Council_Mark_POS_RGB

19 February 2020

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 24 February 2020 at 7:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

Warwick Winn

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

Leave of absence has been granted to:

Councillor Kath Presdee

Councillor Mark Davies

 

2.           APOLOGIES

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 16 December 2019.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING COUNCIL

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

 

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

 

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Penrith Community Safety Partnership Meeting - 4 December 2019.

Access Committee Meeting - 11 December 2019.

Local Traffic Committee Meeting - 3 February 2020.

Policy Review Committee Meeting - 10 February 2020.

 

10.         DELIVERY PROGRAM REPORTS

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

12.         URGENT BUSINESS

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 24 February 2020

 

table of cont

 

ADVANCE AUSTRALIA FAIR

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

WEBCASTING STATEMENT

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

Australians all let us rejoice,

For we are young and free;

We’ve golden soil and wealth for toil;

Our home is girt by sea;

Our land abounds in nature’s gifts

Of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 

 

 

 

 

 

 

 

 

 

 

 

 



Statement of Recognition of

Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 


 

 

WEBCASTING NOTICE

 

Please note that tonight’s meeting other than the confidential sessions are being recorded and will be placed on Council’s website. All in attendance should refrain from making defamatory statements. Council takes all care when maintaining privacy, however members of the public gallery and those addressing Council should be aware that you may be recorded.

 

 

 

 

 


Council Chambers

Seating Arrangements


For members of the public addressing the meeting


 

 

 

Lectern


 

 

     Directors


 

 

 

General Manager
Warwick Winn

His Worship the Mayor Councillor Ross Fowler OAM



Governance Coordinator Adam Beggs






Minute Clerk

MediaClr Marcus Cornish

North Ward

 

Clr Bernard Bratusa

East Ward

 

 

Clr Tricia Hitchen

East Ward

 

 

Clr Brian Cartwright

South Ward

 

 

Clr Mark Davies

South Ward

 

 

Clr Jim Aitken OAM

Public GallerySouth Ward

 

 

Clr Kevin Crameri OAM

North Ward

 

 

Clr John Thain

North Ward

Clr Karen McKeown OAM

South Ward

 

Clr Aaron Duke

North Ward

 

Clr Todd Carney

East Ward

 

Clr Greg Davies

East Ward

 

Clr Robin Cook

East Ward

 

Clr Kath Presdee

ManagersSouth Ward

 

 

Directors


 


Oath of Office

 

I swear that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

Affirmation of Office

 

I solemnly and sincerely declare and affirm that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

2016 General Election – taken/made at the Ordinary Meeting of Council on 26 September 2016, Minute Number 272

 

2018 By-Election – taken/made by Councillor Brian Cartwright on 17 May 2018 and Councillor Robin Cook on 21 May 2018 before the Chief Governance Officer, Stephen Britten, an Australian Legal Practitioner

 

 

Local Government Act 1993, Section 233A

 


Council_Mark_POS_RGB2020 MEETING CALENDAR

January 2020 - December 2020

(adopted by Council - 25 November 2019)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.00pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

24@

23

27v

25#

22*

27

24@

  28^ü

26

23#+

14

Policy Review Committee

7.00pm

 

10

 

20

 

15

 

10

 

 

9

7

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2019- 2020 Annual Statements are presented

 

Meeting at which any comments on the 2019-2020 Annual Statements are adopted

 +

Meeting at which the Annual Report is presented

Briefing to consider Budget, draft fees & charges and corporate documents

-            Extraordinary Meetings are held as required;

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact Governance Coordinator, Adam Beggs on 4732 7597.

 



UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 16 DECEMBER 2019 AT 7:00PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor Ross Fowler OAM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Governance Coordinator, Mr Adam Beggs.

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Karen McKeown OAM, and Councillors Jim Aitken OAM, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Aaron Duke, Tricia Hitchen, Kath Presdee and John Thain.

 

 

LEAVE OF ABSENCE

276  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Aaron Duke that Leave of Absence be granted to Councillors Bernard Bratusa and Mark Davies for their non-attendance at the meeting.

 

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 25 November 2019

277  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Todd Carney that the minutes of the Ordinary Meeting of 25 November 2019 be confirmed with the following amendment:

 

 Item RR6 – Fire Breaks on Fire Prone Rural Land in Penrith Local Government Area to read:

 

“Councillor Kevin Crameri OAM requested a report on fire breaks, seeing as most fires in New South Wales are coastal will Council allow full fire breaks on fire prone land that applies to all rural RU4 land in New South Wales.

 

 

DECLARATIONS OF INTEREST

There were no declarations of interest.

 


 

 

Mayoral Minutes

 

1        City Services Department award wins                                                     

278  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Karen McKeown OAM that the Mayoral Minute on City Services Department award wins be received.

 

Notices of Motion

 

1        Parking Permits - Thornton Estate                                                           

279  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM

 

That:

 

1.    A report be presented to an Ordinary Meeting which investigates the implementation of a parking permit scheme which exempts residents who reside in a terrace, townhouse or detached dwelling from the 2 and 4 hour parking zones currently in place in Thornton Estate

2.    The report consider that a parking permit scheme not apply to residents who reside in high rise or high density developments in Thornton Estate.

 

 

Reports of Committees

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 2 December 2019                                                            

280  RESOLVED on the MOTION of Councillor Tricia  Hitchen seconded Councillor Robin Cook that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 2 December, 2019 be adopted.

 

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 9 December 2019                                                            

281  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Kath Presdee that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 9 December, 2019 be adopted.

 

 


 

 

DELIVERY PROGRAM REPORTS

 

Outcome 3 - We can get around the City

 

1        RFT 19/20-03 Bulk Materials                                                                      

282  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Greg Davies

That:

1.     The information contained in the report on RFT 19/20-03 Bulk Materials be received

2.     A three (3) year contract with an option to extend two (2) x one (1) year periods, subject to satisfactory performance, be awarded to the following companies for the specified services in accordance with the terms and conditions of the Tender:

a.   Provision of Quarry Products (New), supply & deliver only, be awarded to Elite Sand & Soil Pty Ltd as the primary contractor and Bedrock Quarry Products Pty Ltd as the secondary contractor

b.   Provision of Quarry Products (Sandstone Blocks Quarry Sawn and Sandstone Boulders), supply & deliver only, be awarded to Gosford Quarries Pty Ltd as the primary contractor and Bedrock Quarry Products Pty Ltd as the secondary contractor

c.   Provision of Topsoil, ex-bin and supply & deliver, be awarded to Elite Sand & Soil Pty Ltd as the primary contractor and Bedrock Quarry Products Pty Ltd, for supply & deliver only, as the secondary contractor

d.   Provision of Turf, supply & lay, be awarded to A & J Patten Turf Supplies

e.   Provision of Softfall and Mulch, supply & deliver, be awarded to Elite Sand & Soil Pty Ltd.

3.     Council resolve to decline to accept any proposal for the provision of Synthetic Turf and Quarry Products – Recycled and to seek quotations for these products as required.

4.     The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

Outcome 4 - We have safe, vibrant places

 

2        RFT19/20-20 Design Services for Kingswood Depot Redevelopment 

283  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Marcus Cornish

That:

1.     The information contained in the report on RFT19/20-20 Design Services for Kingswood Depot Redevelopment be received

2.     Caldis Cook Group Pty Ltd be awarded the contract subject to the execution of a formal agreement for Design Services for Kingswood Depot Redevelopment, for an amount of $701,074.77 excluding GST.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

Outcome 5 - We care about our environment

 

3        Acceptance of Grant Funding Offer - NSW Floodplain Management Program 2019/20                                                                                         

284  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Kath Presdee

That:

1.     The information contained in the report on Acceptance of Grant Funding Offer - NSW Floodplain Management Program 2019/20 be received

2.     Council accept the grant funding offer from the NSW Government Department of Planning Industry and Environment for the Cranebook Overland Flow Flood Study - $150,000.

 

 

4        RFT19/20-13 Waste and Resource Recovery Education Program       

285  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Brian Cartwright

That:

1.     The information contained in the report on RFT19/20-13 Waste and Resource Recovery Education Program be received

2.     The proposal from Iconinc Holdings Pty. Ltd. T/A Icon Agency be accepted for the development and delivery of an integrated 24-month marketing and communications campaign at a value of $563,840 (excluding GST) for the project work.

3.     The Common Seal of the Council of the City of Penrith be affixed to all necessary documentation.

 

 

Outcome 6 - We are healthy and share strong community spirit

 

5        RFT19/20-22 Design Services for Penrith City Park                               

286  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Brian Cartwright

That:

1.     The information contained in the report on RFT19/20-22 Design Services for Penrith City Park be received

2.     James Mather Delaney Design Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the Design Services for City Park for the amount of $519,720.00 (excluding GST).

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

6        Youth Week Program 2020                                                                        

287  RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on Youth Week Program 2020 be received

2.     Council endorse the six projects and funding amounts to the total value of $7,432.00 as outlined in Table 1 of this report.

3.     The balance of required funding for each project for Youth Week 2020 be provided, in equal amounts, from each Ward’s voted works.

4.     A report be presented to Council investigating increasing the total Youth Week funding expenditure for future programs.

 

 

7        NSW Government Greater Sydney Sports Facility Fund                       

288  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Kath Presdee

That:

1.     The information contained in the report on the NSW Government Greater Sydney Sports Facility Fund grant program be received

2.     Council endorse an application to Stage 2 of the Greater Sydney Sports Facility Fund (Round 2) grant program for the upgrade and embellishment of the amenity building at Ched Towns Reserve, Glenmore Park.

3.     Council endorse the allocation of $565,000 from its Building Asset Renewal Program as contributing funds to enable the grant application for the upgrade and embellishment to Ched Towns Reserve Amenity Building.

 

 

8        Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon John Bateman OAM                                                            

289  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Todd Carney

That:

1.     The information contained in the report on Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon John Bateman OAM be received

2.     Council bestow the civic recognition of Honoured Citizen of the City of Penrith upon John Bateman OAM at a civic reception to be held at a mutually convenient time.

 

 


 

 

9        Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon Leigh Hartog                                                                        

290  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Greg Davies

That:

1.     The information contained in the report on Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon Leigh Hartog be received

2.     Council bestow the civic recognition of Honoured Citizen of the City of Penrith upon Leigh Hartog at a civic reception to be held at a mutually convenient time.

 

 

Outcome 7 - We have confidence in our Council

 

10      Creation of an Easement for underground cables and street lighting equipment over Council Land at Judges Car Park (Lot 105 DP1132104)                                                                                                  

291  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Brian Cartwright

That:

1.     The information contained in the report on Creation of an Easement for underground cables and street lighting equipment over Council Land at Judges Car Park (Lot 105 DP1132104) be received

2.     Council grant an Easement over Lot 105 DP1132104 to for the electrical equipment benefiting Endeavour Energy.

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

11      Summary of Investments & Banking for the Period 1 November
2019 to 30 November 2019                                                                         

292  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Brian Cartwright

That:

1.     The information contained in the report on Summary of Investments & Banking for the Period 1 November 2019 to 30 November 2019 be received

2.     The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the period1 November 2019 to 30 November 2019 be noted and accepted.

3.     The graphical investment analysis as at 30 November 2019 be noted.

 


 

 

REQUESTS FOR REPORTS AND MEMORANDUMS AND URGENT BUSINESS

 

RR 1           Parking Permits

Councillor Marcus Cornish requested that a report come back to Council on areas within the Local Government Area that are suitable for parking permits for residents, specifically the Hospital precinct, Jordan Springs, St Marys CBD, Penrith CBD and any other areas identified by Council officers, including costings and funding sources.

 

RR 2           Sign at St Marys Memorial Hall  

Councillor Kevin Crameri OAM requested that the sign at the Great Western Highway at St Marys Memorial Hall be fixed as it has paint peeling off and looks disgusting.

 

RR 3           IPART Report   

Councillor Kevin Crameri OAM requested that Local Members and the Premier be contacted to find out when we will find out about the information on the IPART report on rating.

 

RR 4           Committee of the Whole - Property Matter – Ninth Avenue East, Llandilo

Councillor Kevin Crameri OAM requested that a matter concerning a property in Ninth Avenue East, Llandilo be referred to Committee of the Whole as it refers to information that would, if disclosed, prejudice the maintenance of law and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

RR 5           Request for Leave of Absence   

Councillor Kath Presdee requested Leave of Absence from 23 February 2020 to 1 March 2020 inclusive.

293  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Greg Davies that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor Ross Fowler OAM, ruled that the matter was urgent and should be dealt with at the meeting.

 

294  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Greg Davies that Leave of Absence be granted to Councillor Kath Presdee from 23 February 2020 to 1 March 2020 inclusive.

 

 

Committee of the Whole

 

295  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Brian Cartwright that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 7:47pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Kath Presdee seconded Councillor Brian Cartwright that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

Outcome 7

 

2        Council Property - Lease Agreement - Shop 1/134-138 Henry Street, Penrith (Gaymark Lane)                                                                                                                                   

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        Property Matter – Ninth Avenue East, Llandilo

 

This item has been referred to Committee of the Whole as it refers to information that would, if disclosed, prejudice the maintenance of law and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

The meeting resumed at 7:59pm and the General Manager reported that the Committee of the Whole met at 7:47pm on 16 December 2019, the following being present

 

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Karen McKeown OAM, and Councillors Jim Aitken OAM, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Aaron Duke, Tricia Hitchen, Kath Presdee and John Thain.     

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

CONFIDENTIAL BUSINESS

 

2        Council Property - Lease Agreement - Shop 1/134-138 Henry Street, Penrith (Gaymark Lane)                                                                                                                 

RECOMMENDED on the MOTION of Councillor Marcus Cornish seconded Councillor Brian Cartwright

CW2 That:

1.     The information contained in the report on Council Property - Lease Agreement - Shop 1/134-138 Henry Street, Penrith (Gaymark Lane) be received

2.     Council approve the proposed new lease agreement under the terms and conditions listed within the report.

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

3        Property Matter – Ninth Avenue East, Llandilo    

RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Greg Davies

CW3  That the information discussed be noted.

 

 


ADOPTION OF Committee of the Whole

 

296  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Aaron Duke that the recommendations contained in the Committee of the Whole and shown as CW1, CW2 and CW3 be adopted.

 

 

There being no further business the Chairperson declared the meeting closed the time being 8:00pm.

 



PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 6.45pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·    Their name;

 

·    Organisation or group they are representing (if applicable);

 

·       Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·       Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·         The interest of the speaker (e.g. affected person, neighbour, applicant,    applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                               

   


Mayoral Minutes

 

Item                                                                                                                                       Page

 

1        Passing of Clinton Jessop-Smith AFSM                                                                            1

 

2        Passing of Al Palmer                                                                                                          2

 

3        Passing of Greg Hinvest                                                                                                    3

 

4        Acknowledgment of Bushfire Crisis                                                                                   4

 

5        Retirement of Lorraine Stacker                                                                                          6

 

6        Recognition of Australia Day Honours Recipients and Award Winners                            8

 

 

 



Ordinary Meeting                                                                                            24 February 2020

 

Mayoral Minute

Passing of Clinton Jessop-Smith AFSM

           

 

It is with sadness that I acknowledge the passing of NSW Rural Fire (RFS) Service Cumberland Zone Senior Group Captain Clinton Jessop-Smith AFSM.

Clint, or Blocka as he was fondly known, was part of the RFS for 45 years. He joined the volunteer organisation when he was just 13 years of age, and his dedication lasted until his death on the 11th of December 2019, aged 58.

It was 1973 when Clint followed in his family’s footsteps to join the Berkshire Park Rural Fire Brigade. Just 10 years after joining he was elected brigade Captain – a position he held until 1994. In 1990 he was elected Deputy Group Captain with the Cumberland Zone. He became Group Captain in 1996 and was Senior Group Captain for the past 20 years.

Clint received the Australian Fire Service Medal in the 2008 Australia Day Honours Awards, his long and distinguished service making him a most worthy candidate.

As Senior Group Captain, Clint was directly involved with the mobilisation and organisation of volunteer fire fighters combating many local campaigns. His proven ability as a leading fire technician was second to none.

His leadership and experience saved many properties and lives in the 2001 Christmas Day fires and proved invaluable in fire campaigns in the Blue Mountains and Hawkesbury districts as well as State and interstate responses to major campaigns.

Clint was also pivotal to the 2001 zoning process which brought together brigades from Blacktown, Fairfield and Penrith into the Cumberland Zone. The process involved major operational and managerial barriers. Clint managed this while demonstrating superior qualities in leading approximately 1000 volunteers, including other Group Captains and Captains.

Clint was held in high regard by Council, local Captains, brigade members and RFS salaried staff. He was an inspiration to all who served with him and will be sadly missed.

On behalf of Penrith Council, I would like to extend my deepest sympathy to his family and friends.

 

Councillor Ross Fowler OAM

Mayor  

 

 

RECOMMENDATION

That the Mayoral Minute on Passing of Clinton Jessop-Smith AFSM be received.

 

 

 


Ordinary Meeting                                                                                            24 February 2020

 

Mayoral Minute

Passing of Al Palmer

           

 

It is with sadness that I note the passing of Al Palmer on the 30th of December after a long battle with brain cancer.

 

Al made a significant contribution to Council’s international friendships over many years. Following in his parents’ footsteps, he was an active member of the Penrith International Friendship Committee.

 

As part of the committee, Al helped foster friendship, communication and understanding between Penrith and our “sister” cities in the UK, Japan and China.

 

It is thanks to volunteers like Al that our community has been able to take part in cultural, educational, sporting and social exchanges with our international partners over several decades. Al also helped create key business links in these cities, one that later enabled him to import specialist disability transport vehicles to Penrith.

 

Al was a tireless advocate for disability transportation and access. The vehicles he imported, through Al Palmer Repairs, have allowed charitable organisations to provide transport for local fragile aged and people with disability to and from hospital or medical appointments.

Al Palmer Repairs has a long history in our city. It was established in St Marys in 1974, moved to Penrith in 1990 and was still operating at the time of Al’s passing.

 

Many locals knew Al as a Toyota devotee with a love of car racing. He raced in NSW Formula 3 State Championships over a number of years and, in 2015, took out 2nd in the overall championship rankings. He also took part in many Variety Club rallies and Flying Doctor Outback Treks raising money for charity.

 

Closer to home, Al will be remembered as a dedicated and generous supporter of community and sporting groups. He will be sadly missed, and on behalf of Council I would like to extend my sympathies to his family and many friends.

 

 

Councillor Ross Fowler OAM

Mayor  

 

RECOMMENDATION

That the Mayoral Minute on Passing of Al Palmer be received.

 

 

 


Ordinary Meeting                                                                                            24 February 2020

 

Mayoral Minute

Passing of Greg Hinvest

           

 

 

It is with sadness that I note the passing of Nepean Rowing Club CEO Greg Hinvest on the 25th of January.

 

Greg will be remembered by Council as a dedicated community advocate who made an outstanding contribution to rowing in our city.

 

Penrith has a long tradition of rowing, and Greg played an important role in upholding that tradition. The Nepean Rowing Club is instrumental in recruiting and training future professional sportspeople. As CEO Greg was a key supporter of the rowing program which has helped countless young athletes pursue, and reach, their goals and cementing Penrith’s place on the rowing world stage.

 

Greg had worked at the Rowing Club for nearly 30 years, 28 as CEO. During that time, he was instrumental in building the club’s popularity as a venue for events and functions and connecting residents and visitors to the Nepean River.

 

A former Penrith High School student, he was a local boy through and through. Following his passing, friends and family described Greg as a true family man who was devoted, beloved and overwhelmingly positive.

 

He will be sadly missed. On behalf of Council I would like to express my deepest sympathy to Greg’s family and many friends. 

 

 

 

Councillor Ross Fowler OAM

Mayor  

 

 

RECOMMENDATION

That the Mayoral Minute on Passing of Greg Hinvest be received.

 


Ordinary Meeting                                                                                            24 February 2020

 

Mayoral Minute

Acknowledgment of Bushfire Crisis

           

 

It has been a summer of extremes. Bushfires raged across much of the east coast of Australia, affecting many communities including our neighbours in the Blue Mountains and Hawkesbury council areas. Penrith recorded record temperatures. In fact, at 48.9 degrees on January 4, our city had the dubious honour of being the hottest place on earth. Just over a month later we and our neighbours were experiencing floods.

 

I am proud of the way Penrith Council has responded to these climatic challenges and would like to inform you of the long-term measures we are putting in place to make our city more resilient.

 

At the beginning of the bushfire emergency Penrith Council reached out to Blue Mountains and Hawkesbury councils. Hawkesbury Council advised they would need ongoing support with their recovery efforts. We have followed through on that request, diverting staff, plant and other resources to help.

 

Several Penrith arborists and a team of 30 City Presentation staff also stepped in to help in the Blue Mountains. The arborists helped identify and mark dangerous trees for removal while City Presentation staff removed and transported green waste out of communities and mowed and prepared reserves and parks.

 

I commend these staff for their efforts. They were exemplary in the height of the crisis and are committed to the long haul to repair damage wrought by the fires and, more recently, floods.

 

I would also like to acknowledge the Council staff who volunteer for organisations such as the Rural Fire Service, State Emergency Service and St John Ambulance as well as those who are part of the Army Reserves. Council was pleased to be able to offer these staff paid leave during the crisis.

 

And now to the future. Last week, Council hosted a Cooling the City Masterclass for leaders in the built environment sector. Penrith is leading the conversation in this space. We are calling on decision makers and developers to rethink our urban spaces, homes and community buildings. On the same day, we ran a community event at which experts shared practical tips to help residents cool their homes and bring down summer energy bills.

 

This work sits alongside Councils Cooling the City Strategy which was launched in 2015. The strategy includes a range of advocacy measures and actions Council is undertaking and sharing with our community. If we can cool our city we will make it more resilient to heat and fire events.

 

In the face of rising temperatures and extended periods of drought it can be easy to forget about the risk of floods. However, recent events have shown just how quickly flooding can occur. I’m pleased to say Council has remained focused on the risk of flood. We are developing Floodplain Risk Management Strategies and plans for the city's flood affected areas and raising awareness of the risk of floods.

 

I would like to applaud both the staff who coordinated the Cooling the City Masterclass and those responsible for keeping our residents informed about the risk of flooding.

 

Finally, I am proud to be representing a city and community that has proven time and time again to be so resilient to the challenges of our climate.

 

 

Councillor Ross Fowler OAM

Mayor  

 

 

 

RECOMMENDATION

That the Mayoral Minute on Acknowledgment of Bushfire Crisis be received.

 

 

 


Ordinary Meeting                                                                                            24 February 2020

 

Mayoral Minute

Retirement of Lorraine Stacker

           

 

Penrith Library’s Research Services Supervisor, Lorraine Stacker, retired last month after 33 years with the organisation.

 

Over the past three decades, Lorraine has played a significant role in the development of our city’s Library Service and in preserving and celebrating local history.

 

Lorraine joined the Library’s cataloguing team in 1986. In 1991 she was appointed to the role of Information Services Librarian and, when the Research Services Team was formed in 2000, was appointed as Library Research Services Supervisor.

 

In 2008, Council commissioned Lorraine to write Penrith – The Makings of a City, a comprehensive volume of history that explains, explores and reveals the events and people that have made Penrith the place it is today. I would like to commend her on this valuable work.

 

Other titles by Lorraine include Chained to the Soil on the Plains of Emu: A History of the Emu Plains Government Agricultural Establishment and the Pictorial History: Penrith to St Marys. She has contributed to many more local history works and was instrumental in compiling a series of publications, titled Our Fallen, that honour residents who lost their lives in World War One.

 

Library customers have long benefited from Lorraine’s knowledge and enthusiasm for local history. During her time at Council she developed and coordinated Penrith’s popular Local History Conferences and delivered programs and workshops to help customers use the Library’s online resource and Research Room collections. In addition, she has overseen the digitisation of Penrith Library’s historical documents and collections, and created the Local History Blog.

 

Lorraine also helped establish the service’s well used Technical Library.

 

A fantastic ambassador for Penrith, Lorraine has always actively promoted our Library Service. She is a member of the Nepean Family Historical Society and on Council’s Heritage Advisory Committee. Other departments within Council often call on Lorraine for help with local history research and she is a sought after speaker at local and family history conferences across the state.

 

Lorraine’s knowledge and skill will be missed by her colleagues and our community, but I am confident we will benefit from her ongoing research and writing.

 

On behalf of Council I would like to wish Lorraine all the very best in her retirement.

Councillor Ross Fowler OAM

Mayor  

 

 

 

RECOMMENDATION

That the Mayoral Minute on Retirement of Lorraine Stacker be received.

