Council_Mark_POS_RGB

11 December 2019

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 16 December 2019 at 7:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

 

Warwick Winn

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

Leave of absence has been requested by:

Councillor Bernard Bratusa – 16 December 2019

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 25 November 2019.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING COUNCIL

6.           MAYORAL MINUTES

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Local Traffic Committee Meeting - 2 December 2019.

Policy Review Committee Meeting - 9 December 2019.

 

10.         DELIVERY PROGRAM REPORTS

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

12.         URGENT BUSINESS

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 16 December 2019

 

table of contents

 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

Australians all let us rejoice,

For we are young and free;

We’ve golden soil and wealth for toil;

Our home is girt by sea;

Our land abounds in nature’s gifts

Of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 

 

 

 

 

 

 

 

 

 

 

 

 



Statement of Recognition of

Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


Council Chambers

Seating Arrangements


For members of the public addressing the meeting


 

 

 

Lectern


 

 

     Directors


 

 

 

General Manager
Warwick Winn

His Worship the Mayor Councillor Ross Fowler OAM



Governance Coordinator Adam Beggs






Minute Clerk

MediaClr Marcus Cornish

North Ward

 

Clr Bernard Bratusa

East Ward

 

 

Clr Tricia Hitchen

East Ward

 

 

Clr Brian Cartwright

South Ward

 

 

Clr Mark Davies

South Ward

 

 

Clr Jim Aitken OAM

Public GallerySouth Ward

 

 

Clr Kevin Crameri OAM

North Ward

 

 

Clr John Thain

North Ward

Clr Karen McKeown OAM

South Ward

 

Clr Aaron Duke

North Ward

 

Clr Todd Carney

East Ward

 

Clr Greg Davies

East Ward

 

Clr Robin Cook

East Ward

 

Clr Kath Presdee

ManagersSouth Ward

 

 

Directors


 


Oath of Office

 

I swear that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

Affirmation of Office

 

I solemnly and sincerely declare and affirm that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

2016 General Election – taken/made at the Ordinary Meeting of Council on 26 September 2016, Minute Number 272

 

2018 By-Election – taken/made by Councillor Brian Cartwright on 17 May 2018 and Councillor Robin Cook on 21 May 2018 before the Chief Governance Officer, Stephen Britten, an Australian Legal Practitioner

 

 

Local Government Act 1993, Section 233A

 


Council_Mark_POS_RGB2020 MEETING CALENDAR

January 2020 - December 2020

(Proposed for adoption by Council - 25 November 2019)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.00pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

25@

25

29v

27#

24*

22

26@

  23^ü

28

25#+

16

Policy Review Committee

7.00pm

 

11

11

8

 

17

8

12

9

21

11

9

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2019- 2020 Annual Statements are presented

 

Meeting at which any comments on the 2019-2020 Annual Statements are adopted

 +

Meeting at which the Annual Report is presented

Briefing to consider Budget, draft fees & charges and corporate documents

-            Extraordinary Meetings are held as required;

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact Governance Coordinator, Adam Beggs on 4732 7597.

 



UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 25 NOVEMBER 2019 AT 7:03PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor Ross Fowler OAM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Rev Neil Checkley.

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Karen McKeown OAM, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Tricia Hitchen, Kath Presdee and John Thain.

 

APOLOGIES

242  RESOLVED on the MOTION of Councillor Brian Cartwright seconded Councillor Greg Davies that the apology received from Councillor Aaron Duke be accepted.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 28 October 2019

243  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marcus Cornish that the minutes of the Ordinary Meeting of 28 October 2019 be confirmed.

 

DECLARATIONS OF INTEREST

Councillor Kath Presdee declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 7 -  RFT19/20-01 Security Services  as her family has an association with one of the tenderers who were unsuccessful in bidding for this tender.

 

 

Councillor Bernard Bratusa declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 12 – Acceptance of Cricket Facility Grants as he works for the Office of the Minister for Sport whose portfolio is responsible for the allocation of funding to the ICC World T20 2020 Cricket Legacy Fund.   Councillor Bratusa stated that he would leave the meeting  during debate and voting on this item.

 


 

 

Notices of Motion

 

1        Code of Conduct - referral of complaints to a conduct reviewer        

A MOTION was moved by Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM

 

          That:

 

1.       Council write to the Office of Local Government (OLG) requesting an      amendment to the Procedures for the Administration of the Model Code    of Conduct for Councils in NSW (the Procedures) requiring the               appointment of conduct reviewers in relation to complaints about            councillors be made by the OLG rather than the council’s complaints      coordinator.

 

2.         Council write to the Department of Premier and Cabinet and Local Government NSW advising of Council’s representations to the OLG.

 

Councillor Marcus Cornish called for a DIVISION.

 

For

Against

 

Councillor Kevin Crameri OAM

Councillor Kath Presdee

Councillor Jim Aitken OAM

Councillor Robin Cook

Councillor Marcus Cornish

Councillor Greg Davies

 

Councillor Todd Carney

 

Councillor Karen McKeown OAM

 

Councillor John Thain                              

 

Councillor Mark Davies

 

Councillor Brian Cartwright

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Ross Fowler OAM

 

The MOTION was LOST.

 

 

Reports of Committees

 

1        Report and Recommendations of the Access Committee Meeting held on 9 October 2019                                                                                                             

244  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Bernard Bratusa that the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 9 October, 2019 be adopted.

 


 

 

2        Report and Recommendations of the Resilience Committee Meeting held on 6 November 2019                                                                                                      

245  RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Kath Presdee that the recommendations contained in the Report and Recommendations of the Resilience Committee meeting held on 6 November, 2019 be adopted.

 

3        Report and Recommendations of the Policy Review Committee Meeting held on 11 November 2019                                                                                               

246  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 11 November, 2019 be adopted.

 

DELIVERY PROGRAM REPORTS

 

Outcome 1 - We can work close to home

 

1        RFT19/20-15  Child Care Management Software                                   

247  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kath Presdee

That:

1.     The information contained in the report on RFT19/20-15  Child Care Management Software be received.

2.     HubHello Pty Ltd be awarded the contract for Child Care Management Software for a period of six (6) years with an option to extend for a further two (2) by two (2) years.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

Outcome 2 - We plan for our future growth

 

2        Comments in Response to the Exhibited Environmental Impact Statement for the Proposed M12 Motorway                                                                           

248  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on Comments in Response to the Exhibited Environmental Impact Statement for the Proposed M12 Motorway be received.

2.     The matters identified within this report be included as a submission to the NSW Department of Planning, Infrastructure and Environment for their consideration and address in the assessment of the State Significant Infrastructure application.

3.     Upon receipt of a response to Council’s submission, a memorandum is to be circulated to all Councillors outlining the nature and outcome of the response received.

 

3        Western Parkland City Overseas Study Tour                                        

249  RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Mark Davies

That:

1.     The information contained in the report on Western Parkland City Overseas Study Tour be received

2.     Council authorise the attendance of the Mayor and Councillor John Thain to attend the 2020 City Deal Study Tour.

3.     The General Manager be authorised to make arrangements for Council participation in the 2020 City Deal Study Tour to the United Kingdom and Amsterdam once final details have been provided.

 

 

Outcome 3 - We can get around the City

 

4        Western Sydney Infrastructure Plan, Local Roads Package, Round 3, Acceptance of funding                                                                                 

250  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on Western Sydney Infrastructure Plan, Local Roads Package, Round 3, Acceptance of funding be received

2.     Council write to the General Manager, Western Sydney Infrastructure Plan, RMS, to accept the funding offer for the projects as listed in the report.

3.     Council write to the Minister for Infrastructure, Transport and Regional Development, Minister for Population, Cities and Urban Infrastructure, and Local Members expressing appreciation for their support and funding.

 

 

Outcome 4 - We have safe, vibrant places

 

5        Naming of the Indoor Pool at Ripples St Marys                                    

251  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Tricia  Hitchen

That:

1.     The information contained in the report on Naming of the Indoor Pool at Ripples St Marys be received

2.     Council endorse the name of the indoor swimming venue as Alan Brown Memorial Pool, Ripples St Marys.

 

3.     A plaque reflecting the name of the venue and Alan Brown’s contribution to the community be installed.

 


 

 

6        RFT18/19-15 Minor Mechanical Service                                                  

252  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on RFT18/19-15 Minor Mechanical Service be received

2.     A new three (3) year contract with the option to extend for a further two (2) x one (1) year periods, subject to satisfactory performance and execution of a formal agreement to be awarded to Katopa Holdings Pty Ltd for the specified services in accordance with the terms and conditions of the Tender

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary

 

7        RFT19/20-01 Security Services                                                                                                                                                                                                                                                         

253  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on RFT19/20-01 Security Services be received.

2.     A new 3-year contract with the option to extend for a further two (2) x one (1) year periods (subject to satisfactory performance) be awarded to Piekar Comm Services for the specified services in accordance with the terms and conditions of the Tender with a requirement to provide financial and other information to support ongoing financial reviews at the request of the Council

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

Outcome 5 - We care about our environment

 

8        RFT19/20-09 Uneven Terrain Mowing and Clearing                              

254  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Brian Cartwright

That:

1.     The information contained in the report on RFT19/20-09 Uneven Terrain Mowing and Clearing be received

2.     Envirocivil Pty Ltd be appointed as the preferred contractor for the hire of specialised plant with an operator to undertake uneven terrain mowing and clearing work for a period of three (3) years with an option to extend two (2) x one (1) year periods by mutual agreement, subject to satisfactory performance.

 

3.     Heaton Contracting Pty Ltd be appointed as the secondary contractor to be engaged in the event that the preferred contractor is unavailable or does not have the capacity to provide the service.

4.     The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

9        RFT19/20-16 Asbestos Removal and Treatment Services                   

255  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Brian Cartwright

That:

1.     The information contained in the report on RFT19/20-16 Asbestos Removal and Treatment Services be received.

2.     A panel of experts for asbestos consulting services be established that includes Beasy Pty Ltd, Absolute Environmental Services Pty Ltd and RMA Contracting Pty Ltd.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

10      Acceptance of Grant Funding - NSW Environmental Trust Restoration and Rehabilitation of Cumberland Plain Woodland                                      

256  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Brian Cartwright

That:

1.     The information contained in the report on Acceptance of Grant Funding - NSW Environmental Trust Restoration and Rehabilitation of Cumberland Plain Woodland be received

2.     Council accept the offer of grant funding of $84,552 from the  NSW Department of Planning, Industry and Environment for Community education events across the LGA.

3.     Council write to relevant State Members thanking them for their funding support towards delivering community engagement initiatives toward bushland management.

 

11      60th Annual Floodplain Management Australia Conference - Tuesday, 19 May to Friday, 22 May 2020                                                                       

257  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor John Thain

That:

1.      The information contained in the report on 60th Annual Floodplain Management Australia Conference - Tuesday, 19 May to Friday, 22 May 2020 be received.

 

 

 

2.      Council nominate Councillors Marcus Cornish, Kevin Crameri OAM and Jim Aitken OAM as its delegates to the 2020 Floodplain Management Australia Conference and Workshops to be held in Toowoomba, Queensland from Tuesday, 19 May to Friday, 22 May 2020 and grant of leave absence as appropriate.

 

 

Outcome 6 - We are healthy and share strong community spirit

 

Having previously declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 12, Councillor Bernard Bratusa left the meeting, the time being 7:26pm.

 

12      Acceptance of Cricket Practice Facility Grants                                     

258  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Brian Cartwright

That:

1.   The information contained in the report on Acceptance of Cricket Practice Facility Grants be received.

2.   Council endorse acceptance of the grants awarded to the projects to upgrade cricket practice facilities at Shepherd Street Reserve (Potter Fields), Colyton and Dukes Oval, Emu Plains, including:

   -        NSW Government’s ICC World T20 2020 Cricket Legacy Fund                $44,500     

   -        Cricket NSW Australian Cricket Infrastructure Fund $45,000

       -        NSW Government’s Community Building Partnership (2017 project                 redistribution) $35,000

 

       -        Nepean District Cricket Association $15,000

 

3.   Council endorse the allocation of $35,000 from the 2019/2020 Parks Asset Renewal Program as a contribution to the development of cricket practice facilities at Shepherd Street (Potter Fields), Colyton.

 

4.   Council endorse the allocation of $55,500 from the 2019/2020 Local Open Space Action Plan s7.11 as a contribution to the development of cricket practice facilities at Dukes Oval, Emu Plains.

 

5.   Letters of thank you be provided to the NSW State Government, Cricket Australia, Cricket NSW and the Nepean District Cricket Association.

 

 

Councillor Bernard Bratusa returned to the meeting, the time being 7:27pm.

 


 

 

13      The naming of the scoreboard at Howell Oval, Penrith                        

259  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Karen McKeown OAM

That:

1.     The information contained in the report on The naming of the scoreboard at Howell Oval, Penrith  be received

2.     Council endorse the naming of the scoreboard at Howell Oval, The Pat Cummins Scoreboard.

 

14      Shade Facilities and Policy for Playspaces                                           

260  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Marcus Cornish

That:

1.     The information contained in the report on Shade Facilities and Policy for Playspaces be received.

2.     Council adopt the Shade Facilities at Playspaces Policy.

3.     $2,240,000 for the provision of artificial and natural shade to 83 playgrounds, to be installed over a three-year program 2020-2023, be allocated from the Financial Management Reserve.

 

15      Everyone Can Play Grants 2019-20                                                         

261  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Greg Davies

That:

1.     The information contained in the report on Everyone Can Play Grants 2019-20 be received

2.     Council endorse the allocation of existing budgets as contributing funds to enable grant applications for improvements to Brian King Park, Ironbark Reserve, The Carriageway, Peter Kearns Memorial Oval.

-     Parks Asset Renewal Program 2019/2020 - $205,000

-     Local Open Space Action Plan 7.11 - $30,114

-     Grants Reserve - $50,000

 

3.     Council endorse the submission of grant applications to the NSW Government’s Everyone Can Play program for the following projects: 

 

·    Brian King Park, Oxley Park

Accessible pathway connections, static fitness equipment and tree planting.

 

·    Ironbark Reserve, Cranebrook

Accessible pathway connections, accessible shelter, inclusive play and tree planting.

 

·    The Carriageway, Glenmore Park

Accessible picnic seating and additional inclusive play equipment.

 

·    Peter Kearns Memorial Oval, St. Clair

Accessible pathway connections, accessible shelter, formalised playspace edging and tree planting.

 

 

16      2018/19 Metropolitan Greenspace Program                                           

262  RESOLVED on the MOTION of Councillor Tricia  Hitchen seconded Councillor Karen McKeown OAM

That:

1.     The information contained in the report on 2018/19 Metropolitan Greenspace Program be received

2.     Council accept the $600,000 allocated by the NSW Department of Planning, Industry and Environment through the 2018/19 Metropolitan Greenspace Program to develop the Penrith Green Grid Strategy and Implementation Plan ($400,000) and the Penrith Lakes Spatial Framework - Great River Walk Corridor ($200,000).

3.     A letter of thank you be provided to the NSW Department of Planning, Industry and Environment for the allocation of $600,000 to realise the Penrith Green Grid Strategy and Implementation Plan, and the Penrith Lakes Spatial Framework – Great River Walk Corridor.

 

17      Draft Penrith Sport and Recreation Strategy - Public Exhibition        

Councillor Kevin Crameri OAM left the meeting, the time being 7:38pm.

263  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Todd Carney

That:

1.     The information contained in the report on Draft Penrith Sport and Recreation Strategy - Public Exhibition be received

2.     A communications plan is to be developed to advise the community about the draft Penrith Recreation Sport and Recreation Strategy and the community consultation process.

3.     Community consultation is to be undertaken between January and March 2020.

4.     A further report be provided to Council’s Ordinary Meeting at the end of March 2020 outlining the outcomes of the consultation and, where necessary, proposing a strategic response.

 

 

Councillor Kevin Crameri OAM returned to the meeting, the time being 7:41pm.


 

 

Outcome 7 - We have confidence in our Council

 

18      RFT 19/20-21 Manufacture and Delivery of Caravans                           

264  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Kevin Crameri OAM

That:

1.     The information contained in the report on RFT 19/20-21 Manufacture and Delivery of Caravans be received

2.     Traymark Industrial Caravans Pty Ltd, for the lump sum price of $669,553 (excluding GST), be awarded for the Manufacture and Delivery of both four (4) single axle works caravans and five (5) dual axle works caravans.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

19      Conduct of the 2020 Local Government Election                                  

265  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Kevin Crameri OAM

That:

1.     The information contained in the report on Conduct of the 2020 Local Government Election be received.

2.     A tender process not be entered into in accordance with Section 55 (3)(i) of the Local Government Act 1993 because a satisfactory result would not be achieved due to the unavailability of competitive tenderers

3.     The General Manager be authorised to engage the Australian Election Company to administer the election subject to a satisfactory terms being agreed upon.

4.     Council write to the Office of Local Government and NSWEC advising of this decision and of the nominated Returning Officer and Substitute Returning Officer when this information is available.

5.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

20      2018-19 Penrith City Council Annual Report                                         

266  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Kevin Crameri OAM

That:

1.     The information contained in the report on 2018-19 Penrith City Council Annual Report be received

2.     The 2018-19 Annual Report be endorsed for submission to the NSW Office of Local Government by 30 November 2019.

 

 


 

 

22      Organisational Financial Review - September 2019                             

267  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Kevin Crameri OAM

That:

1.     The information contained in the report on Organisational Financial Review - September 2019 be received.

2.     The Organisational Financial Review - September 2019 as at 30 September 2019, including the revised estimates outlined in this report and detailed in the Organisational Report - September 2019, be adopted.

