waste Coordinator	1 July 2019	10 July 2019
Surreti Bajwa	Trainee Development Assessment Planner	1 July 2019	12 August 2019
Tracy Leahy	Acting Community and Cultural Development Manager	1 July 2019	1 August 2019

The returns were completed and lodged prior to the due date for the receipt of the returns and are kept in a register held by the Governance Manager with the exception of one staff member who was late making the disclosure of returns, however it was subsequently returned on the 1 October 2019 one day after the due date.

The Governance Manager will table the returns at tonight’s meeting.

Financial Implications

There are no financial implications for Council associated with this report.

Risk Implications

Councillors and designated persons in particular are prescribed to disclose pecuniary interests listed in Schedule 1 in accordance with Clause 4.21 of the Model Code. The disclosures of pecuniary interests are expected to uphold Councillors’ and designated persons’ honest and responsible conduct while executing their duties and to minimise possible breaches of pecuniary interest obligations set out in the Code. The management of council’s pecuniary interest returns are one of a series of measures implemented to manage risks associated with decision making throughout the organisation.

Conclusion

The returns were completed and lodged prior to the due date for the receipt of the returns and are kept in a register held by the Governance Manager with the exception of one staff member who was late making the disclosure of returns, however it has subsequently been returned on the 1 October 2019.

The Governance Manager will table the returns at tonight’s meeting.

RECOMMENDATION

That the information contained in the report on Pecuniary Interest Returns be received.

ATTACHMENTS/APPENDICES

There are no attachments for this report.

v	Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition
*	Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted
#	Meetings at which the Operational Plan quarterly reviews (March and September) are presented
@	Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented
^	Election of Mayor/Deputy Mayor
ü	Meeting at which the 2018-2019 Annual Statements are presented
∞	Meeting at which any comments on the 2018-2019 Annual Statements are adopted
+	Meeting at which the Annual Report is presented
>	Briefing to consider Budget, draft fees & charges and corporate documents

*Description of Land:*	Part Lot 101 Laycock Street, Cranebrook NSW 2749 (Grey Gums Oval)
*Title Reference:*	Part Lot 101 DP 1176539
*Licensee:*	Department of Planning, Industry and Environment Building 2, 480 Weeroona Road Lidcombe NSW, 2141 ABN: 20 770 707 468
*Use of Premises:*	Air Quality Monitoring Station (AQMS)
*Licence Term:*	Five (5) Years
*Licence Commencement Date:*	2 December 2019
*Rent Commencement Date:*	2 December 2019
*Licence Termination Date*	1 December 2024
*Rental: Gross:* *GST:* *Total:*	$5,000.00 per annum $500.00 per annum $5,500.00 per annum The Department of Planning, Industry and Environment (DPIE) are required to pay costs associated with application, site inspections, advertising and consultation on a cost recovery basis.
*Rent Reviews:*	Annual CPI Increase