 

 

 


Ordinary Meeting                                                                                            24 February 2020

 

Mayoral Minute

Recognition of Australia Day Honours Recipients and Award Winners

           

 

I would like to take this opportunity to congratulate recipients of the Order of Australia medal and community members recognised through Council’s Australia Day Awards.

 

This year six local residents were acknowledged in the Australia Day Honours list.

 

Captain of the Orchard Hills Rural Fire Brigade, Greg Speed, received an OAM for service to emergency response. Mr Speed has been a member of the Orchard Hills brigade for 26 years and captain for close to 17. His involvement in the Rural Fire Service extends to his role in the Cumberland Training Team.

 

Kingswood resident Malcolm Towle was also recognised for service to the community through emergency response. Mr Towle has been a St John Ambulance volunteer for 23 years and has given around 19,000 hours to the service at many local events.

 

Athlete Erik Horrie received an OAM for service to the rowing community. Mr Horrie is a Paralympic medallist and holds many other medals, awards and titles. He is a member of the Australian Rowing Team and Sydney Rowing Club and has worked as an ambassador, mentor and motivational speaker.

 

Former President and current Treasurer of the Nepean District Tennis Association, Dennis Sales, was recognised with an OAM for his dedication to the sport. Mr Sales has been part of the Association for more than 40 years and a committee member for 30, making him a well deserving Life Member.

 

Penrith resident Jose Relunia received an OAM for his service to the Philippine community. Mr Relunia, who also received a 2020 Local Appreciation Award at Council’s Australia Day Awards, is the President of the Australian Society for Senior Citizens, is a Founding Member of the Philippine Christmas (Pasko) Festival, a member of Council’s Multicultural Working Party and a dedicated volunteer with St Nicholas of Myra Church.

 

Former Penrith Citizen of the Year, Ross Hutchison, was also recognised with an OAM for community service through his charity the Ross Hutchison Foundation, involvement in Rotary and many other community commitments.

 

A formal ceremony will be held for the recipients in coming months. On behalf of Council and the Penrith community, I thank them for their contributions to our city and congratulate them once again on receiving one of our nation’s highest honours.

 

Before I move onto our Australia Day Awards, I would like to recognise the awarding of an OAM to Lisa Beehag and Barry Smith. While these individuals are not Penrith residents, they have made significant contributions to our city.

 

Lisa Beehag was recognised for service to netball. Ms Beehag has inspired and supported many young players throughout her long career and as the Penrith Premier League coach and High Performance Manager has made a positive contribution to the sport in our city.

 

Barry Smith received his OAM for services to Local Government. Mr Smith made an important contribution to our city during his time as a senior staff member at Penrith Council and has had a lasting impact on the sector through his role on the board of Local Government Professionals Australia.

Council also recognised the community work of five local residents and two outstanding groups at a special Australia Day function on Wednesday 22 January.

 

Malcolm Robar was named 2020 Penrith Citizen of the Year. Mr Robar has dedicated his life to helping others, including through his career with the Australian Federal Police and as a Rural Fire Service and State Emergency Service volunteer. Mr Robar has also been an active committee member with a number of local sporting clubs.

 

Local Appreciation Awards were presented to Jose Relunia, Ian West, Robert Rigby and Cherise Terry-Jongejans.

 

Jose Relunia OAM is a respected and recognised leader among the Penrith and Greater Sydney Filipino Community and has devoted his life to supporting newly arrived migrants, fostering inclusion and sharing his culture with the broader community. As I previously shared, he also volunteers with a number of community organisations.

 

Ian West has volunteered with the Emu Plains Lions Club for 20 years, including 7 as President. He has led many important fundraising activities in support of local causes and international aid organisations. Mr West was also instrumental in forming the Penrith Men’s Basketball Club and Penrith Junior Australian Rules Club and volunteers with other local community groups including Oz Harvest and Shalvey Community Centre.

 

Robert Rigby has been a Cubs Leader with 1st South Penrith Scouting Group for more than 10 years. He has made a significant contribution to the education, safety and wellbeing of the group’s members. Mr Rigby is well-respected by all involved and dedicates a lot of his time to ensure the cubs enjoy a well-rounded, fun, challenging and adventurous experience.

 

Cherise Terry-Jongejans is a registered nurse, a qualified paramedic and a Youth Cadet Leader with St John Ambulance’s Penrith Division. She volunteers her time and expertise to teach young people aged 12-18yrs important first aid skills and shares her passion for helping people. As a St John volunteer she also attends a wide range of local events.

 

Council presented two Penrith Community Group Awards in the 2020 Australia Day awards, to Mama Lana’s Community Foundation and Penrith Giants’ Kickability Team.

 

Mama Lana’s Community Foundation has been providing ‘Kindness with No Strings’ to the local community since 2013. Lana and Roger Borg sowed the seeds of the Foundation during the 2013 Blue Mountains bushfires when they provided support and sandwiches to exhausted Rural Fire Service personnel. The Foundation now provides regular hot meals and free counselling services to homeless and disadvantaged people in Penrith.

 

The Penrith Giants’ Kickability Team is an award-winning program developed to enable children on the autism spectrum or with intellectual, communication and attention difficulties to participate in Aussie Rules football. The program has allowed many children to transition to mainstream junior teams and gives much joy to players and parents alike.

 

I would like to congratulate each of these individuals and organisations on this well-deserved recognition and thank them for their outstanding contributions to Penrith City and our community.


 

 

 

Councillor Ross Fowler OAM

Mayor  

 

RECOMMENDATION

That the Mayoral Minute on Recognition of Australia Day Honours Recipients and Award Winners be received.

  


Questions on Notice

 

Item                                                                                                                                       Page

 

1        Education of Council Staff                                                                                                  1

 

2        Webcasting                                                                                                                         3

 

 

 

 



Ordinary Meeting                                                                                            24 February 2020

Question On Notice

1          Education of Council Staff              

 

 

Councillor Kevin Crameri OAM asked a Question on Notice as follows:

 

What have we done to educate our staff on the recognising and reporting of apple of sodden?

 

Response/Note

 

This note responds to the question “ What have we done to educate our staff on the recognising and reporting of Apple of Sodom” The note also outlines broader actions undertaken by Council in the management of priority weeds across the City.

 

In December 2018 a weed education brochure was distributed to all residents with their rates notice. The brochure titled “Weeds Just Keep Coming Back” focused on the identification and management of Apple of Sodom, Fireweed and Khaki Weed. In addition to the residential distribution, all Public Spaces Management staff (159) received a copy of the brochure and toolbox talks were held with all staff in relation to the importance of identifying and removing these weeds, the appropriate approach to take and options for reporting and further advice. Processes are also in place for reporting of the weed where it is on land not owned by Council e.g. RMS

 

Further, Public Spaces Management staff who have completed Certificate 2 or 3 in Horticulture undertake several modules in relation to weed identification and removal. These staff are experienced in weed identification, treatment and removal programs. A total of 50 staff have these qualifications.

 

Council’s Bushland Management team also assist in the management of priority weeds across the City. Additionally, the volunteer weed management network across the City, which is supported by the Bushcare team, specifically focus on weed management and removal. This team will be further strengthened in the next few months with the employment of Riparian Corridor Management Crews who will be managing a range of new assets handed over to Council from developers. A key element of these roles will be weed identification and removal.  

 

Current Weed Management

 

We are currently experiencing some turf weed management challenges across the City particularly on our sports fields and high profile areas. Recent wet weather has seen significant spike in weed and turf growth.

 

Some locations along the Northern Road identified with Apple of Sodom are currently under the care and control of NSW Roads and Maritime Services (RMS) and are located within the work area associated with the road upgrade works. Council officers have contacted the RMS in relation to their weed management responsibilities at this site and in two additional locations – M4 motorway median strip and the Northern Road median strip outside Jordan Springs.

 

Staff have been active in the reporting and management of Apple of Sodom and other weeds. Field staff have recently removed Apple of Sodom in the following locations -

 

·    Christie St - Werrington

·    Rance Rd - Werrington

·    Northern Rd – various roadside locations

·    Fourth Rd  & Northern Rd intersection - Llandilo

·    Parkes Ave – Werrington

·    Arthur Neave Hall - Werrington

·    Jane St - Penrith

·    Old Bathurst Rd – Emu Plains

·    Dunheved Rd – various roadside locations

·    Hickeys Lane - North Penrith

·    Werrington Rd & The Kingsway – Werrington

·    East & West Lanes - St Marys

·    Great Western Highway – St Marys

·    Thornton - Penrith

 

At the Ordinary meeting of Council on 26 August, 2019 Council resolved in part that -

“Council consider providing the Hawkesbury River County Council (HRCC) in 2019/20 with an additional $25,000 for a project aimed at increasing removal of priority weeds within selected road reserves and open spaces areas specifically within the Penrith LGA.”

These funds were identified and a program developed in partnership with the HRCC that will deliver effective weed management along roadsides with the following characteristics –

·    High public profile

·    The road acts as a pathway to spread the weed further

·    Control on the road is feasible

·    Control on the road is low risk to staff

The developed program has a specific focus on Fireweed, Apple of Sodom and Khaki Weed, with a total of 106 km in road length being managed. This program is currently underway and a report will be provided to Council on the outcomes of the project.

The works being undertaken by the HRCC are in addition to the normal priority weed (as defined by the Biosecurity Act 2105) management and education services provided to member Council’s.

Conclusion

Council has 159 staff who have each received information on the management of Apple of Sodom, Khaki Weed and Fireweed. Of those 159 staff, a further 50 staff have a horticultural qualification that includes units on weed management and identification.

Council staff will continue to be vigilant and work in partnership with key stakeholders (HRCC, Bushcare Volunteers, and Landcare Groups) to manage and remove priority weeds across the City and advise that the appropriate staff have been received education in identifying and reporting weeds.

 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                            24 February 2020

Question On Notice

2          Webcasting            

 

 

Councillor Kevin Crameri OAM asked a Question on Notice as follows:

 

What is webcasting

How is it accessed

What has been done to inform our residents and when will it happen

 

 

Response/Note

 

Webcasting is a mandatory requirement in the Model Code of Meeting Practice. It is defined in this code as a video or audio broadcast of a meeting transmitted across the internet either concurrently with the meeting or at a later time.

 

Webcasting can be accessed from Council’s webpage.

 

The Code of Meeting Practice was put on exhibition in April 2019 which included provisions for webcasting. A notice has also been placed on Council’s website since February this year. Notices will also be erected during council meetings, along with statements read by the Mayor and included in the business paper. The first meeting webcast will be the 24 February 2020 Ordinary meeting. The recording will be uploaded as soon as practical after the meeting, typically within 48hours.

 

  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Reports of Committees

 

Item                                                                                                                                       Page

 

1        Report and Recommendations of the Penrith Community Safety Partnership Meeting held on 4 December 2019                                                                                                          1

 

2        Report and Recommendations of the Access Committee Meeting held on 11 December 2019                                                                                                                                    6

 

3        Reports and Recommendations of the Local Traffic Committee Meeting held on 3 February 2020                                                                                                                                  10

 

4        Report and Recommendations of the Policy Review Committee Meeting held on 10 February 2020                                                                                                                  23

 

 

 

 



Ordinary Meeting                                                                                            24 February 2020

 

REPORT AND RECOMMENDATIONS OF THE
 Penrith Community Safety Partnership MEETING

HELD ON 4 December, 2019

 

 

 

PRESENT

Allison Kyriakakis, Penrith City Council; Erin Davidson, Penrith City Council; Gai Hawthorn, Penrith CBD Corporation; Jeni Pollard, Penrith City Council; Julie Graham, Nepean Police Area Command; Julie Page, Nepean Blue Mountains LHD – Needle and Syringe Program; Katerina Tahija, Penrith City Council; Olivia Kidon, Penrith City Council; Sarah Payne, Penrith City Council; Sue Fryer, St Marys Town Centre.    

 

APOLOGIES

Karen McKeown OAM, Penrith City Council; Tracy Leahy, Penrith City Council; Chris Keane, Nepean Local Area Command.

 

CONFIRMATION OF MINUTES - Penrith Community Safety Partnership Meeting - 3 April 2019

The minutes of the Penrith Community Safety Partnership Meeting of 3 April 2019 were confirmed.

 

 

DECLARATIONS OF INTEREST

 NIL

 

 

DELIVERY PROGRAM REPORTS

 

Outcome 4 - We have safe, vibrant places

 

1        Update on the delivery of Community Safety projects

 

Walk Against Domestic Violence – Sunday 24 November

 

Allison advised that White Ribbon Australia went into liquidation in early October with advice the charity will cease operations. This has not impacted Council’s commitment to support initiatives to raise awareness regarding domestic and family violence in the community.

 

With continued community support, Councils annual ‘Walk Against Domestic Violence’ (formerly the White Ribbon Walk) continued as planned on Sunday 24 November 2019.

 

The event was successful with over 500 participants taking part in the morning walk. There was significant support and representation from the St Dominic’s College and Caroline Chisholm school communities.

 

This year the walk took a different route, commencing at River Road Reserve, Emu Plains and incorporated the new pedestrian bridge across the Nepean river – Yandhai Nepean Crossing. Participants then followed the walking path to Tench Reserve where a free breakfast BBQ was provided by the Outback Steakhouse and coffee available from Underground Coffee Roasters.

 

Speeches from Councillor Ross Fowler, Mayor of Penrith and Sergeant Michael Cotten, Domestic Violence Team Leader, Nepean Police Area Command were held prior to the commencement of the walk. The official launch of the walk was marked by a group photograph on the pedestrian bridge followed by the cutting of a ribbon.

 

Zonta Club Nepean Valley provided their shoe display in recognition of women who have lost their lives to domestic and family violence.

 

With the liquidation of White Ribbon Australia, Council did not sell White Ribbon merchandise this year, however donation tins were available and $278 was raised to support local Domestic Violence services.

 

Parklawn Place Makers, North St Marys

 

Allison advised that the Parklawn Place Makers project is now complete. The grant project was funded under the NSW Department of Justice’s Community Safety Fund, and provided a collaborative place-based approach to enhancing community safety in the Parklawn Place Shopping Precinct, North St Marys.

 

A short video was screened for the Partnership to document the project from start to finish, including the creative process and intergenerational community involvement.

 

Allison acknowledged the wonderful partnership with St Marys North Public School, who facilitated the involvement of a group of students in the project over a 12-month period.

 

Key project outcomes included the creation of beautiful artworks of native birdlife on shopfronts, installation of solar lighting in Parklawn Lane, and amenity upgrades to add colour to the space, including new street furniture and landscaping treatments.

 

A final report was submitted to the NSW Department of Justice, with positive feedback received from the Department commending the project’s outcomes.

 

The project has been nominated for a ZEST award and updates will be provided to the Partnership on the success of the nomination.

 

Light My Way - Kingswood Pedestrian Lighting Project

 

Allison advised that Council was successful in receiving $400,000 grant funding under the Australian Government’s Safer Communities Fund to upgrade pedestrian lighting in Kingswood.

 

A lighting audit identified the need for improved lighting across pedestrian thoroughfares in Kingswood. The project will deliver pedestrian lighting upgrades in identified sections of Bringelly Road, Red Cross Park, Somerset Street and Wainwright Park in Kingswood.

 

The project was initially funded for completion by March 2020, although an extension has been sought to deliver the project by June 2020.

 

Good Neighbour Project

 

Sarah Payne advised that the promotion of the Good Neighbour project is underway. The project aims to support residents to build positive relationships with their neighbours and encourage safe and connected local communities.

 

It was agreed that the project has scope to grow, although the current focus is on two project components:

-     A social media campaign via Facebook and Instagram to provide residents with tips on how to be a ‘good neighbour’ and to acknowledge the good neighbours in their community;

-     A series of small pop-up BBQ events during December and January across Glenmore Park, Oxley Park and Kingswood. These events are designed to promote the initiative as a small-scale community activity to encourage residents to connect with their neighbours. Information packs and neighbour contact cards will be available.

 

Residents can also contact Council directly to host their own Good Neighbour event. Partnership members were encouraged to contact Sarah for further details.

 

Warner Graffiti Education Program

 

Olivia advised that the Warner Graffiti Education Program continues to be delivered to year 5 and 8 students for the 11th year. It continues to be supported by local schools with positive feedback received.

 

A total of 71 programs have been delivered to primary and secondary school students during 2019 with the majority of sessions being delivered in the first half of the year.

 

An invitation was extended to Partnership members to attend a session in school. Members were encouraged to contact Community Safety staff for information.

 

Physical closure of Sennar Lane, Erskine Park

 

Olivia advised that at the Ordinary meeting 24 June 2019, Council endorsed the physical closure of Sennar Lane, Erskine Park.

 

Lockable gates have now been installed following requests from residents received detailing ongoing vandalism to their property, investigation into the suitability of closure and public consultation.

 

Council will continue to maintain the laneway as normal, although pedestrian access is no longer provided for the community.

 

Operation Bounce Back

 

Erin advised that Council was again invited to apply for funding for the Operation Bounce Back project, funded from the National Motor Vehicle Theft Reduction Council.

 

The project aims to reduce levels of car theft through community awareness by promoting the message, ‘car security begins at home’.

 

A three-month cinema campaign is currently being screened from October to December at HOYTS Penrith. A number of information pop-up stalls will also be delivered at selected shopping centres during December, with support from Nepean Police Area Command.

 

 

 

Closed Circuit Television (CCTV) Strategy 2019 - 2022

 

Olivia advised that the CCTV Strategy 2019 – 2022 was recently endorsed at Council’s Policy Review meeting on 21 October 2019.

 

The need to develop a strategy was identified following the growth in public space CCTV systems in Penrith and St Marys city centres, largely prompted by grant funding opportunities. The strategy sets out the purpose, principles and requirements when considering additional CCTV across the city. It includes a matrix template to assess requests for additional CCTV.

 

Consultants were engaged to develop the strategy which will support the effective use of CCTV across the city in line with Council requirements and industry standards.

 

An internal briefing on the Strategy has been organised for Council staff and Nepean Police Area Command in the coming weeks.

 

Kingswood High School Safety ‘Hackathon’

 

Sarah advised that she will be facilitating a one-day safety ‘hackathon’ at Kingswood High School in February 2020 with Year 9 and 10 students.

 

Students will work together to discuss ideas and creative solutions to address local safety issues in their community. The session is a one-day workshop and will provide a creative forum to engage local young people in conversations around safety issues that affect them and their community.

         

RECOMMENDED

That the information contained in the report on Update on the delivery of Community Safety projects be received.

 

 

Regular Items

 

Nepean Police Area Command Update

 

Julie provided and update on current trends across crime categories.

 

Nepean Police Area Command have been working with retail liquor outlets across the LGA to prevent and reduce levels of packaged liquor theft.

 

Nepean Police Area Command are running an operation during December with plain clothes officers targeting shoplifting at key retail locations.

 

GENERAL BUSINESS

 

GB1 Sue Fryer – St Marys Town Centre

 

Sue advised that graffiti has been removed from buildings in Queen street from the second storey and above.

 

GB2 Katerina Tahija – Affirmation Cup

 

Katerina advised that the Affirmation Cup (previously the White Ribbon Cup) is scheduled to go ahead tomorrow at Jamison Park. School students will participate in a number of sporting events to raise awareness around domestic violence and healthy relationships.

 

Katerina also provided an update on the Penrith Youth Interagency (PYI). It has been identified that there is a gap in local LGBTIQ services for young people, and they are discussing the opportunity to establish a drop-in service. The YMCA has been identified as a possible service location with a proposed launch in April, pending discussion outcomes.

 

GB3 Gai Hawthorn – Penrith CBD Corporation

 

Gai noted that there has been an increase in crime, damage and vandalism within the Penrith CBD in the lead up to Christmas. Gai is encouraging businesses to report incidents directly to local police.

 

GB4 Julie Page – Nepean Blue Mountains LHD – Needle and Syringe Program

 

Julie advised that three new needle vending machines will be installed at local community health centres over the coming months to provide safe access to injecting equipment.

 

 

There being no further business the Chairperson declared the meeting closed the time being 4:30pm.

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Penrith Community Safety Partnership meeting held on 4 December, 2019 be adopted.

 


Ordinary Meeting                                                                                            24 February 2020

 

REPORT AND RECOMMENDATIONS OF THE
 Access Committee MEETING

HELD ON 11 December, 2019

 

 

 

PRESENT

Councillor Tricia Hitchen (Chair), Councillor Robin Cook, Allan Windley, Matt Roger, Dianne Brookes, Carole Grayson.

 

IN ATTENDANCE

 

Hans Meijer – City Assets Manager, Tracy Leahy – Acting Community and Cultural Development Manager, Claire Galvin – Disability Inclusion Officer, Casey Holtom – Acting Social Planning Coordinator, Craig Squires – Building Certification and Fire Safety Coordinator, Kathryn Saunders – Principal Planner, Jake Bentley – Graduate Development Assessment Planner, Jacqueline Klincke – Development Assessment Trainee.    

 

APOLOGIES

Apologies were accepted from Farah Madon, Anthony Mulholland and Graham Howe.

 

CONFIRMATION OF MINUTES - Access Committee Meeting - 9 October 2019

The minutes of the Access Committee Meeting of 9 October 2019 were confirmed.

 

DECLARATIONS OF INTEREST

 

Nil.

 

DELIVERY PROGRAM REPORTS

 

Outcome 2 - We plan for our future growth

 

1        Development Applications Referred to the Access Committee              

 

DA19/0744      Alterations and Additions to the South West Corner of the Westfield Shopping Centre, 569-595 High Street Penrith

 

Kathryn Saunders presented the development application for alterations and additions to the Westfield Shopping Centre and the Mondo. The development was previously lodged and presented to the Access Committee but was relodged on 25 October 2019 for Council’s assessment. Previous concerns were the extent of works next to the Joan Sutherland Performing Arts Centre and community uses of the Mondo.  The modified development has been reduced by 50%.

 

Some of the proposed works include consolidation of the two existing entries to the shopping centre with a double height entrance, reconfiguration of internal shopping centre layout with additional tenancies on the ground and first floor, relocation of the toilet facilities, provision of a children’s play area, reconfiguration of the carpark, removal of nine trees and provision of new landscaping, new footpaths and lighting.

 

Issues discussed by the Committee included:

 

·    Access to the Joan Sutherland Performing Arts Centre being maintained

·    Accessible paths of travel

·    Smoking in the Mondo area

·    Provision of an adult change facility

·    Provision of accessible seating

·    The adequacy of the Access Report.

 

DA19/0669      Strauss Road Children’s Centre, 23 Strauss Road St Clair – Alterations and additions to exterior façade, landscaping, carpark and footpath

 

Jacqueline Klincke spoke to the development application for Strauss Road Children’s Centre for external alterations and additions.  The development is surrounded by public open space and houses. The children’s centre caters for 40 children aged 0 to 5 years and has onsite carparking. 

 

The proposed works include amendments to the existing carpark to provide 17 parking spaces including one accessible carparking space.  Also proposed is the construction of a new child safety gate, an accessible pedestrian access ramp and stair entrance, additional landscaping works, strip nosing on the stairs, and painting to the existing cladding on the front of the building.  The access matters include the proposed carparking and pedestrian pathways.

 

Members of the Committee discussed the entry stairs to the building.

 

DA19/0698      Lot 6 Wianamatta Parkway Llandilo and Lot 5 Armoury Road Llandilo for the Embellishment of the Northern Riparian Corridor in Jordan Springs

 

Jake Bentley spoke to the development application for the embellishment of the Northern Riparian Corridor on the northern side of Wianamatta Parkway which adjoins the Regional Park to the west and the residential subdivision to the east.  The proposed works are an extension of the riparian corridor already approved and under construction.

 

The embellishment works include the construction of two pocket parks, landscaping, construction of a pedestrian bridge, pipework to drain the regional park, construction of a minor culvert and culvert crossing linking the riparian corridor to the TransGrid easement, construction of retaining walls within the drainage channel adjacent to the two pocket parks and within Lot 5 and associated wayfinding signage, exercise equipment and picnic and play areas.

 

Slides presented showed maps of the area with the location, the pedestrian cycle paths, and artist images of the pocket parks, proposed park furniture and construction materials.  The northern park includes a picnic shelter and a spinning disk.  The southern park is smaller and a concept at this stage.

 

The key area of consideration is making sure there is suitable access in and around parks.  Inclusive play equipment is to be provided.  There will be integration of play areas and the barbecue area.

 

Issues discussed by the Committee included:

 

·    Further details are required in terms of level changes in the park

·    Wayfinding signage

·    Concern regarding the heat of a metal bridge especially for the pads on dogs’ paws

·    Concerns regarding the use of stepping stones in the parks

·    An Access Report to be requested

·    Shade sail policy to be raised with the applicant

·    The lack of popularity for spinning rides.