 

24      2020 Proposed Council Meeting Calendar                                             

268  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Kevin Crameri OAM

That:

1.     The information contained in the report on 2020 Proposed Council Meeting Calendar be received.

2.     The draft Meeting Calendar for 2020 be adopted.

 

25      Outcomes of recent legal proceedings                                                  

269  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Kevin Crameri OAM that the information contained in the report on Outcomes of recent legal proceedings be received.

 

26      Summary of Investment & Banking for the Period 1 October 2019 to 31 October 2019                                                                                                    

270  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Kevin Crameri OAM

That:

1.     The information contained in the report on Summary of Investment & Banking for the Period 1 October 2019 to 31 October 2019  be received.

2.     The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the period 1 October 2019 to 31 October 2019 be noted and accepted.

3.     The graphical investment analysis as at 31 October 2019 be noted.

 

21      Adoption of the Engagement Strategy, with the Community Participation Plan                                                                                                                             

271  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Karen McKeown OAM

That:

1.     The information contained in the report on Adoption of the Engagement Strategy, with the Community Participation Plan be received.

2.     The General Manager be granted delegation to update and finalise the Community Engagement Strategy, with the Community Participation Plan before the adopted document is published.

3.     The adopted Community Engagement Strategy, including the Community Participation Plan be published on the NSW Department of Planning and Environment’s Planning Portal by 1 December.

4.     Graphically designed and accessible version of the adopted Community Engagement Strategy, with the Community Participation Plan be uploaded on the website by 31 January 2020.

5.     Local known community networks be contacted regarding their areas of interest.

 

23      Code of Conduct - Report on Complaints Statistics                             

272  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies

That:

1.     The information contained in the report on Code of Conduct - Report on Complaints Statistics be received

2.     A copy of this report along with the complaints statistics provided in accordance with 12.1 of the Model Code Procedures be forwarded to the Office of Local Government.

 

 

REQUESTS FOR REPORTS AND MEMORANDUMS

 

RR 1           Repaving of Seventh Avenue, Llandilo        

Councillor Marcus Cornish requested that priority be given to the repaving of Seventh Avenue, Llandilo between Terrybrook Road and Third Avenue due to its current state of disrepair.

 

Councillor Todd Carney left the meeting, the time being 7:55pm.

 

RR 2           Provision of Children's Water Fountain at Jamison Park      

Councillor Marcus Cornish requested a report to Council outlining the cost of, and method of, funding a children’s water fountain in Jamison Park, similar to the water fountain located in the Triangle Park, Penrith.

 

Councillor Todd Carney returned to the meeting, the time being 7:57pm.

 

RR 3           Provision of Exercise Equipment along Great River Walk     

Councillor Tricia  Hitchen requested a memo reply providing information on the feasibility of providing exercise equipment along the Great River Walk.

 

RR 4           Use of Mains Water for Dust Suppression on Roads    

Councillor Tricia  Hitchen requested a memo reply addressing her concerns regarding the use of mains water for dampening roads in the Penrith LGA, given the current drought crisis in New South Wales.

 

RR 5           Provision of Truck Rest Area on The Northern Road    

Councillor Kevin Crameri OAM requested a memo reply detailing any response received by Council from Local State Members and the Premier of New South Wales regarding Council’s request that they make representations to Roads and Maritime Services seeking the reinstatement of a truck rest area on The Northern Road within the Penrith Local Government Area, and if Council has not received a reply from the Premier or responsible Minister, the Mayor send further letters to follow up.

 

RR 6           Fire Breaks on Fire Prone Rural Land in Penrith Local Government Area

Councillor Kevin Crameri OAM requested a report to Council investigating whether full fire breaks may now be permitted on fire prone land zoned RU4 in the Penrith Local Government Area, given its classification as a ‘coastal’ area.

 

RR 7           Removal of 88B Instrument on Property at 149-155 Boundary        Road, Cranebrook       

Councillor Kevin Crameri OAM requested a report to Council on the removal of the 88B Instrument on the property at 149-155 Boundary Road, Cranebrook.

 

RR 8           Chronological Report on Issues concerning 12 Judd Street,          Berkshire Park          

Councillor Kevin Crameri OAM requested a chronological report addressing all issues he has raised concerning 12 Judd Street, Berkshire Park.

 

RR 9           Christmas Tree Lighting - St Marys    

Councillor Greg Davies conveyed his congratulations to members of the Committee of the St Marys CBD Corporation and all others involved in organising the Christmas Tree lighting event held in Coachman’s Park, St Marys on 22 November 2019.

 

RR 10         Award for Park and Facilities Replacement Program - Erskine Park

Councillor Greg Davies conveyed his congratulations to Council on its award winning achievement with regard to the park and facilities replacement program at Erskine Park.

 

RR 11         Retirement of Erich Weller 

Councillor Greg Davies conveyed his congratulations to Council’s Community and Cultural Development Manager, Mr Erich Weller, on his upcoming retirement, and on behalf of all Councillors requested the General Manager pass on their best wishes for his retirement, thanking him for his contribution to the Penrith community.

 


 

 

Committee of the Whole

 

273  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Jim Aitken OAM that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 8:12pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Kath Presdee seconded Councillor Jim Aitken OAM that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

 

Outcome 7

 

2        Commercial Lease - 118 Henry Street, Penrith (Lot 1 DP 113118) - Rivers Retail Holdings Pty Ltd                                                                                                                

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        Partial acquisition of Lot 1 DP1139256 for road widening purposes                          

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

4        Regatta Park Project - Property Acquisition                                                                  

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

The meeting resumed at 8:21pm and the General Manager reported that the Committee of the Whole met at 8:12pm on 25 November 2019, the following being present

 

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Karen McKeown OAM, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Tricia Hitchen, Kath Presdee and John Thain.     

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.


 

 

CONFIDENTIAL BUSINESS

 

2        Commercial Lease - 118 Henry Street, Penrith (Lot 1 DP 113118) - Rivers Retail Holdings Pty Ltd                                                                                                                

RECOMMENDED on the motion of Councillor Greg Davies seconded Councillor Mark Davies

CW2 That:

1.     The information contained in the report on Commercial Lease - 118 Henry Street, Penrith (Lot 1 DP 113118) - Rivers Retail Holdings Pty Ltd be received.

2.     Council approve the proposed new lease agreement under the terms and conditions listed within the report.

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

3        Partial acquisition of Lot 1 DP1139256 for road widening purposes                          

RECOMMENDED on the motion of Councillor Greg Davies seconded Councillor Brian Cartwright

CW3 That:

1.     The information contained in the report on Partial acquisition of Lot 1 DP1139256 for road widening purposes be received.

2.     Council acquire part Lot 1 DP1139256 in accordance with the terms and conditions listed within the report.

3.     The Common Seal of the Council of the City of Penrith be placed on necessary documentation.

 

4        Regatta Park Project - Property Acquisition                                                                  

RECOMMENDED on the motion of Councillor Tricia Hitchen seconded Councillor Kevin Crameri OAM

CW4 That:

1.     The information contained in the report on Regatta Park Project - Property Acquisition be received.

2.     Council make an application to the Minister and the Governor for approval to acquire the land described as Lots 1-4 DP 342116 by compulsory process under section 186(1) of the Local Government Act 1993 for the purpose of the Regatta Park Project (public recreation) in accordance with the requirements of the Land Acquisition (Just Terms Compensation) Act 1991.

3.     Council make an application to the Minister and the Governor for approval to acquire the leasehold interest of Lots 1-4 DP 342116 by compulsory process under section 186(1) of the Local Government Act 1993 for the purpose of the Regatta Park Project (Public Recreation) in accordance with the requirements of the Land Acquisition (Just Terms Compensation) Act 1991.

4.     The land is to be classified as Community Land in accordance with section 31 of the Local Government Act 1993.

5.     Council requests the Minister for Local Government approve a reduction in the notification period from 90 days to 30 days. 

 

 

ADOPTION OF Committee of the Whole

 

274 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Todd Carney that the recommendations contained in the Committee of the Whole and shown as CW1, CW2, CW3 and CW4 be adopted.

 

 

There being no further business the Chairperson declared the meeting closed the time being 8:22pm.

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 6.45pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·       Their name;

 

·       Organisation or group they are representing (if applicable);

 

·       Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·       Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·         The interest of the speaker (e.g. affected person, neighbour, applicant,    applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                               

   


Mayoral Minutes

 

Item                                                                                                                                                Page

 

1        City Services Department award wins                                                                               1

 

 

 



Ordinary Meeting                                                                                          16 December 2019

 

Mayoral Minute

City Services Department award wins

           

 

I am pleased to announce that Penrith Council’s City Services Department recently received two accolades, the Civic Risk Mutual Excellence in Risk Management Award and a Local Government NSW Excellence in Environment Award.

Council received the Civic Risk Mutual Excellence in Risk Management Award at a ceremony on 25 November for its development and implementation of a Street and Park Tree Management Plan.

The award scheme recognises and promotes risk management excellence within local government.

Council’s independently assessed Street and Park Tree Management Plan offers a defendable risk-based approach to tree management and fosters a reduction in reactive tree maintenance requests. It also supports appropriate tree species selection within the road reserve to reduce the need for other works.

I would like to congratulate and thank all staff involved in the development of the award winning Plan.

The City Services Department also secured an Asbestos Management Award at Local Government NSW’s Excellence in the Environment Awards on Tuesday 3 December.

Penrith Council received both the Category C and Overall Division Awards for Asbestos Management. Sponsored by SafeWork NSW, the awards recognise outstanding achievement.

The award recognised our ‘all of Council’ Asbestos Management Framework, which City Services developed with key stakeholders to address asbestos matter in Council owned buildings, parks and open spaces.

The framework included a dedicated team to respond to and manage asbestos matters and key remediation projects across the city, the development and implementation of an asbestos communication strategy and asbestos training packages as well as procedures for safe working provisions and community safety controls. It also involved the implementation of cloud based “Smart Reporting” for asbestos incidents.

I would like to congratulate and thank all the staff involved in the development of the Asbestos Management Framework.

These two awards are testament to the high level of expertise and dedication of staff at Penrith Council.

 

Councillor Ross Fowler OAM

Mayor  

 

 

RECOMMENDATION

That the Mayoral Minute on City Services Department award wins be received.

 

  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Notices of Motion

 

Item                                                                                                                                                Page

 

1        Parking Permits - Thornton Estate                                                                                     1

 

 

 



Ordinary Meeting                                                                                          16 December 2019

Notice of Motion

1          Parking Permits - Thornton Estate            

 

 

Councillor Marcus Cornish TO MOVE:

 

THAT

 

1.    A report be presented to an Ordinary Meeting which investigates the implementation of a parking permit scheme which exempts residents who reside in a terrace, townhouse or detached dwelling from the 2 and 4 hour parking zones currently in place in Thornton Estate.

2.    The report consider that a parking permit scheme not apply to residents who reside in high rise or high density developments in Thornton Estate.

 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Reports of Committees

 

Item                                                                                                                                                Page

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 2 December 2019                                                                                                                                    1

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 9 December 2019                                                                                                                13

 

 

 

 



Ordinary Meeting                                                                                          16 December 2019

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 2 December, 2019

 

 

 

PRESENT

Deputy Mayor, Councillor Karen McKeown OAM (Council Representative), Councillor Robin Cook (Representative for the Member for Londonderry), Councillor Tricia Hitchen (Representative for the Member for Penrith), Adam Wilkinson – Engineering Services Manager (Chair), Senior Constable Stephen Page – Nepean Police Area Command (PAC), David Lance – Roads and Maritime Services (RMS), Aman Bhangu – Roads and Maritime Services (RMS).  

IN ATTENDANCE

Councillor Marcus Cornish, Ben Cantor – Busways, David Drozd – Traffic Engineering Coordinator, Graham Green – Senior Traffic Engineer, Daniel Davidson – Senior Traffic Engineer, Kablan Mowad – Senior Traffic Engineer, Wendy Read – Road Safety Officer, Timothy Le – Traffic Officer, Isaac Mann - Trainee Engineer, Steven Purvis – Senior Ranger.

 

APOLOGIES

Wayne Mitchell – Director Development and Regulatory Services, Brana Ravichelvan – Roads and Maritime Services, Steve Grady – Busways, Bernie Meier – Signs and Lines Marking Supervisor.

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 14 October 2019

The minutes of the Local Traffic Committee Meeting of 14 October 2019 were confirmed.

 

DECLARATIONS OF INTEREST

 

 NIL.

 

DELIVERY PROGRAM REPORTS

 

Outcome 3 - We can get around the City

 

1        Local Traffic Committee - Proposed Meeting Dates for 2020                  

RECOMMENDED

That:

1.     The information contained in the report on Local Traffic Committee - Proposed Meeting Dates for 2020 be received.

2.     The listed dates be confirmed for 2020.

 


 

 

2        Carinya Avenue, St Marys - Proposed 4 Hour Parking Restrictions, Marked Parking Bays and 'No Parking' Restrictions                                

RECOMMENDED

That:

1.     The information contained in the report on Carinya Avenue, St Marys - Proposed 4 Hour Parking Restrictions, Marked Parking Bays and 'No Parking' Restrictions be received.

2.     Consultation be undertaken with Road and Maritime Services and Transport for NSW regarding the proposed parking changes from unrestricted parking spaces to ‘4P Monday – Friday’, marked Parking Bays and ‘No Parking’ restrictions on Carinya Avenue, St Marys as shown in Appendix 1-5.

3.     Subject to no substantial objections being received, and concurrence from Roads and Maritime Services and Transport for NSW, the proposed parking changes from unrestricted parking spaces to ‘4P Monday – Friday’, marked parking bays and ‘No Parking’ restrictions be installed as shown in Appendix 1-5.

4.     Council’s Rangers and the residents that reported the matter be advised of Council’s resolution.

 

3        Chesham Street, St Marys - Proposed 'No Parking' Restrictions           

Councillor Marcus Cornish enquired about the possibility of changing the proposed full-time ‘No Parking’ restrictions to timed ‘No Parking’ restrictions instead.

David Drozd – Traffic Engineering Coordinator advised that Council’s Waste Services Department requested full-time ‘No Parking’ restrictions in order to assist them with their waste service collections.

RECOMMENDED

That:

1.     The information contained in the report on Chesham Street, St Marys - Proposed 'No Parking' Restrictions be received.

2.     Consultation be undertaken with affected properties regarding the proposed ‘No Parking’ restrictions to be provided at cul-de-sac on Chesham Street, St Marys, as shown in Appendix 1.

3.     Subject to no substantial objections being received, the ‘No Parking’ restrictions be provided at the cul-de-sac on Chesham Street, as shown in Appendix 1.

4.     Council’s Rangers and Council’s Waste Services Department be advised of Council’s resolution.

 

4        Penrith CBD (South) - Provision of '40km/hr High Pedestrian Activity Area Scheme' and Traffic Calming Devices                                              

Councillor Marcus Cornish expressed his concerns about the 40km/hr High Pedestrian Activity Area Scheme being implemented along Station Street, Penrith near the Nepean Village Car Park. Councillor Cornish advised that changing the speed limit from 50km/hr to 40km/hr will result in motorists focusing more on their speedometers rather than traffic and pedestrians.

David Drozd -Traffic Engineering Coordinator advised that the 40km/hr High Activity Area Scheme is currently in place in Penrith CBD (north) and has seen a positive change in driver behaviour and road conditions for motorists and pedestrians. David Drozd also advised that Council will closely monitor traffic conditions in Penrith CBD (south) following the implementation of this Scheme.

Councillor Marcus Cornish enquired if the 40km/hr gateway treatments will be fenced to prevent pedestrians mistaking the treatment as a pedestrian crossing.

David Drozd – Traffic Engineering Coordinator advised that the 40km/hr gateway treatments will be either fenced or landscaped in order to prevent pedestrians mistaking the treatment as a pedestrian crossing. 

RECOMMENDED

That:

1.     The information contained in the report on Penrith CBD (South) - Provision of '40km/hr High Pedestrian Activity Area Scheme' and Traffic Calming Devices  be received.

2.     Council endorse the proposed extension to the Penrith High Pedestrian Activity Area Scheme to Penrith CBD (south) as per Appendix 1-7.

3.     All detailed design plans for traffic calming devices, be presented through Local Traffic Committee prior to construction, and all relevant residential and business consultation take place.

4.     A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

 

5        Penrith CBD Festival and Street Parade - Saturday 21 March 2020       

RECOMMENDED

That:

1.     The information contained in the report on Penrith CBD Festival and Street Parade - Saturday 21 March 2020 be received.

2.     The Traffic Management Plan for the part Class 2 and part Class 4 Special Event pursuant to Roads and Maritime Services “Guide to Traffic and Transport Management for Special Events 2006” for the Penrith CBD Festival and Street Parade on Saturday, 21 March 2020 be endorsed, subject to the following conditions:

a)   Approval be given for the temporary closure of the following roads for the duration of the event: -

 

Roads

Closure

Opening

High St, between Castlereagh St and Riley St

3.00am

9.00pm

Station St, between Henry St and Union Rd

Woodriff St, between High St and Tindale St

Riley St, between High and Henry Sts, and Jane St and Henry St

Union Lane, between Station St and Woodriff St and 100m west of Station St

Masters Place car park

For Parade -

PCYC car park area

8.00am

1.30pm

High St, between Castlereagh St and Lawson St

12.30pm

1.30pm

Castlereagh St, between High St and Tindale St

Union Rd, eastbound between Judges Place car park entry and Station St

12.15pm

1.30pm

b)   A Traffic Management Plan detailing the event, including a Risk Management Plan, be lodged by the event applicant with the Roads and Maritime Services for approval prior to the event. A copy of the Roads and Maritime Services approval must be submitted to Council and NSW Police prior to the event.

c)   The event applicant submits to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $20 million, prior to the event. In addition, the event applicant indemnifies Council in writing against all claims for damage and injury which may result from the proposed event.

d)   A detailed Traffic Control Plan shall be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event. The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the event.

