CONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 16 DECEMBER 2019 AT 7:00PM

NATIONAL ANTHEM  

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor Ross Fowler OAM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Governance Coordinator, Mr Adam Beggs.

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Karen McKeown OAM, and Councillors Jim Aitken OAM, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Aaron Duke, Tricia Hitchen, Kath Presdee and John Thain.

 

 

LEAVE OF ABSENCE

276  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Aaron Duke that Leave of Absence be granted to Councillors Bernard Bratusa and Mark Davies for their non-attendance at the meeting.

  

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 25 November 2019

277  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Todd Carney that the minutes of the Ordinary Meeting of 25 November 2019 be confirmed with the following amendment:

 

 Item RR6 – Fire Breaks on Fire Prone Rural Land in Penrith Local Government Area to read:

 

“Councillor Kevin Crameri OAM requested a report on fire breaks, seeing as most fires in New South Wales are coastal will Council allow full fire breaks on fire prone land that applies to all rural RU4 land in New South Wales.

 

  

DECLARATIONS OF INTEREST

There were no declarations of interest.

  


 

 

Mayoral Minutes

 

1        City Services Department award wins                                                     

278  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Karen McKeown OAM that the Mayoral Minute on City Services Department award wins be received.

 

Notices of Motion

 

1        Parking Permits - Thornton Estate                                                           

279  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM

 

That:

 

1.    A report be presented to an Ordinary Meeting which investigates the implementation of a parking permit scheme which exempts residents who reside in a terrace, townhouse or detached dwelling from the 2 and 4 hour parking zones currently in place in Thornton Estate

2.    The report consider that a parking permit scheme not apply to residents who reside in high rise or high density developments in Thornton Estate.

 

 

Reports of Committees

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 2 December 2019                                                            

280  RESOLVED on the MOTION of Councillor Tricia  Hitchen seconded Councillor Robin Cook that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 2 December, 2019 be adopted.

 

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 9 December 2019                                                            

281  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Kath Presdee that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 9 December, 2019 be adopted.

 

 


 

 

DELIVERY PROGRAM REPORTS

 

Outcome 3 - We can get around the City

 

1        RFT 19/20-03 Bulk Materials                                                                      

282  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Greg Davies

That:

1.     The information contained in the report on RFT 19/20-03 Bulk Materials be received

2.     A three (3) year contract with an option to extend two (2) x one (1) year periods, subject to satisfactory performance, be awarded to the following companies for the specified services in accordance with the terms and conditions of the Tender:

a.   Provision of Quarry Products (New), supply & deliver only, be awarded to Elite Sand & Soil Pty Ltd as the primary contractor and Bedrock Quarry Products Pty Ltd as the secondary contractor

b.   Provision of Quarry Products (Sandstone Blocks Quarry Sawn and Sandstone Boulders), supply & deliver only, be awarded to Gosford Quarries Pty Ltd as the primary contractor and Bedrock Quarry Products Pty Ltd as the secondary contractor

c.   Provision of Topsoil, ex-bin and supply & deliver, be awarded to Elite Sand & Soil Pty Ltd as the primary contractor and Bedrock Quarry Products Pty Ltd, for supply & deliver only, as the secondary contractor

d.   Provision of Turf, supply & lay, be awarded to A & J Patten Turf Supplies

e.   Provision of Softfall and Mulch, supply & deliver, be awarded to Elite Sand & Soil Pty Ltd.

3.     Council resolve to decline to accept any proposal for the provision of Synthetic Turf and Quarry Products – Recycled and to seek quotations for these products as required.

4.     The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

Outcome 4 - We have safe, vibrant places

 

2        RFT19/20-20 Design Services for Kingswood Depot Redevelopment 

283  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Marcus Cornish

That:

1.     The information contained in the report on RFT19/20-20 Design Services for Kingswood Depot Redevelopment be received

2.     Caldis Cook Group Pty Ltd be awarded the contract subject to the execution of a formal agreement for Design Services for Kingswood Depot Redevelopment, for an amount of $701,074.77 excluding GST.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

Outcome 5 - We care about our environment

 

3        Acceptance of Grant Funding Offer - NSW Floodplain Management Program 2019/20                                                                                         

284  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Kath Presdee

That:

1.     The information contained in the report on Acceptance of Grant Funding Offer - NSW Floodplain Management Program 2019/20 be received

2.     Council accept the grant funding offer from the NSW Government Department of Planning Industry and Environment for the Cranebook Overland Flow Flood Study - $150,000.

 

 

4        RFT19/20-13 Waste and Resource Recovery Education Program       

285  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Brian Cartwright

That:

1.     The information contained in the report on RFT19/20-13 Waste and Resource Recovery Education Program be received

2.     The proposal from Iconinc Holdings Pty. Ltd. T/A Icon Agency be accepted for the development and delivery of an integrated 24-month marketing and communications campaign at a value of $563,840 (excluding GST) for the project work.

3.     The Common Seal of the Council of the City of Penrith be affixed to all necessary documentation.

 

 

Outcome 6 - We are healthy and share strong community spirit

 

5        RFT19/20-22 Design Services for Penrith City Park                               

286  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Brian Cartwright

That:

1.     The information contained in the report on RFT19/20-22 Design Services for Penrith City Park be received

2.     James Mather Delaney Design Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the Design Services for City Park for the amount of $519,720.00 (excluding GST).

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

6        Youth Week Program 2020                                                                        

287  RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on Youth Week Program 2020 be received

2.     Council endorse the six projects and funding amounts to the total value of $7,432.00 as outlined in Table 1 of this report.

3.     The balance of required funding for each project for Youth Week 2020 be provided, in equal amounts, from each Ward’s voted works.