 

Kathryn Saunders, Jacqueline Klincke and Jake Bentley left the meeting at 5.55pm.

 

RECOMMENDED

That the information contained in the report on Development Applications Referred to the Access Committee be received.

 

GENERAL BUSINESS

 

GB 1           International Day of People with Disability Award

Dianne Brookes advised that she was invited to Parliament House on the International Day of People with Disability to receive a disability award.  It was pleasing that the Penrith area was acknowledged for accessibility.

 

GB 2           Glenmore Park Playground Support Letter 

Matt Roger referred to a support letter for a grant application for a playground in Glenmore Park which would have accessible seating and inclusive play equipment.  Claire Galvin advised that Council is submitting an application for four playgrounds where everyone can play.  Council would pay half the cost and the State Government pay the other half.  Each application included support letters from different organisations.

 

GB 3           Nepean Hospital Redevelopment Consumer Committee       

Matt Roger advised that he has continued to be a member of the Nepean Hospital Redevelopment Consumer Committee.  He has already tested an accessible pathway from one office to another.

 

GB 4           Accessibility at Emu Hall   

Carole Grayson advised that after attending lunch at Emu Hall she was concerned about the accessibility there.  The carpark is a shareway with pedestrians and cars and there are stairways.

 

Craig Squires advised that he had been out to Emu Hall and it is a challenge to provide access in a heritage building. Heritage buildings can be difficult to alter but there is a new area at the back of the building.  It is possible to get into the old building via the rear entrance.  There are also accessible toilets at the back of the building.

 

Councillor Hitchen said that she objected to the gravel but Council had required it be used.

 

Matt Roger commented that the access at East Bank is very good.

 

GB 5           Parking at NeuroMoves, 201 High Street Penrith 

Craig Squires gave an update on GB 5 from the 9 October 2019 Access Committee meeting. The owners of NeuroMoves have agreed to have an open discussion about what can be done regarding the parking.  Craig Squires asked other Committee members for ideas on what could be done to improve the parking situation.

 

GB 6           Accessibility in Regatta Park      

Councillor Cook advised that there are accessibility issues in Regatta Park and she was not able to take her mother there. 

 

Councillor Cook also enquired about the Marveloo. Claire Galvin advised that the investigation was completed and any new developments will have the adult change table installed.  Craig Squires advised that very large shopping centres have them installed automatically.

 

There was a query regarding whether there is an adult change facility in Penrith RSL.  Craig Squires agreed to check on this.

 

GB 7           Retirement of Erich Weller 

Tracy Leahy advised that Erich Weller retired on 6 December 2019.  Unfortunately the timing of Erich Weller’s retirement meant he was not able to attend tonight’s Access Committee meeting but he sent his best wishes to everyone for the holiday period.  Tracy Leahy is Acting Community and Cultural Development Manager until the end of January 2020.

 

GB 8           Playgrounds in Penrith      

Councillor Hitchen advised that at the Ordinary Council meeting on 25 November 2019 it was resolved that the Shade Facilities and Policy for Playspaces was adopted.  Artificial and natural shade will be installed in all the playgrounds within Penrith City with 83 playgrounds being upgraded over the three year program.

 

 

Councillor Hitchen wished everyone a merry and safe Christmas and thanked them for their work this year.

 

 

There being no further business the Chairperson declared the meeting closed the time being 6.05pm.

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 11 December, 2019 be adopted.

 


Ordinary Meeting                                                                                            24 February 2020

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 3 February, 2020

 

 

 

PRESENT

Deputy Mayor, Councillor Karen McKeown OAM (Council Representative), Councillor Robin Cook (Representative for the Member for Londonderry), Councillor Tricia Hitchen (Representative for the Member for Penrith), Wayne Mitchell – Director Development and Regulatory Services (Chair), Sergeant Matthew Shirvington – Nepean Police Area Command (PAC), Charles Choucair – Transport for NSW (TfNSW).

IN ATTENDANCE

Councillor Marcus Cornish, Ben Cantor – Busways, Paul Bottomley – CDC Bus NSW, Adam Wilkinson – Engineering Services Manager, David Drozd – Traffic Engineering Coordinator, Graham Green – Senior Traffic Engineer, Kablan Mowad – Senior Traffic Engineer, Anthony Baradhy – Traffic Engineering Officer, Wendy Read – Road Safety Officer, Isaac Mann - Trainee Engineer, Bernie Meier – Signs and Lines Marking Supervisor.

 

APOLOGIES

Daniel Davidson – Senior Traffic Engineer.

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 2 December 2019

LTC 1 That the minutes of the Local Traffic Committee Meeting of 2 December 2019 be confirmed.

 

DECLARATIONS OF INTEREST

NIL.

 

DELIVERY PROGRAM REPORTS

 

Outcome 3 - We can get around the City

 

1        Carson Lane, St Marys - Relocation of Accessible Parking Spaces in Bowlers Place Car Park                                                                                

RECOMMENDED

LTC 2 That:

1.     The information contained in the report on Carson Lane, St Marys - Relocation of Accessible Parking Spaces in Bowlers Place Car Park be received.

2.     The two northern accessible parking spaces and associated shared space in Bowlers Place car park, St Marys be removed and converted to regular parking spaces as shown in Appendix 1. 

3.     One accessible parking space be installed adjacent to the existing southern shared space in Bowlers Place car park, St Marys as shown in Appendix 1.

4.     Council’s Rangers, Asset Management department, and the St Mary’s Town Centre Corporation be advised of Council’s resolution.

 

2        Queen Street, St Marys - Proposed Pedestrian Crossing                        

Ben Cantor of Busways enquired about the potential impacts the construction works for the proposed pedestrian crossing on Queen Street, St Marys would have on bus operations.

David Drozd – Traffic Engineering Coordinator advised that it is likely that the construction works would have little impact on bus operations. David Drozd advised that Council’s construction team would consult with bus companies prior to works commencing. 

RECOMMENDED

LTC 3 That:

1.     The information contained in the report on Queen Street, St Marys - Proposed Pedestrian Crossing be received.

2.     A project for a pedestrian crossing with pavement texture fronting Chemist Warehouse at No.92 Queen Street, St Marys as illustrated in Appendix 1, be included into in Council’s Traffic Facilities Prioritisation Program.

3.     When the proposed pedestrian crossing receives priority against other listed sites, Council’s Design Coordinator be requested to prepare a design for the facility, with a further report submitted to the Local Traffic Committee for design plan finalisation and endorsement.

4.     Councillor Robin Cook and the St Mary's Town Centre Corporation be advised of Council’s resolution.

 

3        St Marys RSL ANZAC Day March and Ceremony - Sunday, 19 April 2020                                                                                                                  

Charles Choucair of Transport for NSW (TfNSW) requested the Traffic Management Plan for the St Marys RSL Anzac Day March and Ceremony be forwarded to TfNSW for their review.

Kablan Mowad – Senior Traffic Engineer advised that he would forward a copy of the Traffic Management Plan via email to Charles Choucair immediately.

RECOMMENDED

LTC 4 That:

1.    The information contained in the report on St Marys RSL ANZAC Day March and Ceremony - Sunday, 19 April 2020 be received.

2.    The Traffic Management Plans for the Class 2 and Class 4 Special Events pursuant to Roads and Maritime Services “Guide to Traffic and Transport Management for Special Events” for the ANZAC Day Ceremony and March on Sunday, 19 April, 2020 be endorsed, subject to the following conditions:

(a)  Approval be given for the temporary closure of the following roads for the duration of the events: -

 

Roads

Sunday 19 April 2020

 

Closure

Opening

Wilson Street, between Barker and Atchison Street

10.30am

11.30am

Atchison Street, between Wilson Street and Hall Street

Hall Street between Atchison Street and McDonalds access driveway

 

(b)    A Traffic Management Plan and Traffic Control Plan detailing each event, including a Risk Management Plan, be lodged by the event applicant with the Roads and Maritime Services/Transport for NSW for approval and NSW Police for information prior to the events. A copy of the Roads and Maritime Services’/ Transport for NSW’s approval must be submitted to Council prior to the events.  The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the events.

 

(c)     The event applicant submits to Council a copy of Public Liability    Insurance (usually a Certificate of Currency) of minimum $20 million,    prior to the events.  In addition, the event applicant indemnifies Council    in writing against all claims for damage and injury which may result    from the proposed events.

 

(d) The event applicant arranges to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the approved Traffic Management Plan.  Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

 

(e) The event applicant must provide advice to Council prior to the events that the event addresses all requirements of the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

 

(f) The event applicant advertises the proposed temporary road closures in local newspapers a minimum of two weeks prior to the events, and provide Variable Message Signs (VMS) in appropriate locations a minimum of one week prior to the events, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.  VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

 

(g) The event applicant deliver an information letterbox drop and personal communication to all business proprietors, property owners/tenants, residents and other occupants in the affected streets two weeks prior to the events.  Any concerns or requirements must be resolved by the applicant or referred back to Council for consideration.  Satisfactory arrangements must be made to address such concerns to allow the events to proceed.

 

(h) Signposting advising the date and time of all closures be provided and erected by the event organiser two weeks prior to the events (the applicant to liaise with the Roads and Maritime Services regarding size of sign and text height).

 

(i)  The event organiser notifies ambulance and fire brigade (Fire and Rescue NSW and Rural Fire Services) and State Emergency Services of the proposed events and submit a copy of the notification to Council prior to the events.

 

(j)  The event applicant notifies private bus companies of the proposed events and submit a copy of the notification to Council prior to the events.  Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the events.

 

(k) Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report will be required to be submitted to the next available Local Traffic Committee meeting.

 

(l)  The event applicant shall ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

 

(m) The event applicant is to request participants to obey road rules and     Police directions during the events.

 

3.    The applicant be advised of Council’s resolution.

4.    As a requirement of the RMS "Guide to Traffic and Transport Management for Special Events”, this approval endorsing the traffic management plans be considered as Council’s Authorisation to regulate traffic on Council roads.

 

4        Penrith RSL ANZAC Dawn Service and March - Sunday 19 April & Saturday 25 April 2020                                                                                   

RECOMMENDED

LTC 5 That:

1.    The information contained in the report on Penrith RSL ANZAC Dawn Service and March - Sunday 19 April & Saturday 25 April 2020 be received.

2.    The Traffic Management Plans for the Class 2 and Class 4 Special Events pursuant to Roads and Maritime Services “Guide to Traffic and Transport Management for Special Events” for the ANZAC Day Dawn Service and March on Sunday, 19 April, and Service and March on Saturday, 25 April, 2020 be endorsed, subject to the following conditions:

(a)  Approval be given for the temporary closure of the following roads for the duration of the events: -

 

Roads

Sunday 19 April 2020

Saturday 25 April 2020

 

Closure

Opening

Closure

Opening

High Street, between Station and Castlereagh Sts

1.00pm

4.00pm

3.00am

7.00am

Castlereagh St, between Lethbridge and High Sts

Tindale St, between Woodriff and Castlereagh Sts (alt access to RSL car park via Lethbridge St)

Union Lane, between Station and Woodriff Sts

Woodriff St entrance to Judges Place car park

Woodriff St, between High and Lethbridge Sts

1.00pm

4.00pm

 

 

Woodriff St, between Derby and High Sts

 

 

3.00am

7.00am

Masters car park, all access points closed

11.00am

4.00pm

3.00am

7.00am

For Marches only, High Street, between Castlereagh and Lawson Sts

2.45pm

3.00pm

4.45am

5.00am

 

 

(b)    A Traffic Management Plan and Traffic Control Plan detailing each event, including a Risk Management Plan, be lodged by the event applicant with the Roads and Maritime Services/ Transport for NSW for approval and NSW Police for information prior to the events. A copy of the Roads and Maritime Services’/ Transport for NSW’s approval must be submitted to Council prior to the events.  The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the events.

 

(c)     The event applicant submits to Council a copy of Public Liability    Insurance (usually a Certificate of Currency) of minimum $20 million,    prior to the events.  In addition, the event applicant indemnifies Council    in writing against all claims for damage and injury which may result    from the proposed events.

 

(d) The event applicant arranges to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the approved Traffic Management Plan.  Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

 

(e) The event applicant must provide advice to Council prior to the events that the event addresses all requirements of the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

 

(f) The event applicant advertises the proposed temporary road closures in local newspapers a minimum of two weeks prior to the events, and provide Variable Message Signs (VMS) in appropriate locations a minimum of one week prior to the events, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.  VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

 

(g) The event applicant deliver an information letterbox drop and personal communication to all business proprietors, property owners/tenants, residents and other occupants in the affected streets two weeks prior to the events.  Any concerns or requirements must be resolved by the applicant or referred back to Council for consideration.  Satisfactory arrangements must be made to address such concerns to allow the events to proceed.

 

(h) Signposting advising the date and time of all closures be provided and erected by the event organiser two weeks prior to the events (the applicant to liaise with the Roads and Maritime Services regarding size of sign and text height).

 

(i)  The event organiser notifies ambulance and fire brigade (Fire and Rescue NSW and Rural Fire Services) and State Emergency Services of the proposed events and submit a copy of the notification to Council prior to the events.

 

(j)  The event applicant notifies private bus companies of the proposed events and submit a copy of the notification to Council prior to the events.  Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the events.

 

(k) Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report will be required to be submitted to the next available Local Traffic Committee meeting.

 

(l)  The event applicant shall ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

 

(m) The event applicant is to request participants to obey road rules and     Police directions during the events.

 

3.    The applicant be advised of Council’s resolution.

4.    As a requirement of the RMS "Guide to Traffic and Transport Management for Special Events”, this approval endorsing the traffic management plans be considered as Council’s Authorisation to regulate traffic on Council roads.

 

5        "Head of the River" Regatta, Saturday, 21 March 2020 - Sydney International Regatta Centre                                                                         

RECOMMENDED

LTC 6 That:

1.    The information contained in the report on "Head of the River" Regatta, Saturday, 21 March 2020 - Sydney International Regatta Centre be received.

2.    The Traffic Management Plan for the Class 2 event pursuant to Roads and Maritime Services “Guide to Traffic and Transport Management for Special Events” for the “AAGPS Head of the River” on Saturday 21 March, 2020 be endorsed, subject to the following requirements:

(a)       A Traffic Management Plan, including a Risk Management Plan, be lodged by the event applicant with the Roads and Maritime Services/ Transport for NSW for concurrence prior to the event. A copy of the Roads and Maritime Services’/ Transport for NSW’s concurrence must be submitted to Council prior to the event.

(b)       The event applicant submits to Council a copy of Public Liability           Insurance (usually a Certificate of Currency) of minimum $20 million,          prior to the event.  In addition, the event applicant indemnifies Council in writing against all claims for damage and injury which may result from the proposed event.

(c)     A detailed Traffic Control Plan be prepared by a qualified and      certified professional and submitted to Council, the Roads and   Maritime Services/ Transport for NSW and NSW Police prior to the event should traffic management arrangements be put in place.

(d)       The event applicant arranges to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the endorsed Traffic Management Plan.  Where the Traffic Management and Traffic Control Plans indicate, Traffic Controllers are to be used.  All Traffic Controllers must have current Roads and Maritime Services certification.

 (e)      The event organiser notifies ambulance and fire brigade (NSW Fire Brigade and Rural Fire Services) and the State Emergency Services of the proposed event and submit a copy of the notification to Council prior to the event.

(f)        The event applicant provide advice to Council prior to the event that the event complies with the NSW Occupational Health and Safety Act 2000 and the NSW Occupational Health and Safety Regulations 2001

(g)       The event applicant notifies private bus companies of the proposed event and submit a copy of the notification to Council prior to the event.  Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the event.

(h)       The event applicant ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

(i)         Where provided, variable message sign boards be located in accordance with the Roads and Maritime Services Technical Direction TDT2010/07.

3.      The applicant be advised of Council’s resolution.

 

 

 

6        Derby Street, Kingswood - Proposed '1/4P 8:30am – 7pm Monday – Friday 8:30am – 1:30pm Saturday' Parking Restrictions                          

RECOMMENDED

LTC 7 That:

1.    The information contained in the report on Derby Street, Kingswood - Proposed '1/4P 8:30am – 7pm Monday – Friday 8:30am – 1:30pm Saturday' Parking Restrictions be received.

2.    Consultation be undertaken with affected residents and adjoining businesses regarding the proposed parking changes from unrestricted parking spaces to ‘1/4P 8:30am – 7pm Monday – Friday 8:30am – 1:30pm Saturday’ parking restrictions in Derby Street, Kingswood as shown in Appendix 1.

3.    Subject to no substantial objections being received, the proposed ‘1/4P 8:30am – 7pm Monday – Friday 8:30am – 1:30pm Saturday’ parking restrictions be installed, as shown in Appendix 1.

4.    The local business owner who reported the matter and Council’s Rangers be advised of Council’s resolution.

 GENERAL BUSINESS

 

GB 1   Andrews Road, Penrith - Endorsement of Signage and Line Marking Plan   

Executive Summary

The purpose of this report is to consider the installation of signage and line marking associated with the approved warehouse and distribution facility development at 128 Andrews Road, Penrith. The report recommends that the signage and line marking plan be endorsed.

Background

Council has received a signage and line marking plan from Costin Roe Consulting associated with the approved warehouse and distribution facility development at 128 Andrews Road, Penrith related to DA18/1114 (No. CO13620.00-R80, Revision D, dated 28 January 2020).

 

In summary, the plan proposes a channelized intersection treatment at the intersection of the development’s access road and Andrews Road. The plan features a concrete median island with a pedestrian refuge, deceleration lanes, a bicycle lane, and associated signage and line markings. This intersection has been designed to accommodate a 26m B-Double turning movement.

 

At its Ordinary Meeting on 3 April 2006, Council resolved, on the recommendation of the Local Traffic Committee, that:

 

“…. delegated authority be given to Council’s Road Network Services Engineer to sign off plans for approval, following concurrence from voting members of the Local Traffic Committee”.

Current Situation

In accordance with Council’s resolution, the signage and line marking plan (as shown in Appendix 1) was referred to Roads and Maritime Services (RMS) and Police for comments.

 

All costs associated with the installation of the signage and line marking shall be funded by the applicant. All works associated with the implementation of the signposting and/or line marking shall be undertaken by the applicant in accordance with Section 8 of Council’s Engineering Construction Specification for Civil Works and Council standard drawings SD1006/1 and SD1006/2 and be at no cost to Council.

 

_________________________________________________________________________

 

Charles Choucair of Transport for NSW (TfNSW) requested the swept path design for the subject location be forwarded to TfNSW for their review.

 

Isaac Mann – Trainee Engineer advised that he would forward a copy of the swept path design via email to Charles Choucair after the Local Traffic Committee meeting.

 

RECOMMENDED

 

LTC 8 That:

1.     The information contained in the report on Andrews Road, Penrith - Endorsement of Signage and Line Marking Plan be received.

2.     The signage and line marking plan prepared by Costin Roe Consulting associated with the approved warehouse and distribution facility development at 128 Andrews Road, Penrith related to DA18/1114 (No. CO13620.00-R80, Revision D, dated 28 January 2020) be endorsed for construction, as shown in Appendix 1, subject to the concurrence of Transport for NSW (TfNSW) for swept path design.

3.     All works associated with the implementation of the signposting and/or line marking shall be undertaken by the applicant in accordance with Section 8 of Council’s Engineering Construction Specification for Civil Works and Council standard drawings SD1006/1 and SD1006/2 and be at no cost to Council.

4.     A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

5.     Council’s Asset Section be notified for inclusion of the amended signs and line marking in Council’s asset management records and processes.

6.     Council’s Road Reserve Opening Team be notified in order to facilitate works approval and payment of associated fees with the developer.

7.     The applicant be advised of Council’s resolution.

 

 

 

GB 2   Endeavour Avenue & Moore Street, St Clair - Endorsement of Design Plan AE85 for a Single Lane Roundabout 

Executive Summary

The purpose of this report is to consider a proposal for a roundabout, traffic calming works and pedestrian crossing improvements at the intersection of Endeavour Avenue and Moore Street, St Clair. The report recommends that Design Plan AE85 dated January 2020 be endorsed for construction.

Background

At its meeting on 6 May 2019, the Local Traffic Committee considered the report “Traffic Facilities, Blackspot and Safer Roads Program 2019-20” in which a single-lane roundabout upgrade to the intersection of Endeavour Avenue and Moore Street was listed as a project under the 2019/20 Major and Urgent Traffic Facilities Program. The report recommended in part that;

 

“2. Projects listed in Table 2 “Projects Proposed for Construction – Major Traffic Facilities 2019/20” be forwarded to Council’s Design Co-ordinator to finalise design and construction estimates, with a Design Endorsement Report for each project submitted to the Local Traffic Committee as these are finalised.”

 

The funding for this intersection is now available with $200,000 under the Major Traffic Facilities Fund.

Current Situation

Council’s Design Section have now provided design plan AE85 dated January 2020 for the intersection to install a one-lane roundabout, traffic calming works and pedestrian crossing improvements, with their associated advisory signs and line marking (plans will be tabled at the meeting).

 

Council’s Design Section advises that the proposal has been designed to best practice when considering the Road and Maritime Services supplement, Austroads and Australian Standards requirements.

 

The project is funded by the Major Traffic Facilities Fund, with construction required to be completed by 30 June 2020. The proposal, together with the subject design plans are submitted for endorsement.

 

As with all designs involving traffic and pedestrian facilities, a street lighting assessment will be undertaken to ensure compliance with the relevant lighting category.

________________________________________________________________________

 

Charles Choucair of Transport for NSW (TfNSW) requested that Council review the eastern leg approach on Endeavour Avenue, St Clair with regards to the length of the ‘No Stopping’ zone. Charles Choucair advised that design plan AE85 dated January 2020 currently indicates a 13 metres ‘No Stopping’ zone from the pram ramp and requested that this length be increased in order to allow for improved driver sight lines of pedestrians using the pedestrian refuge.

 

David Drozd – Traffic Engineering Coordinator advised that Council’s Traffic Officers will review the ‘No Stopping’ zone on the eastern leg approach on Endeavour Avenue, St Clair with a view of increasing the length and will have design plan AE85 amended as necessary.

 

Ben Cantor of Busways enquired about the potential impacts the construction works for the proposed roundabout at the intersection of  Endeavour Avenue and Moore Street, St Clair would have on bus operations.

 

David Drozd – Traffic Engineering Coordinator advised that it is likely that the construction works would have little impact on bus operations. David Drozd advised that Council’s construction team would consult with bus companies prior to works commencing.

 

RECOMMENDED

 

LTC 9 That:

1.     The information contained in the report on Endeavour Avenue and Moore Street, St Clair - Endeavour Avenue & Moore Street, St Clair - Endorsement of Design Plan AE85 for a Single Lane Roundabout be received.

 

2.     Consultation be undertaken with affected residents and surrounding businesses regarding the proposed roundabout, traffic calming works and pedestrian crossing improvements at the intersection of Endeavour Avenue and Moore Street, St Clair as shown in Appendix 1.

 

3.     Subject to no objections, Design Plan AE85 dated January 2020 be endorsed for construction, with funding provided from the Major Traffic Facilities Fund.

 

4.     A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

 

 

 

GB 3           Derby Street, Penrith – Endorsement of Signage Plan

Executive Summary

 

The purpose of this report is to seek endorsement for a Signage Plan to facilitate on-street waste collections on Derby Street Penrith, at the intersection of Derby and Station Streets. The report recommends that the Signage Plan be endorsed for construction at no cost to Council.

 

Background

 

The north-western corner of the intersection of Derby and Station Streets has been the subject of a redevelopment in the form of a residential flat building with basement car parking (DA14/1577). As the propose waste collection area is within close proximity to a signalised intersection, a Signage Plan was required to be submitted to Council by the developer.

 

It is noted that development consent has been issued and the building is now constructed.

 

Current Situation

 

The developer has now supplied Council with the required plans (by ADS Architects, Reference Project No: Pn_0721, Drawing No: 1201, Revision 09, dated 23 January 2020). The plan indicates adjustments to existing signs and linemarking as shown in Appendix 1.

 

The plans show a 9.7m length ‘No Parking – Waste Collection and Removalist vehicles Excepted’ zone on Derby Street, located 10m east of the hold line at the traffic control signals at the intersection of Derby and Station Streets. The plans were forwarded to Roads and Maritime Services and subsequently concurrence was received with regard to the close proximity to the intersection.

 

All works associated with the implementation of the signposting are to be undertaken by the applicant in accordance with Section 8 of Council’s Engineering Construction Specification for Civil Works and be at no cost to Council.