 

e)   The event applicant arranges to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the approved Traffic Management Plan. Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

 

f)    The event applicant must provide advice to Council prior to the event that the event addresses all requirements of the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

 

g)   The event applicant advertises the proposed temporary road closures in local newspapers a minimum of two weeks prior to the event, and provide Variable Message Signs (VMS) in appropriate locations a minimum of one week prior to the event, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.  VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

 

h)   The event applicant delivers an information letterbox drop and personal communication to all business proprietors, property owners/tenants, residents and other occupants in the affected streets two weeks prior to the event. Any concerns or requirements must be resolved by the applicant. Satisfactory arrangements must be made to address such concerns to allow the event to proceed.

 

i)    Signposting advising the date and time of all closures be provided and erected by the event organiser two weeks prior to the event.

 

j)    The event organiser notifies ambulance and fire brigade (NSW Fire Brigade and Rural Fire Services) and State Emergency Services of the proposed event and submit a copy of the notification to Council prior to the event.

 

k)   The event applicant notifies private bus companies of the proposed event and submit a copy of the notification to Council prior to the event.  Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the event.

 

l)    Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report will be required to be submitted to the next available Local Traffic Committee meeting.

 

m)  The event applicant shall ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

 

n)   The event applicant is to request participants to obey road rules and Police directions during the event.

3.     The applicant be advised of Council’s resolution.

4.     As a requirement of the RMS "Guide to Traffic and Transport Management for Special Events 2006”, this approval endorsing the traffic management plan is to be considered as Council’s Authorisation to regulate traffic on Council roads.

 

6        St Marys Spring Festival and Parade – Saturday, 5 September 2020    

RECOMMENDED

That:

1.     The information contained in the report on St Marys Spring Festival and Parade – Saturday, 5 September 2020 be received.

2.     The Traffic Management Plans for the Class 2 and Class 4 Special Events pursuant to Roads and Maritime Services “Guide to Traffic and Transport Management for Special Events 2006” for the St Marys Spring Festival on Saturday, 5 September 2020 be endorsed, subject to the following conditions:

a.   Approval be given for the temporary road closures listed in Appendix 1.

b.   A Traffic Management Plan and Traffic Control Plan detailing each event, including a Risk Management Plan, be lodged by the event applicant with the Roads and Maritime Services for approval and NSW Police for information prior to the events.  A copy of the Roads and Maritime Services approval must be submitted to Council prior to the events.  The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the events.

c.   The event applicant submits to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $20 million, prior to the events.  In addition, the event applicant indemnifies Council in writing against all claims for damage and injury which may result from the proposed events.

d.   The event applicant arranges to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the approved Traffic Management Plan.  Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

e.   The event applicant must provide advice to Council prior to the events that the event addresses all requirements of the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

f.    The event applicant advertises the proposed temporary road closures in local newspapers a minimum of two weeks prior to the events, and provide Variable Message Signs (VMS) in appropriate locations a minimum of one week prior to the events, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.  VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

g.   The event applicant deliver an information letterbox drop and personal communication to all business proprietors, property owners/tenants, residents and other occupants in the affected streets two weeks prior to the events.  Any concerns or requirements must be resolved by the applicant or referred back to Council for consideration.  Satisfactory arrangements must be made to address such concerns to allow the events to proceed.

h.   Signposting advising the date and time of all closures be provided and erected by the event organiser two weeks prior to the events (the applicant to liaise with the Roads and Maritime Services regarding size of sign and text height).

i.    The event organiser notifies ambulance and fire brigade (Fire and Rescue NSW and Rural Fire Services) and State Emergency Services of the proposed events and submit a copy of the notification to Council prior to the events.

j.    The event applicant notifies private bus companies of the proposed events and submit a copy of the notification to Council prior to the events.  Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the events.

k.   Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report will be required to be submitted to the next available Local Traffic Committee meeting.

l.    The event applicant shall ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

m.  The event applicant is to request participants to obey road rules and     Police directions during the events.

3.     The applicant be advised of Council’s resolution.

 

4.     As a requirement of the RMS "Guide to Traffic and Transport Management for Special Events 2006”, this approval endorsing the traffic management plans be considered as Council’s Authorisation to regulate traffic on Council roads.

 

7        Monfarville Street and Ryan Street, St Marys - Proposed "No Stopping" Signage                                                                                        

RECOMMENDED

That:

1.     The information contained in the report on Monfarville Street and Ryan Street, St Marys - Proposed "No Stopping" Signage be received.

2.     Consultation be undertaken with affected residents regarding the proposed installation of ‘No Stopping’ signs at the intersection of Monfarville Street and Ryan Street, St Marys Kingswood as shown in Appendix 1.

3.     Subject to no substantial objections being received, the proposed ‘No Stopping’ signage be installed, as shown in Appendix 1.

4.     Ms Prue Car MP, Member for Londonderry, Council’s Rangers and the resident that reported the matter be advised of Council’s resolution.

 

8        Westerly Way, Glenmore Park - Proposed Alteration to Timed Parking Restrictions                                                                                                   

RECOMMENDED

That:

1.     The information contained in the report on Westerly Way, Glenmore Park - Proposed Alteration to Timed Parking Restrictions be received.

2.     Consultation be undertaken with affected residents regarding proposed full-time ‘No Parking’, in lieu of existing timed ‘No Parking’, on Westerly Way between Glengarry Drive and Torquay Terrace, Glenmore Park.

3.     Subject to no substantial resident objections, the existing timed ‘No Parking 3.30pm-6.30pm Monday-Friday & 8am-6pm Saturday’ restrictions, on Westerly Way between Glengarry Drive and Torquay Terrace, Glenmore Park, be replaced with full-time ‘No Parking’ restrictions.

4.     Council’s Ranger Services section and the resident who raised the concerns be advised of Council’s decision.

 

9        Lord Sheffield Circuit, Penrith - Proposed Pedestrian Facilities            

RECOMMENDED

That:

1.     The information contained in the report on Lord Sheffield Circuit, Penrith - Proposed Pedestrian Facilities be received.

2.     The Design Plan prepared by Urban Link Architects (Reference 20160237, Drawing No: C202, Revision 02, dated 11 November 2019) for the construction of pedestrian kerbside blisters and associated signage and line marking be endorsed for construction, as shown in Appendix 1.

 

3.     All works associated with the implementation of the signposting and/or line marking shall be undertaken by the applicant in accordance with Section 8 of Council’s Engineering Construction Specification for Civil Works and Council standard drawings SD1006/1 and SD1006/2 and be at no cost to Council.

4.     A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category, and with implementation being at no cost to Council.

 

5.     Council’s Asset Section be notified for inclusion of the amended signs and line marking in Council’s asset management records and processes.

6.     Council’s Road Reserve Opening Team be notified in order to facilitate works approval and payment of associated fees with the developer.

7.     The applicant be advised of Council’s resolution.

 

10      Lord Sheffield Circuit, Penrith - Proposed Temporary 'No Parking' Zone                                                                                                                

RECOMMENDED

That:

1.     The information contained in the report on Lord Sheffield Circuit, Penrith - Proposed Temporary 'No Parking' Zone be received.

2.     A temporary 5.4m (length) ‘No Parking’ zone be provided fronting Quest Apartments on Lord Sheffield Circuit, Penrith, as shown in Appendix 1, to function as a drop-off/pick-up zone.

3.     The proposed ‘No Parking’ zone be installed for a temporary period only until such time as the development on the neighbouring Lot 3003 is complete and all relevant consent conditions can be satisfied.

4.     The Hon. Stuart Ayres MP, Member for Penrith and Quest Apartments be advised of Council’s resolution.

 

 

GENERAL BUSINESS

 

GB 1           Melville Road and Rochford Street & Shadlow Crescent /      Shamrock Crescent and Rochford Street, St Clair –      Endorsement of Design Plan AR170   

Executive Summary

The purpose of this report is to consider a proposal for a pedestrian refuge at the intersection of Melville Road and Rochford Street & Shadlow Crescent / Shamrock Crescent and Rochford Street, St Clair. The report recommends that Design Plan AR170 dated November 2019 be endorsed for construction.

 

 

Background

The intersection of Melville Road and Rochford Street & Shadlow Crescent / Shamrock Crescent and Rochford Street, St Clair was listed as a successful project at the Local Traffic Committee held in May 2019, for safety improvements. The report recommended in part that;

“2. Projects listed in Table 2 “Projects Proposed for Construction – Major Traffic Facilities 2019/20” be forwarded to Council’s Design Co-ordinator to finalise design and construction estimates, with a Design Endorsement Report for each project submitted to the Local Traffic Committee as these are finalised.”

 

The funding for this project is now available with $75,000 under the 2019/20 Nation Building Black Spot and Safer Roads Program.

Current Situation

Council’s Design Section have now provided Design Plan AR170 dated November 2019 for the intersections to install a pedestrian refuge, with their associated advisory signs and line marking (plans will be tabled at the meeting).

Council’s Design Section advises that the proposal has been designed to best practice when considering the Roads and Maritime Services supplement, Austroads and Australian Standards requirements.

The project is funded by the 2019/20 Nation Building Black Spot and Safer Roads Program, with construction required to be completed by 30 June 2020. The proposal, together with the subject design plans are submitted for endorsement.

As with all designs involving traffic facilities, a lighting assessment will be undertaken to ensure compliance with the relevant lighting category.

_________________________________________________________________________

 

RECOMMENDED

          That:

 

1.     The information contained in the report on Melville Road and Rochford Street & Shadlow Crescent / Shamrock Crescent and Rochford Street, St Clair - Endorsement of Design Plan AR170 be received.

2.     Consultation be undertaken with affected residents and surrounding businesses regarding the proposed pedestrian refuges at the intersection of Melville Road and Rochford Street & Shadlow Crescent / Shamrock Crescent and Rochford Street, St Clair

3.     Subject to no substantial objections, Design Plan AR170 dated November 2019 be endorsed for construction, with funding provided from the 2019/20 Nation Building Black Spot and Safer Roads Program.

4.     A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

 

 

 

 

GB 2           Cullen Avenue and Lakeside Parade, Jordan Springs - Signage    and Line Marking Plans   

Executive Summary

The purpose of this report is to seek approval of signage and line marking plans associated with the development of Jordan Springs Public School at 14 – 28 Cullen Avenue and fronting Lakeside Parade, Jordan Springs. The report recommends that Signage and Line Marking Plans Drawings No. C111.01, C111.02 and C111.03 Revision 6 dated 27 November 2019 be approved for construction.

Background

Council Officers have received signage and line marking plans from Richard Crooks Constructions for the approved development of Jordan Springs Public School at 14 – 28 Cullen Avenue and fronting Lakeside Parade, Jordan Springs (Drawings No. C111.01, C111.02 and C111.03 Revision 6 dated 27 November 2019) as shown in Appendix 1.

In summary, the plans propose a raised pedestrian / children’s crossing with associated line marking and signage, No Stopping zones and a No Parking zone in Cullen Avenue. No Stopping zones and Bus Zones are proposed in Lakeside Parade.

There will also be the provision of 40 km / hour School Zones in Cullen Avenue and Lakeside Parade that are subject to separate Roads and Maritime Services approvals and installation requirements.

The development has also been conditioned to provide a street lighting assessment and any required street lighting improvements.

 

All costs associated with the installation of the signage and line marking shall be funded by the applicant.

 

 

Councillor Tricia Hitchen (Representative for the Member for Penrith) enquired if the proposed crossing on Cullen Avenue, Jordan Springs will be a raised crossing.

 

Graham Green – Senior Traffic Engineer advised that the proposed crossing will be a raised children’s crossing.

 

Councillor Marcus Cornish enquired if motorists would be able to stop and drop-off/pick up on both sides of the proposed indented bay on Cullen Avenue, Jordan Springs.


Graham Green – Senior Traffic Engineer advised that motorists will only be able to stop and drop-off/ pick-up on one side of the indented bay in order to maintain traffic flow and access.

 

David Lance of Roads and Maritime Services requested that the proposed dashed line marking across Charlotte Street at its intersection with Cullen Avenue, Jordan Springs as shown in Drawing No. C111.02 be changed to TB1 line marking instead.

 

David Lance of Roads and Maritime Services suggested that Council monitor traffic exiting from the indented bay and review if ‘Left Only’ restriction signage is required. It was agreed that this would be monitored and installed on a needs basis, with a further report brought back to the Local Traffic Committee if required.

 

 

RECOMMENDED

          That:

 

1.     The information contained in the report on Cullen Avenue and Lakeside Parade, Jordan Springs – Endorsement of Signage and Line Marking Plan be received.

2.     Consultation be undertaken with affected residents and surrounding businesses regarding the proposed signage and line marking in Cullen Avenue and Lakeside Parade, Jordan Springs.

3.     Subject to no significant objection, the signage and line marking plans prepared by Richard Crooks Constructions for 14 – 28 Cullen Avenue, Jordan Springs (Drawings No. 111.01, C111.02 and C111.03 Revision 6 dated 27 November 2019) be amended to include TB1 line marking across Charlotte Street at its intersection with Cullen Avenue, Jordan Springs and be approved for construction (as shown in Appendix 1).

4.     The applicant shall ensure that separate Roads and Maritime Services approval and installation of 40 km / hour School Zones in Cullen Avenue and Lakeside Parade, Jordan Springs is completed in conjunction with the installation of signage and line marking.

5.     All costs associated with the installation of the signage and line marking to be funded by the applicant.

 

6.     The applicant be advised of Council’s decision.

 

GB 3           Glengarry Drive, Glenmore Park - Request for Bus Zones at          Existing Bus Stops        

Ben Cantor of Busways advised the Committee of numerous instances where vehicles are often parking out the two existing Bus Stops located on the eastern and western side of Glengarry Drive, Glenmore Park between Windorra Avenue and Westerly Way. Ben Cantor requested that Council investigate the possibility of installing Bus Zone signage at the two Bus Stops.

RECOMMENDED

          That:

1.   Council’s Traffic Engineers investigate parking near the two existing Bus Stops on Glengarry Glengarry Drive, Glenmore Park between Windorra Avenue and Westerly Way and review the potential for installing Bus Zone signage at the two Bus Stops.

 

2.   Busways be advised of the outcome.

 

GB 4           Somerset Street and Derby Street, Kingswood - Reinstatement     of Bus Stops        

Ben Cantor of Busways advised the Committee that the construction works as part of the apartments at the corner of Derby Street and Somerset Street, Kingswood are almost complete and Busways will be reinstating the Bus Stop to its former location fronting the apartments on the eastern leg of Derby Street, just after the roundabout with Somerset Street.

 

Adam Wilkinson – Engineering Services Manager (Chair) advised that Council’s Traffic Officers will review this location with Busways.

RECOMMENDED

          That Council’s Traffic Engineering Officers liaise with Busways regarding the reinstatement of the Bus Stop to its former location fronting the apartments on the eastern leg of Derby Street, just after the roundabout with Somerset Street, Kingswood.

 

GB 5           Thanks Expressed to Tim Le      

David Drozd – Traffic Engineering Coordinator advised the Committee that this would be Timothy Le’s last LTC meeting and thanked him for his contribution over the last 6 months.

 

RECOMMENDED

          That the Committee note the information.

 

GB 6           Thanks Expressed to the Committee by Deputy Mayor,         Councillor Karen McKeown OAM

Deputy Mayor, Councillor Karen McKeown OAM (Council Representative) thanked the Committee for their involvement throughout the year and wished everyone a Merry Christmas.

RECOMMENDED

          That the Committee note the information.

 

GB 7           Thanks Expressed to the Committee by Adam Wilkinson -    Engineering Services Manager      

Adam Wilkinson – Engineering Services Manager (Chair) thanked the Committee membership for their effort, involvement and support throughout the year and wished everyone a Merry Christmas.

RECOMMENDED

          That the Committee note the information.

 

 

There being no further business the Chairperson declared the meeting closed the time being 9:58am.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 2 December, 2019 be adopted.

 

 

 


Ordinary Meeting                                                                                          16 December 2019

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 9 December, 2019

 

 

 

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Karen McKeown OAM, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Aaron Duke, Tricia Hitchen, Kath Presdee and John Thain. 

 

APOLOGIES

The apology from Councillor Mark Davies was accepted.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 11 November 2019

The minutes of the Policy Review Committee Meeting of 11 November 2019 were confirmed.

 

DECLARATIONS OF INTEREST

 

Councillor Bernard Bratusa declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 4 – Penrith Whitewater Annual Report 2018-2019, as he works for the Office of the Minister for Sport. Councillor Bratusa stated that he would leave the meeting during consideration of this Item.

 

DELIVERY PROGRAM REPORTS

 

Councillor Bernard Bratusa left the meeting, the time being 7:04pm.

 

Outcome 6 - We are healthy and share strong community spirit

 

4        Penrith Whitewater Annual Report 2018-2019                                           

RECOMMENDED

That:

1.    The information contained in the report on Penrith Whitewater Annual Report 2018-2019 be received

2.    Council agree to underwrite the operation of the Penrith Whitewater Stadium Limited until the presentation to Council of the Penrith Whitewater Stadium Limited Annual Report for 2020-21.