4.     A report be presented to Council investigating increasing the total Youth Week funding expenditure for future programs.

 

 

7        NSW Government Greater Sydney Sports Facility Fund                       

288  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Kath Presdee

That:

1.     The information contained in the report on the NSW Government Greater Sydney Sports Facility Fund grant program be received

2.     Council endorse an application to Stage 2 of the Greater Sydney Sports Facility Fund (Round 2) grant program for the upgrade and embellishment of the amenity building at Ched Towns Reserve, Glenmore Park.

3.     Council endorse the allocation of $565,000 from its Building Asset Renewal Program as contributing funds to enable the grant application for the upgrade and embellishment to Ched Towns Reserve Amenity Building.

 

 

8        Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon John Bateman OAM                                                            

289  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Todd Carney

That:

1.     The information contained in the report on Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon John Bateman OAM be received

2.     Council bestow the civic recognition of Honoured Citizen of the City of Penrith upon John Bateman OAM at a civic reception to be held at a mutually convenient time.

 

 


 

 

9        Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon Leigh Hartog                                                                        

290  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Greg Davies

That:

1.     The information contained in the report on Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon Leigh Hartog be received

2.     Council bestow the civic recognition of Honoured Citizen of the City of Penrith upon Leigh Hartog at a civic reception to be held at a mutually convenient time.

 

 

Outcome 7 - We have confidence in our Council

 

10      Creation of an Easement for underground cables and street lighting equipment over Council Land at Judges Car Park (Lot 105 DP1132104)                                                                                                  

291  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Brian Cartwright

That:

1.     The information contained in the report on Creation of an Easement for underground cables and street lighting equipment over Council Land at Judges Car Park (Lot 105 DP1132104) be received

2.     Council grant an Easement over Lot 105 DP1132104 to for the electrical equipment benefiting Endeavour Energy.

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

11      Summary of Investments & Banking for the Period 1 November
2019 to 30 November 2019                                                                         

292  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Brian Cartwright

That:

1.     The information contained in the report on Summary of Investments & Banking for the Period 1 November 2019 to 30 November 2019 be received

2.     The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the period1 November 2019 to 30 November 2019 be noted and accepted.

3.     The graphical investment analysis as at 30 November 2019 be noted.

 


 

 

REQUESTS FOR REPORTS AND MEMORANDUMS AND URGENT BUSINESS

 

RR 1           Parking Permits

Councillor Marcus Cornish requested that a report come back to Council on areas within the Local Government Area that are suitable for parking permits for residents, specifically the Hospital precinct, Jordan Springs, St Marys CBD, Penrith CBD and any other areas identified by Council officers, including costings and funding sources.

 

RR 2           Sign at St Marys Memorial Hall  

Councillor Kevin Crameri OAM requested that the sign at the Great Western Highway at St Marys Memorial Hall be fixed as it has paint peeling off and looks disgusting.

 

RR 3           IPART Report   

Councillor Kevin Crameri OAM requested that Local Members and the Premier be contacted to find out when we will find out about the information on the IPART report on rating.

 

RR 4           Committee of the Whole - Property Matter – Ninth Avenue East, Llandilo

Councillor Kevin Crameri OAM requested that a matter concerning a property in Ninth Avenue East, Llandilo be referred to Committee of the Whole as it refers to information that would, if disclosed, prejudice the maintenance of law and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

RR 5           Request for Leave of Absence   

Councillor Kath Presdee requested Leave of Absence from 23 February 2020 to 1 March 2020 inclusive.

293  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Greg Davies that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor Ross Fowler OAM, ruled that the matter was urgent and should be dealt with at the meeting.

 

294  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Greg Davies that Leave of Absence be granted to Councillor Kath Presdee from 23 February 2020 to 1 March 2020 inclusive.

 

 

Committee of the Whole

 

295  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Brian Cartwright that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 7:47pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Kath Presdee seconded Councillor Brian Cartwright that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

Outcome 7

 

2        Council Property - Lease Agreement - Shop 1/134-138 Henry Street, Penrith (Gaymark Lane)                                                                                                                                   

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        Property Matter – Ninth Avenue East, Llandilo

 

This item has been referred to Committee of the Whole as it refers to information that would, if disclosed, prejudice the maintenance of law and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

The meeting resumed at 7:59pm and the General Manager reported that the Committee of the Whole met at 7:47pm on 16 December 2019, the following being present

 

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Karen McKeown OAM, and Councillors Jim Aitken OAM, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Aaron Duke, Tricia Hitchen, Kath Presdee and John Thain.     

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

CONFIDENTIAL BUSINESS

 

2        Council Property - Lease Agreement - Shop 1/134-138 Henry Street, Penrith (Gaymark Lane)                                                                                                                 

RECOMMENDED on the MOTION of Councillor Marcus Cornish seconded Councillor Brian Cartwright

CW2 That:

1.     The information contained in the report on Council Property - Lease Agreement - Shop 1/134-138 Henry Street, Penrith (Gaymark Lane) be received

2.     Council approve the proposed new lease agreement under the terms and conditions listed within the report.

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

3        Property Matter – Ninth Avenue East, Llandilo    

RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Greg Davies

CW3  That the information discussed be noted.

 

 


ADOPTION OF Committee of the Whole

 

296  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Aaron Duke that the recommendations contained in the Committee of the Whole and shown as CW1, CW2 and CW3 be adopted.

 

 

There being no further business the Chairperson declared the meeting closed the time being 8:00pm.

 

 

I certify that these 9 pages are the Confirmed Minutes of the Ordinary Meeting of Penrith City Council held on 16 December 2019.

 

 

                                       ____________________                ______________

                                                Chairperson                                     Date