________________________________________________________________________

 

 

RECOMMENDED

 

LTC 10 That:

 

1.     The information contained in the report on Derby Street, Penrith – Endorsement of Signage Plan be received.

2.     The Signage Plan (by ADS Architects, Reference Project No: Pn_0721, Drawing No: 1201, Revision 09, dated 23 January 2020), as shown in Appendix 1, for the north-eastern corner of the intersection of Derby and Somerset Streets, Kingswood, be endorsed for construction.

3.     All works associated with the implementation of the signposting and/or linemarking shall be undertaken by the applicant in accordance with Section 8 of Council’s Engineering Construction Specification for Civil Works and be at no cost to Council.

4.     Council’s Asset Section be notified for inclusion of the amended signs in Council’s asset management records and processes.

 

 

 

GB 4   Enquiry about the Timing of the Mulgoa Road/Castlereagh Road Upgrade, Penrith       

Councillor Marcus Cornish enquired about the timing of the Mulgoa Road/Castlereagh Road Upgrade construction works in Penrith and when the former car park adjacent to the tennis courts will become available for use again. 

Adam Wilkinson – Engineering Services Manager advised that Council’s Traffic Engineers will write to Transport for NSW seeking information about the timing of the Mulgoa Road/Castlereagh Road Upgrade construction works in Penrith.

RECOMMENDED

LTC 11 That:

1.   Council’s Traffic Engineers write to Transport for NSW seeking information about the timing around the construction works as part of the Mulgoa Road/Castlereagh Road Upgrade, Penrith and when the former car park adjacent to the tennis courts will become available for use again.

 

2.   Councillor Marcus Cornish be advised of the outcome. 

 

 

 

GB 5           Queen Street at King Street, St Marys - Traffic Queuing        

Deputy Mayor, Councillor Karen McKeown OAM (Council Representative) advised of concerns about northbound traffic queuing along Queen Street, St Marys as a result of vehicles waiting to turn right into King Street, St Marys. Deputy Mayor, Councillor Karen McKeown OAM (Council Representative) advised that traffic is queuing along Queen Street as far back as the Great Western Highway.

RECOMMENDED

LTC 12 That:

1.     Council’s Traffic Engineers investigate northbound traffic queuing along Queen Street, St Marys as a result of vehicles waiting to turn right into King Street, St Marys.

 

2.     Deputy Mayor, Councillor Karen McKeown OAM (Council Representative) be advised of the outcome.

 

 

 

There being no further business the Chairperson declared the meeting closed and the time being 9:40am.

 


 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 3 February, 2020 be adopted.

 


Ordinary Meeting                                                                                            24 February 2020

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 10 February, 2020

 

 

 

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Karen McKeown OAM, and Councillors Jim Aitken OAM, Bernard Bratusa (arrived 7:08pm) Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Kath Presdee and John Thain.    

 

APOLOGIES

Apologies were received for Councillors Mark Davies, Tricia Hitchen, Bernard Bratusa (arrived 7:08pm) and Aaron Duke.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 9 December 2019

The minutes of the Policy Review Committee Meeting of 9 December 2019 were confirmed.

 

DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

DELIVERY PROGRAM REPORTS

 

Outcome 7 - We have confidence in our Council

 

3        Penrith Performing & Visual Arts Ltd 2018 - 2019 Annual Report

CEO of Penrith Performing & Visual Arts, Hania Radvan introduced the report and gave a presentation. 

         

RECOMMENDED

That:

1.     That the information contained in the report on Penrith Performing & Visual Arts Ltd 2018 - 2019 Annual Report be received.

2.     Council agree to underwrite the operations of Penrith Performing & Visual Arts Ltd until the presentation of the 2020-2021 Annual Report.

3.    A further report be prepared to Council on the possibility of using the sustainability fund to replace dated lighting at the Joan.

4.    Council write to the PPVA congratulating the Board, CEO and staff on a successful year.

 


 

 

Outcome 1 - We can work close to home

 

1        Mayoral Skills Summit Update                                                                    

RECOMMENDED

That the information contained in the report on Mayoral Skills Summit Update be received and noted.

 

Outcome 7 - We have confidence in our Council

 

2        Redundant Policies                                                                                        

RECOMMENDED

That:

1.     The information contained in the report on Redundant Policies be received.

2.     The Sustainability Policy Energy Savings Action Plan be removed from Council’s current policy register.

3.     The Governance Policy Decision Making Arrangements During Council Christmas Recess be removed from Council’s current policy register.

 

URGENT BUSINESS

 

UB 1           Request for Leave of Absence  - Councillor Mark Davies      

His Worship the Mayor, Councillor Ross Fowler OAM requested Leave of Absence on behalf of Councillor Mark Davies from 10 February 2020 to 3 March 2020.

RECOMMENDED that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor Ross Fowler OAM, ruled that the matter was urgent and should be dealt with at the meeting.

 

RECOMMENDED that Leave of Absence be granted to Councillor Mark Davies from 10 February 2020 to 3 March 2020.

 

UB 2           Request for Leave of Absence - Councillor Marcus Cornish

Councillor Marcus Cornish requested Leave of Absence for the period 25 May 2020 to 21 July 2020.

RECOMMENDED that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor Ross Fowler OAM, ruled that the matter was urgent and should be dealt with at the meeting.

 

RECOMMENDED that Leave of Absence be granted to Councillor Marcus Cornish from 25 May 2020 to 21 July 2020.

 

There being no further business the Chairperson declared the meeting closed the time being 7:51pm.

 


 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 10 February, 2020 be adopted.

  



DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                       Page

 

 

Outcome 2 - We plan for our future growth

 

1        Endorsement of Penrith's Local Strategic Planning Statement for Assurance purposes                                                                                                                                               1

 

2        State Environmental Planning Policy (Western Sydney Employment Area) draft Mamre Road Precinct Amendment                                                                                              10

 

3        Western Sydney Aerotropolis Planning Package                                                            23

 

 

 

Outcome 3 - We can get around the City

 

4        2019-20 Local Government Road Safety Behavioural Program - Project Funding        31

 

5        Works on Private Land, Lot 1021 DP 603554 – 22 Harris Street, Jamisontown            39

 

 

Outcome 4 - We have safe, vibrant places

 

6        Naming of a Playground in Recognition of David Currie                                                 45

 

7        Naming of a Playground in Recognition of Paul McDonald                                            56

 

8        RFT19/20-30 Refurbishment of Mulgoa Hall                                                                   66

 

9        RFT 19/20-31  Neighbourhood Centre Refurbishments                                                  71

 

10      RFT19/20-32 - Construction of Rance Oval Stage 2 Amenities                                      75

 

 

 

 

 

Outcome 6 - We are healthy and share strong community spirit

 

11      RFT19/20-02 Jamison Park Synthetic Turf Playing Fields                                              85

 

12      RFT19/20-25- Mulgoa Rise Amenity Extension                                                              89

 

13      RFT 19/20-29 - The Kingsway Sporting Fields Lighting Upgrade                                   93

 

14      RFT19/20-33 - Leonay Sports Field Lighting                                                                   97

 

15      Naming of a Reserve in Recognition of Teresa James                                                 101

 

16      Inquiry into the NSW Protocol for Homeless People in Public Places                          112

 

 

 

 

 

 

Outcome 7 - We have confidence in our Council

 

17      Organisational Performance and Financial Review - December 2019                         123

 

18      2020 Australian Local Government Association (ALGA) Annual General Assembly   128

 

19      Audit, Risk and Improvement Committee                                                                      143

 

20      Creation of an Easement for underground cables over Council Land at Soper Place Car Park (Lot 1 DP995047, Lot 1 DP 859369, Lot 10 DP 849474).                                    152

 

21      Summary of Investment & Banking for the Period 1 December 2019 to 31 December 2019                                                                                                                                         155

 

 

 

 

 

 


 

 

Outcome 1 - We can work close to home

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 2 - We plan for our future growth

 

Item                                                                                                                                       Page

 

1        Endorsement of Penrith's Local Strategic Planning Statement for Assurance purposes   1

 

2        State Environmental Planning Policy (Western Sydney Employment Area) draft Mamre Road Precinct Amendment                                                                                              10

 

3        Western Sydney Aerotropolis Planning Package                                                            23

 

 

 

 

 



Ordinary Meeting                                                                                            24 February 2020

 

 

 

1

Endorsement of Penrith's Local Strategic Planning Statement for Assurance purposes   

 

Compiled by:               Nicole Dukinfield, Principal Planner

Surreti Bajwa, Planner

Danielle Fox, Senior Planner

Elizabeth Hanlon, Senior Planner

Authorised by:            Natasha Borgia, City Planning Manager  

 

Outcome

We plan for our future growth

Strategy

Ensure services, facilities and infrastructure meet the changing needs of our City

Service Activity

Ensure our policies, strategies and plans provide for the services and infrastructure our City needs

      

 

Executive Summary

The purpose of this report is to seek Council’s endorsement of an amended Local Strategic Planning Statement (LSPS), for submission to the Greater Sydney Commission (GSC) for Assurance purposes. The LSPS is Council’s 20-year strategic land use plan that will guide the growth of Penrith City.

 

In September 2019, Council endorsed the draft LSPS for public exhibition. Public exhibition was carried out for a 6-week period between 30 September and 11 November 2019. In response to the public exhibition, Council received over 200 written submissions, 39 surveys responses and engaged with over 150 people face-to-face through planned engagement activities.

 

Feedback from the public exhibition has been collated and resulted in a number of minor amendments to the LSPS.

 

Council, as part of contractual arrangements, is required to submit an amended LSPS to the GSC for Assurance purposes by 25 February 2020, prior to the finalisation of the LSPS.

Background

As a result of recent changes to the NSW planning legislation and the introduction of Region and District-level strategic plans, all Councils in NSW are required to prepare a LSPS. Councils in Greater Sydney are required to prepare a LSPS by 31 March 2020.

 

The LSPS is a long-term strategic land use plan that is to set out: 

·    The 20-year vision for land use in the local area;

·    The special characteristics which contribute to local identity;

·    Shared community values to be maintained and enhanced; and

·    How growth and change will be managed into the future.

 

The Environmental Planning and Assessment Act 1979 (EP&A Act) outlines that the LSPS must include:

·    The basis for strategic planning in the area, having regard to economic, social and environmental matters;

·    The Planning Priorities for the area that are consistent with any strategic plan applying to the area and any applicable community strategic plan;

·    The actions required for achieving those Planning Priorities; and

·    The basis on which the council is to monitor and report on the implementation of those actions.

 

The draft LSPS is to be consistent with the Greater Sydney Region Plan (GSRP) and Western City District Plan (WCDP), demonstrating a line-of-sight between these plans, the LSPS and the Local Environmental Plan.

 

Given the rate of change expected, particularly in the Penrith Local Government Area (LGA), Penrith’s LSPS is expected to be an evolving document that is amended as our city and priorities change, as new information becomes available, and following the completion of our strategy program. The LSPS is not a planning instrument but importantly, provides guidance on the vision and future growth of Penrith City. It also aligns with Council’s Community Plan, and will guide future planning documents, other plans, and decisions. 

 

The EP&A Act outlines that the LSPS must be reviewed every 7 years, however it is anticipated that this will occur more regularly with the opportunity to align the review of the LSPS with the review of Council’s Community Strategic Plan, and as additional strategy work is undertaken.

 

A draft LSPS was prepared, following initial engagement with the community in March and April 2019, including the establishment of a Community Panel to help inform its preparation as well as its review following the exhibition.

 

Penrith’s draft LSPS was endorsed by Council for public exhibition at the Ordinary Meeting of 23 September 2019.

 

Notification and engagement activities

 

The draft LSPS, was publicly exhibited for a period of 6-weeks between 30 September and 11 November 2019. An extensive engagement program was utilised to ensure access for all residents.

The following notification procedures to advise of the exhibition of the LSPS were undertaken:

·    Weekly advertisements placed in the Western Weekender during the exhibition, including the Mayoral Column. The Western Weekender is available in rural areas in the following locations:

IGA Llandilo

Caltex Castlereagh

Coles Express Berkshire Park;

·    Promotion of the exhibition on Council’s webpage;

·    Regular promotion of the exhibition on Council’s Facebook page;

·    Whole page advertisement in Council’s Community Newsletter – September edition. The Community Newsletter was provided to Australia Post to distribute in the following rural areas from 7 October 2019:

Berkshire Park (2765)

Castlereagh (2749)

Kemps Creek (2178)

Llandilo (2747)

Londonderry (2753)

Mulgoa (2745)

Orchard Hills (2749);

·    An email to approximately 2,000 registered users of Council’s YourSay page

·    Promotion in Council’s New West newsletter, distributed electronically; and

·    Permanent exhibition displays at Council’s Civic Centre, Penrith Library and St Marys Library.

 

Drop-in sessions were held in local community centres across Penrith City to engage with residents who may not usually engage with Council. Five sessions were held across all three wards. These sessions involved a self-paced tour of a series of information displays addressing key themes and elements of the LSPS, with Council staff available to guide and answer any questions. The locations and dates for the drop-in sessions were:

·    Penrith Civic Centre / Library: 5 October 10am-2pm;

·    Glenmore Park Youth and Community Centre: 8 October 6-8pm;

·    St Marys Memorial Hall: 15 October 6-8pm;

·    Berkshire Park Hall: 22 October 6-8pm; and

·    Erskine Park Community Centre: 30 October 6-8pm.

 

A drop-in session specifically targeting key local stakeholders including industry and local business, resident action groups and environmental groups, was also held during the exhibition. This session was attended by 18 participants representing 10 different local stakeholder groups.

 

An industry briefing was also held in November for members of the Urban Development Institute of Australia and Property Council of Australia.

 

A total of over 150 members of the community engaged with Council staff during these face-to-face events.

 

Council staff also attended local events to promote the exhibition of the draft LSPS with a presence at the Children’s event in the Mondo on 23 October 2019 and at the Information Stall at the REAL Festival on 2 November 2019.

 

Submissions on draft LSPS

 

Various methods of feedback have been captured through the exhibition of the draft LSPS including the following:

·    Information captured through drop-in sessions and face-to-face engagement activities;

·    Information received through online survey responses; and

·    Feedback from written submissions.

 

A large volume of information and feedback was captured through the drop-in sessions and online surveys. A report prepared by engagement consultants KJA providing detailed information on the feedback received through the face-to-face engagement activities is provided in Attachment 6. Council received 39 responses to the online survey.

 

Approximately 200 written submissions were received in response to the exhibition of the LSPS. 

 

A summary of the submissions and feedback received on the draft LSPS is provided in four (4) attachments to this report. The 4 attachments, which categorise the types of submissions received, include:

·    Attachment 1 – General submissions;

·    Attachment 2 – Proforma submissions;

·    Attachment 3 – Site-specific submissions; and

·    Attachment 4 – Agency submissions. 

 

Each attachment summarises the feedback received, provides a response, and identifies proposed amendments to the LSPS where applicable.

 

Further information on each of these categories is provided below.

 

General submissions

 

Attachment 1 details a summary and proposed responses to submissions received that are from members of the community, local stakeholders, organisations, and submissions which do not relate to a specific site or major landowner.

 

Attachment 1 also identifies the feedback received through the surveys and the drop-in sessions.

 

Proforma submissions

 

Attachment 2 details a summary and proposed responses to the proforma submissions received. These submissions have submitted a template as their submission, with an individual or group of signatures.

 

Council received four (4) separate proforma submissions from the following locations:

 

·    Berkshire Park 1, with approximately 70 signatures;

·    Berkshire Park 2, with approximately 67 signatures;

·    Berkshire Park 3, with approximately 4 signatures; and

·    Orchard Hills, with approximately 233 signatures.

 

Site-specific submissions

 

Attachment 3 details a summary and proposed responses to submissions that refer to a specific site or major landowner.

 

Agency submissions

 

Letters were provided to relevant State Government Agencies inviting comments on the draft LSPS.

 

Attachment 4 details a summary and proposed responses to the Agency submissions. The following nine (9) agencies provided a submission:

·    Create NSW;

·    Heritage NSW;

·    NSW Environmental Protection Agency;

·    Water NSW;

·    Office of Sport;

·    Cancer Institute NSW / Cancer Council;

·    NSW Health – Nepean Blue Mountains Local Health District;

·    Department of Primary Industries; and

·    Transport for NSW.

 

 

 

Submissions on draft Strategies

 

Several draft strategies were prepared and publicly exhibited alongside the LSPS. These strategies include:

·    Draft Local Housing Strategy;

·    Draft Rural Lands and Villages Study and Strategy; and

·    Draft Scenic and Cultural Landscapes Study.

 

A number of submissions were received during the public exhibition that either directly addressed the draft strategies or indirectly addressed the draft strategies.

 

Consideration is being given to the matters raised in these submissions and a report will be presented to Council outlining these matters and responses at a later time.

 

Proposed amendments

 

Detailed amendments in response to the submissions are outlined in Attachments 1 - 4. 

 

A list of the proposed amendments as a result of the feedback received through these methods include:

 

General and introduction

·    General minor housekeeping amendments such as:

Re-number actions, maps and figures

Correct typographical errors

Update references to various plans, strategies and related initiatives

Updating references from ‘Western Sydney Airport’ to ‘Western Sydney International (Nancy-Bird Walton) Airport’

Improve the labelling of all maps;

·    Insert Council’s Statement of Recognition of Penrith City’s Aboriginal and Torres Strait Islander cultural heritage and people;

·    Amending the ‘What we’ve heard’ section to reflect both pre and post-exhibition consultation outcomes; and

·    Insert additional references to planning for shade and providing protection from UV radiation throughout the LSPS.

 

Structure Plan

·    Amend the Structure Plan to replace the Mulgoa Valley LEP clause boundary with the more contemporary Mulgoa Valley and Wallacia Significant Landscape area (as adapted from the draft Rural Lands and Villages Strategy and current Planning Proposal to prohibit cemeteries and crematoria in Mulgoa Valley and Wallacia);

·    Amend the colour of the Metropolitan Rural Area from green to a more neutral colour to avoid confusion over the incorrect interpretation of this area for conservation or environmental purposes only; and

·    Minor housekeeping amendments.

 

Our Infrastructure

·    Minor housekeeping amendments.

 

Our Partnerships

·    As part of Planning Priority 2: Work in partnership to unlock our opportunities, insert text to clarify the relationship between the Western Sydney Planning Partnership and City Deal, and a definition of an ‘Opportunity Area’; and

·    Minor housekeeping amendments.

 

Our Homes

·    As part of Planning Priority 3: Provide new homes to meet the diverse needs of our growing community, amend Map 4 to clarify that Luddenham Urban Investigation Area is within the Western Sydney Aerotropolis and investigations for future land uses for this land will be carried out as part of those planning processes; and

·    Minor housekeeping amendments.

 

Our Communities

·    Minor housekeeping amendments.

 

Our Places

·    As part of Planning Priority 8: Recognise and celebrate our heritage, insert new text to identify that our future growth and planning will take care to avoid impacts on our heritage and our commitment to work with Heritage NSW; and

·    Minor housekeeping amendments.

 

Our Connectivity

·    As part of Planning Priority 9: Support the North-South Rail Link and emerging structure plan, amend Map 5 to correctly reflect underlying layers including the Western Sydney Aerotropolis and Urban Investigation Areas; and

·    Minor housekeeping amendments.

 

Our Economy

·    As part of Planning Priority 12: Enhance and grow Penrith’s Economic Triangle, amend Map 7 to demonstrate the East-West Economic Corridor as a broader, less defined concept that also includes key areas which have a strong relationship to centres Penrith and St Marys such as Penrith Lakes, the Nepean River and industrial lands surrounding St Marys;

·    As part of Planning Priority 12: Enhance and grow Penrith’s Economic Triangle, reference the WCDP principles guiding industrial and urban services land; and

·    Minor housekeeping amendments.

 

Our Environment

·    As part of Planning Priority 16: Protect and enhance our high value environment lands, clarify the purpose of the proposed biodiversity study;

·    As part of Planning Priorities 16: Protect and enhance our high value environment lands and 18: Connect our Green and Blue Grid, recognise the Cumberland Conservation Corridor as a related initiative; and

·    Minor housekeeping amendments.

 

Our Sustainability

·    Minor housekeeping amendments.

 

Our Resilience

·    As part of Planning Priority 20: Manage Flood Risk, clarify that Council and the NSW Government’s position is to retain the Castlereagh Corridor identified in 1951;

·    As part of the Our Resilience chapter, insert text relating to the management of other urban hazards such as air quality, noise pollution and land contamination; and

·    Minor housekeeping amendments.

 

Amendments as part of the Greater Sydney Commission’s ‘Health Check’
Following the exhibition of the LSPS, Council participated in two ‘Health Checks’ as part of the Assurance Process (more information on the Assurance Process is provided in the section below). In response to the ‘Health Check’ process, the following amendments are proposed:

·    The LSPS will be amended to describe and distinguish between Council-nominated and State-nominated Urban Investigation Areas;

·    Reference to the WCDP principles for industrial and urban services land;

·    Amend Map 8 Rural Boundary to identify that the land at Penrith Lakes is subject to State Environmental Planning Policy (Penrith Lakes Scheme) 1989 and subject to further planning;

·    Additional information on biodiversity and conservation initiatives, waterways and biodiversity values, and green grid corridor opportunities; and

·    Reference to urban hazards including land contamination and air quality.

 

It is recommended that Council endorse the revised LSPS for Assurance purposes as provided in Attachment 5, which incorporates the amendments outlined above and detailed in Attachments 1 - 4.

 

Greater Sydney Commission’s Assurance Process

 

The GSC has an Assurance role in the finalisation of the LSPS. In accordance with the EP&A Act, Council cannot make a LSPS unless the GSC has advised Council, in writing, that the GSC supports the LSPS as being consistent with the GSRP and WCDP. All Council’s in Greater Sydney are required to have successfully completed the Assurance Process and adopt a final LSPS by 31 March 2020.

 

Council has already successfully completed several stages of the Assurance Process, including the completion of several ‘Health Checks’ throughout the preparation of the draft LSPS. The final stage of the Assurance Process requires Council to submit an amended LSPS following exhibition to the GSC, where a final decision will be made on whether the GSC supports the LSPS. This final decision is anticipated to occur in early March 2020 and Council will be notified shortly after the decision has been made.

 

Upon receiving support from the GSC, it is intended that a further report will be presented to Council at the Ordinary Meeting of 23 March 2020, to endorse and adopt a final LSPS. Should Council endorse the final LSPS at this meeting, the LSPS will become effective from this date.

 

Financial Implications

 

At the Ordinary Meeting of 23 July 2018 Council adopted and subsequently entered into a $2.5 million funding arrangement with the Department of Planning, Industry and Environment as part of the Accelerated Local Environmental Plan Review program.

 

Per this agreement Council is required to adopt a final LSPS by 31 March 2020 in order to achieve one of the key project agreements. This will allow specific milestone timeframes to be met and ensure that Council accelerates its LEP Review and LSPS to deliver favourable financial outcomes for Council.

 

Risk Implications

 

Other than the financial risk identified above, there are no other known risks.

 

 

 

 

Conclusion

 

The LSPS is an important document, setting the land use vision and direction of Penrith City’s future growth. It is a 20-year strategic land use plan, currently reflects a point in time, and will continually evolve as new information comes to hand, and as relevant strategies are completed. It aligns with state-level land use plans, as well as Council’s Community Strategic Plan and is guided by 21 Planning Priorities with supporting actions to ensure its implementation.

 

Public exhibition of the draft LSPS was undertaken in October and November 2019. A number of planned engagement activities were carried out during this time. Following the exhibition, the feedback received has been collated with responses and proposed amendments outlined in this report and supporting Attachments. Council received over 200 submissions in response to the exhibition and captured additional feedback through the engagement activities.

 

Council’s endorsement is sought for an amended LSPS, to be submitted to the GSC for Assurance purposes. These amendments are generally minor in nature, and are in response to feedback and submissions received.

 

Upon receiving support from the GSC as part of the Assurance Process, it is intended that a further report will be presented to Council at the Ordinary Meeting of 23 March 2020, to endorse and adopt a final LSPS. Should Council endorse the final LSPS at this meeting, the LSPS will become effective from this date.

 

Due to contractual arrangements, Council is required to adopt a final LSPS by 31 March 2020.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Endorsement of Penrith's Local Strategic Planning Statement for Assurance purposes be received.

2.     Council note the feedback received as part of the exhibition of the Local Strategic Planning Statement provided in Attachments 1 – 4.

3.     Council endorse the amended Local Strategic Planning Statement provided in Attachment 5.

4.     Council submit the amended Local Strategic Planning Statement as provided in Attachment 5 to the Greater Sydney Commission for Assurance purposes.

5.     Council receive a further report following the outcome of the Assurance Process, to endorse a final Local Strategic Planning Statement.

 

 

ATTACHMENTS/APPENDICES

1.