3.    Council note and support the appointment and re-appointment of the persons named in the report to the Board of Directors of Penrith Whitewater Stadium Ltd.

 

Councillor Bernard Bratusa returned to the meeting, the time being 7:16pm.

 

 

 

Outcome 4 - We have safe, vibrant places

 

2        Managing Abandoned Shopping Trolleys - Draft Policy                          

RECOMMENDED

That:

1.     The information contained in the report on Managing Abandoned Shopping Trolleys - Draft Policy be received

2.     Council adopt the attached draft Managing Abandoned Shopping Trolleys - Draft Policy

Councillor Todd Carney left the meeting, the time being 7:33pm.

 

 

Councillor Todd Carney returned to the meeting, the time being 7:35pm.

 

Outcome 2 - We plan for our future growth

 

1        Planning Proposal to reclassify land on Reynolds Road and The Driftway, Londonderry                                                                                  

RECOMMENDED

That:

1.     The information contained in the report on Planning Proposal to reclassify land on Reynolds Road and The Driftway, Londonderry be received.

2.     Council endorse the Planning Proposal provided as a separate enclosure to this report, that seeks to reclassify seven sites owned by Hawkesbury City Council on Reynolds Road and The Driftway, Londonderry and submit it to the Department of Planning, Industry and Environment seeking a Gateway Determination.

3.     The General Manger be granted delegation to update and finalise the Planning Proposal before submission to the Department of Planning, Industry and Environment for a Gateway Determination.

4.     Consultation with the community and public agencies be undertaken in accordance with any Gateway Determination issued by the Department of Planning, Industry and Environment.

5.     An independently chaired public hearing be held in accordance with the requirements of the Environmental Planning and Assessment Act and Regulations.

6.     A suitably qualified consultant be engaged to independently chair the public hearing.

7.     A report be presented to Council on submissions received during the public exhibition and the results of the public hearing.

8.     Council seek delegation through the Gateway Determination to make the amendment to Penrith Local Environmental Plan 2010 identified in the Planning Proposal.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

 

 

For

Against

 

Councillor Kath Presdee

 

Councillor Karen McKeown OAM

 

Councillor Robin Cook

 

Councillor Brian Cartwright

 

Councillor Bernard Bratusa   

 

Councillor Ross Fowler OAM

                           

Councillor Todd Carney

                                     

Councillor Aaron Duke

 

Councillor Kevin Crameri OAM

 

Councillor Tricia Hitchen

                          

Councillor Greg Davies

 

Councillor Jim Aitken OAM

 

Councillor Marcus Cornish

 

Councillor John Thain

 

 

Outcome 5 - We care about our environment

 

3        Local Government NSW Recycling Initiative                                             

RECOMMENDED

That:

 

1.    The information contained in the report on Local Government NSW Recycling Initiative be received.

2.    Council acknowledges the growing imperative to manage waste and recycling within NSW and calls for urgent action from the State Government to help build a circular economy in NSW.

3.    Council endorses Local Government NSW’s sector-wide ‘Save Our Recycling’ Campaign, and asks the State Government to reinvest the Waste Levy in:

       a)         Funding councils to collaboratively develop regional –scale plans for             the future of waste and recycling in their regions

       b)         The delivery of the priority infrastructure and other local government             projects needed to deliver regional-scale plans, particularly where a             market failure has been identified

       c)         Support for the purchase of recycled content by all levels of                    government to help create new markets

       d)         Funding and delivery of a state-wide education campaign on the             importance of recycling, including the right way to recycle, the                purchase of products with recycled content and the importance of             waste avoidance

 

4.    Council continues to recognise initiatives and projects taken within the Penrith City local government area contributing to a circular economy, including; crushed glass in road making and compost made from reprocessed organic waste in parks and gardens.

5.    Council writes to the local State Member Stuart Ayres MP, Minister for Energy and Environment the Hon Matthew Kean MP, Local Government Minister the Hon Shelley Hancock MP, NSW Treasurer the Hon Dominic Perrotter MP, Premier the Hon Gladys Berejiklian MP, Opposition Leader Jodi Mckay MP, Shadow Minister for Local Government Greg Warren MP to confirm their support for recycling and outline the urgent need to educate, innovate and invest in local waste and recycling services via the Waste Levy.

6.    Council advises Local Government NSW President Linda Scott of the outcome of this report.

 

 

There being no further business the Chairperson declared the meeting closed the time being 7:38pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 9 December, 2019 be adopted.

 

 

  


DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                                Page

 

 

Outcome 3 - We can get around the City

 

1        RFT 19/20-03 Bulk Materials                                                                                             1

 

 

Outcome 4 - We have safe, vibrant places

 

2        RFT19/20-20 Design Services for Kingswood Depot Redevelopment                           11

 

 

Outcome 5 - We care about our environment

 

3        Acceptance of Grant Funding Offer - NSW Floodplain Management Program 2019/20    17

 

4        RFT19/20-13 Waste and Resource Recovery Education Program                                19

 

 

Outcome 6 - We are healthy and share strong community spirit

 

5        RFT19/20-22 Design Services for Penrith City Park                                                       27

 

6        Youth Week Program 2020                                                                                              31

 

7        NSW Government Greater Sydney Sports Facility Fund                                                37

 

8        Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon John Bateman OAM                                                                                                                  41

 

9        Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon Leigh Hartog                                                                                                                               44

 

 

Outcome 7 - We have confidence in our Council

 

10      Creation of an Easement for underground cables and street lighting equipment over Council Land at Judges Car Park (Lot 105 DP1132104)                                                             49

 

11      Summary of Investments & Banking for the Period 1 November

 2019 to 30 November 2019                                                                                             58

 

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 1 - We can work close to home

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 2 - We plan for our future growth

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 3 - We can get around the City

 

Item                                                                                                                                                Page

 

1        RFT 19/20-03 Bulk Materials                                                                                             1

 

 

 



Ordinary Meeting                                                                                          16 December 2019

 

 

 

1

RFT 19/20-03 Bulk Materials   

 

Compiled by:               Gowry Gowrythasan, Acting City Presentation Manager - Civil Operations

Hang He, Project Engineer

Authorised by:            John Gordon, City Presentation Manager   

 

Outcome

We can get around our City

Strategy

Provide a safe and efficient road and pathway network

Service Activity

Maintain the City’s roads and pathways

      

 

Executive Summary

A tender for the provision of Bulk Materials was advertised in the Sydney Morning Herald on 24 September 2019 and Western Weekender on 26 September 2019. The tender closed on 30 October 2019.

The report advises Council of the outcome of the tender process to establish a preferred supplier panel and recommends that the tenders from the following companies be accepted for the various categories of Bulk Materials including Quarry Products, Top Soil, Turf and Soft Fall for a period of three (3) years, with an option to extend two (2) x one (1) year periods by mutual agreement, subject to satisfactory performance:

·    A & J Patten Turf Supplies – Turf

·    Bedrock Quarry Products Pty Ltd – Top Soil, and Quarry Product (Sandstone Blocks Quarry Sawn)

·    Elite Sand & Soil Pty Ltd – Top Soil, Softfall, and Quarry Product (New)

·    Gosford Quarries Pty Ltd – Quarry Product (Sandstone Blocks Quarry Sawn)

 

Background

The purpose of this tender is to establish a preferred list of suppliers to provide a wide range of Bulk Materials, on an as required basis, throughout the term of the agreement. The preferred list of suppliers will be capable of providing the following category of product:

·    Quarry Products (New & Recycled)

·    Top Soil

·    Turf

·    Synthetic Turf

·    Soft Fall

 

Tenderers were required to complete a price schedule for each of the products offered by their company, both ex-bin and delivered to Penrith Local Government area.

 

Tender Evaluation Panel

The Tender Evaluation Panel consisted of Hang He (Project Engineer), John Reilly (Operations Coordinator-Public Spaces Maintenance), Malcolm Sheens (Operations Coordinator-Public Spaces Maintenance), Mitchell Sammut (Project Supervisor-Design & Projects) and was chaired by Gowry Gowrythasan (Civil Operations Engineer). Allyce Langton from Council’s Procurement team performed the role of tender administration and probity officer for this tender.


Tender Evaluation Criteria

The selection criteria advertised and used in selecting the successful tenderer were:

·    Business References

·    Demonstrated Ability

·    Local Business Preference

·    Financials

·    Environmental Management

·    Quality Assurance Systems

·    Work Health & Safety

Tenders Received

A total of eighteen (18) tenders were received by the closing date of the advertised tender and are listed below in alphabetical order.

Tenderer’s Name

Location of the Business

Owners / Directors

A & J Patten Turf Supplies

144 Lieutenant Bowen Rd
Bowen Mountain NSW 2753

Alan Patten

Amgrow Australia Pty Ltd t/as Nuturf

Unit B2A, Birnie Ave
Lidcombe NSW 2141

Leon Lam
Jerry Mo
Alan Yu
Nick Bolkus

Australian Native Landscapes Pty Ltd

317 Mona Vale Rd
Terrey Hills NSW 2084

Patrick Soars
Sharon Soars

Bedrock Quarry Products Pty Ltd

2 Charcoal Rd
South Maroota NSW 2756

Mick Colley

Benedict Pty Ltd t/as Benedict Sand & Gravel

11a Narabang Way

Belrose NSW 2085

Norbert Cornell
Ernest Dupere
Dana Dupere

Chambers Civil Construction Pty Ltd

44 Kerry Rd
Schofields NSW 2762

Frank Chambers

Crush and Haul Pty Ltd

1725-1743 Elizabeth Dr
Badgerys Creek NSW 2555

Luke Cauchi

Earth Plant Hire Pty Ltd

4090 Golden Highway
Elong Elong NSW 2831

Johnathon O’Sullivan

Elite Sand & Soil Pty Ltd

4 Harford St
Jamisontown NSW 2750

Jason Roberts

Gosford Quarries Pty Ltd

70 Quarry Rd

Somersby NSW 2250

George Sarkis
Sid Sarkis
John Sarkis

Hi-Quality Quarry (NSW) Pty Ltd

1513-1519 Elizabeth Dr, Kemps Creek NSW 2178

Pat Hallinan

J & J Vella Haulage Pty Ltd

1040 Kurmond Rd
North Richmond NSW 2754

Julian Vella
Jane Vella

Nepean Building and Landscape Supplies Pty Ltd

22 Coombes Dr
Penrith NSW 2750

Glenn Jurd

Oberon Quarries Pty Ltd

Hargraves Quarry Rd
Oberon NSW 2787

Neil Hargraves

Raygal Landscape & Nursery Supplies Pty Ltd

71-81 Cranebrook Rd
Cranebrook NSW 2749

Catherine Galea

St Marys Sand and Soil Supplies Pty Ltd

575 Great Western Highway
Werrington NSW 2747

Glyn Rees

Synthetic Grass & Rubber Surfaces Australia Pty Ltd

3 Tepko Road

Terry Hills NSW 2084

Mark Cunningham

The Higgs Family Trust t/as Shantana Landscape Supplies

47 Lawson Rd

Springwood NSW 2777

Jamie Higgs
Jessie Higgs
Emilia Higgs


The following four (4) companies did not provide satisfactory information under the criteria of the Demonstrated Ability to evaluate their capability to provide this service. Therefore they were not considered further in the evaluation process.

·    Amgrow Australia Pty Ltd t/as Nuturf

·    Crush and Haul Pty Ltd

·    Hi-Quality Quarry (NSW) Pty Ltd

·    St Marys Sand and Soil Supplies Pty Ltd

All the remaining fourteen (14) tenderers were assessed against the non-price evaluation criteria for each category of the bulk material tender. The following seven tenderers did not provide satisfactory responses to the non-price evaluation and as such did not progress to the final stage of assessment.

·    Australian Native Landscapes

·    Earth Plant Hire Pty Ltd

·    J & J Vella Haulage Pty Ltd

·    Oberon Quarries Pty Ltd

·    Raygal Landscape and Nursery Supplies Pty Ltd

·    Synthetic Grass and Rubber Surfaces Australia Pty Ltd

·    The Higgs Family Trust t/as Shantana Landscape Suppliers

The following seven (7) tenderers scored highly in effectiveness in the areas of demonstrated ability, environment management, work health and safety, and few on local business preference. They are short listed below in alphabetical order for price evaluation.

·    A & J Patten Turf Supplies

·    Bedrock Quarry Products Pty Ltd

·    Benedict Pty Ltd t/as Benedict Sand & Gravel

·    Chambers Civil Construction Pty Ltd

·    Elite Sand & Soil Pty Ltd

·    Gosford Quarries Pty Ltd

·    Nepean Building and Landscape Supplies Pty Ltd

 

Price Evaluation

To enable a full comparison of the unit rates submitted, a total annualised cost for the top three tenderers on each category has been calculated, based on the annualised quantity of each products as stated in the tender documents. The tables below show the annualised cost for each category of bulk materials from lowest to highest.

1.   Quarry Product – New (Supply & Deliver)

Tenderer’s Name

Material Category

Estimated Annualised Cost

Elite Sand & Soil Pty Ltd

20mm DGB, 53mm Crushed Sandstone, Washed River Sand, Blue Metal, Gabion and River Rocks

$49,350

Bedrock Quarry Products Pty Ltd

$67,680

Following the price evaluation, Elite Sand & Soil Pty Ltd’s offer represents the best value for Council for the supply and deliver of the above category of Quarry Products-New. Bedrock Quarry Products Pty Ltd would be a suitable back up provider of this service, where the primary tenderer cannot supply.

 

2.   Quarry Product – New (Supply & Deliver) Sandstone Blocks

Tenderer’s Name

Material Category

Estimated Annualised Cost

Gosford Quarries Pty Ltd

Sandstone Blocks Quarry Sawn, Sandstone Boulders

$79,500

Bedrock Quarry Products Pty Ltd

$85,725

Gosford Quarries Pty Ltd’s offer represents the best value for Council for the supply and deliver of the above category of Quarry Products-New. Bedrock Quarry Products Pty Ltd would be a suitable back up provider of this service, where the primary tenderer is not available.

 

3.   Topsoil (Ex-Bin and Supply & Deliver)

Tenderer’s Name

Material Category

Estimated Annualised Cost

Elite Sand & Soil Pty Ltd

Screened Topsoil, Garden Mix, Top Dressing, Turf Underlay (Ex-Bin and Supply & Deliver)

$183,660

Bedrock Quarry Products Pty Ltd

Screened Topsoil, Garden Mix, Top Dressing, Turf Underlay (Supply & Deliver)

$195,800

 

Elite Sand & Soil Pty Ltd’s offer represents the best value for Council for the ex-bin, and supply & deliver of the Topsoil. Bedrock Quarry Products Pty Ltd would be a suitable back up provider of this service for supply & deliver only, where the primary tenderer is not available.

 

4.   Turf (Supply, Deliver & Lay)

Tenderer’s Name

Material Category

Estimated Annualised Cost

A & J Patten Turf Supplies

Kikuyu, Couch, Soft Leaf Buffalo

$68,000

Elite Sand & Soil Pty Ltd

$101,440

Nepean Building and Landscape Supplies Pty Ltd

$171,650

 

A & J Patten Turf Supplies offer represents the best value for Council for the supply, deliver and lay of the above types of turf. Due to the estimated annual quantity required and the ability to schedule works, there is no cost benefit to have a backup provider for this service.

 

5.   Softfall and Mulch (Supply & Deliver)

Tenderer’s Name

Material Category

Estimated Annualised Cost

Elite Sand & Soil Pty Ltd

15mm Forest Pines

$21,000

Chambers Civil Construction Pty Ltd

$23,975

 

Elite Sand & Soil Pty Ltd’s offer represents the best value for Council for the supply and deliver of the above Softfall and mulch. Due to the estimated annual quantity required and the ability to schedule works, the Panel were of the opinion that a backup provider was not required for this service.

 

Synthetic Turf

There was no price submission, within the shortlisted tenderers, for the provision of Synthetic Turf, for the supply, deliver and lay. As the estimated annual expenditure for this item is $120,000, separate quotations will be sought for this item as required.

 

Quarry Products - Recycled

There was only one submission received, within the shortlisted tenderers, for the provision of Quarry Product-Recycled for ex-bin. Due to the estimated annual quantity required from ex-bin is relatively higher than supply & deliver, the Panel were of the opinion that a separate quotation will be sought for these items as required. The estimated annual expenditure for the Quarry Product-Recycled items are $75,000.

 

Financial Implications

In the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on selected Tenderers. These checks are currently in progress with Equifax Australasia Credit Ratings Pty Ltd. Financial Services have reviewed the financial information provided by the tenderer and have not identified any reason why the contract should not be awarded. The report recommends acceptance of the tenders by A & J Patten Turf Supplies, Bedrock Quarry Products Pty Ltd, Elite Sand & Soil Pty Ltd and Gosford Quarries Pty Ltd, subject to completion of financial checks, noting that the budget allocation is within existing operational budgets.


Tender Advisory Group Comments

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Brian Steffen – Director City Services, Glenn McCarthy - Governance Manager, Neil Farquharson – Financial Services Manager and Bill Stanley – Procurement and Contract Management Specialist, met to consider the report and recommendations in relation to the tender for the provision of Bulk Materials.

 

The TAG considered the recommendations in relation to the tender, noting that the proposals submitted by the recommended tenderers provide the best value for money in each of the bulk material categories. The companies have also demonstrated their ability to meet Council’s requirements and their proposals are the most advantageous to Council. It was also noted that, owing to an insufficient number of tenders received in relation Synthetic Turf and Quarry Products – Recycled, it is recommended that Council resolve to decline to accept any proposal and seek quotations as required.

 

The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

 

Risk Implications

Establishing a preferred list of suppliers capable of providing the range of Bulk Materials to support Council operations will remove the risk of getting the inferior quality of material and will ensure reliable service throughout the term of the contract.

 

Conclusion

Based on effectiveness and price evaluation, the tenders that represent the best overall value for money to Council for each service is summarised below, in the preferred ranking.

 

The secondary supplier will act as a backup provider of the service, should the primary contractor be unavailable to perform the work or deliver within the time required.

Preferred List of Contractors

Service Contract

Preferred Tenderer Ranking

Quarry Product – New (Supply & Deliver)

Category: 20mm DGB, 53mm Crushed Sandstone, Washed River Sand, Blue Metal, Gabion and River Rocks

1.   Elite Sand & Soil Pty Ltd

2.   Bedrock Quarry Products Pty Ltd

Quarry Product – New (Supply & Deliver)

Category: Sandstone Blocks Quarry Sawn, Sandstone Boulders

1.   Gosford Quarries Pty Ltd

2.   Bedrock Quarry Products Pty Ltd

Top Soil (Ex-bin and Supply & Deliver)

1.   Elite Sand & Soil Pty Ltd
(ex-bin and supply & deliver)

2.   Bedrock Quarry Products Pty Ltd (supply and deliver only)

Turf – (Supply, Deliver & Lay)

A & J Patten Turf Supplies

Mulch and Softfall (Supply & Deliver)

Elite Sand & Soil Pty Ltd

 

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT 19/20-03 Bulk Materials be received

2.     A three (3) year contract with an option to extend two (2) x one (1) year periods, subject to satisfactory performance, be awarded to the following companies for the specified services in accordance with the terms and conditions of the Tender:

a.   Provision of Quarry Products (New), supply & deliver only, be awarded to Elite Sand & Soil Pty Ltd as the primary contractor and Bedrock Quarry Products Pty Ltd as the secondary contractor

 

b.   Provision of Quarry Products (Sandstone Blocks Quarry Sawn and Sandstone Boulders), supply & deliver only, be awarded to Gosford Quarries Pty Ltd as the primary contractor and Bedrock Quarry Products Pty Ltd as the secondary contractor

c.   Provision of Topsoil, ex-bin and supply & deliver, be awarded to Elite Sand & Soil Pty Ltd as the primary contractor and Bedrock Quarry Products Pty Ltd, for supply & deliver only, as the secondary contractor

d.   Provision of Turf, supply & lay, be awarded to A & J Patten Turf Supplies

e.   Provision of Softfall and Mulch, supply & deliver, be awarded to Elite Sand & Soil Pty Ltd.

3.     Council resolve to decline to accept any proposal for the provision of Synthetic Turf and Quarry Products – Recycled and to seek quotations for these products as required.

4.     The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 4 - We have safe, vibrant places

 

Item                                                                                                                                                Page

 

2        RFT19/20-20 Design Services for Kingswood Depot Redevelopment                           11

 

 

 



Ordinary Meeting                                                                                          16 December 2019

 

 

 

2

RFT19/20-20 Design Services for Kingswood Depot Redevelopment   

 

Compiled by:               Siva Sivakumar, Project Coordinator - Capital Works

Authorised by:            Michael Jackson, Design and Projects Manager  

 

Outcome

We have safe, vibrant places

Strategy

Make our public places safe and attractive

Service Activity

Implement the Building Asset Renewal Program

      

 

Executive Summary

Tender reference RFT19/20-20 for Design Services for Kingswood Depot Redevelopment was advertised in the Sydney Morning Herald on 15 October 2019 and the Western Weekender on 17 October 2019.  The tender closed on 13 November 2019.

 

This report advises Council of the outcome of the tender process and recommends that the tender from Caldis Cook Group Pty Ltd be accepted for the scope of works outlined in the RFT 19/20 - 20 for Design Services for Kingswood Depot Redevelopment for a total amount of $701,074.77 (excluding GST).

 

Background

Kingswood Depot is to be redeveloped to modernise the facility and consolidate the existing administration building, workshop, and storage facilities into a single building.  The current depot has no ability to accommodate growth to support our LGA whereas contemporary planning will allow significant additional capacity to be accommodated.

 

Kingswood Depot, which has an approximate area of 2.8ha, has been operating for many years. The current depot is a combination of Council’s original depot and an adjoining depot purchased from an Electricity Authority during 1980s. The Electricity Authority depot was constructed in 1963 and the facility has been expanded over the years in a reactive manner with duplicated facilities and improvements made piecemeal.

 

The depot is located centrally within Council area and its location is ideal for Council’s operations. However, the depot is at its full capacity due to poor layout, piece meal development over the years and the poor condition of some of the buildings. It currently houses Council’s main outdoor operations workforce along with vehicle maintenance, workshop, procurement unit and stores.

 

It is proposed to build a new two storey building that has a combined administrative, workshop and store with parking facilities for staff, and plant & equipment. Council’s recently purchased adjoining property on the south western corner would be incorporated into the depot redevelopment.

Masterplan

In 2012, Council commissioned a consultant to undertake the master planning for the redevelopment of the depot. The Masterplan was completed in end of 2014 and this tender is to further develop the Masterplan into detailed design.

Tender Structure

The tender was structured such that the design scope of works covers the internal stakeholder consultation, concept design, detailed design and to provide ongoing support during construction.

Tender Evaluation Process

The Tender Evaluation Committee consisted of Siva Sivakumar -Project Coordinator, Gowry Gowrythasan - Civil Operations Engineer and was chaired by Michael Jackson - Design & Projects Manager. 

 

Allyce Langton from Council’s Procurement team performed the role of tender administration and probity officer for this tender.

 

The evaluation criteria advertised and used in assessing the tenders received included the following:

 

·    Business References

·    Demonstrated Ability

·    Project Appreciation

·    Works Method and Program

·    Financials

·    Employment Policies and details (Direct labour and Sub Contractors)

·    Support of Local Businesses within the Penrith LGA - Suppliers and Contractors

·    Quality Assurance Systems

·    Environmental Management Systems

·    Work Health & Safety

·    Value for money

Initial Tender Review

A full listing of the tenders received is detailed below in price order (ex GST).

 

Company

Tendered Price

Company Location

Directors

Caldis Cook Group Pty Ltd

$ 701,074.77

Level 2, 5 Wilson Street

Newtown NSW 2042

Hisham Noori

David Cook

Crawford Architects Pty Ltd

$ 701,993.00

Suite 100, Jones Bay Wharf, Pirrama Road

Pyrmont NSW 2009

Tony Gray

Paul Godsell

Integrated Design Group Pty Ltd

$ 824,952.73

Suite 3005, Level 3, Borec House, 21-28 Station Street

Penrith NSW 2750

Joshua Andren

BHI Architects Pty Ltd

$ 866,629.00

Suite 3, 10/77 Dunning Avenue, Rosebery NSW 2018

Mark Hitchcock

GHD Pty Ltd

 

$ 880,462.82

Level 15, 133 Castlereagh Street, Sydney NSW 2000

David Williamson

Complete Urban Pty Ltd

$ 908,196.00

10 Regent Street

Chippendale NSW 2008

Robert Matchett

Reid Campbell (NSW) Pty Ltd as The Trustee for RCG NSW Unit Trust

$922,000.00

Level 15, 124 Walker Street

North Sydney NSW 2060

Tom O’Sullivan

Furtado Sullivan Pty Ltd

 

$1,120,000.00

205 / 61 Marlborough Street, Surry Hills NSW 2010

Peter Sullivan

Sandra Furtado

Ralph Ferris & Sons Pty Ltd

 

$1,176,744.00

Unit 3, 112 Russell Street

Emu Plains NSW 2750

Geoff Ferris-Smith

 

Tenders were evaluated using Apet360 software to provide a ranking for conformance with the evaluation criteria. 

 

Evaluation of the Preferred Tender

The tenders submitted by Furtado Sullivan Pty Ltd and Ralph Ferris & Sons Pty Ltd were outside of the available budget and were not evaluated further.

 

Following the assessment of effectiveness, the tenders submitted by the following 4 firms scored strongly and their individual scores had only 5% difference between highest and lowest scores for conformance with the evaluation criteria.

·    Caldis Cook Group Pty Ltd

·    BHI Architects Pty Ltd

·    Complete Urban Pty Ltd

·    Reid Campbell (NSW) Pty Ltd

 

Local firm Integrated Design Group did not demonstrate relevant experience and the local preference weighting did not bring them into a comparable range to the other 4 firms.

 

Upon detailed analysis Complete Urban Pty Ltd rely on their architects based in Queensland which would be a significant risk to the programme and Reid Campbell (NSW) Pty Ltd made assumptions which demonstrated they did not properly understand the scope of the project. These two firms were eliminated on that basis.

 

Clarifications were sought from the other two companies during the tender evaluation period and Caldis Cook Group Pty Ltd was considered by the Tender Evaluation Committee to provide the highest value for money and it is the lowest price tenderer. 

 

Caldis Cook Group Pty Ltd demonstrated more comprehensive Work Health and Safety, Quality and Environmental Management Systems & have excellent relevant experience, including leading a multi-disciplinary team in designing a depot facility including administration, workshops and parking with a similar budget for Ku-ring-gai Council.

 

The recommended company, Caldis Cook Group Pty Ltd was selected based on their;

 

1)    Compliance with the tender evaluation criteria,

2)    Demonstrated ability to meet Council’s requirements; and

3)    Competitive price for the services offered along with demonstrating its overall effectiveness in the delivery of works under contract.

Financial Implications

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Caldis Cook Group Pty Ltd. These checks were recently completed by Equifax Australasia Credit Ratings Pty Ltd and have been reviewed by Financial Services. Based on this review, no concerns were raised as to the ability of Caldis Cook Group Pty Ltd to perform the works described.

 

Funding for the depot redevelopment design is available from within existing allocations.

Tender Advisory Group (TAG) Comment

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of the Director City Services - Brian Steffen, Governance Manager - Glenn McCarthy, Financial Services Manager - Neil Farquharson and Bill Stanley – Procurement and Contract Management Specialist, were briefed by the Design & Projects team about the background and the process followed. The TAG noted that the recommended tender submitted is not only the lowest tender price but also the recommended company provided evidence of their ability to meet Council’s requirements through their compliance with the tender evaluation criteria.

 

The TAG considered the recommendations in relation to the tender for the Design Services for Kingswood Depot Redevelopment, reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

 

Risk Implications

The current depot at Kingswood is an antiquated and ad hoc facility which offers very limited capacity for growth to support a growing LGA.  A modern and efficiently planned depot in this location will be centrally located in the LGA and will provide a strong platform to support the efficient and effective servicing of the wider LGA.  Staging of the future construction works will need to be carefully considered to allow full functionality of the depot during the construction period & this will be taken into account during this planning and design scope.  Construction will be the subject of a future tender report.

 

Conclusion

The Tender Evaluation Committee is in the opinion that Caldis Cook Group Pty Ltd provided the most advantageous tender and it is recommended that they be awarded the contract for a sum of $701,074.77 excluding GST.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT19/20-20 Design Services for Kingswood Depot Redevelopment be received

2.     Caldis Cook Group Pty Ltd be awarded the contract subject to the execution of a formal agreement for Design Services for Kingswood Depot Redevelopment, for an amount of $701,074.77 excluding GST.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Outcome 5 - We care about our environment

 

Item                                                                                                                                                Page

 

3        Acceptance of Grant Funding Offer - NSW Floodplain Management Program 2019/20   17

 

4        RFT19/20-13 Waste and Resource Recovery Education Program                                19

 

 

 

 



Ordinary Meeting                                                                                          16 December 2019

 

 

 

3

Acceptance of Grant Funding Offer - NSW Floodplain Management Program 2019/20   

 

Compiled by:               Elias Ishak, Senior Engineer Stormwater

Authorised by:            Adam Wilkinson, Engineering Services Manager  

 

Outcome

We care for our environment

Strategy

Minimise risks to our community from natural disasters and a changing climate

Service Activity

Manage the risk to and impact on life and property from the existing and potential future use of the floodplain

      

 

Executive Summary

This report recommends the acceptance of grant funding being offered by the NSW Government under its Floodplain Management Program 2019/20 to undertake the Cranebrook Overland Flow Flood Study.

Background

The NSW Government’s Flood Prone Land Policy states that the management of flood prone land is primarily the responsibility of councils.  To facilitate this, the State Government has published the Floodplain Development Manual, April 2005 to provide guidance to councils in the implementation of the Policy.  The State Government also provides financial assistance and technical support to local councils for managing their floodplains.

 

Floodplain Risk Management Studies and Plans for various catchment areas within the Penrith Local Government Area (LGA) will be required to effectively manage Council’s floodplains.  To effectively manage the multitude of studies across the LGA, catchment areas have been prioritised to undertake studies and to develop floodplain risk management plans.

 

In February 2019, the NSW Government invited grant funding applications to be considered under the 2019/20 NSW Floodplain Management Program.  Council submitted one (1) application for the Cranebrook Overland Flow Flood Study.

 

The NSW Department of Planning Industry and Environment manages the grant funding, and has recently advised Council that the above project has been approved for funding under the NSW 2019/20 Floodplain Management Program.

Grant Funding Offered

The condition of the funding offer (Attachment 1) is that the offer must be accepted, and the funding agreements signed and returned before 13 December 2019 and that the study must be completed within three years from April 2019.

 

The funding offer is generally based on a $2(State) to $1(Council) funding ratio. The grant amount awarded by the NSW Government to this project is $150,000 (excl. GST). To meet the grant offer, the required Council contribution is $75,000 (excl. GST). Council contribution will be funded (as with all previous flood study grants) from the existing Stormwater Management Service Charge. These cost estimates are preliminary and there is a possibility that the grant funding will be amended when the actual project cost is recognized.

 

Financial Implications

 

Council has allocated a component of the existing Stormwater Management Service Charge towards its Floodplain Management Program.  Accordingly, Council has the matching funding required to accept the following grant funding offers and the related funding conditions including the special condition No.19 from the NSW Government.

 

A budget of $200,000 per annum is allocated to Floodplain Risk Management Studies funded by the Stormwater Management Service Charge, with this year allocation already committed to the existing Floodplain Studies for Nepean River, South Creek, Penrith CBD, Emu Plains and St Marys (Byrnes Creek).  In order to accept these grants to commence this financial year, $25,000 funds will be allocated from reserves to provide Council’s matching contribution in 2019/20 with a total of $75,000 over three financial years as per the grant condition.

Risk Implications

This is a planned flood study as part of Council’s citywide floodplain risk management program. The program aims to identify and manage flood prone lands within the Council LGA. The study is needed to meet the requirements detailed in the NSW Government’s Flood Prone Land Policy and the NSW Floodplain Development Manual, April 2005.

Conclusion

The NSW Government has offered grant funding to undertake the Cranebrook Overland Flow Flood Study. This important flood study continues to deliver upon Council’s Floodplain Management Program. It is recommended that the grant funding offered be accepted.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Acceptance of Grant Funding Offer - NSW Floodplain Management Program 2019/20 be received.

2.     Council accept the grant funding offer from the NSW Government Department of Planning Industry and Environment for the Cranebook Overland Flow Flood Study - $150,000.

 

 

ATTACHMENTS/APPENDICES

1.

Cranebrook Overland Flow Flood Study - Grant Conditions

12 Pages

Attachments Included

  


Ordinary Meeting                                                                                          16 December 2019

 

 

 

4

RFT19/20-13 Waste and Resource Recovery Education Program   

 

Compiled by:               Carla Nelmes, Resource Recovery Education Officer

Tracy Chalk, Waste and Resource Recovery Manager

Rebecca Hackney, Communications and Marketing Manager

Authorised by:            Brian Steffen, Director - City Services  

 

Outcome

We care for our environment

Strategy

Support our community to use resources wisely

Service Activity

Manage resource recovery and waste collection services

      

 

Executive Summary

Education and marketing are a major part of Council’s Waste Avoidance and Resource Recovery Marketing Strategy. The waste marketing tender is for the development and delivery of an integrated 24-month marketing and communications campaign to support and inform Penrith’s position as a leader in Waste and Resource Recovery. The tender was advertised in the Sydney Morning Herald on 24 August 2019 and the Western Weekender on 26 August 2019 and closed on 17 October 2019.

 

The tender relates to a waste education program to support and reinforce the strength of the existing Food Organic and Garden Organic (FOGO) system across Penrith City’s Local Government Area (LGA).  Support from external marketing agencies assists Waste Services with creative marketing solutions and ongoing education relevant to the demographic of Penrith’s LGA, working together with residents to encourage positive decisions toward sorting organic waste into the green lidden bin. Council’s commitment to diverting organic waste from landfill and the continuation of our FOGO circular economy requires residents to have a great understanding.

 

This report advises Council of the outcome of the tender process and recommends that the tender from Iconinc Holdings Pty Ltd, for $563,840 (excluding GST), be accepted for the development and delivery of the 24-month waste marketing communications campaign.

 

Background

 

Council has sought responses from qualified marketing and communication agencies to develop a 24-month waste marketing communications campaign in relation to the Waste Avoidance and Resource Recovery Marketing Strategy. The 24-month campaign requires detailed quarterly reviews as part of the implementation schedule.  It is envisaged that the campaign will continue to evolve based on feedback received and evaluations conducted at the end of each three months.

 

Consistent and careful placement of waste messaging is critical in the support of positive outcomes for the Penrith Community.