General Submissions

46 Pages

Attachments Included

2.

Proforma submissions

8 Pages

Attachments Included

3.

Site-specific submissions

24 Pages

Attachments Included

4.

Agency submissions

18 Pages

Attachments Included

5.

Amended LSPS for Assurance purposes

120 Pages

Attachments Included

6.

Engagement Report

35 Pages

Attachments Included

  


Ordinary Meeting                                                                                            24 February 2020

 

 

 

2

State Environmental Planning Policy (Western Sydney Employment Area) draft Mamre Road Precinct Amendment   

 

Compiled by:               Abdul Cheema, City Planning Co-ordinator

Timothy Smith, Executive Planner

Authorised by:            Natasha Borgia, City Planning Manager  

 

Outcome

We plan for our future growth

Strategy

Ensure services, facilities and infrastructure meet the changing needs of our City

Service Activity

Seek to influence planning legislation and related government policies to ensure the best outcomes for our community

      

 

Executive Summary

The Department of Planning, Industry & Environment is proposing an amendment to State Environmental Planning Policy (Western Sydney Employment Area) 2009 (WSEA SEPP) to rezone the Mamre Road Precinct for primarily industrial purposes.

The objective of the proposed amendment is to extend the existing WSEA planning controls to the precinct and enable and guide the future development of the land for industrial purposes.

Most of the precinct is proposed to be zoned IN1 General Industrial under the WSEA SEPP, with environmentally sensitive areas zoned E2 Environmental Conservation. Recreation areas adjoining environmentally sensitive areas will be zoned accordingly.

The proposed SEPP amendment would seek to rezone the land from rural use to industrial purposes, and would deliver approximately 780 hectares of industrial land, alongside areas for required environmental uses. The rezoning would have the potential to generate up to 17,000 jobs.

The Department of Planning, Industry and Environment (Department) placed the documentation on public exhibition until 18 December 2019. In addition to the online exhibition, the Department also sent letters to landowners, and held drop in sessions.

 

A draft initial response was provided to the Department to assist in their deliberations prior to the submission closing date. An extension was sought to enable a formal Council endorsed response. The draft formal submission is attached to this report.

 

It is recommended that Council endorse the attached draft submission and forward it to the Department of Planning, Industry & Environment for its consideration.

Background

The Mamre Road Precinct (the precinct) is located within the Western Sydney Employment Area (WSEA) and the Western Sydney Aerotropolis. The precinct is shown in Attachment 1.

 

The Stage 1 Western Sydney Aerotropolis Land Use Infrastructure and Implementation Plan (Aerotropolis LUIIP) identifies the intended planning outcomes for the Mamre Road Precinct as a warehousing and logistics precinct, as it is connected to the proposed Western Sydney Freight Line, affected by aircraft noise and is not suitable for noise sensitive land uses.

 

The amendments proposed seek to rezone the precinct for industrial purposes with a focus on servicing the growing freight and logistics market. The vision for the precinct is to provide industrial sized floorplates which are necessary for freight and logistics uses.

 

The aims of this planning approach is to ensure that the precinct:

 

·    delivers industrial land supply integrated with the existing zoned WSEA;

·    supports the development of the Western Sydney Aerotropolis;

·    protects areas of environmental value including existing creeks and areas of native vegetation and high value biodiversity;

·    creates a suitable transition to adjoining rural residential communities;

·    preserves critical transport corridors and an opportunity for an intermodal terminal;

·    responds to Australian standards relating to noise sensitive uses; and

·    activates the South Creek-Wianamatta environment

Planning Framework

The proposed SEPP amendment seeks to amend the planning controls to:

 

·    enable 780 ha of existing rural residential land to IN1 General Industrial land;

·    secure 93 ha land of environmental conservation value and introduce development controls that support the protection of this land;

·    enable concurrence requirements to TfNSW to secure a future intermodal terminal site;

·    identify land for drainage, private and public recreation purposes; and

·    amend the WSEA SEPP maps to:

apply General Industrial, Environmental Conservation, Recreation and Special Use zones to the precinct;

revise the WSEA boundary to only apply to land zoned under the WSEA SEPP;

identify Southern Link Road and Mamre Road on the Transport Infrastructure map; and

identify the relevant acquisition authority for future public uses.

Public Exhibition

The Department of Planning, Industry and Environment sought feedback on the proposed approach to the Mamre Road Precinct within the Western Sydney Employment Area. The draft structure plan was on exhibition until 18 December 2019. Also, on exhibition was a discussion paper about changes to State Environmental Planning Policy (Western Sydney Employment Area) 2009.

 

In addition to the online exhibition, the Department also sent letters to affected landowners. Drop in sessions were also held at the following locations:

 

Wednesday 4 December 2019

6.00pm to 8.00pm

Twin Creeks Golf and Country Club, 2-8 Twin Creeks Drive, Luddenham

 

Saturday 7 December 2019

10.00am to 12.00pm

Mamre Anglican School, 45 Bakers Lane, Kemps Creek

 

The exhibition package included:

 

·    Exhibition Discussion Paper

·    Draft Structure Plan which illustrates the strategic vision for this precinct

·    Draft WSEA SEPP maps to support the rezoning

Matters for Council’s Submission

Following is a summary of the matters raised for Council’s consideration;

Planning

·    A mechanism for the design, construction and transfer of assets back to Council needs to be in place.

·    Further detail regarding the future Precinct wide DCP and Contributions Plan is important. It is likely that this detail will assist in resolving some of the remaining matters in this submission.

·    As a priority, the DCP needs to be in place before the SEPP is made. Should this not be achievable, then there should be a provision which prohibits Development Applications before a precinct wide DCP is in place.

·    A Contributions Plan also needs to be finalised prior to notification of the SEPP instrument.

·    Consideration should be given to properties along the western boundary of the precinct under a single planning instrument.

Traffic and Transport:

·    A traffic and transport strategy should be completed along with funding commitment to the required infrastructure.

·    Key roads through the precinct, including the future Southern Link Road, the Western North South Road as well as sub-arterial roads like Aldington Road, should be classified as State Roads.

·    The proposed traffic generation and infrastructure should be integrated with wider regional traffic planning for the Western Sydney Aerotropolis, as well as connecting to and integrating to the M4, M7, potential M9 Motorways, as well as The Northern Road.

·    The design of the Mamre Road corridor should be considered holistically, including the spacing of intersections and access to the potential intermodal facility. The design of Mamre Road should also allow for future expansion, including additional lanes and / or public transport infrastructure over time.

·    Other required connections within the precinct need to be considered, such as Aldington Road and Bakers Lane.

·    Roads must be designed to accommodate heavy vehicles, ensuring that access to regional and arterial roads is achieved in a controlled and efficient manner.

·    Public transport, including bus infrastructure and routes, should be implemented early in the planning to enable accessibility to jobs.

·    Active transport, including shared pathways, need to be included in the design of existing and future roadways.

·    Local connectivity and safety must be preserved for the two school communities along Bakers Lane.

 

Engineering Matters:

·    Consideration needs to be given within the proposal to topography, as well as precinct wide stormwater drainage (including the appropriate location of future basins).

·    Further work will need to be undertaken in relation to the stream orders and significance of tributaries.

·    Council needs to maintain a stake in the delivery of proposed development, with the current State Significant Development / Private Certifier process often resulting in Council having no involvement in the assessment or delivery process of development. This results in development that is inconsistent with council’s specifications or vision. Infrastructure assets are also dedicated to council with ongoing maintenance cost and no funding source.

·    The interface with existing IN1 land to the north should be assessed in regards to the stormwater and environmental relationship.

 

 

Water Management:

·    Additional information is requested regarding the proposed approach to water management in the precinct.

·    Any changes to existing drainage lines needs to be in accordance with the relevant regulator requirements, but retention of existing drainage lines is preferred.

 

 

Biodiversity:

·    The final plan will need to incorporate the Cumberland Plain Conservation Plan, once released. The final plan will also need to incorporate further outcomes of a Biodiversity Assessment Method / Biodiversity Development Assessment Report.

·    The management of interfaces with environmental areas is something which should be applied throughout the Aerotropolis.

·    The ownership and maintenance of environmental conservation areas should be detailed, including longer term intended acquisition and maintenance funding.

 

Infrastructure Certainty:

·    Timeframes for the delivery of the freight corridor and intermodal facility should be provided to ensure certainty so that land is not unreasonably withheld from economic purposes of development opportunities. State government should acquire these lands as soon as they are identified.

·    The land shown as “Transport Infrastructure Investigation Area” is substantially large, and should not show any landholding beyond requirements of the intermodal.

·    The availability and capacity of utility servicing needs to be assessed. The utility services should be sequenced ahead of development to make sure that it does not hinder their delivery.

·    There should be a commitment to the funding and timing of major infrastructure to be in place prior to first Development Application.

Funding Mechanisms:

·    Welcome investigations for innovative methods of covering capital costs.

·    It should be ensured that an infrastructure contributions plan is in place by the finalisation of the SEPP amendment, both Local and State contributions.

·    The ownership and delivery timeframe of water treatment facilities needs to be clarified.

·    The ownership and maintenance of environmental conservation, drainage and public recreation areas should be detailed, including longer term intended acquisition and ownership. The acquisition should be included in the proposed amendment to the SEPP.

Potential Interface:

·    Additional detail needs to be provided regarding the residential interfaces from the site to existing residences at Twin Creeks, and the future interface to residences at Capitol Hill.

·    Savings provisions should be considered for 19-105 Capitol Hill Drive, Mount Vernon, should the owner elect to make use of existing use rights for residential purpose and acknowledge existing development approval for rural residential subdivision.

·    Noise, Air quality, visual impacts on the school and retirement village and surrounding residential areas needs to be considered.

·    Views from major transport corridors need to be identified and preserved.

Employment / Jobs delivery:

·    Clarification between the number of jobs delivered on the site, and the number contributed to, in the surrounding region.

·    Comparison of the types of jobs which would be delivered on site and off site, as well as where those jobs would be delivered.

Open space:

·    Clarification is sought regarding ownership and funding for land acquisition, embellishment, and ongoing maintenance. This is particularly relevant in relation to the distinction between E2, RE1 and RE2 lands.

·    Why some sites have E2 and RE1 zones applied.

·    Relationship of the precinct to the South Creek corridor, including the RE1 zoned land at the western extent of the precinct.

Excluded Lands:

·    Exclusion of the lands in Capitol Hill is supported. However, for land closest to the residential interface, DCP controls will be key to ensuring that an appropriate use transition is provided.

·    Lands near the intersection of Mamre Road and Elizabeth Drive, Kemps Creek should be retained within the WSEA SEPP, although with a less intensive zone such as IN2 Light Industrial.

·    Lands near Mandalong Close should be included in the WSEA SEPP. The Land above the 1:100 flood planning area should be zoned for employment purposes and the lands below the 1:100 flood planning area should be zoned consistent with the other similar areas in this amendment and the Aerotropolis Plan.

·    Exclusion of the lands along South Creek and Warragamba Pipeline are supported as these are only minor boundary adjustments.

Conclusion

An amendment to State Environmental Planning Policy (Western Sydney Employment Area) 2009 is being proposed by the Department of Planning, Industry & Environment to rezone the Mamre Road Precinct for industrial purposes. The Department of Planning, Industry and Environment (Department) placed the documentation on public exhibition until 18 December 2019. Council officers have prepared a submission to the Department of Planning, Industry & Environment, and are seeking endorsement from councillors tonight prior to formal submission of the finalised submission to the Department of Planning.

 

Financial Implications

 

There are no financial implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

 

RECOMMENDATION

That:

1.     The information contained in the report on State Environmental Planning Policy (Western Sydney Employment Area) draft Mamre Road Precinct Amendment be received

2.     Council endorse the submission (Appendix 2) to be forwarded to the Department of Planning, Industry & Environment for their consideration.

 

 

ATTACHMENTS/APPENDICES

1.

Mamre Road Precinct

1 Page

Appendix

2.

Submission to State Environmental Planning Policy (Western Sydney Employment Area -
WSEA) draft Mamre Rd Precinct amendment

6 Pages

Appendix

  


Ordinary Meeting                                                                                                         24 February 2020

Appendix 1 - Mamre Road Precinct

 

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Ordinary Meeting                                                                                                         24 February 2020

Appendix 2 - Submission to State Environmental Planning Policy (Western Sydney Employment Area - / WSEA) draft Mamre Rd Precinct amendment

 

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Ordinary Meeting                                                                                            24 February 2020

 

 

 

3

Western Sydney Aerotropolis Planning Package   

 

Compiled by:               Timothy Smith, Executive Planner

Abdul Cheema, City Planning Co-ordinator

Authorised by:            Natasha Borgia, City Planning Manager  

 

Outcome

We plan for our future growth

Strategy

Facilitate development in the City that considers the current and future needs  of our community

Service Activity

Plan for and facilitate development in the City

      

 

Executive Summary

The Western Sydney Planning Partnership is currently seeking comments on the Western Sydney Aerotropolis Planning Package, in relation to the area known as the Western Sydney Aerotropolis. This planning package builds upon the previously exhibited Stage 1 Land Use and Infrastructure and Implementation Plan.

 

The objective of the planning package is to further progress the planning framework which will underpin the future Western Sydney Aerotropolis, which will be located in close proximity to Western Sydney Airport (the Airport).

 

The suite of planning documents have been produced in order to enable the Aerotropolis to be progressed through to development, which would deliver significant employment, housing, infrastructure and open space for the future Western City.

 

This planning package has been the result of significant collaboration between Council and the various agencies which form the Planning Partnership, including the Department of Planning, Industry and Environment. Council officers have welcomed the opportunity to be involved in the Planning Partnership, and the documentation provided reflects the significant collaboration undertaken.

 

Council officers have previously briefed councillors on the planning package, and have now prepared a submission in response. It is recommended that Council endorse the attached response / submission and forward it to the Western Sydney Planning Partnership for its consideration. 

Background

The Stage 1 LUIIP which was exhibited August 2018 identified the intended planning outcomes for the various precincts within Western Sydney Aerotropolis.

 

The WSAP provides strategic detail to inform the rezoning and precinct planning of this land for mixed use and employment purposes. The proposed SEPP and DCP provide the legislative mechanism to undertake this rezoning.

 

The development of the Western Sydney Aerotropolis has been designed with the following key objectives:

·    Providing an accessible and well connected Aerotropolis.

·    Enabling high value jobs growth, while enhancing existing employment.

·    Safeguarding future airport operations.

·    Providing infrastructure that connects and services the Western Parkland City as it grows.

·    Undertaking of a collaborative approach to planning and delivery.

·    Delivery of diverse, affordable and well located housing.

·    Providing social and cultural infrastructure that strengthens communities.

·    Undertaking a landscape led approach to urban design and planning.

·    Providing a sustainable, low carbon Aerotropolis which embeds the circular economy.

·    Providing a resilient and adaptable Aerotropolis.

Planning Framework

The WSAP is the key strategic document from the proposed package, providing the context for the future development framework and key organising principles for development in the Aerotropolis.

 

The proposed SEPP and DCP would provide for the following changes to the planning controls at the site:

·    enable initial precincts to be rezoned, with future zones including Enterprise, Mixed Use, Agribusiness, Environment and Recreation, as well as infrastructure zones;

·    provide the vision and legislative pathway for the development of six nominated Initial Precincts, including Northern Gateway, Aerotropolis Core, Wiannamatta-South Creek, Agribusiness, Badgerys Creek and Mamre Road (separately rezoned);

·    realign the Western Sydney Employment Area SEPP and the Growth Centres SEPP to be consistent with the proposed Aerotropolis SEPP

·    provide mechanisms which protect the future operations of the airport;

·    secure land of environmental conservation value and introduce development controls that support the protection of this land; and

·    enable concurrence requirements to TfNSW to secure future required transport projects.

 

The Sydney Science Park would be included in the SEPP, with additional transition provisions provided such that the existing framework would continue to apply until the completion of Precinct Planning of the Northern Gateway.

 

The SEPP is supported by a Phase 1 Development Control Plan, which includes Objectives and Performance Outcomes, as well as detail on the structure of the DCP.

 

An updated Section 9.1 Ministerial Direction would also be released, which would require Council to consider the WSAP and airport planning requirements for planning proposals within and adjacent to the Aerotropolis.

 

Further detail on the process for proponent led proposals (i.e. master plans) and further details in the performance based DCP (acceptable solutions) will continue to be developed following the completion of exhibition.

 

Various forms of infrastructure funding, including contributions and value capture are also currently being considered to support the infrastructure needs of the Aerotropolis. Detailed infrastructure requirements will be realised during the precinct planning process, and will be informed by the Western Sydney Place Based Infrastructure Compact. A joint Section 7.12 contributions plan is also being prepared between Penrith and Liverpool Councils, which would enable local infrastructure needs to be funded. Detailed contributions processes will continue to develop through the exhibition period, as well as through the precinct planning process.

 

Public Exhibition

The Planning Partnership are seeking feedback on the Aerotropolis planning package until 28 February 2020. The documentation on exhibition includes the following:

·    Western Sydney Aerotropolis Plan (formerly Stage 2 Land Use and Infrastructure Implementation Plan);

·    State Environmental Planning Policy Discussion Paper, including maps; and

·    Draft Phase 1 Development Control Plan.

In addition to the online exhibition, the Planning Partnership has also sent letters to affected landowners. Drop in sessions have also been held at the following locations:

Wednesday 22 January, 2020

10.00am to 1.00pm

Twin Creek Golf and Country Club, 2-8 Twin Creeks Drive, Luddenham

Saturday 1 February, 2020

10.00am to 1.00pm

Workers Hubertus Country Club, 205 Adams Road, Luddenham

Wednesday 19 February, 2020

4.00pm to 7.00pm

Bringelly Community Centre, 5 Greendale Road, Bringelly

Summary is Issues Raised in Submission

The following summary is provided of the issues which are contained in the submission:

Economic Impacts:

·    Ensuring that the Aerotropolis is economically integrated with surrounding areas, including the Economic Triangle.

·    Support of a planning framework which could allow for additional permitted uses during Precinct Planning.

·    Provision of economically workable development sites.

 

Governance:

·    Provision of further clarity in relation to consent authorities for major development, local infrastructure development and master planning.

·    Ensuring that Council maintains involvement in the assessment and delivery of State Significant Development.

·    Requesting further detail regarding the future DCP Review Working Group.

·    Confirmation regarding exempt and complying development provisions.

 

Funding Mechanisms:

·    Clarifications regarding the Environment and Recreation zone, including future ownership and management.

·    Further clarity regarding the identification of Thompsons Creek only for open space acquisition at this stage.

·    Timing and relationship of various contributions schemes.

·    Timing of payment for Place Infrastructure Compact contributions.

·    Support of use of innovative contributions methods, such as value capture.

 

Planning:

·    Provision of further detail in the Phase 2 DCP, and encouraging Council involvement in the process.

·    Clarification regarding the relationship of the WSAP Structure Plan and the Zoning Maps.

·    Further detail regarding how Precinct Planning would direct land use decisions.

·    Treatment of properties along the western boundary of Mamre Road under two instruments.

·    Explanation of the relationship of the Precinct Planning process and the Master Planning pathway, as well as the relationship between each.

·    Strengthening of the potential pathway for development to occur ahead of Precinct Planning.

·    Ensuring that planning be linked to the Penrith Economic Triangle, North-South Rail and Airport construction.

·    Suggesting that construction staging of infrastructure be considered in precinct planning.

·    Minimisation of unsympathetic treatment against Wianamatta-South Creek.

·    Provision of circumstances where filling would be acceptable.

·    Provision of indicative timeframes for non-initial precincts.

·    Comments on proposed zones.

·    Review of Luddenham Village, including future vision, role and function.

·    Incorporation of the Mamre Road Intermodal facility.

·    Clarification regarding future referral processes for WSA.

·    Provision of appropriate savings and transitional provisions.

·    Review of the proposed targets for the Northern Gateway, including the Sydney Science Park.

·    Proposed affordable housing provision.

 

Potential Interface:

·    Ensuring that a sensitive interface is provided to Twin Creeks.

·    Factoring in the existing consent which the Suez Resource Recovery Facility benefits from.

·    Integration of the Science Park with the remainder of the Aerotropolis.

·    Interface with existing rural development, and other sensitive uses to maintain amenity in rural areas.

·    Providing an appropriate interface between future critical utility infrastructure and the designated regional parkland in Badgerys Creek.

·    Ensuring that impacts are managed should there be any changes in noise impacts as a result of flight path finalisation.

 

Efficient use of land:

·    Ensuring that required lands are retained as needed, and returned to economic use at the earliest opportunity.

·    Provision of pathways for unique proposals.

·    Provision of staging provisions within and between initial precincts.

·    Enabling temporary interim uses, including initial stage activation projects.

 

 

Traffic and Transport:

·    Providing that traffic and transport assessment is undertaken on a regional scale, and is associated with funding.

·    Considering connections to existing communities (such as those in Mulgoa Valley) and emerging areas (such as GPEC).

·    Acknowleding key existing roads through the precinct as being State roads, and providing timeframes for the upgrade of these key roads.

·    Extending the Southern Link Road to the M9 Outer Sydney Orbital.

·    Providing a local, sub-arterial and arterial road network during precinct planning, which focusses on north-south and east-west links across the precinct.

·    Providing shared pathways on key road connections.

·    Providing for connectivity across corridor reservations.

·    Communicating future upgrade plans for Elizabeth Drive.

·    Considering final roadway widths and intersection requirements in relation ot land levels and flood free access / egress.

 

Flooding:

·    Support of the 1:100+0.5m freeboard flood planning level.

·    Considerations in the retention of farm dams (e.g. structural issues, costs).

·    Use of nominated green space links for recreational purposes, should they be flood affected.

·    Flood controls and stormwater controls in the DCP.

 

Water Management:

·    Support of a risk based approach to the health of catchments.

·    Clarification regarding responsibilities in relation to future management of the water system.

 

Infrastructure Certainty:

·    A need to understand servicing timeframes, particularly in relation to water and sewer. This will need to be factored in as part of staging considerations.

·    Encouraging the timely finalisation of key transport corridors through the precinct.

·    Provision of health, education, cultural and recreational facilities.

 

Open Space and Biodiversity:

·    Retention of open space, including the provision of active open space facilities above the flood planning level.

·    Location of active open space facilities close to public transport.

·    Supporting of shared use of open space areas with educational institutions, should it be subject to appropriate management and operational agreements.

·    Relationship with Council’s draft Sport and Recreation Strategy.

·    Integration of various design principles into biodiversity planning.

·    Provision of additional east-west biodiversity connectivity.

·    Provision of an increased focus on green understorey, in addition to canopy cover.

·    Management of riparian corridor buffers.

·    Integration of fauna crossings.

·    Potential interface between regional parkland and riparian zones.

·    Mitigation of wildlife impacts on aviation activities.

·    Detail regarding ownership and maintenance of environmental conservation areas.

 

Financial Implications

There are no financial implications for Council associated with this report.

Risk Implications

There are no risk implications for Council associated with this report.

Conclusion

A package of strategic documentation, including the Western Sydney Aerotropolis Plan, as well as an Aerotropolis State Environmental Planning Policy Discussion Paper and Phase 1 Development Control Plan has been prepared by the Western Sydney Planning Partnership in relation to the Western Sydney Aerotropolis. This package of documents is on exhibition until 28 February 2020. Council officers have prepared a submission to the Western Sydney Planning Partnership, and are seeking endorsement from councillors tonight prior to formal submission of the finalised submission.

 

RECOMMENDATION

That:

1.     The information contained in the report on Western Sydney Aerotropolis Planning Package be received.

2.     Council endorse the submission (Attachment 3) to be forwarded to the Western Sydney Planning Partnership for consideration.

 

 

ATTACHMENTS/APPENDICES

1.

Western Sydney Aerotropolis Aerial Photograph

1 Page

Attachments Included

2.

Western Sydney Aerotropolis Structure Plan

1 Page

Attachments Included

3.

Western Sydney Aerotropolis Package Submission

16 Pages

Attachments Included

   


Outcome 3 - We can get around the City

 

Item                                                                                                                                       Page

 

4        2019-20 Local Government Road Safety Behavioural Program - Project Funding        31

 

5        Works on Private Land, Lot 1021 DP 603554 – 22 Harris Street, Jamisontown            39

 

 

 

 



Ordinary Meeting                                                                                            24 February 2020

 

 

 

4

2019-20 Local Government Road Safety Behavioural Program - Project Funding   

 

Compiled by:               Wendy Read, Road Safety Officer

David Drozd, Traffic Engineering Coordinator

Authorised by:            Adam Wilkinson, Engineering Services Manager  

 

Outcome

We can get around our City

Strategy

Provide a safe and efficient road and pathway network

Service Activity

Manage programs and initiatives that improve road safety and efficiency

      

 

Executive Summary

The purpose of this report is to advise Council of the grants offered by Transport for NSW (formerly NSW Roads and Maritime Services) under the Local Government Road Safety Behavioural Program. 