 

Tender Evaluation Panel

 

This Tender required cross departmental assessment.  The Tender Evaluation Panel comprised of Resource Recovery Coordinator Aisha Poole (Chair), Communications & Marketing Manager Rebecca Hackney and Resource Recovery Education Officer Carla Nelmes.

 

Each application was given complete and equitable consideration under the leadership of Allyce Langton from Council’s Procurement Team, who performed the role of tender administration and probity for this tender.

 

Tender Evaluation Criteria

 

The selection criteria advertised and used in selecting the successful tender were:

·    Demonstrated ability through case studies

·    Work methods and timelines

·    Local business preference

·    Work, Health and Safety

·    Financial Viability

·    Cost/value for money

 

Summary of Tenders Received

 

A total of seven tenders were received by the closing date of the advertised tender.  One tender, submitted by Blackfisch, did not provide complete answers and was not considered further by the Tender Evaluation Panel.  Procurement has removed this agency from future tender considerations due to not complying with the tender specifications.

 

The remaining six tenders were assessed and scored by the Tender Evaluation Panel based on the selection criteria. Each tender needed to prove that they could demonstrate what was asked in the selection criteria in the form of three case studies. They also needed to provide a timeline of delivery, a budget and a pricing schedule, the panel then assessed the price based on value for money and previous experiences.

 

Each tender was scored out of ten for their ability to influence and educate a large audience to improve behaviour change specifically toward managing waste.  Costs associated with delivering the 24-month campaign included waste education videos, truck livery, billboard artwork, advertising collateral, bin tags, leaflets and brochures.

 

Tenders were also asked to supply an hourly rate for services including account management, media placement and design cost. The total tender price included both delivery and hourly rates, as the successful tender will be expected to guarantee the campaign, in conjunction with ongoing account management for the initial implementation schedule.  Also, quarterly reporting, campaign improvement and media buy will be expected, which will be consistent with the campaign’s direction and additional graphic design, as the campaign evolves over the 24-month period.

 

The below table includes the total tender costs consisting of fixed and hourly rates. The costs of the marketing items are truck livery, advertising collateral, billboards and educational videos. Hourly rates include account management, copy writing, photography, creative direction and media bookings. All prices in the schedule listed exclude GST.

 


 

 

Company

Tender Price:

Company Address

Owners / Directors

Paper Moose Pty. Ltd.

 $720,410

3a Rainford Street, Surry Hills NSW 2010

CEO: Nick Hunter

A Montage Unique Pty. Ltd. TA Ellis Jones Consulting

 $569,570

3a Glasshouse Road, Collingwood VIC 3066

Director: Melinda Scaringi

Iconinc Holdings Pty. Ltd, TA Icon Agency

 $563,840

Suite 1, Level 11, Tower 1, 495 Victoria Avenue, Chatswood NSW 2067

Managing Director and Shareholder: Joanne Rosemary Painter

Scaffidi Hugh-Jones Pty Ltd, Trading As Senateshj

 $405,960

Level 3, 306 Little Collins Street, Melbourne VIC 3000

Directors: Angela Scaffidi, Neil Green

Circul8 Communicate Pty. Ltd

 $389,104

545 South Dowling Street, Surry Hills NSW 2010

Managing Director: Alana Stocks

Commvantage Pty. Ltd. TA The Mark Agency

 $308,850

1/457 Elizabeth Street, Sydney NSW 2010

Managing Director: Tristan Maddigan

 

Evaluation Process

 

Tender responses were provided individually to each of the Tender Evaluation Panel who gave careful consideration to each tender prior to collaborating.  Following scoring and assessment of each of the selection criteria, financial details were provided to each of the Tender Evaluation Panel.  These were collated for comparison and are listed in the above table.

 

Iconinc was the only agency that fulfilled all requirements in the selection criteria. Other tenders did not provide relevant case studies to waste education, clear target audiences or clear objectives with measurable results.  It was determined that Iconinc Holdings Pty. Ltd. TA Icon Agency scored the highest tender response, showing a complete understanding of Council’s requirements in each of their case studies.

 

Iconinc demonstrated the most relevant experience on the tender request through the provision of the case studies that demonstrated behaviour change for previous waste campaigns in both NSW and Victoria. They also demonstrated experience working with government at all levels and provided realistic evidence of the delivery of previous impactful campaigns to wide and varying audience groups. Their methodology was solid and robust for the measurements of each of the campaigns, they demonstrated the initial objectives of their campaigns and the measurable impact achieved through the campaign’s delivery. 

 

The Tender Evaluation Panel determined that the tender which would deliver the required outcomes and provide the best value for money was Iconinc Holdings Pty. Ltd. TA Icon Agency at a value of $563,840 (excluding GST) for the project work.

 

Financial Implications

 

Financial checks have been cleared by Finance.  Funding for this campaign has been included in current waste program budgets. As the campaign runs over three financial years, commencing 2019-2020, funding will also be incorporated into future years budgets.

 

Further, as the proposed contract is multi-year, we recommend that if the contract is to be awarded, a reporting agreement be imposed.  This will require the selected tender to participate in an ongoing financial monitoring regime throughout the course of the contract, requiring the provision of financial statements and other information to support ongoing financial reviews (at the request of the principal). A termination clause should be included in the event of an unsatisfactory assessment.

 

Funding for this campaign has been included in current waste program budgets. As the campaign runs over three financial years, commencing 2019-2020 funding will also be incorporated into future years budgets.

 

Tender Advisory Group Comments

 

The objective of the Tender Advisory Group (TAG) is to support Council to achieve fair and equitable tender processes. The TAG, consisting of Brian Steffen - Director City Services, Glenn McCarthy - Governance Manager and Lana Axford - Supply Coordinator representing the Financial Services Manager and Procurement, were briefed by the Design & Projects team about the background and the process followed.

 

The TAG considered the recommendations in relation to the tender for Waste Marketing. It was noted that the recommended agency is the third highest cost and the company has demonstrated their ability to meet Council’s requirements and was considered the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

 

Risk Implications

 

This Strategy will ensure consistent and concise messaging across all households in the LGA, reducing risk of contamination and supporting agreed service levels.  Insufficient communication and education impacts contamination levels, which can lead to significant increases in processing and disposal charges.

 

Conclusion

 

It is recommended that the proposal from Iconinc Holdings Pty. Ltd. T/A Icon Agency be accepted for the development and delivery of an integrated 24-month marketing and communications campaign at a value of $563,840 (excluding GST) for the project work.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT19/20-13 Waste and Resource Recovery Education Program be received.

2.     The proposal from Iconinc Holdings Pty. Ltd. T/A Icon Agency be accepted for the development and delivery of an integrated 24-month marketing and communications campaign at a value of $563,840 (excluding GST) for the project work.

3.     The Common Seal of the Council of the City of Penrith be affixed to all necessary documentation.

 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 6 - We are healthy and share strong community spirit

 

Item                                                                                                                                                Page

 

5        RFT19/20-22 Design Services for Penrith City Park                                                       27

 

6        Youth Week Program 2020                                                                                              31

 

7        NSW Government Greater Sydney Sports Facility Fund                                                37

 

8        Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon John Bateman OAM                                                                                                                  41

 

9        Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon Leigh Hartog                                                                                                                               44

 

 

 

 

 

 

 



Ordinary Meeting                                                                                          16 December 2019

 

 

 

5

RFT19/20-22 Design Services for Penrith City Park    

 

Compiled by:               Wasique Mohyuddin, Major Projects Coordinator

Authorised by:            Michael Jackson, Design and Projects Manager  

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Plan and deliver Council's major capital projects for open space and recreation

      

 

Executive Summary

Tender reference RFT19/20-22 Design Services for City Park was advertised in the Western Weekender on 17 October 2019 and in Sydney Morning Herald on 22 October 2019. The tender closed on 18 November 2019.

 

This report advises Council of the outcome of the tender process and recommends that the tender from James Mather Delaney Design Pty Ltd (JMD) be accepted for the full scope outlined in the RFT19/20-22 Design Services for City Park for the amount of $519,720.00 (excluding GST).

Background

The development of City Park has been a central part of Penrith’s public domain aspirations since it was first identified in 2006. The City Park is a key driver in the revitalisation of the City Centre.

Of significance to this project was work carried out in 2015. As a result of extensive community consultation, Penrith Progression was developed; articulating a vision for the Penrith City Centre with an action plan. During public consultation, City Park was identified as an important missing element to revitalise the Penrith CBD.

In September 2019 a briefing report was presented to Council and this tender is for the Design Services for the proposed park.

Tender Evaluation Process

The Tender Evaluation Committee consisted of Nathan Burbridge - Economic Initiatives Manager, Wasique Mohyuddin – Major Projects Coordinator, Victoria Patterson - Landscape Architect, David Forward - Landscape Architect and was chaired by Michael Jackson - Design and Projects Manager.

Laura Stott from Council’s Procurement team performed the role of tender administration and probity officer for this tender.

The evaluation criteria advertised and used in assessing the tenders received included the following:

·    Business References

·    Demonstrated Ability

·    Project Appreciation

·    Works Method and Program

·    Financials

·    Employment Policies and details (Direct labour and Sub Contractors)

·    Support of Local Businesses within the Penrith LGA - Suppliers and Contractors

·    Quality Assurance Systems

·    Environmental Management Systems

·    Work Health & Safety

·    Value for money

Initial Tender Review

A full listing of the tenders received is detailed below in price order (ex GST).

Company

Tendered Price

Company Location

Directors/Authorised Representative

Gallagher Studio Pty Ltd

$518,168.00

4/151 Foveaux Street Surry Hills NSW 2010 Australia

Libby Gallagher

James Mather Delaney Design Pty Ltd

$519,720.00

190 James Street Redfern NSW 2016

Anton James, Ingrid Mather, James Delaney

Group GSA Pty Ltd

$598,000.00

Level 7, 80 William Street East Sydney NSW 2011

Mark Sheldon

Michael Mandl

Lisa-Maree Carrigan

John Holland

Peter McCamley

Indesco Pty Ltd

$739,240.70

Level 1 Equinox 4 Deakin Deakin 2600 Australia

Angus Gorman, Viet Le, Aaron Hazelton & Anna Nagalingam

Arterra Design Pty Ltd

$755,000.00

Suite 602, 51 Rawson Street Epping NSW 2121

Robert Smart

Taylor Brammer Landscape Architects Pty Ltd

$757,455.00

218 Oxford St        Woollahra NSW 2025

David Matthew Taylor, Iain Brammer

Integrated Design Group Pty Ltd

$773,860.00

Borec House, Level 3, Suite 3005 21-28 Station Street Penrith NSW 2750

Simon Thorne

Scott Carver Pty Ltd

$796,355.00

1 Chifley Square Level 1 Sydney NSW 2000

Esther Dickins

Urbis Pty Ltd

$806,710.00

Level 8, 123 Pitt Street, Sydney, NSW 2000

Charlie Robinson

Turf Design Studio Pty Ltd

$813,974.00

35 Wellington Street Chippendale NSW 2008

Mike Horne

ASPECT Studios Pty Ltd

$821,273.00

Level 1, 78-80 George Street Redfern NSW 2016

 

Christoper Razzell, Kay Veitch, Kirsten Bauer and Sacha Cl

The trustee for The Lab Unit Trust

$866,357.00

Studio 7 14 Kendall Lane Acton ACT 2601

Anna Chauvel

DesignInc Sydney Pty Ltd

$974,219.40

Level 12 77 Pacific Highway North Sydney NSW 2060

Sandeep Amin, Richard Does,

Ian Armstrong

REALM studios Pty Ltd

$1,054,185.00

Level 4, 68 Wentworth Ave Surry Hills NSW 2010

Jonathan Shinkfield,

Damien Pericles,

OCULUS landscape architecture urban design environmental planning Pty Ltd

$1,249,974.00

Level 1, 5 Wilson Street Newtown NSW 2042

Robert Earl

 

The tender submitted by the REALM studios Pty Ltd was non-complying as no supporting documents were provided for assessment and the tender submitted by OCULUS landscape architecture urban design environmental planning Pty Ltd was higher than the expected price range.  The Committee were of the opinion that there was no advantage to give further consideration to this tender.

Evaluation of the Preferred Tender

Tenders from all other thirteen companies were within an acceptable price range and considered for assessment using Apet360 software to provide a conformance ranking with the evaluation criteria. Based on the evaluation of non-price criteria, a shortlist of four companies was identified that all demonstrated relevant experience, project appreciation, a high-quality sub-consultancy team and strong management systems:

·    Gallagher Studio Pty Ltd

·    James Mather Delaney Design Pty Ltd

·    ASPECT Studios Pty Ltd

·    The trustee for The Lab Unit Trust

 

Gallagher Studio Pty Ltd submitted the lowest price and scored very highly in the non-price evaluation, however they unfortunately withdrew from the tender when contacted for some clarifications, citing competing workload considerations.

Following a detailed assessment and clarifications, the tender evaluation committee is satisfied that JMD and their nominated sub-consultants have demonstrated capability in handling projects of similar scale and nature.

Recommended Tenderer

James Mather Delaney Design Pty Ltd (JMD) has demonstrated their skills and experience in delivering projects of similar scale and nature with other Councils across NSW.   Their proposal was considered by the Tender Evaluation Committee to provide the highest value for money compared to the next on the ranking list in terms of effectiveness.

James Mather Delaney Design Pty Ltd was selected based on their:

1)      Compliance with the tender evaluation criteria,

2)      Demonstrated ability to meet Council’s requirements,

3)      Best value for money

The Tender Evaluation Committee thoroughly reviewed the information provided pertaining to experience of the proposed tenderer and conducted reference checks. The tender evaluation committee is convinced that JMD have comprehensively demonstrated their project appreciation, provided a detailed methodology covering all aspects of the project and furnished a detailed program with their proposal. JMD demonstrate the required level of expertise and experience to deliver the objectives for Penrith City Park.

Financial Implications

Included in the assessment of tenders is the commissioning of independent reference checks, financial analysis, and performance analysis on James Mather Delaney Design Pty Ltd. These checks were completed by Equifax Australasia Credit Ratings Pty Ltd. Based on this review, no concerns were raised as to the ability of JMD to perform the works described.

The total tendered price by James Mather Delaney Design Pty Ltd of $519,720.00 (excluding GST) is within available project budget.

 

Funding for Design Services for Penrith City Park is available from within the overall City Park budget.

Tender Advisory Group (TAG) Comment

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Brian Steffen – Director City Services, Glenn McCarthy - Governance Manager, Neil Farquharson – Financial Services Manager and Bill Stanley – Procurement and Contract Management Specialist were briefed by the Design & Projects team about the background and the process followed.

The TAG considered the recommendations in relation to the tender for Design Services for City Park noting that the recommended tender is providing the best value for money. The company has demonstrated their ability to meet Council’s requirements and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Risk Implications

The construction project will likely include relocation of significant utility services which will represent a risk to both timeline and budget.  This design project will need to thoroughly investigate the site and address these issues up front to mitigate risks in the delivery phase of the project which follows.

Conclusion

The Tender Evaluation Committee is of the opinion that James Mather Delaney Design Pty Ltd provided the most advantageous tender and it is recommended that the Company be awarded the contract for a sum of $519,720.00 excluding GST.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT19/20-22 Design Services for Penrith City Park be received

2.     James Mather Delaney Design Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the Design Services for City Park for the amount of $519,720.00 (excluding GST),

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                          16 December 2019

 

 

 

6

Youth Week Program 2020   

 

Compiled by:               Katerina Tahija, Youth Development Officer

Authorised by:            Tracy Leahy, Acting Community and Cultural Development Manager  

 

Outcome

We are healthy and share strong community spirit

Strategy

Help build resilient, inclusive communities

Service Activity

Work with partners to deliver events that strengthen our community

      

 

Executive Summary

National Youth Week 2020 will be celebrated between 1 April – 9 April 2020. Youth Week is an opportunity to celebrate the contributions of young people in the community. Youth Week is funded jointly by the NSW Government and local councils. The budget available for Youth Week 2020 in Penrith City is $7,432.00

 

The 2020 Youth Week funding opportunity is promoted widely across Penrith City, with organisations and community groups invited to apply.

 

For 2020, Youth Week has been scheduled to run during school term, rather than school holidays as in previous years. The NSW school holidays will run from 13 April – 24 April, immediately following Youth Week. Some of the applicants have proposed that they will run their activities in two stages, with promotional activities to occur during youth week dates leading into the larger event during the school holiday period. Running the event during school holidays has proven to engage more effectively with young people and other services.

 

The theme for 2020 will be announced early next year. Organisations applying for funds to hold a Youth Week activity are asked to incorporate the theme into their funding application and this will be negotiated later with successful applicants.

 

Youth Week aims to provide opportunities for participation from a diverse range of young people, and organisations are required to outline how they will promote their proposed activity. All activities are required to be run in partnership with other organisations and involve the Penrith Youth Interagency.

 

This report provides information on six applications received for the 2020 Youth Week funding round.  Six applications are recommended for partial funding. The funded activities will form the 2020 Penrith Youth Week Program.

 

The report recommends that the information contained in the report on Youth Week 2020 be received and that Council endorse the six projects and funding amounts to the total value $7,432.00 as outlined in Table 1 of this report.

Background

National Youth Week is an opportunity to celebrate young people in the local community. Youth Week activities and events are jointly funded by the NSW Government and local councils.  Activities funded are provided in the community with the opportunity to focus on the positive contributions that young people make and can make to society. National Youth Week 2020 will be celebrated between 1 April – 9 April 2020.

 

Program initiatives can be broad whilst still maintaining the theme and objectives as outlined by the NSW Government.  Activities generally encourage a large cross section of young people and the community to be involved.

 

Youth Week targets young people aged 12 to 24 years of age and is designed to offer a range of activities that focus on the issues and concerns of young people in the local area. The theme for 2020 will be announced early next year.

 

For 2020, Youth Week has been scheduled to run during school term, rather than school holidays as in previous years. The NSW school holidays will run from 13 April - 24 April, immediately following Youth Week. Some of the applicants have proposed that they will run their activities in two stages, with promotional activities to occur during youth week dates leading into the larger event during the school holiday period.

 

Running the event during school holidays has proven to engage more effectively with young people and other services. This also provides greater opportunity for young people to take on leadership roles to run the events.

 

All proposed activities will be run in partnership with other organisations and address priority areas that have been identified in the 2020 Penrith Youth Interagency Plan. Penrith Youth Interagency is a monthly forum for the youth workers sector that is resourced by councils Youth Development Officer.  

 

Activities are proposed to be held across Penrith City to improve accessibility and encourage a broad range of young people to be involved.  

 

This year, Council will receive $3,716.00 (excluding GST) from the NSW Government for Youth Week.  As a requirement of receiving these funds, Council matches the amount on a dollar for dollar basis.   The total budget for 2020 Youth Week activities is $7,432.00.

 

All activities are free, open to all young people and facilitate a range of youth services to raise awareness of local services for young people.

 

Successful applicants are required to acknowledge Penrith City Council and the NSW Government as funding contributors.

 

Council’s Youth Development Officer provides advice, support and assistance to each applicant to develop their submission as well as negotiating final recommended funding amounts.

 

Youth Week Grants Program

Council allocates funds each year, through the Youth Week Grants Program, to community-based groups (including youth and community groups, churches, social/interest groups, training and employment agencies) to assist with organising activities, events and programs in conjunction with young people across the LGA.

 

The Youth Week aims will be achieved through young people’s active involvement in activities which:

 

·    Raise issues, ideas and concerns of young people

·    Develop strategies to address the issues important to young people

·    Increase the community’s awareness of young people and the issues which are important to them

·    Promote young people’s contribution to the community

·    Demonstrate the involvement of young people in the planning of activities

·    Demonstrate access to activities from a broad range of young people.

 

For Youth Week 2020, organisations are required to demonstrate what strategies they will employ to address any transport and access issues, and how the proposed activity will be advertised and promoted to a diverse range of young people. The NSW Government guidelines encourage involvement of a broad and diverse range of young people including:

 

·    Young Aboriginal and Torres Strait Islander people

·    Young people with disability

·    Young people that are geographically isolated

·    Young people from non-English speaking backgrounds

·    Young people disadvantaged by their socio-economic background

·    Young people who have left school early or are at risk of leaving school early

·    Young women

·    Young offenders

·    Young gay, lesbian, bisexual and transgendered people.

 

Organisations are also asked to demonstrate how young people will be involved in planning and implementing the activities.

 

Successful applicants are required to acknowledge Penrith City Council and the NSW Government as funding contributors on any promotional material.

 

Successful applicants are required to submit an evaluation report to Council’s Youth Development Officer following their event or activity.

The opportunity to apply for Youth Week funds in 2020 was widely advertised, including through Penrith Youth Interagency, social media and extensive email networks.

Current Situation

Funding Applications for 2020

Council has received funding applications from six organisations, with the requested amount totalling $12, 910.50 excluding GST. The six applications have been recommended for partial funding. The activities, once endorsed by Council, will form the 2020 Penrith Youth Week Program.  Table 1 below lists the recommended applications and funding amounts.

 

Council’s Youth Development Officer will reconfirm final dates and times of the events and activities once this report and its recommendations are endorsed. Council’s Youth Development Officer will also provide assistance with planning, organising, promoting and supporting each event once final funding amounts are endorsed.

 

Table 1 - Youth Week 2020 Recommended Activities and Funding Amounts

 

No

Group

Project Title and details

Project Description

Amount Requested

Amount Recommend-ed

1

TAFE NSW Nepean (Kingswood)

Be What You Want To Be Festival

 

Thursday 2 April

10am-2pm

Kingswood TAFE

The event will target 15 to 24 year olds drawn from TAFE NSW Kingswood and clients of local community organisations. The theme for the event is, 'Be what you want to be' with a focus on holistic wellbeing and how to achieve your aspirations.

$1,000.00

$250.00

2

YMCA Penrith

Inclusive Drop In Launch

 

Thursday 2 April

5-8pm

An Inclusive Drop In for young people who identify as LGBTIQA+ and the broader community. The drop in will occur monthly and be launched during the 2020 NSW Youth Week.

$1,903,00

$1000.00

3

Platform Youth Services

Homelessness Thru My Eyes

 

Various workshops. Art to be launched Thursday 16 April 5-8:30pm Mondo

The services involved will encourage and support young people up to 25 years experiencing homelessness, to actively design and create artwork that depicts their views and thoughts in relation to their own lived experiences of homelessness and the impact that this has had upon their lives.

$1,157.50

$900.00

4

Nepean Community and Neighbourhood Services

Colour Run

 

Tuesday 14 April

11am-2pm

Sherringham Oval Cranebrook

The activity will consist of multiple colour stations as well as obstacle activities. The colours represent the inclusiveness of different cultures, beliefs and sexual identity.  There will be music throughout the event and many activities for young people to engage in. There event will end with a colour run competition.

$2,850.00

$1,250.00

5

Community Junction Inc

Skate Clair

 

Wednesday 15 April

12-3pm

Mark Leece Oval St Clair

Skate Clair will provide young people an opportunity to celebrate youth culture and engage in a day that recognises young people and their voice within the community.  Local young people will be participating in a skateboard, scooter, bike and street skating competition as well as a talent show.

$2,000.00

$1,106.00

6

Westcare Community Services Inc

Monumental Festival

 

Thursday 16 April

5-8:30pm

Mondo

This event will provide a platform for young people to entertain, advocate and celebrate youth culture in the CBD.. There will be youth performances, opportunities for youth to serve their community, and a platform for youth to advocate on issues that are of interest.

$4,000.00

$2,926.00

 

 

 

TOTAL

$12,910.50

$7,432.00

 

Youth Week Program – Promotion and Consultation

 

One of the key strategies to a successful 2020 Penrith Youth Week program is promotion and advertising.  A detailed program of events for 2020 will be developed and promoted once all arrangements for events and activities are finalised.  Promotional material will be distributed throughout youth, neighbourhood and community centres, local high schools, shopping centres, local media and social media. 

 

The program will also be posted on Council’s website and social media, and on the NSW Youth Week website.  The  2020 Penrith Youth Week program will incorporate a range of activities including those outlined above as well as activities organised by other services and youth organisations not requiring funds from this funding round.

 

Consultations will be held with young people at each of the events. This survey will be developed with young people utilising the Youth Week theme.  The survey may also incorporate specific issues as identified by other services within Council.

 

Financial Implications

 

This year, Council will receive $3,716.00  (excluding GST) from the NSW Government for Youth Week.  As a requirement of receiving these funds, Council matches the amount on a dollar for dollar basis.   The total budget for 2020 Youth Week activities is $7,432.00.

 

Risk Implications

 

Every organisation that is funded are required to provide public liability insurance and complete a risk assessment. Councils Youth Development Officer will review all documentation and complete a risk assessment as required. First aid will be present at all events.

 

Conclusion

 

National Youth Week 2020 is an opportunity to celebrate the contributions of a diverse range of young people in our community. The theme for 2020 Youth Week will be announced early next year. Council received $3,716.00 from the NSW Government to fund activities and Council is required to match this contribution.  The funding round is promoted to a broad range of services, organisations and groups. A total of $7,432.00 is available for distribution to eligible community organisations.

 

The report recommends funding the six applications received for the partial amounts recommended.  Council’s Youth Development Officer will develop a 2020 Penrith Youth Week program to promote Youth Week.

 

Council’s Youth Development Officer will provide assistance with planning, organising, promoting and supporting each event once the recommended funding amounts are endorsed. 

 

Successful applicants are required to acknowledge Penrith City Council and the NSW Government as funding contributors and submit a final evaluation report on their event to Council’s Youth Development Officer in May 2020.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Youth Week Program 2020 be received.

2.     Council endorse the six projects and funding amounts to the total value of $7,432.00 as outlined in Table 1 of this report.

 


 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                          16 December 2019

 

 

 

7

NSW Government Greater Sydney Sports Facility Fund   

 

Compiled by:               Virginia Tuckerman, Community Facilities and Recreation Planning and Projects Coordinator

Ben Collins, Finance Business Partner 

Authorised by:            Andrew Robinson, Community Facilities and Recreation Manager  

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Plan for the provision of and facilitate the delivery of community, sport and recreation facilities

      

 

Executive Summary

Six grant applications were submitted to Round 2 of the NSW State Government’s Greater Sydney Sports Facility Fund grant program in September 2019.

 

Council Officers have received notification that the project to upgrade and embellish the amenity building at Ched Towns Reserve, Glenmore Park has been selected to progress to Stage 2 of the funding assessment process.

 

Subject to a successful Stage 2 application, funding of $1,660,000 will be awarded to the project with Council contributing a further $565,000 from the Building Asset Renewal Program. The total project cost estimate is $2,225,000.

 

The project will realise improved and accessible changing and toilet facilities, enhanced storage, accommodation for match officials, and a first aid room. Once completed it will provide an environment which supports and attracts increased participation and allows user groups to operate safely and effectively. The amenity building currently services four sports fields and is used by rugby league, junior and senior cricket associations and 6 schools. The venue also occasionally hosts events and includes a well-used playground and skate facility.

Successful Round 2 applicants are likely to be advised in March 2020 and a further report will be provided to Council at this time.

 

The report recommends that Council endorse an application to Stage 2 of the Greater Sydney Sports Facility Fund (Round 2) grant program for the upgrade and embellishment of the amenity building at Ched Towns Reserve, Glenmore Park. 

 

The report also recommends that Council endorse the allocation of $565,000 from its Building Asset Renewal Program as contributing funds to the grant application for the upgrade and embellishment to Ched Towns Reserve Amenity Building.

Background

Established in 2018, the NSW Government announced the Greater Sydney Sports Facility Fund grant program to assist local Council’s and the sport sector to:

-     increase the number and type of sporting facilities available;

-     improve the standard of existing sporting facilities; and

-     increase participation in sport.

 

The 3-year program, will realise approximately $33 million being allocated annually across the 33 Local Government Areas in the Greater Sydney region. The minimum grant available is $500,000, with the maximum being $5million. A minimum 25% contribution is required from the applicant for projects exceeding a $1million project cost.

 

At Council’s Ordinary Meeting, on 27 August 2018, it was resolved that fourteen Expressions of Interest be submitted in Round 1 of the GSSFF program. Three of the Expressions of Interest were selected to progress to full grant applications, subsequently receiving grant funding:

 

-        Jamison Park, South Penrith – multi-sport synthetic surface - $2,565,300

-        Mark Leece Oval, St Clair - new amenity building - $1,285,000

-        Mulgoa Rise, Glenmore Park – amenity building extension - $650,000

 

In addition to these projects, four other projects (of the fourteen) have subsequently received Federal and NSW Government funding commitments, including:

 

-         Werrington Sports Precinct (Harold Corr Oval) - synthetic athletics track - $2m

-         Parker Street Reserve, Penrith – upgrade floodlighting, amenity buildings, storage - $1.25m

-         Leonay Oval, Leonay – canteen and amenity building extension, floodlighting - $750,000

-         Surveyors Creek Softball, Glenmore Park – floodlighting to Diamond 1 - $50,000

Current Situation

The 2019 Greater Sydney Sports Facility Fund opened on 1 July 2019, Council Officers updated and resubmitted 6 unsuccessful Round 1 (2018) applications including:

-        Ched Towns Reserve, Glenmore Park – embellish and upgrade amenity building. Estimated total project cost $2.225m.

 

-        Boronia Reserve Sports Precinct, St Marys – floodlighting, field reconstruction, new and upgraded amenity buidlings, upgraded netball courts, improved car parking. Estimated total project cost $3.010m.

 

-        Cook Park, St Marys – installation of a single rectangular synthetic field, and amenity building upgrade. Estimated total project cost $3.2m.

 

-        St Clair Sports Corridor (Peter Kearns Oval, Cook and Banks Reserve, Saunders Oval) – Storage facilities, car park improvements, amenity building and canteen upgrade, accessibility improvements, field irrigation. Estimated total project cost $895,000.

 

-        Greygums Oval, Cranebrook – Redevelopment and upgrade of changing rooms/amenity building. Floodlight upgrades to junior AFL field and athletics throwing area. Estimated total project cost $880,000.

 

-        Dukes Oval, Emu Plains – floodlight installation, amenity building upgrade and extension. Estimated total project cost $1.206M.

 

No application was submitted for the construction of a single synthetic sports field in Jamison Park (included in the initial list of fourteen), given that funding has already been secured for the construction of a double synthetic field at the same venue.

Council Officers have received notification that the project to embellish and upgrade the amenity building at Ched Towns Reserve, Glenmore Park has been selected to progress to Stage 2 of the funding assessment process.

118 expression of interest were received by the NSW Government Office of Sport in Round 2 of the Greater Sydney Sports Facility Fund program, amounting to over $186 million being requested. 23 Expressions of Interests have been invited to Stage 2 of the application process, with full applications due on 31 January 2020.

Subject to a successful Stage 2 application, a grant of $1,660,000 will be awarded to the project with Council contributing a further $565,000 towards the project from its Building Asset Renewal Program.

Financial Implications

The Greater Sydney Sports Facility Fund grant program provides Council with the opportunity to leverage existing funding to improve facility standards, access, and participation in line with Council’s plans, programs and strategies. The $565,000 co-contribution included in the grant application can be accommodated through Council’s existing Building Asset Renewal Program. Once completed, the upgraded facility will be required to be incorporated into future asset renewal programs and a provision for ongoing maintenance will also be necessary in Councils annual budget.

Risk Implications

The Community Facilities and Recreation Risk Register identifies risk associated with providing unsafe facilities and contractor performance. Controls have been established in relation to facility provision and contractor management.

The amenity building upgrade will ensure compliance to current facility standards and this will be sustained through a regular facility inspection and maintenance program.

Conclusion

The current amenity building currently services 4 sports fields used by rugby league, junior and senior cricket associations and 6 schools. The venue also occasionally hosts events and includes a well-used playground and skate facility.

 

The existing amenity building is not fit for purpose and does not meet contemporary sport participation needs, particularly female participation. It limits the user groups’ operations and their ability to provide inclusive programs for the wider community.

 

The project will realise improved and accessible changing and toilet facilities, enhanced storage, accommodation for match officials, and a first aid room. Once completed it will provide an environment which supports and attracts increased participation and allows user groups to operate safely and effectively.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on the NSW Government Greater Sydney Sports Facility Fund grant program be received.

2.     Council endorse an application to Stage 2 of the Greater Sydney Sports Facility Fund (Round 2) grant program for the upgrade and embellishment of the amenity building at Ched Towns Reserve, Glenmore Park.

 

3.     Council endorse the allocation of $565,000 from its Building Asset Renewal Program as contributing funds to enable the grant application for the upgrade and embellishment to Ched Towns Reserve Amenity Building.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                          16 December 2019

 

 

 

8

Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon John Bateman OAM   

 

Compiled by:               Rebecca Hackney, Communications and Marketing Manager

Authorised by:            Andrew Moore, Director - Corporate Services  

 

Outcome

We are healthy and share strong community spirit

Strategy

Help build resilient, inclusive communities

Service Activity

Conduct and support events that include all members of our community

      

 

Executive Summary

At the Council meeting of 28 October 2019, Councillor John Thain requested a report to Council on the sponsorship of John Bateman OAM, former Penrith Councillor and Mayor, as an Honoured Citizen of Penrith.

Mr Bateman made a lasting contribution to Penrith during his years as a Councillor and helped position our City as a leader in Western Sydney. He has shared his expert legal knowledge with many local organisations and supported local students to further their education. Mr Bateman is passionate about giving back to his community including as a founding member of Nepean Philanthropists which supports valuable medical research.

This report seeks Council’s approval to grant a certificate as an Honoured Citizen of the City of Penrith to Mr John Bateman and the report recommends that the civic recognition of Honoured Citizen of the City of Penrith be conferred and a civic reception be held to commemorate the award.

Background

People are a City’s greatest asset and the spirit of a City comes from the contributions of its people.

 

Many of these contributions are small and they collectively add to the overall tone of the community. However, some individuals make significant contributions to their community that is worthy of special recognition. This recognition can take several forms and may also comprise a combination of one or more of the following:

 

·    Australian Honours

·    The Granting of the Key to the City

·    The bestowing of Honoured Citizen of the City of Penrith

·    The bestowing of Honorary Citizen of the City of Penrith

·    Penrith City Australia Day Awards

·    Letters of Congratulation

·    Mayoral Minute at a Council meeting

·    A civic reception arranged by Council

 

At its meeting of 7 February, 2000, Council adopted a protocol and criteria for the granting of its highest honours - the Key to the City of Penrith, Honoured Citizen of the City and Honorary Citizen of the City.

 

 

 

Honoured Citizen of the City of Penrith

·    Acknowledgement by the City of an individual who resides in the City and their contribution to the City of Penrith

·    Acknowledgement of a high level of achievement in the individual’s chosen field

·    Acknowledgement of the individual’s significant contribution to Australia.