The report recommends that Council accept the grants as outlined in the report.

Background

The NSW Government released the Road Safety Plan 2021, that details its commitment to

improving safety on our roads. The NSW State Priority Target seeks to reduce road fatalities by 30 per cent by 2021 (from 2008–10 levels). The Plan reinforces strong partnerships between government, local councils, stakeholders and to work together to save lives and reduce serious injuries on NSW roads.

 

The goal of the Transport for NSW (TfNSW) Local Government Road Safety Behavioural Program is to reduce the incidence and severity of crashes through partnership approach that builds on the great work already being done across council and local communities.

Penrith City Council commenced its involvement with the NSW Local Government Program in 1994 with the employment of a full-time Road Safety Officer. Council’s Community Plan and Operational Plan include actions which are relevant to road safety. The Safer Systems approach is reflected in the way in which transport and traffic projects and programs are delivered across council and to our diverse communities.

Programs targeting behavioural road safety issues are developed from local priorities identified from crash data analysis by Council's Road Safety Officer, of which some are funded through the Local Government Road Safety Behavioural Program (LGRSBP). 

Current Situation

Penrith City Council is committed to a Towards Zero goal for road safety. Better understanding of road safety issues and solutions is important in achieving our goal.

It is pleasing that injury crash rates have dropped in Penrith Local Government Area (LGA) by 20% from 2013 to 2017.

In Penrith LGA there are five main road safety concerns:

·    Speeding behaviour for all drivers

·    Behavioural factors for young drivers particularly speeding

·    Motorcyclist safety awareness among both riders and drivers

·    Motorcycle helmet use for all riders

·    Child and youth safety particularly for pedestrian safety, seatbelt and helmet usage.

The amount of project funding available from the 2019-20 LGRSBP is limited to a maximum of $13,500 including three (3) key program areas:

·    Towards Zero campaign that focuses on speed; drink driving; road rule awareness

·    Occupant restraints that will include child restraint check days (child seat installation)

·    Young drivers that will include delivery of the supervising learner driver workshops.

Key Area – Speed and Alcohol Related Crashes - $8,000

Local speed enforcement operations by NSW Police will be supported with speed checks by VMS and local media advertising.  Grant funding will be allocated for local media advertisements and printed materials.

A drink driving program supporting enforcement will again be operating within licensed premises.  Funding will be used to promote in-venue materials such as ‘Plan B’ posters and coasters.

Key Area - Vulnerable Road Users - $4,000

Child Restraint Checking Days will again be conducted during 2019-20. The aim of the checking day is to promote the correct use and installation of child restraints.  Inspections will be carried out by an authorised fitter in order to identify and adjust any unsafe fittings.  Inspections are a free service to attendees of the checking day and the grant funding is allocated to promotion of the program through local media and printed materials.

Key Area - Young Drivers - $1,500

Supervising Learner Divers Workshops (Graduated Licensing Scheme) will again be conducted during 2019-20 for parents/supervisors of learner drivers.  The Workshops offer practical advice on supervising learner drivers, completing the Learner Driver Log Book and the benefits of driving practice. Workshops will be promoted through local newspapers, Council’s website and correspondence to all local high schools.

Financial Implications

 

The funding offered by Transport for NSW (formerly RMS) is 100% and no matching funding is required by Council. Further, the projects are supported by Council in-kind through the provision of Council’s Traffic and Road Safety Officer to implement the programs.

 

Penrith City Council

Value

Child Restraint Check Days – Fitters Fees

$4,000

Toward Zero – workshop advertising and resources

$8,000

Supervising Learner Divers Workshops – Workshop advertising 

$1,500

Total

$13,500

Risk Implications

Road crashes are a leading cause of preventable death and serious injury in the Australia and around the world.

Penrith City Council is proactive in its approach to reduce the incidence and severity of crashes through partnership approach that builds on the great work already being done across council and local communities.

 

 

Conclusion

Council’s Road Safety Program has been successfully implemented for twenty-five years, with Council’s Road Safety Officer successfully applying for annual funding and conducting in-depth analysis of annual motor accident statistics correlated to funded programs. 

The analysis shows a continuing downward trend in serious injuries across the Penrith LGA, which may in part be attributable to the ongoing success of Council’s Road Safety Program and partnership with the NSW Government.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on 2019-20 Local Government Road Safety Behavioural Program - Project Funding be received

2.     Council accept the grant offered by Transport for NSW under its Local Government Road Safety Behavioural Program, totalling $13,500, as outlined in the report.

3.     Council write to Transport for NSW and Local State Members thanking them for their continued support for road safety initiatives within the Penrith Local Government Area.

 

 

ATTACHMENTS/APPENDICES

1.

2019-20 Local Government Road Safety Behavioural Program - Project Funding

5 Pages

Appendix

  


Ordinary Meeting                                                                                                         24 February 2020

Appendix 1 - 2019-20 Local Government Road Safety Behavioural Program - Project Funding

 

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Ordinary Meeting                                                                                            24 February 2020

 

 

 

5

Works on Private Land, Lot 1021 DP 603554 – 22 Harris Street, Jamisontown   

 

Compiled by:               Alexx Alagiah, Asset Systems Engineer

Hamish Dodson, Infrastructure Officer - East

Authorised by:            Hans Meijer, City Assets Manager  

 

Outcome

We can get around our City

Strategy

Provide a safe and efficient road and pathway network

Service Activity

Maintain the City’s roads and pathways

      

 

Executive Summary

The purpose of this report is to seek approval from Council to carry out works on private property at 22 Harris Street, Jamisontown to remove a damaged redundant stormwater line that is causing multiple subsidence’s on the property and to reinstate the land to is original condition.

Under S377 of the Local Government Act, a Council resolution is required where works are proposed to be undertaken on Private Land and the property owner is not to be charged for the works performed. It is recommended that Council fully fund the removal of the damaged drainage infrastructure and reestablishment of the land contained within the private property.

Background

Council staff have received reports from the property owner of 22 Harris Street, Jamisontown, regarding subsidence across numerous locations over the front of the property. 

As a result of the report by the owner, Council identified a pipeline running through the property and  a CCTV inspection of the pipeline was undertaken to identify any possible issues.

The results of the inspection determined that an existing 675mm diameter concrete drainage pipe present for a length of approximately seventeen (17) metres from stormwater drainage inlet pit located at the kerb line on Harris Street, served no purpose. The stormwater line commences at a pit in the road reserve at the north end of the property and travels diagonally south east (under the driveway)  to a 2m wide drainage easement that runs along the southern boundary of 22 Harris Street. It appears that the easement was created at the time of subdivision in 1979 but does not benefit the property owner. When the area was further subdivided it appears a drainage line was constructed further to the north between Harris Street and McNaughton Street and the pipes initially laid within 22 Harris Street were not utilised.  As a result, Council is responsible for the stormwater infrastructure in this subdivision.

Furthermore, due to the open joints and extensive cracking throughout the length of the pipe, these numerous breaks were causing the ground to subside within the private land.

To prevent further subsidence on the private land, it is recommended that the redundant drainage line be completely removed and the private land be re-established to its original condition. 

Project Cost

The total estimated cost of the removal of the redundant drainage line is $14,000. This includes the excavation, removal of the pipeline, backfilling and reinstatement of the private properties front yard, including driveway reconstruction.

 

Financial Implications

The proposed maintenance work will be funded from the 2019-20 drainage operational maintenance budget. As the drainage line will be completely removed, there will be no ongoing maintenance implications.

Risk Implications

There is a risk of further subsidence should the redundant pipes remain in place.

Conclusion

As recommended within the report, it is appropriate that the damaged pipeline be removed from this property to prevent further subsidence on the private land. It is recommended that the entire cost of works be funded by Council.

 

RECOMMENDATION

That:

1.     The information contained in the report on Works on Private Land, Lot 1021 DP 603554 – 22 Harris Street, Jamisontown be received

2.     Council resolve to fund the removal of the redundant stormwater drainage infrastructure contained within private land as detailed in the report.

3.     The property owner be advised of the resolution.

 

 

ATTACHMENTS/APPENDICES

1.

Map of location and existing stormwater easement

1 Page

Appendix

  


Ordinary Meeting                                                                                                         24 February 2020

Appendix 1 - Map of location and existing stormwater easement

 

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Outcome 4 - We have safe, vibrant places

 

Item                                                                                                                                       Page

 

6        Naming of a Playground in Recognition of David Currie                                                 45

 

7        Naming of a Playground in Recognition of Paul McDonald                                            56

 

8        RFT19/20-30 Refurbishment of Mulgoa Hall                                                                   66

 

9        RFT 19/20-31  Neighbourhood Centre Refurbishments                                                  71

 

10      RFT19/20-32 - Construction of Rance Oval Stage 2 Amenities                                      75

 

 

 

 

 

 

 



Ordinary Meeting                                                                                            24 February 2020

 

 

 

6

Naming of a Playground in Recognition of David Currie   

 

Compiled by:               Andrew Robinson, Community Facilities and Recreation Manager

Authorised by:            Brian Steffen, Director - City Services  

 

Outcome

We have safe, vibrant places

Strategy

Work with our communities to improve wellbeing and infrastructure in their neighbourhoods

Service Activity

Manage the use of community, sport and recreation facilities

      

 

Executive Summary

The purpose of this report is to seek Council’s endorsement for the naming of an inclusive playground at Banks Drive, St Clair as the David Currie Playground. Representation has been received from The Parish of the Holy Spirit of St Clair in this regard. Mr David Currie was a Penrith resident for more than 70 years and in 2015 was honoured when he was named Penrith Citizen of the Year after a lifetime of contributing to the community and providing opportunities for people with a disability to engage in a more fulfilling civic life.

The playground is located at Banks Drive, St Clair in the reserve adjacent to Banks Public School (map attached).

The report recommends that; the playground at Banks Drive be named in recognition of Mr David Currie; following endorsement, an official naming ceremony be held at the park and a sandstone memorial and plaque be erected adjacent to the existing playground within the reserve, detailing the accomplishments of Mr David Currie.

Background

The Parish of the Holy Spirit of St Clair have requested that Council consider recognising Mr David Currie by naming a playground in the Penrith Local Government Area in his honour. This request has also been supported through representations from the Federal Member for Lindsay, Melissa McIntosh MP, the State Member for Mulgoa, Tanya Davies MP, and the State Member for Penrith, Stuart Ayres MP.

Council’s Naming of Parks and Reserves Policy has been attached to this report outlining guidelines for Council and the community when considering the allocation of names to parks and reserves within the City.

The Policy allows for the naming of portions of parks and reserves, including playgrounds, with names of persons. The approval can be determined by resolution of Council and does not need the approval of the Geographical Names Board of NSW (GNB).

The guidelines for assigning portions of parks/reserves names include:

-        The person is to be considered worthy of such an honour.

-        The person should reside within the Penrith Local Government Area.

-        The person must be, or have been, a member of a local community, services or voluntary organisation.

-        The person must have made a significant contribution to the local community through voluntary input, association with a local sporting club, education or through business. Significant contribution includes:

o   Ten of more years association with local community groups, including school, sporting or service groups;

o   Action by an individual to protect, enhance or maintain an area that produces long term improvements for the community or area.

Current Situation

Mr David Currie passed away in January 2019, in considering naming a playground in his recognition, the following information outlines the significant and invaluable contribution that he made for the betterment of the community.

Mr David Currie was a Penrith resident for more than 70 years and in 2015 was honoured when he was named the Penrith Citizen of the Year after a lifetime of contributing to our community and providing opportunities for people with disability to engage in a more fulfilling civic life.

Mr David Currie was an active member of Penrith City Council’s Access Committee. He sat on the Committee between 2004 - 2008 and again from 2010 - 2018. He was always a great contributor and his aim was to make Penrith more accessible for all community members.

It was not only Council where Mr David Currie’s input and financial expertise was highly valued. He served as Board Director and Company Secretary for Nordoff-Robbins Music Therapy Australia between 2007 - 2014 and, shortly after, he began volunteering at the Golden Stave Music Therapy Centre at the Western Sydney University (Kingswood Campus), often receiving little or no recompense for his services. His satisfaction came from the knowledge that organisations such as these delivered outstanding outcomes for clients, transforming their lives through music.

Mr David Currie also served on the Board of Wentworth Community Housing between 2004 - 2012 and PARAQUAD - the Paraplegic and Quadriplegic Association of NSW between 1998 - 2008.

Mr David Currie was also a committed member of the Parish of Holy Spirit at St Clair. Here, his financial background proved very useful in writing many successful grant applications that allowed the Parish to receive funds to undertake many projects at the church. For his significant contribution to the church Mr David Currie and his wife, Margaret, received the Parramatta Catholic Archdiocese Diocesan Medal of Honour in 2016.

In considering the naming of a playground consultation was undertaken with a representative of The Parish of the Holy Spirit of St Clair and it was determined that naming a local playground in St Clair would be preferable.

Currently, access to and around the playspace at Banks Drive needs to be improved. The playspace identified at Banks Drive Reserve is currently the subject of a grant application to the NSW Government’s Everyone Can Play grant program which, if successful, will enable; the installation of accessible connecting path to and around the playspace, accessible seating, and installation of an accessible picnic shade shelter. A concept plan has been attached to this report. A decision on the grant application’s success, or otherwise, is expected in March 2020.

Notwithstanding the outcome of the grant application, as part of Council’s playspace shade program, a shade structure will be installed at the playspace.

 

 

Financial Implications

 

Council endorsed the submission of an application to the NSW Government’s Everyone Can Play grant program at its Ordinary Meeting on 25 November 2019. At that time, it was endorsed that an application be submitted for a $50,000 grant, with Council’s contribution being $50,000 from the Grants Reserve. It is anticipated that a successful grant application advice, or otherwise, will be notified in March 2020. Should the grant application be unsuccessful funding will be required to undertake the project. It is anticipated this could be achieved through re-prioritising other funding sources including the Telecommunications Access Fund and considering the project as part of the program of work identified in the draft Sport and Recreation Strategy.

 

Additional financial implications for Council associated with this report are the cost of installing a park naming sign and conducting an official naming ceremony both of which will be accommodated within existing operational budgets.

Risk Implications

There are no risk implications for Council associated with this report.

Conclusion

Mr David Currie overcame his own disability and utilised his talents to become a vital member of the Penrith community. His dedication, passion and willingness to always help others is deserving of recognition through the proposed naming of the playground at Banks Drive, St Clair and is consistent with Council’s Naming of Parks and Reserves Policy.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Naming of a Playground in Recognition of David Currie be received

2.     Council endorse the naming of the playground at Banks Drive, St Clair in recognition of Mr David Currie.

3.     An official naming ceremony be held at the playground following endorsement of the name and a sandstone memorial and plaque be erected adjacent to the playground within the reserve, detailing the accomplishments of Mr David Currie.

 

 

ATTACHMENTS/APPENDICES

1.

Naming of Parks and Reserves Policy

6 Pages

Appendix

2.

Banks Drive Preliminary Concept

1 Page

Appendix

3.

Banks Drive Aerial

1 Page

Appendix

  


Ordinary Meeting                                                                                                         24 February 2020

Appendix 1 - Naming of Parks and Reserves Policy

 

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Ordinary Meeting                                                                                                         24 February 2020

Appendix 2 - Banks Drive Preliminary Concept

 


Ordinary Meeting                                                                                                         24 February 2020

Appendix 3 - Banks Drive Aerial

 

 

 



Ordinary Meeting                                                                                            24 February 2020

 

 

 

7

Naming of a Playground in Recognition of Paul McDonald   

 

Compiled by:               Andrew Robinson, Community Facilities and Recreation Manager

Authorised by:            Brian Steffen, Director - City Services 

Requested By:            Councillor Bernard Bratusa

 

Outcome

We have safe, vibrant places

Strategy

Work with our communities to improve wellbeing and infrastructure in their neighbourhoods

Service Activity

Manage the use of community, sport and recreation facilities

      

 

Executive Summary

The purpose of this report is to seek Council’s endorsement for the naming of a playground at Bennett Park, Stapleton Parade, St Marys as Paul McDonald playground (aerial map attached). Representation has been received from Councillor Bratusa in this regard.

Mr Paul McDonald made a significant contribution to the Penrith Local Government Area over four decades, particularly the wider St Marys community, through business, as well as associations with sporting groups and voluntary organisations.

The report recommends that; the playground at Bennett Park, Stapleton Parade, St Marys be named in recognition of Mr Paul McDonald; following endorsement, an official naming ceremony be held at the park and, a sandstone memorial and plaque be erected adjacent to the existing playground within the reserve, detailing the accomplishments of Mr Paul McDonald.

Background

Councillor Bratusa has requested that Council consider recognising Mr Paul McDonald by naming a playground in the Penrith Local Government Area in his honour.

Council’s Naming of Parks and Reserves Policy has been attached to this report outlining guidelines for Council and the community when considering the allocation of names to parks and reserves within the City.

The Policy allows for the naming of portions of parks and reserves, including playgrounds, with names of persons. The approval can be determined by resolution of Council and does not need the approval of the Geographical Names Board of NSW (GNB).

The guidelines for assigning portions of parks/reserves names include:

-        The person is to be considered worthy of such an honour.

-        The person should reside within the Penrith Local Government Area.

-        The person must be, or have been, a member of a local community, services or voluntary organisation.

-        The person must have made a significant contribution to the local community through voluntary input, association with a local sporting club, education or through business. Significant contribution includes:

 

o   Ten of more year’s association with local community groups, including school, sporting or service groups;

o   Action by an individual to protect, enhance or maintain an area that produces long term improvements for the community or area.

Current Situation

Mr Paul McDonald passed away in October 2019, in considering naming a playground in his recognition, the following information outlines Mr Paul McDonald’s contribution to the community through his business endeavours, support for sporting organisations and voluntary work.

 

Mr Paul McDonald has made a significant contribution to the Penrith Local Government Area over four decades, particularly the wider St Marys community, through business, as well as associations with sporting groups and voluntary organisations.

 

In a business capacity Mr Paul McDonald has provided over 11,000 residents with employment opportunities through his business operations and worked closely with NOVA employment to employ people with disabilities.  He opened his first McDonalds store in St Marys, Great Western Highway in 1979. In subsequent years he opened an additional seven outlets.

Mr Paul McDonald bought the train engine and carriages and had them installed at St Marys RSL Club, Mamre Road, St Marys. They were first used as party rooms for McDonalds and then as a tourism centre and finally for the Ex-servicemen’s club.

Local sporting clubs benefitted from Mr Paul McDonald’s commitment to sponsorship investment, with Little Athletics in St Marys benefitting from an association for approximately thirty years, with other sports including netball, rugby league and soccer also being supported.

In a voluntary capacity, Mr Paul McDonald was one of the founding members of “Bridging the Gap” St Marys - Community Development and Youth program, serving on the Board for many years helping numerous young people find employment. Mr Paul McDonald also made a commitment to engaging in the Red Shield Appeal annually.

Financial Implications

 

The financial implications for Council associated with this report are the cost of installing a park naming sign and conducting an official naming ceremony both of which will be accommodated within existing operational budgets.

Risk Implications

There are no risk implications for Council associated with this report.

Conclusion

Mr Paul McDonald was passionate about helping people in need and committed to supporting the local community he called home.

 

His dedication, passion and willingness for creating opportunities, particularly employment for local residents, is deserving of recognition through the proposed naming of the playground at Bennett Park, Stapleton Parade, St Marys and is consistent with Council’s Naming of Parks and Reserves Policy.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Naming of a Playground in Recognition of Paul McDonald be received.

2.     Council endorse the naming of the playground at Bennett Park, Stapleton Parade, St Marys in recognition of Mr Paul McDonald.

3.     An official naming ceremony be held at the playground following the endorsement of the name and a sandstone memorial and plaque be erected adjacent to the existing playground within the reserve, detailing the accomplishments of Mr Paul McDonald.

 

ATTACHMENTS/APPENDICES

1.

Naming of Parks and Reserves Policy

6 Pages

Appendix

2.

Aerial Map of Bennett Park

1 Page

Appendix

  


Ordinary Meeting                                                                                                         24 February 2020

Appendix 1 - Naming of Parks and Reserves Policy

 

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Ordinary Meeting                                                                                                         24 February 2020

Appendix 2 - Aerial Map of Bennett Park

 

 

 



Ordinary Meeting                                                                                            24 February 2020

 

 

 

8

RFT19/20-30 Refurbishment of Mulgoa Hall   

 

Compiled by:               Greg Bretherton, Project Supervisor

Authorised by:            Michael Jackson, Design and Projects Manager  

 

Outcome

We have safe, vibrant places

Strategy

Make our public places safe and attractive

Service Activity

Implement the Building Asset Renewal Program

      

 

Executive Summary

A Tender for the refurbishment of the council owned Mulgoa Hall building was advertised in the Western Weekender on 5 December 2019 and the Sydney Morning Herald on 3 December 2019. The tender closed on 24 Jan 2020 at 11am.

 

This report advises Council of the outcome of the tender process and recommends that the tender from Rogers Construction Group Pty Ltd for the full scope of works outlined in RFT19/20-30  Refurbishment of Mulgoa Hall is accepted in the amount of $325,799.38 (excluding GST).

 

Background

Penrith City Council has allocated funding for the refurbishment of a number of Community Facility Buildings in its 18/19 Assert Renewal Program (ARP).  Refurbishment work at Mulgoa Hall was included in this program.

 

Work at this site features the following

·    Access improvements - ramps and carparking spaces as well as improving main paths of travel within the buildings.

·    Removal of all asbestos on-site – specifically eaves and an internal storeroom ceiling.

·    Bathroom and kitchen accessibility improvements

·    Improvements to lighting and power (including bringing existing services up to current codes)

·    Roof replacement and associated fascia, gutters and downpipes.

·    General ‘cosmetic’ work including internal and external painting, floor polishing, repairs to existing joinery, new windows and security screens.

·    Minor landscape works, new paving and fencing

 

Having been constructed in the 1970s with only limited improvement work since then it is expected that the proposed refurbishment work will significantly add to the life span of the centre as well as bring the building up to current safety and accessibility codes. Existing user groups will benefit from the improvements to the facilities and the same improvements should also attract an increase in casual hall hire which generates an income for council.

 

Responding parties were required to submit their tender on a standard pro forma sheet which clearly defined the response required against each of the evaluation criteria.

 

Tender Evaluation Process

The Tender Evaluation Committee consisted of Rosemarie Canales- Architectural Supervisor, Greg Bretherton- Project Supervisor and was chaired by Michael Jackson- Design and Projects Manager.  Allyce Langton from Council’s Procurement team performed the role of tender administration and probity officer for this tender.

 

The evaluation criteria advertised and used in assessing the tenders received included the following:

 

·    Business References

·    Demonstrated Ability

·    Works Method and Program

·    Financials

·    Employment Policies and details (Direct labour and Sub Contractors)

·    Local Business Preference Policy - Suppliers and Contractors

·    Quality Assurance Systems

·    Environmental Management Systems

·    Work Health & Safety

Initial Tender Review

A full listing of the tenders received is detailed below in price order (ex GST).