 

The status of Honoured Citizen of the City of Penrith has been bestowed upon the Hon. Faye Lo Po’ AM on 6 June 2003, the Hon. Ron Mulock AO on 7 November 2003, The Hon. Peter Anderson AM on 18 August 2007, Freda Whitlam AM on 24 September 2009, Malcolm Borland AM on 15 October, 2011 and Alan Travers AM on 26 May 2016.

 

Current Situation

 

At the Council meeting of 28 November 2019, Councillor John Thain requested a report to Council on the sponsorship of John Bateman OAM, former Penrith Councillor and Mayor, as an Honoured Citizen.

 

Mr Bateman was Penrith Councillor from 1995-2004. He held the position of Mayor from 1998-2000, in the lead up to and during the 2000 Olympics, a period of significant transition for the region.

 

Mr Bateman and his law firm, Bateman Battersby were founding members of the Nepean Philanthropists, an organisation that provides recurrent funding to the Nepean Medical Research Foundation. 

He has also served in a voluntary capacity on many boards and committees across the fields of medical research, economic development, sport, culture and entertainment and is a great advocate for Western Sydney, its people and their capabilities.

 

This includes supporting many local high school students to complete legal education through the Bateman Battersby Law Bursary.

 

In 2018, Mr Bateman received an Order of Australia Model in the Australia Day Honours for his service to local government and the Nepean community.


Earlier this year, Western Sydney University awarded him a Community Fellowship in recognition of the service he has given and contribution he has made to the Western Sydney region and beyond.

Financial Implications

Funding a Civic Reception in recognition of above achievements of John Bateman OAM and his contributions to Penrith City will be fully funded from the Communication Operational Budgets as set out in the 2019/20 Operational Plan.

 

Risk Implications

There are no identified risks associated with the bestowing of the Civic Recognition of Honoured Citizen of the City of Penrith upon John Bateman OAM.

 

Conclusion

John Bateman OAM is a talented, passionate and committed individual who during his years as a Councillor played a leading role in placing Penrith on the world stage and positioning our city as the capital of outer Western Sydney. His legacies continue to reap benefits for our community.

 

Mr Bateman’s contribution to the legal profession, and local students’ access to the profession, as well as to medical research and our community has been wide and far reaching.  As such, he fulfils the criteria adopted by Council to receive this civic recognition.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon John Bateman OAM be received

2.     Council bestow the civic recognition of Honoured Citizen of the City of Penrith upon John Bateman OAM at a civic reception to be held at a mutually convenient time.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                          16 December 2019

 

 

 

9

Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon Leigh Hartog    

 

Compiled by:               Rebecca Hackney, Communications and Marketing Manager

Authorised by:            Andrew Moore, Director - Corporate Services  

 

Outcome

We are healthy and share strong community spirit

Strategy

Help build resilient, inclusive communities

Service Activity

Conduct and support events that include all members of our community

      

 

Executive Summary

At the Council meeting of 28 October 2019, Councillor John Thain requested a report to Council on the sponsorship of Leigh Hartog as an Honoured Citizen of Penrith.

Mr Hartog is the Managing Director and owner of earthmoving company JK Williams. He has helped build the local business into a hugely successful enterprise and continues to give generously to the Penrith community. Mr Hartog has supported Council events and a wide range of community organisations for more than 25 years.

This report seeks Council’s approval to grant a certificate as an Honoured Citizen of the City of Penrith to Mr Hartog and the report recommends that the civic recognition of Honoured Citizen of the City of Penrith be conferred and a civic reception be held to commemorate the award.

Background

People are a City’s greatest asset and the spirit of a City comes from the contributions of its people.

 

Many of these contributions are small and they collectively add to the overall tone of the community. However, some individuals make significant contributions to their community that is worthy of special recognition. This recognition can take several forms and may also comprise a combination of one or more of the following:

 

·    Australian Honours

·    The Granting of the Key to the City

·    The bestowing of Honoured Citizen of the City of Penrith

·    The bestowing of Honorary Citizen of the City of Penrith

·    Penrith City Australia Day Awards

·    Letters of Congratulation

·    Mayoral Minute at a Council meeting

·    A civic reception arranged by Council

 

At its meeting of 7 February, 2000, Council adopted a protocol and criteria for the granting of its highest honours - the Key to the City of Penrith, Honoured Citizen of the City and Honorary Citizen of the City.

 

Honoured Citizen of the City of Penrith

·    Acknowledgement by the City of an individual who resides in the City and their contribution to the City of Penrith

·    Acknowledgement of a high level of achievement in the individual’s chosen field

·    Acknowledgement of the individual’s significant contribution to Australia.

 

The status of Honoured Citizen of the City of Penrith has been bestowed upon the Hon. Faye Lo Po’ AM on 6 June 2003, the Hon. Ron Mulock AO on 7 November 2003, The Hon. Peter Anderson AM on 18 August 2007, Freda Whitlam AM on 24 September 2009, Malcolm Borland AM on 15 October, 2011 and Alan Travers AM on 26 May 2016.

 

Current Situation

 

At the Council meeting of 28 November 2019, Councillor John Thain requested a report to Council on the sponsorship of Leigh Hartog, Managing Director and owner of JK Williams, as an Honoured Citizen.

 

Mr Hartog joined JK Williams as a surveyor in 1974. He became General Manager in 1990 and bought the company in 1992. Since that time JK Williams has grown considerably from a local business to a state-wide enterprise. It employs more than 150 people and provides further permanent employment for a similar number of local sub-contractors.

Since taking on the company, Mr Hartog has given unstintingly to the Penrith community. This includes through his role on the Salvation Army Advisory Board for Greater Western Sydney and the Mamre House Board.

He has provided free earth moving and project management services to a range of community organisations including Mamre House, Hope Cottage, Londonderry Pony Club, the Penrith BMX club and Emu Plains Junior Rugby League Club to name a few.

In 2005 Mr Hartog improved and donated land along the river front, owned by JK Williams, to become part of Council’s Great River Walk.

Mr Hartog was a founding member of the Nepean Philanthropists, an organisation that provides recurrent funding to the Nepean Medical Research Foundation.

He has also sponsored a range of sporting groups and individuals including the JK Williams Showjumping Classic, Canoe Slalom Championships Panthers Rugby League Club, the Penrith Police Rugby League Team and International Motorcycle Enduro Champion Jess Gardiner.

His company, JK Williams, has sponsored Council’s Australia Day events, the Australian Ballet’s performance at Penrith Lakes and funded Jack Thompson’s role in Penrith’s 2013 Bicentenary celebrations.

The true weight of Mr Hartog’s contribution to Penrith is difficult to gauge as he generally requests that no fuss be made of the donations he and his staff make and contribute to.

 

Financial Implications

Funding a Civic Reception in recognition of Leigh Hartog’s on going contributions to Penrith City Council’s Events and Community Organisations will be fully funded from the Communication Operational Budgets as set out in the 2019/20 Operational Plan.

 

Risk Implications

There are no identified risks associated with the bestowing of the Civic Recognition of Honoured Citizen of the City of Penrith upon Leigh Hartog.

 

Conclusion

It is said that JK Williams has built a significant part of Penrith City. Its owner, Leigh Hartog has not only built a highly successful business and created local employment, he has also made a significant contribution to our community. His support of Council events has given residents the chance to experience cultural events they may not otherwise have had access to. His support of local organisations such as Mamre House has enabled assistance to some of our most vulnerable residents. And his generosity to community and sporting groups has allowed residents to live engaged and active lives.  As such, he fulfils the criteria adopted by Council to receive this civic recognition.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon Leigh Hartog be received,

2.     Council bestow the civic recognition of Honoured Citizen of the City of Penrith upon Leigh Hartog at a civic reception to be held at a mutually convenient time.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                                Page

 

10      Creation of an Easement for underground cables and street lighting equipment over Council Land at Judges Car Park (Lot 105 DP1132104)                                                             49

 

11      Summary of Investments & Banking for the Period 1 November

2019 to 30 November 2019                                                                                              58

 

 

 

 



Ordinary Meeting                                                                                          16 December 2019

 

 

 

10

Creation of an Easement for underground cables and street lighting equipment over Council Land at Judges Car Park (Lot 105 DP1132104)   

 

Compiled by:               Tara Braithwaite, Development Manager

Authorised by:            Nathan Ritchie, Property Development Manager  

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Provide property services and manage community and commercial requests for the use of Council owned or controlled land

      

 

Executive Summary

The purpose of this report is to seek Council’s approval for the creation of an easement for underground cables and street lighting equipment on its land, being Lot 105 DP1132104. The four (4) meter square easement will benefit Epsilon Distribution Ministerial Holding Corporation (Endeavour Energy).

Background

Following the completion of a Put & Call Agreement in November 2018, Astina (the developer) acquired 21-25 Woodriff Street Penrith from Council in January 2019. The sale enabled the development of a mixed use commercial building. The proposed development will comprise of mostly serviced apartments together with retail, commercial and parking in accordance with Astina’s Development Approval.

Current Situation

Astina has substantially commenced development which includes the completion of remediation and the excavation of the proposed basement. There is currently a public street light and an electrical pillar located on Council owned land, that services Judge’s car park. The services are located on the corner of 21-25 Woodriff Street adjacent to Union Lane, just inside Astina’s site boundary. To enable access from the proposed basement onto Union Lane as per the Development Approval, Astina requires the relocation of the existing street light and electrical pillar on Council’s land.

The applicant has requested a two (2) metre by two (2) metre wide easement (totalling 4m2 ) on Council’s land to the west of the existing services. The proposed easement is required to protect the electrical equipment and will benefit Endeavour Energy. The proposed relocation will not obstruct pedestrian or vehicle access along Union Lane and the services will be protected behind the existing bollards.

All works relating to the relocation of necessary services, including the preparation of the required documentation and formal registration of the easement, are to be undertaken by the applicant and at no cost to Council. The applicant must restore the land to Council’s satisfaction following completion of the proposed works.

Given the services being relocated are required to service a public car park and provide public lighting to pedestrians, no compensation is payable for this application.

Financial Implications

There are no financial implications for Council associated with this report.

Risk Implications

The risk implications for this project have been considered and there are no risks that have been identified that would result from the matter being considered in contained in this report.

Conclusion

It is recommended that Council approve the creation of an easement over Lot 105 DP1132104 for the relocation of the existing street light and electrical pillar from Astina’s land to enable development as per their Development Approval.

 

RECOMMENDATION

That:

1.     The information contained in the report on Creation of an Easement for underground cables and street lighting equipment over Council Land at Judges Car Park (Lot 105 DP1132104) be received

2.     Council grant an Easement over Lot 105 DP1132104 to for the electrical equipment benefiting Endeavour Energy

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation

 

 

ATTACHMENTS/APPENDICES

1.

DRAFT 88B Lot 105 DP1132104

3 Pages

Appendix

2.

DRAFT Admin Sheets Lot 105 DP1132104

2 Pages

Appendix

3.

DRAFT Plan of Easement Lot 105 DP1132104

1 Page

Appendix

4.

Preliminary Design of Pillar and Light relocation Lot 105 DP1132104

1 Page

Appendix

  


Ordinary Meeting                                                                                                       16 December 2019

Appendix 1 - DRAFT 88B Lot 105 DP1132104

 

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Ordinary Meeting                                                                                                       16 December 2019

Appendix 2 - DRAFT Admin Sheets Lot 105 DP1132104

 

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Ordinary Meeting                                                                                                       16 December 2019

Appendix 3 - DRAFT Plan of Easement Lot 105 DP1132104

 

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Ordinary Meeting                                                                                                       16 December 2019

Appendix 4 - Preliminary Design of Pillar and Light relocation Lot 105 DP1132104

 

 

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Ordinary Meeting                                                                                          16 December 2019

 

 

 

11

Summary of Investments & Banking for the Period 1 November
2019 to 30 November 2019   

 

Compiled by:               James Legarse, Operational Project Accountant

Authorised by:            Neil Farquharson, Financial Services Manager   

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Provide accurate information to Council and the community on council’s financial activities

      

 

Executive Summary

This report on the Summary of Investments & Banking for November 2019 is submitted for the purpose of financial accountability and to satisfy the investment reporting requirements of the Local Government (General) Regulation 2005 (clause 212), the Local Government Act 1993 (the Act) (Section 625) and the Council’s Investment Policy.

 

The report certifies that the Council investments comply with the forms of investment made by order of the Minister under section 625(2) of the Local Government Act 1993. The current Ministerial Order was issued under Council Circular 11-01 on 17 February 2011.

 

The report provides a summary of investments for the period 1 November 2019 to 30 November 2019 and a reconciliation of invested funds as at 30 November 2019.

 

The investment returns versus the benchmark as a percentage for November 2019 are:

·    Council portfolio current yield (including FRNs) 1.75%

·    90 day Bank Bill Swap rate (Benchmark) 0.91%

 

The report recommends that the information contained in the report be received.

 

Current Situation

Attached to this report is a Summary of Investments including Economic Commentary for November 2019, Historical Investment Performance analysis tables and charts, a reconciliation of Invested Funds for November 2019 and various Investment Summary and Investment Portfolio analysis tables and charts.

Financial Implications

Adopting the recommendations of this report confirms Council’s investment returns are performing better than the Benchmark. More detailed Financial Implications are contained in the attachment to this report.

Risk Implications

Councils investments have been placed in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Councils adopted Investment Policy. Councils Investment Policy has objectives to preserve capital, ensure liquidity of funds to meet cash flow requirements and achieve an acceptable rate of return having reference to Council’s risk tolerance.

Conclusion

This report confirms that the Councils investments have been placed in accordance with relevant legislation/regulations, Council’s Investment Policy and highlights Council’s investment performance for November 2019. Additionally, the report assures the Council that Council’s Cash Book and Bank Statements have been reconciled.

Certificate of Responsible Accounting Officer

I hereby certify the following:

1.   All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Council’s Investment Policy.

2.   Council’s Cash Book and Bank Statements have been reconciled as at 30 November 2019.

 

Andrew Moore

Responsible Accounting Officer

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Summary of Investments & Banking for the Period 1 November
2019 to 30 November 2019 be received.

2.     The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the period1 November 2019 to 30 November 2019 be noted and accepted.

3.     The graphical investment analysis as at 30 November 2019 be noted.

 

 

ATTACHMENTS/APPENDICES

1.

Investment Report as at 30 November 2019

6 Pages

Appendix

  


Ordinary Meeting                                                                                                       16 December 2019

Appendix 1 - Investment Report as at 30 November 2019

 

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Committee of the Whole

 

DELIVERY PROGRAM REPORTS

 

CONTENTS

 

Pecuniary Interests

 

Other Interests

 

Monday December 16 2019

 

Item                                                                                                                                       Page

 

1        Presence of the Public                                                                                                       1

 

2        Council Property - Lease Agreement - Shop 1/134-138 Henry Street, Penrith (Gaymark Lane)                                                                                        2

 

 

 


Ordinary Meeting                                                                                          16 December 2019

A Leading City

 

 

1        Presence of the Public

 

Everyone is entitled to attend a meeting of the Council and those of its Committees of which all members are Councillors, except as provided by Section 10 of the Local Government Act, 1993.

A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises:

 

(a)          the discussion of any of the matters listed below; or

(b)          the receipt or discussion of any of the information so listed.

The matters and information are the following:

 

(a)          personnel matters concerning particular individuals;

(b)          the personal hardship of any resident or ratepayers;

(c)           information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business;

(d)          commercial information of a confidential nature that would, if disclosed:

·         prejudice the commercial position of the person who supplied it; or

 

·         confer a commercial advantage on a competitor of the Council; or

 

·         reveal a trade secret.

 

(e)          information that would, if disclosed, prejudice the maintenance of the law;

(f)            matters affecting the security of the Council, Councillors, Council staff or Council property;

(g)        advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

The grounds on which part of a meeting is closed must be stated in the decision to close that part of the meeting and must be recorded in the minutes of the meeting.

The grounds must specify the following:

(a)          the relevant provision of section 10A(2);

(b)          the matter that is to be discussed during the closed part of the meeting;

(c)           the reasons why the part of the meeting is being closed, including (if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret) an explanation of the way in which discussion of the matter in open meeting would be, on balance, contrary to the public interest.

Members of the public may make representations at a Council or Committee Meeting as to whether a part of a meeting should be closed to the public

The process which should be followed is:

 

·         a motion, based on the recommendation below, is moved and seconded

·         the Chairperson then asks if any member/s of the public would like to make representations as to whether a part of the meeting is closed to the public

·         if a member/s of the public wish to make representations, the Chairperson invites them to speak before the Committee makes its decision on whether to close the part of the meeting or not to the public.

·         if no member/s of the public wish to make representations the Chairperson can then put the motion to close the meeting to the public.

The first action is for a motion to be moved and seconded based on the recommendation below.

 

RECOMMENDATION

 

That:

 

Outcome 7

 

2        Council Property - Lease Agreement - Shop 1/134-138 Henry Street, Penrith (Gaymark Lane) 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

 

 

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THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

ATTACHMENTS  

 

 

Date of Meeting:     Monday 16 December 2019

Report Title:            Acceptance of Grant Funding Offer - NSW Floodplain Management Program 2019/20

Attachments:           Cranebrook Overland Flow Flood Study - Grant Conditions



Ordinary Meeting                                                                                                       16 December 2019

Attachment 1 - Cranebrook Overland Flow Flood Study - Grant Conditions

 

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ATTACHMENT       

 

 

 


Date of Meeting:     16 December 2019

 

Delivery Program:   Outcome 7

 

Service:                   Financial Services

 

Report Title:             2019-2020 Voted Works