 

Company

Tendered Price

Company Location

Directors

Regional Projects Group Pty Ltd

$284,393.93

Padstow NSW

Brendan Osborne

Coverit Building Group Pty Ltd

$284,670.00

Penrith NSW

Shane Comans

Rogers Construction group Pty Ltd

$325,799.38

Riverstone NSW

Ben Kavo

Madic constructions Pty Ltd

$364,874.00

Bossley Park NSW

Iveca Matekalo

Arvcorp Construction Pty Ltd

$390,663.55

Cherrybrook NSW

Arvin Samimi

SD Civil Engineering Pty Ltd

$395,035.00

Baulkham Hills NSW

Sam Ghanbari

Grindley Construction Pty Ltd

$395,004.00

Pymble NSW

David Elliot

Alphabuild Australia Pty Ltd

$412,792.00

South Penrith NSW

Matthew Sandstrom

Maico Property Services Pty Ltd

$429,478.00

Seven Hills NSW

Jim Stafford

Kellyville Building Pty Ltd

$443,385.00

Kellyville Ridge NSW

B Bruton

Phillip McNamara

$449,912.00

Cranebrook NSW

Phillip McNamara

We Build Australia Pty Ltd

$468,494.50

Newington NSW

Anthony Saade

Project X Construction Pty Ltd

$507,986.25

Prestons NSW

 

Chaisam Pty Ltd

$512,043.00

Kellyville Ridge NSW

Oliver Tofighi

Natcon

$518,181.82

Strathfield NSW

Andrew Chalita

Sullivans Constructions Australia Pty Ltd

$518,199.90

Miranda NSW

Damian Sullivan

Wyktan Constructions Australia Pty Ltd

$552,488.00

Quakers Hill NSW

Michael Wyk & Peter Tan

Avant Build Pty Ltd

$565,789.33

Chatswood NSW

Hamid Aminian

Formula Interiors Pty Ltd

$576,800.00

Chatswood NSW

Gary McDonell

Acron Building Services Pty Ltd

$650,317.00

Seven Hills NSW

Joseph Bracks

JLW Interiors Pty Ltd

$686,751.00

Emu Plains NSW

John Williams

Westbury Constructions Pty Ltd

$702,236.00

Bella Vista NSW

Darren Price & Shakeel Karim

 

The eight (8) lowest priced tenders were considered for initial assessment based on available budget and were evaluated using Apet360 software to provide a ranking for conformance with the evaluation criteria.  Tenders evaluated were the submissions from Regional Projects Group Pty Ltd, Coverit Building Group Pty Ltd, Rogers Construction Group Pty Ltd, Madic constructions Pty Ltd, Arvcorp Construction Pty Ltd, SD Civil Engineering Pty Ltd, Grindley Construction Pty Ltd & Alphabuild Australia Pty Ltd

 

The remaining tenders were not considered for the evaluation as their tender price was higher than the expected price range.

Evaluation of the Preferred Tender

Following an initial assessment, the tender from Rogers Construction Group Pty Ltd was considered by the Tender Evaluation Committee to provide the highest value for money in terms of effectiveness and price.  Whilst not the lowest priced tender (third lowest price) Rogers Construction Groups overall position of first in the tender evaluation combined with their price resulted in them achieving best overall ranking.

 

Local firm Coverit offer a price advantage over Rogers Construction Group, however this business paper includes two additional tenders where Coverit are recommended for projects on three sites and it has been determined that having the same contractor working four sites simultaneously was a significant program risk to the facility bookings.

 

The lowest price tender from Regional Projects Group scored poorly across a wide range of the evaluation criteria and their submission did not demonstrate their ability to undertake this scope of works.

 

The recommended company, Rogers Constructions Group Pty Ltd was selected based on their:

1)      Compliance with the tender evaluation criteria,

2)      Demonstrated ability to meet Council’s requirements; and

3)      Competitive price for the services offered.

 

The Tender Evaluation Committee thoroughly reviewed the information provided pertaining to past experience of the proposed tenderer and conducted reference checks. 

Recommended Tenderer

Rogers Construction Group Pty Ltd was founded in 2016 and has been operating since.  Based in Riverstone the company has undertaken a diverse range of building works in both the commercial and residential sector encompassing a broad area of work from minor maintenance work through to mid-sized refurbishment and fit-out projects. They have recently completed a number of fit-out projects for Sydney City Council, NSW Health and Catholic Education.

 

The company’s services and activities are controlled by documented management systems to meet Safety, Quality and Environmental regulatory requirements. Whilst these systems are internal they operate within industry guidelines including ISO 9002 for quality management and the current WHS act and meet the necessary standards for council projects. 

 

Financial Implications

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis of the Rogers Construction Group Pty Ltd. These checks are underway by Equifax Australasia Credit Ratings Pty Ltd but have not yet been returned.  The report recommends acceptance of the tender by Rogers Construction Group Pty Ltd, with sufficient funds being available, subject to an acceptable financial report.

 

The budget was allocated from the 2019-20 Building Asset Renewal Program.

Tender Advisory Group (TAG) Comment

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Brian Steffen - Director City Services, Glenn McCarthy - Governance Manager and Neil Farquharson – Financial Services Manager were briefed by the Design & Projects team about the background and the process followed.

 

The TAG considered the recommendations in relation to the tender for the refurbishment of Mulgoa Hall noting that, while the recommended tender was not the lowest price, the company has demonstrated their ability to meet Council’s requirements and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Risk Implications

The tender process outlined in this report includes controls regarding probity and ensuring value for council, overseen by the Tender Advisory Group. The works will be undertaken in accordance with Work Health & Safety systems.

Conclusion

The Tender Evaluation Committee is of the opinion that Rogers Construction Group Pty Ltd provided the most advantageous tender and it is recommended that the Company be awarded the contract for a sum of $325,799.38 excluding GST, subject to an acceptable financial report.

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT19/20-30 Refurbishment of Mulgoa Hall be received

2.     Rogers Construction Group Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the refurbishment works to Mulgoa Hall for the amount of $325,799.38 excluding GST, subject to an acceptable financial report.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                            24 February 2020

 

 

 

9

RFT 19/20-31  Neighbourhood Centre Refurbishments   

 

Compiled by:               Greg Bretherton, Project Supervisor

Authorised by:            Michael Jackson, Design and Projects Manager  

 

Outcome

We have safe, vibrant places

Strategy

Make our public places safe and attractive

Service Activity

Implement the Building Asset Renewal Program

      

 

Executive Summary

A Tender for the refurbishment of two council owned community facility buildings- Werrington Downs Neighbourhood Centre and Colyton Neighbourhood Centre was advertised in the Western Weekender on 5 December 2019 and the Sydney Morning Herald on 3 December 2019. The tender closed on 22 January 2020 at 11am.

 

This report advises Council of the outcome of the tender process and recommends that the tender from Coverit Building Group Pty Ltd for the full scope of works outlined in RFT19/20-31 Neighbourhood Centre Refurbishments is accepted in the amount of $782,650 (excluding GST).

 

Background

Penrith City Council has allocated funding for the refurbishment of a number of Community Facility Buildings in its Assert Renewal Program (ARP).  Refurbishment works at Werrington Downs NHC and Colyton NHC were included in this program.  A combined tender was issued for both sites due to the similarity of the projects and a cost saving for council by having the same builder complete both projects simultaneously.

 

Work at both sites features the following

·    Access improvements - ramps and carparking spaces as well as improving main paths of travel within the buildings.

·    Bathroom refurbishments at both sites including full accessibility

·    Kitchen refurbishment at Colyton NHC to bring facilities up to commercial grade requirements

·    Improvements to lighting and power (including bringing existing services up to current codes)

·    General ‘cosmetic’ work including internal and external painting, roof and gutter repairs, repairs to existing joinery, new doors and security screens.

·    Structural repairs at Werrington Downs NHC to rectify movement damage and improve drainage

·    Installation of new external façade work and signage to create a modern and standardised look across councils community facilities.

·    Minor landscape works, new paving and fencing

 

Having both been constructed in the 1980s with only limited improvement work since then it is expected that the proposed refurbishment work will significantly add to the life span of each centre as well as bring the buildings up to current safety and accessibility codes. Existing user groups at each site will benefit from the improvements to the facilities and the same improvements should also attract an increase in casual hall hire which generates an income for council.

 

Responding parties were required to submit their tender on a standard pro forma sheet which clearly defined the response required against each of the evaluation criteria.

 

Tender Evaluation Process

The Tender Evaluation Committee consisted of Rosemarie Canales- Architectural Supervisor, Greg Bretherton- Project Supervisor and was chaired by Michael Jackson- Design and Projects Manager. Allyce Langton from Council’s Procurement team performed the role of tender administration and probity officer for this tender.

 

The evaluation criteria advertised and used in assessing the tenders received included the following:

 

·    Business References

·    Demonstrated Ability

·    Works Method and Program

·    Financials

·    Employment Policies and details (Direct labour and Sub Contractors)

·    Local Preference Policy – Suppliers and Contractors

·    Quality Assurance Systems

·    Environmental Management Systems

·    Work Health & Safety

 

Initial Tender Review

A full listing of the tenders received is detailed below in price order (ex GST).

 

Company

Tendered Price

Company Location

Directors

Direct Projects Pty Ltd

$691,811

Seven Hills NSW

Ben McCleod

Rogers Construction Group Pty Ltd

$750,990

Riverstone NSW

Ben Kavo

Coverit Building Group Pty Ltd

$782,650

Penrith NSW

Shane Comans

We Build Australia Pty Ltd

$875,463

Newington NSW

Anthony Saad

Sullivans Constructions (Aust) Pty Ltd

$965,145

Miranda NSW

Christopher Wards

Phillip McNamara

$1,022,166

Cranebrook NSW

Phillip McNamara

Maico Property Services Pty Ltd

$1,067,850

Seven Hills NSW

Jim Stafford

Asset Group Services Pty Ltd

$1,080,870

North Parramatta NSW

Joe Puccio

Trinity Quality Interiors Pty Ltd

$1,115,183

Hurstville NSW

Trevor Lloyd , Ben Lloyd & Kane Lawson

The Trustee for the Adaptive Trust

$1,140,700

Lawson NSW

Tim Pridham

Kellyville Building Pty Ltd

$1,149,094

Kellyville Ridge NSW

B Bruton

JLW Interiors Pty Ltd

$1,198,530

Emu Plains NSW

John Williams

Chaisam Pty Ltd

$1,207,174

Kellyville Ridge NSW

Oliver Tofighi

 

The eight (8) lowest priced tenders were considered for initial assessment and were evaluated using Apet360 software to provide a ranking for conformance with the evaluation criteria.  Tenders evaluated were the submissions from Direct Projects Pty Ltd, Rogers Construction group Pty Ltd, Coverit Building Group Pty Ltd, We Build Australia Pty Ltd, Sullivans Constructions (Aust) Pty Ltd, Phillip McNamara, Maico Property Services Pty Ltd and Asset Group Services Pty Ltd.

 

The remaining tenders were not considered for the evaluation as their tender price was significantly higher than the expected price range.

 

Evaluation of the Preferred Tender

Following an initial assessment, the tender from Coverit Building Group Pty Ltd was considered by the Tender Evaluation Committee to provide the highest value for money in terms of effectiveness and price.  Whilst not the lowest priced tender (third lowest price) Coverit Building Groups position of second in the effectiveness score evaluation combined with their price resulted in them achieving best overall ranking.

 

The lower priced tender from Direct Projects Pty did not adequately demonstrate the companies ability to undertake this scope of works and scored poorly across a wide range of criteria.  The second lowest tender from Rogers Construction Group Pty Ltd scored poorly in terms of the business systems component and had a low effectiveness score as a result.  It is noted Rogers Construction Group Pty Ltd scored highly in a separate tender submission elsewhere in this business paper however each tender submission is considered on its merits.

 

The recommended company, Coverit Building Group Pty Ltd was selected based on their:

 

1)      Compliance with the tender evaluation criteria,

2)      Demonstrated ability to meet Council’s requirements; and

3)      Competitive price for the services offered.

 

The Tender Evaluation Committee thoroughly reviewed the information provided pertaining to past experience of the proposed tenderer and conducted reference checks.

 

Recommended Tenderer

Coverit Building Group Pty Ltd was founded in 2010 by Shane Comans.  Based locally in Penrith the company has undertaken a diverse range of building works in both the commercial and residential sector encompassing a broad area of work from minor maintenance and handyman jobs through to mid-sized refurbishment and construction projects. They have recently completed a number of public facility projects for Camden and Penrith City Councils They are currently the preferred maintenance and small building works contractor for Penrith City Council. The company’s services and activities are controlled by documented management systems to meet Safety, Quality and Environmental regulatory requirements. Whilst these systems are internal they operate within industry guidelines including ISO 9002 for quality management and the current WHS Act and meet the necessary standards for council projects. 

 

Financial Implications

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis of the Coverit Building Group Pty Ltd. These checks were completed by Equifax Australasia Credit Ratings Pty Ltd.  Financial Services have reviewed the financial information provided by the tenderer and have not identified any reason why the contract should not be awarded. The report recommends acceptance of the tender by Coverit Building Group Pty Ltd, with sufficient funds being available.

 

Tender Advisory Group (TAG) Comment

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Brian Steffen Director City Services, Glenn McCarthy - Governance Manager and Neil Farquharson – Financial Services Manager were briefed by the Design & Projects team about the background and the process followed.

 

The TAG considered the recommendations in relation to the tender for the refurbishment of Werrington Downs and Colyton Neighbourhood Centres noting that, while the recommended tender was not the lowest price, the company has demonstrated their ability to meet Council’s requirements and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

 

Risk Implications

The tender process outlined in this report includes controls regarding probity and ensuring value for council, overseen by the Tender Advisory Group. The works will be undertaken in accordance with Work Health & Safety systems.

 

Conclusion

The Tender Evaluation Committee is of the opinion that Coverit Building Group Pty Ltd provided the most advantageous tender and it is recommended that the Company be awarded the contract for a sum of $782,650.00 excluding GST.

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT19/20-31  Neighbourhood Centre Refurbishments  be accepted

2.     Coverit Building Group Pty Ltd be awarded the Contract  subject to the execution of a formal agreement for the refurbishment works to Werrington Downs and Colyton NHCs for the amount of $782,650.00 excluding GST.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                            24 February 2020

 

 

 

10

RFT19/20-32 - Construction of Rance Oval Stage 2 Amenities   

 

Compiled by:               Mitchell Sammut, Project Supervisor

Authorised by:            Michael Jackson, Design and Projects Manager  

 

Outcome

We have safe, vibrant places

Strategy

Make our public places safe and attractive

Service Activity

Implement the Public Amenity Replacement Program

      

 

Executive Summary

A tender for the Construction of Rance Oval Stage 2 Amenities, Werrington was advertised on 5 December 2019 in the Western Weekender and 3 December 2019 in the Sydney Morning Herald and closed on Thursday 23 January 2020 at 11.00am.

 

The project will see the delivery of Stage 2 of the Rance Oval amenity upgrade which includes construction and installation of; player showers, unisex umpires changeroom, storerooms and replacement of the existing public toilet with a new public toilet (1 ambulant, 1 accessible and 2 x unisex stalls).

 

This report advises Council of the outcome of the tender process and recommends that the tender from Phillip McNamara T/A Cranebrook Constructions, for the amount of $442,984.00 (excluding GST) be accepted for Construction of Rance Oval Stage 2 Amenities, Werrington.

 

Background

Rance Oval Amenities Stage 1 was constructed and completed in 2016 which included a canteen and 2 sporting change rooms. Architectural drawings were produced at the time that included a second stage of the works. Completing the second stage of the amenities building will allow the needs of the sporting user groups to be met and replacing the existing public toilet to allow accessibility.

 

Rance Oval Stage 2 Amenities is funded from Council’s s7.11 Local Open Space, Public Amenity Replacement Program and 2020/21 Building Asset Renewal Program. The upgrade of the project includes installation of; player showers added to the changerooms, unisex umpires changeroom, storerooms and replacement of the existing public toilet with a new public toilet consisting of 1 ambulant, 1 accessible and 2 x unisex stalls.

 

Tenderers were required to submit their tender on a standard pro forma sheet, which clearly defined the response required against each of the evaluation criteria.

 

Tender Evaluation Panel

The Tender Evaluation Panel consisted of Rosemarie Canales - Architectural Supervisor, Mitchell Sammut - Project Supervisor and was chaired by Michael Jackson - Design and Projects Manager.  Allyce Langton from Council’s Procurement team performed the role of tender administration and probity officer for this tender.

 

Tender Evaluation Criteria

The selection criteria advertised and used in selecting the successful tenderer were:

 

·    Demonstrated Ability

·    Methodology to Deliver the Project

·    Technical Requirements

·    Project Completion Times

·    Financial Viability

·    Company Structure and Employment Practices

·    Quality Control 

·    Company Resources

·    Cost/Price Category

·    Work Health & Safety

 

Summary of Tenders Received

A total of fifteen (15) tenders were received by the closing date of the advertised tender and are listed below in price order (ex GST).

 

Company

Tendered Price

Company Address

Owners/Directors

Phillip McNamara T/A Cranebrook Constructions

$442,984.00

97 Taylor Rd Cranebrook, NSW 2749

Phil McNamara

Coverit Building Group Pty Ltd

$505,032.00

Unit 18 37-47 Borec Road Penrith, NSW 2749

Shane Comans

Westco Building Consultants Pty Ltd

$554,470.00

29/29 Coombes Drive Penrith, NSW 2750

John Cooper

Direct Projects Pty Ltd

$610,765.80

Unit 16/45 Powers Road, Seven Hills NSW 2147

Ben McLeod

Acron Building Services Pty Ltd

$638,172.00

Unit 7/ 20 Tucks Road, Seven Hills NSW 2147

Joseph Bracks

Grindley Interiors Pty Limited

$642,004.00

55 Grandview Street Pymble, NSW 2073

Alan Carstens

Matthew Macauley

John Little

Andrew Sanderson

Terra Ferma Pty Ltd

 

$653,696.75

Level 1 Unit 29 3 Box Road Caringbah, NSW 2229

Diaa Shaker

Westbury Constructions Pty Ltd

$694,335.00

Suite 2.02, 33 Lexington Drive Baulkham Hills, NSW 2153

Darren Price

Shakeel Karim

Sullivan’s Constructions

$711,288.60

2/185 Port Hacking Road Miranda, NSW 2228

Damian Sullivan

Kellyville Building Pty Ltd

$715,365.60

35 Fyfe Rd Kellyville, NSW 2155

B Bruton

SD Civil Engineering Pty Ltd

$723,310.00

20/ 1 Maitland Place Baulkham Hills, NSW 2153

Shannon Darcy

The Trustee for Dreis Family Trust

$808,210.00

PO Box 129 Ramsgate, NSW 2217

Wayne Dreis

Exclusive Developments Pty Ltd

$849,345.00

75 Anderson Road Mortdale, NSW 2223

Yousuf (Joe) Awada

Mansfield Corporation Pty Ltd

$875,016.00

16 Carina Place Castle Hill, NSW 2154

Bruce Laurance Mansfield

Blugum Enterprises Pty Ltd

$1,017,619.00

29/252 New Line Rd Dural, NSW 2158

Andrew Harb

 

Short Listed Tenderers

Four tenders were initially shortlisted based on available budget and then assessed against the evaluation criteria, these are listed below.  The remaining tenders were beyond the available budget so were not consider further.

 

·    Phillip McNamara T/A Cranebrook Constructions

·    Coverit Building Group Pty Ltd

·    Westco Building Consultants Pty Ltd

·    Direct Projects Pty Ltd

 

Evaluation of the Preferred Tender

All four tenders demonstrated their capacity to adequately address the selection criteria.  Of the lump sum prices submitted, Phillip McNamara T/A Cranebrook Constructions provided the lowest of $442,984.00 excl. GST

The recommended company, Phillip McNamara T/A Cranebrook Constructions was selected based on their:

 

1)      Compliance with the tender evaluation criteria,

2)      Demonstrated ability to meet Council’s requirements; and

3)      Competitive price for the services offered.

 

Cranebrook Constructions was founded in 1992 and has undertaken a diverse range of building works in the commercial sector encompassing a broad area of the industry from public and leisure facilities, healthcare, educational, industrial and commercial buildings. Based on Cranebrook Construction’s tender submission and price they represent the best value to Council to undertake the project.  Cranebrook Constructions have successfully completed two community hall refurbishment projects for council this financial year.

Financial Implications

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Phillip McNamara T/A Cranebrook Constructions. These checks are underway by Equifax Australasia Credit Ratings Pty Ltd but have not yet been returned. The report recommends acceptance of the tender by Phillip McNamara T/A Cranebrook Constructions, with sufficient funds being available, subject to an acceptable financial report.

 

Tender Advisory Group Comments

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Brian Steffen - Director City Services, Glenn McCarthy - Governance Manager and Neil Farquharson - Financial Services Manager were briefed by the Design & Projects team about the background and the process followed.

The TAG considered the recommendations in relation to the tender for the Construction of Rance Oval Stage 2 Amenities, Werrington it was noted that the recommended proposal is the lowest cost,  that company has demonstrated their ability to meet Council’s requirements and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Risk Implications

The tender process outlined in this report includes controls regarding probity and ensuring value for council, overseen by the Tender Advisory Group.  The works will be undertaken in accordance with Work Health & Safety systems.

This project will add new facilities onto the back of an existing recreation structure with public safety a key part of the construction methodology and project plan.  Demolition of the existing Public Amenity will not be undertaken until the new facility is completed.

Conclusion

Four companies were shortlisted based on price and then evaluated on the tender evaluation criteria. On further evaluation criteria Phillip McNamara T/A Cranebrook Constructions provided the best price that also meet the tender evaluation criteria to undertake the project.

It is recommended that the proposal and lump sum price from Phillip McNamara T/A Cranebrook Constructions, for the amount of $442,984.00 (excluding GST) be accepted for Construction of Rance Oval Stage 2 Amenities, Werrington, subject to an acceptable financial report.

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT19/20-32 - Construction of Rance Oval Stage 2 Amenities be received

2.     The proposal and lump sum price from Phillip McNamara T/A Cranebrook Constructions, for the amount of $442,984.00 (excluding GST) be accepted for Construction of Rance Oval Stage 2 Amenities, Werrington, subject to an acceptable financial report.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 5 - We care about our environment

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 6 - We are healthy and share strong community spirit

 

Item                                                                                                                                       Page

 

11      RFT19/20-02 Jamison Park Synthetic Turf Playing Fields                                              85

 

12      RFT19/20-25- Mulgoa Rise Amenity Extension                                                              89

 

13      RFT 19/20-29 - The Kingsway Sporting Fields Lighting Upgrade                                   93

 

14      RFT19/20-33 - Leonay Sports Field Lighting                                                                   97

 

15      Naming of a Reserve in Recognition of Teresa James                                                 101

 

16      Inquiry into the NSW Protocol for Homeless People in Public Places                          112

 

 

 

 

 

 

 

 



Ordinary Meeting                                                                                            24 February 2020

 

 

 

11

RFT19/20-02 Jamison Park Synthetic Turf Playing Fields   

 

Compiled by:               Marco De Stefanis, Major Projects Coordinator

Authorised by:            Michael Jackson, Design and Projects Manager  

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Deliver the Parks Asset Renewal Program

      

 

Executive Summary

The Tender reference RFT 19/20-02, for the design and construction of Jamison Park Multisport Synthetic Field, was advertised in the Western Weekender on 03/12/2019 and Sydney Morning Herald on 05/12/2019.  A site visit was held on 11/12/2019 and the Tender closed on 22/01/2020.

 

This report advises Council of the outcome of the tender process and recommends that the tender from Tuff Group Holdings Pty Ltd for the amount of $3,488,870 (excluding GST) be accepted for the design and construction of Jamison Park Multisport Synthetic Field.

 

Background

Council’s draft Sports & Recreation Strategy indicates that benchmark figures indicate that an additional 84 hectares of active open space will be required by 2036 to accommodate an estimated additional 48 sports fields. Jamison Park’s use is beyond the capacity that the fields can accommodate. Playing surface capacity, durability and quality is compromising community and school sport, regional and state competitions and the ability to attract events. 

 

Installation of a standard FIFA certified Quality multi-purpose synthetic field at Jamison Park, will create a safe and more accessible, flexible multi-purpose sports facility providing increased field capacity and quality for the purpose of sports training, competition, and events, as well as school and other community activities, for sport and non-sport organisations from across the Penrith LGA, NSW and Australia.

 

Funding for the project has been contributed by Council, State Government - Greater Sydney Sport Facility Fund 2018 & Nepean Football Association.

 

Tender Evaluation Process

The Tender Evaluation Committee consisted of Matt Hill - Community Facilities and Recreation Planning & Projects Officer, Marco De Stefanis – Major Projects Coordinator, Martin Sheppard – Smart Connection Consultancy Managing Director and was chaired by Michael Jackson – Design and Projects Manager. Allyce Langton – Procurement Business Partner assumed the role of Tender Administrator and Probity Officer.

 

The evaluation criteria advertised and used in assessing the tender received included the following:

·    Financials

·    Local Business Preference Policy - Suppliers and Contractors

·    Experience

·    Capability & Capacity

·    References

·    Quality of offer for civil works, synthetic turf, maintenance, guarantees and warranties

·    Quality Assurance

·    Works method and Programme

·    WHS

·    Value for Money

·    Environmental Management Systems

·    FIFA licensee or Preferred Producer

 

Initial Tender Review

The full list of the tenders received is detailed below in price order:

 

Company

Tendered price

Company Location

Directors/Authorised Representative

Tuff Group Holdings Pty Ltd

$3,488,870.00

58-60 Sunmore Close Heatherton VIC 3202

Travis Knight

Turf One Pty Ltd

$3,881,100.00

89 Simcock Avenue Spotswood VIC 3015

Andrew Morrow

 

Polytan Asia Pacific Pty Ltd

$3,936,096.00

Factory 2, Dunlopillo Drive, Dandenong South VIC 3175

Rob Kirkwood

 

Evaluation of the Preferred Tender

The tender process was administered through the NSW Government e-Tendering portal.

 

The tenders were scored by the Evaluation Committee against an evaluation matrix, aiming to achieve a consistent un-bias approach and seeking value for money outcome.  Further, the Committee invited the three Tenderers to attend an interview meeting, before selecting the preferred offer.  Here, additional details and clarifications were sought, reducing the risk of misunderstanding and misinterpretation.

 

The three Tenderers provided a comprehensive offer in line with the best industry standards. The promised quality of the final product was comparable among the offers: all three tenderers are proven FIFA preferred suppliers/licensees and established contractors in Australia for synthetic turf fields.  The Committee acquired FIFA test reports for the same proposed product, installed in existing fields, from all three tenderers.

 

The civil works component is paramount to achieve durability of the final product. Polytan Asia Pacific Pty Ltd and Tuff Group proposed to appoint civil sub-contractors, which have partnered with them before on similar projects; while Turf One proposed in-house civil works construction resources.

 

The offer from Tuff Group was initially lacking clarity in the civil works construction methods, so the Committee assigned a low score for this criterion. However, the Committee acquired substantial clarifications from Tuff Group during the following interview phase, and is now confident in the effectiveness of the construction method proposed for the civil works, which has been already implemented in other existing sporting facilities.

 

In addition to the above, a partnered maintenance approach has been included within the Contractor’s scope. This provides further assurance that, Jamison Park Synthetic Field will achieve FIFA Quality benchmarks and pass the required tests further in the future.

 

All three Tenderers have acquired extensive experience across Australia and worked within the Sydney metropolitan area on Local Government contracts. All tenderers have an in-house design team, which will provide the detailed design to Council for approval before starting the construction. Tuff Group will appoint LDENG to design the civil works component and to work in conjunction with Tuff engineers specialised in sport facilities.

 

Following the detailed assessment, the offer from Tuff Group has been selected by the Committee being the best price among the offers received, which are comparable in relation to non-price scoring.

 

Recommended Tenderer

Tuff Group is one of the major synthetic field construction contractors in Australia and delivered more than 100 multisport facilities, with15 achieving FIFA Quality mark.  They have demonstrated their skills and experience in delivering projects of similar scale and nature within budget and time.

 

The Tuff Group proposal is considered by the Tender Evaluation Committee to provide the highest value for money among the offers received.

 

The recommended company: Tuff Group Holdings Pty Ltd was selected based on their:

1.   Compliance with Tender evaluation Criteria

2.   Demonstrated ability to meet Council expectations; and

3.   Best Value for Money

 

The Tender Evaluation Committee thoroughly reviewed the information provided pertaining the experience of the recommended tenderer and conducted reference checks.

The Committee is convinced that Tuff Group Holdings Pty Ltd has comprehensively provided a detailed methodology, covering all aspects of the tender and demonstrated the required level of expertise and experience, to deliver the best results for the project.

 

Financial Implications

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Tuff Group Holdings Pty Ltd. These checks are being completed by Equifax Australasia Credit Ratings Pty Ltd but have not yet been returned. The report recommends acceptance of the tender by Tuff Group Holdings Pty Ltd subject to the return of an acceptable financial report, with sufficient funds being available.

 

At Ordinary Meeting 25 February 2019 Council adopted a recommendation to accept the NSW Office of Sport Greater Sydney Sports Facility Fund for the installation of multi-sport dual synthetic fields. This grant fund is supplemented by Council internal funds and Nepean Football Association club contributions. The Tender has come within the specified budget and funds already allocated.  The ongoing asset maintenance and renewal funding requirements for the new facilities will be provided for from future Building Asset Operational Maintenance budget and Renewal Program fund.

 

Tender Advisory Group Comments

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Brian Steffen - Director City Services, Glenn McCarthy - Governance Manager and Neil Farquharson - Financial Services Manager were briefed by the Design & Projects team about the background and the process followed.

 

The TAG considered the recommendations in relation to the tender for the design and construction of Jamison Park Multisport Synthetic Field it was noted that the recommended proposal is the lowest cost and the company has demonstrated their ability to meet Council’s requirements and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

 

Risk Implications

The project delivery will impact three existing playing fields during construction which will occur within a very busy recreation precinct.  Site safety and controls will be of paramount importance during that period.

 

Conclusion

Three tenders were received and evaluated, with all three demonstrating their ability to deliver a quality project in line with the tender specifications.  Tuff Group Holdings Pty Ltd provided the best price and it is recommended that the proposal and lump sum price from Tuff Group Holdings Pty Ltd for the amount of $3,488,870 (excluding GST) be accepted for the design and construction of Jamison Park Multisport Synthetic Field subject to the return of an acceptable financial report.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT19/20-02 Jamison Park Synthetic Turf Playing Fields be received

2.     The proposal and lump sum price from Tuff Group Holdings Pty Ltd for the amount of $3,488,870 (excluding GST) be accepted for the design and construction of Jamison Park Multisport Synthetic Field subject to the return of an acceptable financial report.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                            24 February 2020

 

 

 

12

RFT19/20-25- Mulgoa Rise Amenity Extension   

 

Compiled by:               Ezekiel Meares, Project Supervisor

Authorised by:            Michael Jackson, Design and Projects Manager  

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Plan for the provision of and facilitate the delivery of community, sport and recreation facilities

      

 

Executive Summary

A Tender for the construction of the Mulgoa Rise Amenity Extension, Mulgoa was advertised on 3 December 2019 in the Sydney Morning Herald and in the Western Weekender on the 5 December 2019 and closed on Wednesday 22nd of January at 11am.

 

This Report advises Council of the outcome of the Tender process and recommends that the Tender from Coverit Building Group Pty Ltd be accepted for the full scope of works outlined in RFT19/20-25 for the Mulgoa Rise Amenity Extension for a total amount of $326,616.00 (excluding GST).

 

Background

Architectural drawings were produced to extend the existing facility at Mulgoa Rise to allow for additional changerooms and associated wash facilities as requested by the sporting club. The building upgrade will ensure the above outcomes are achieved.

 

The funding for the project is from NSW Government Greater Sydney Sports Facility Fund. 

 

Tender Evaluation Panel

The Tender Evaluation Panel consisted of Ezekiel Meares - Project Supervisor, Rosemarie Canales – Architectural Supervisor and was chaired by Michael Jackson - Design and Projects Manager.  Allyce Langton from Council’s Procurement team performed the role of tender administration and probity officer for this tender

 

Tender Evaluation Criteria

The selection criteria advertised and used in selecting the successful tenderer were:

·    Demonstrated Ability

·    Methodology to Deliver the Project

·    Technical Requirements

·    Project Completion Times

·    Financial Viability

·    Company Structure and Employment Practices

·    Local Business Preference Policy - Suppliers and Contractors

·    Quality Control

·    Cost/Price Category

·    Work Health & Safety

 

Tender Summary of Tenders Received

A total of thirteen (13) tenders were received by the closing date of the advertised tender and are listed below in price order (ex GST).

Company

Tendered Price

Company Address

Owners/Directors

Regional Projects Group Pty Ltd

$169,515.20

41 Gow Street, Padstow NSW 2211

Michael Bashir

Brendan Osbourne

Vina Constructions Group Pty Ltd

$205,267.00

5 Petunia Pl, Macquarie Fields NSW 2564

Hoa Hiep Le

Coverit Building Group Pty Ltd

$326,616.00

37-47 Borec Rd, Penrith NSW 2750

Shane Comans

Westco Building Consultants Pty Ltd

$346,100.00

29/29 Coombes Dr, Penrith NSW 2750

John Cooper

Alphabuild Australia Pty Ltd

$360,583.65

28 Fragar Rd, South Penrith NSW 2750

Matthew Sandstrom

Chris Rudduck

Direct Projects Pty Ltd

$414,686.00

Unit 16/45 Powers Rd, Seven Hills NSW 2147

Ben McLeod

Westbury Constructions Pty Ltd

$431,226.00

33 Lexington Dr, Bella Vista NSW 2153

Darren Price

Shakeel Karim

We Build Australia Pty Ltd

$436,730.00

Unit 48/8 Avenue of America, Newington NSW 2127

Anthony Saade

John Saade

Sullivans Construction (Aust) Pty Ltd

$446,730.00

2/185 Port Hacking Rd, Miranda, NSW 2228

Damian Sullivan

Alpall Pty Limited

$456,300.00

15 Lomatia Lane, Springwood NSW 2777

David Crum

Kellyville Building Pty Ltd

$467,839.00

35 Fyfe Rd Kellyville Ridge NSW 2155

B Bruton

Phillip McNamara

$497,789.00

97 Taylor Rd, Cranebrook NSW 2749

Phil McNamara

Wyktan Construction Pty Ltd

$533,676.06

Suite 10, L14, 70 Pitt Street, Sydney NSW 2000"

Jiangyuan (Peter) Tan

Michael Wyk

Avant Build Pty Ltd

$614,152.03

Avant Build Pty Ltd,  Suite 104, 781 Pacific Highway, Chatswood NSW

Hamidreza Aminian

 

Evaluation of Preferred Tender

All thirteen tenders were within budget and were assessed against the Tender evaluation criteria.

 

The Tender received from Coverit Building Group Pty Ltd was considered by the Tender Evaluation Committee to be providing the highest value for money compared to the other tenders in terms of demonstrated ability and price.

 

The lower priced tenders from Regional Projects Group Pty Ltd and Vina Constructions Group Pty Ltd scored poorly across a wide range of the evaluation criteria and the committee was not convinced that either company had adequately demonstrated their ability to undertaken the works.

 

The recommended company Coverit Building Group Pty Ltd was selected based on their:

1)      Compliance with the tender evaluation criteria

2)      Demonstrated ability to complete projects of a similar nature and scale.

3)      Competitive price

 

The Tender evaluation committee thoroughly reviewed the information pertaining to past experience of the proposed tenderer and conducted reference checks.

 

Coverit Building Group Pty Ltd have completed numerous projects of a similar nature and have demonstrated they have experience constructing large community facilities for other Councils.

 

Financial Implications

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Coverit Building Group Pty Ltd. These checks were completed by Equifax Australasia Credit Ratings Pty Ltd.  Financial Services have reviewed the financial information provided by the tenderer and have not identified any reason why the contract should not be awarded. The report recommends acceptance of the tender by Coverit Building Group Pty Ltd, with sufficient funds being available.

 

Tender Advisory Group Comments

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Brian Steffen Director City Services, Glenn McCarthy - Governance Manager and Neil Farquharson – Financial Services Manager were briefed by the Design & Projects team about the background and the process followed.

 

The TAG considered the recommendations in relation to the tender for the construction of the Mulgoa Rise Amenity Extension noting that Coverit Building Group Pty Ltd demonstrated their ability to meet Council’s requirements and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

 

Risk Implications

The tender process outlined in this report includes controls regarding probity and ensuring value for council, overseen by the Tender Advisory Group. The works will be undertaken in accordance with Work Health & Safety systems

 

Conclusion

The Tender Evaluation Committee is in the opinion that Coverit Building Group Pty Ltd provided the most advantageous tender and demonstrated significant building experience of a similar nature, it is recommended that the company be awarded the contract for a contract sum of $326,616.00 excluding GST.

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT19/20-25- Mulgoa Rise Amenity Extension be received

2.     The proposal and Lump sum price from Coverit Building Group Pty Ltd of $326,616.00 excluding GST be accepted for the Construction of Mulgoa Rise Amenity Extension, Mulgoa.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                            24 February 2020

 

 

 

13

RFT 19/20-29 - The Kingsway Sporting Fields Lighting Upgrade    

 

Compiled by:               Michael Shahidi, Project Supervisor

Authorised by:            Michael Jackson, Design and Projects Manager  

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Deliver the Parks Asset Renewal Program

      

 

 

Executive Summary

A tender for the Kingsway Sporting Fields Lighting Upgrade, Werrington was advertised on 3 December 2019 and in the Sydney Morning Herald 5 December 2019 in the Western Weekender and closed on Wednesday 15 January 2020 at 11.00am.

 

The project will provide the Kingsway sports fields with lighting that meets Australian match play and training standards. Making the field lighting contemporary, fit for purpose and meeting the increasing needs of the community and sporting teams that utilise this site.

 

This report advises Council of the outcome of the tender process and recommends that the tender received from JRW Trading PTY LTD t/as Jaydub Electrical Services, for the amount of $474,906.29 (excluding GST) and tender option one $139,455.70 (excluding GST), total of $614,361.99 (excluding GST), be accepted for the Lighting upgrade of all the fields and all associated works.

 

Background

Sports Field Lighting design and specification for Kingsway, Werrington was completed as part of the design works for the Kingsway Sports Fields Precinct that complied with Australian Standard AS 2560.2.3-2007.

 

This included investigating the sites electrical supply to determine if there was sufficient supply for the increased electrical loads to the site. The design was revised to ensure it meets all the current relevant standards. The power upgrade of the electrical substation was carried out as part of the Kingsway West Amenities Building project and adequate power is now available. The design was revised to ensure it meets all the current standards. 

 

The funding for the project is combination of Sport Australia - Move it AUS – Community Sport Infrastructure Grant Program and Council’s Parks Asset Renewal Program.

 

The works require a suitably experienced contractor for the installation of new poles, luminaries and associated electrical trenching, conduits and switch board modifications. It also requires removal and disposal of the existing poles and electrical equipment. This will bring all the playing fields up to 100 lux average to meet the current and future training and competition requirements of the users.

 

Tenderers were required to submit their tender on a standard pro forma sheet, which clearly defined the response required against each of the evaluation criteria. Scope was divided into three (3) portions in order to ensure the project can be delivered in a timely manner and within budget. The main scope consists of upgrade to the switchboard, lighting upgrade of 14 western fields and all associated works. Tender option one consisted of inclusion of four (4) additional eastern fields and all associated works. Tender option 2 included the upgrade of all luminaries to LED fittings.

 

Tender Evaluation Panel

The Tender Evaluation Panel consisted of James Craig - Project Supervisor, Michael Shahidi - Project Supervisor and was chaired by Michael Jackson - Design and Projects Manager.  Allyce Langton from Council’s Procurement team performed the role of tender administration and probity officer for this tender

 

Tender Evaluation Criteria

The selection criteria advertised and used in selecting the successful tenderer were:

·    Demonstrated Ability 

·    Methodology to Deliver the Project

·    Technical Requirements

·    Project Completion Times

·    Financial Viability

·    Company Structure and Employment Practices

·    Local Preference Policy – Suppliers and Contractors

·    Quality Control

·    Cost/Price Category

·    Work Health & Safety

 

Tender Summary of Tenders Received

A total of six (6) tenders were received by the closing date of the advertised tender and are listed below in price order (ex GST) of the main scope.

 

Company

Tendered Price

Tender Option 1

Tender Option 2

Company Address

Owners/
Directors

Havencord Pty Ltd T/A Floodlighting Australia

 $407,000.00

$93,000.00

$218,000.00

235B Backforest Rd, Far Meadow NSW 2535

Paul Connor

Prime Group Australia Pty Ltd

 $429,500.00

$74,000.00

$80,000.00

56/23 Narabang Way, Belrose NSW 2085

Shane Halliday

JRW Trading Pty Ltd t/as Jaydub Electrical Services

 $474,906.29

$139,455.70

$238,500.00

9/1 Boden Road, Seven Hills NSW 2147

Joshua Wheatley

HIX Group Pty Ltd t/as HIX Electrical & Data Services

 $519,000.00

$166,600.00

$298,800.00

Unit 1, 10 Production Place, Penrith NSW 2750

Ian John Hicks

REES Electrical Pty Ltd

$528,380.00

$107,450.00

$327,820.00

Unit 3, 26 Leighton Place, Hornsby NSW 2077

John Hellyar

Turnkey Innovative Engineering Pty Ltd

$583,910.00

$161,200.00

$137,840.00

179 McCredie Road, Smithfield NSW 2164

Cameron Stanton

 

Evaluation of the Preferred Tender

All six tenders were included in the evaluation and assessed against the Council’s tender Evaluation Criteria.

 

Upon evaluation tenders received from Havencord Pty Ltd T/A Floodlighting Australia and Prime Group Australia Pty Ltd provided poor responses across a wide range of selection criteria and the panel decided that no further consideration will be given to these tenders. Out of the remaining tenders remaining JRW Trading Pty Ltd t/as Jaydub Electrical Services offered the best price and value to Council for main scope and tender option one. Tender option two was not within the available budget.

 

Jaydub Electrical Services provided a range of previous similar sports field floodlighting projects they have undertaken for other Councils as well as a detailed methodology of delivering the project. Therefore, sufficiently demonstrating to the panel Jaydub Electrical Services suitability to undertake the project.

 

Financial Implications

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on JRW Trading Pty Ltd t/as Jaydub Electrical Services. These checks were completed by Equifax Australasia Credit Ratings Pty Ltd.  Financial Services have reviewed the financial information provided by the tenderer and have not identified any reason why the contract should not be awarded. The report recommends acceptance of the tender by JRW Trading Pty Ltd t/as Jaydub Electrical Services, with sufficient funds being available.

 

Tender Advisory Group Comments

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Brian Steffen - Director City Services, Glenn McCarthy - Governance Manager and Neil Farquharson – Financial Services Manager were briefed by the Design & Projects team about the background and the process followed.

 

The TAG considered the recommendations in relation to the tender for supply, installation, testing and commissioning of the Kingsway Sporting Fields Lighting Upgrade noting that, while the recommended tender was not the lowest price, the company has demonstrated their ability to meet Council’s requirements and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

 

Risk Implications

The tender process outlined in this report includes controls regarding probity and ensuring value for council, overseen by the Tender Advisory Group. The works will be undertaken in accordance with Work Health & Safety systems

 

Conclusion

Six tenders were received and evaluated based on the Council’s tender selection criteria. On further assessment of the shortlisted tenders, based on the selection criteria JRW Trading Pty Ltd t/as Jaydub Electrical Services was identified to offer the best value for money for Council to undertake this project.

 

It is recommended that the tender received from JRW Trading Pty Ltd t/as Jaydub Electrical Services, for the amount of $474,906.29 (excluding GST) and tender option one $139,455.70 (excluding GST), total of $614,361.99 (excluding GST), be accepted for the Lighting upgrade of all the fields and all associated works.

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT 19/20-29 - The Kingsway Sporting Fields Lighting Upgrade  be received

2.     The tender from JRW Trading Pty Ltd t/as Jaydub Electrical Services, for the amount of $474,906.29 (excluding GST) and tender option one $139,455.70 (excluding GST), for a total of $614,361.99 (excluding GST), be accepted for the Lighting upgrade for all the fields and all associated works.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                            24 February 2020

 

 

 

14

RFT19/20-33 - Leonay Sports Field Lighting   

 

Compiled by:               Mitchell Sammut, Project Supervisor

Authorised by:            Michael Jackson, Design and Projects Manager  

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Deliver the Parks Asset Renewal Program

      

 

Executive Summary

A tender for the supply, installation, testing and commissioning of Sports Field Lighting Leonay Oval, Leonay was advertised on 5 December 2019 in the Western Weekender and 3 December 2019 in the Sydney Morning Herald and closed on Wednesday 15 January 2020 at 11.00am.

 

The project will bring the Leonay Oval sports field lighting including all the rugby league playing fields, and the athletics track and field areas up to Australian match play and training standards. Making the field lighting contemporary, fit for purpose and meeting the increasing needs of the community and sporting teams that utilise this site.

 

This report advises Council of the outcome of the tender process and recommends that the tender from JRW Trading Pty Ltd t/as Jaydub Electrical Services, for the amount of $430,453.21 (excluding GST) be accepted for supply, installation, testing and commissioning of Sports Field Lighting Leonay Oval, Leonay.

 

Background

A consultant (GHD) was engaged to produce a sports field lighting design and specification for Leonay Oval that complied with Australian Standard AS 2560.2.3-2007. This also included investigating the sites electrical supply to determine if there was sufficient supply for the increased electrical loads to the site. The areas that are to be flood lit at Leonay Oval include:

 

·    2 full size fields (one which incorporates the athletics track),

·    Mini field

·    Athletics field event areas long jumps, shot put and discus 

 

The funding for the project is from NSW Government Sport Election Commitments Program 2019-2023 and Council’s Parks Asset Renewal Program.

 

The works require a suitably experienced contractor for the installation of new poles, luminaries and associated electrical trenching, conduits and switch board modifications. It also requires an Endeavour Energy network upgrade to provide sufficient power to the site. This will bring all the Rugby League playing fields and Athletics track and field areas up to 100 lux to meet the current and future training and competition requirements of the users.

 

Tenderers were required to submit their tender on a standard pro forma sheet, which clearly defined the response required against each of the evaluation criteria.

 

Tender Evaluation Panel

The Tender Evaluation Panel consisted of James Craig - Project Supervisor, Mitchell Sammut - Project Supervisor and was chaired by Michael Jackson - Design and Projects Manager.  Laura Stott from Council’s Procurement team performed the role of tender administration and probity officer for this tender

 

Tender Evaluation Criteria

The selection criteria advertised and used in selecting the successful tenderer were:

·    Demonstrated Ability 

·    Methodology to Deliver the Project

·    Technical Requirements

·    Project Completion Times

·    Financial Viability

·    Company Structure and Employment Practices

·    Local Preference Policy – Suppliers and Contractors

·    Quality Control

·    Cost/Price Category

·    Work Health & Safety

 

Tender Summary of Tenders Received

A total of four (4) tenders were received by the closing date of the advertised tender and are listed below in price order (ex GST).

 

Company

Tendered Price

Company Address

Owners/Directors

Lindsay Civil Pty Ltd

 $361,050.00

9 Waler Cres, Smeaton Grange NSW 2567

Peter Camer

Matthew Lindsay

Turnkey Innovative Engineering Pty Ltd

 $427,675.00

179 McCredie Road,

Smithfield

NSW 2164

Cameron Stanton

JRW Trading Pty Ltd t/as Jaydub Electrical Services

 $430,453.21

9/1 Boden Road, Seven hills NSW 2147

Joshua Wheatley

HIX Group Pty Ltd t/as HIX Electrical & Data Services

 $459,000.00

Unit 1, 10 Production Place, Penrith NSW 2750

Ian John Hicks

 

Evaluation of the Preferred Tender

All four tenders were assessed on the tender selection criteria.

 

On assessment Lindsay Civil Pty Ltd & Turnkey Innovative Engineering Pty Ltd did not demonstrate any previous experience in the delivery of Sports field lighting and scored poorly in effectiveness on that basis.  Of the two tenders remaining JRW Trading Pty Ltd t/as Jaydub Electrical Services offered the best price and value to Council.

 

Jaydub Electrical Services provided a range of previous similar sports field floodlighting projects they have undertaken for other Councils as well as a detailed methodology of delivering the project.  Jaydub Electrical Services clearly demonstrating their suitability to undertake the project.

 

Financial Implications

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on JRW Trading Pty Ltd t/as Jaydub Electrical Services. These checks were completed by Equifax Australasia Credit Ratings Pty Ltd.  Financial Services have reviewed the financial information provided by the tenderer and have not identified any reason why the contract should not be awarded. The report recommends acceptance of the tender by JRW Trading Pty Ltd t/as Jaydub Electrical Services, with sufficient funds being available.

 

Tender Advisory Group Comments

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Brian Steffen - Director City Services, Glenn McCarthy - Governance Manager and Neil Farquharson – Financial Services Manager were briefed by the Design & Projects team about the background and the process followed.

 

The TAG considered the recommendations in relation to the tender for supply, installation, testing and commissioning of Sports Field Lighting Leonay Oval, Leonay noting that, while the recommended tender was not the lowest price, the company has demonstrated their ability to meet Council’s requirements and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

 

Risk Implications

The tender process outlined in this report includes controls regarding probity and ensuring value for council, overseen by the Tender Advisory Group. The works will be undertaken in accordance with Work Health & Safety systems.

 

Conclusion

The four tenders received were evaluated on the tender evaluation criteria. Based on the evaluation criteria JRW Trading Pty Ltd t/as Jaydub Electrical Services offered the best value to Council to undertake the project.

 

It is recommended that the proposal and lump sum price from JRW Trading Pty Ltd t/as Jaydub Electrical Services of $430,453.21 excluding GST be accepted for supply, installation, testing and commissioning of Sports Field Lighting and supply upgrade at Leonay Oval

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT19/20-33 - Leonay Sports Field Lighting be received

2.     The proposal and lump sum price from JRW Trading Pty Ltd t/as Jaydub Electrical Services of  $430,453.21 excluding GST be accepted for supply, installation, testing and commissioning of Sports Field Lighting and supply upgrade at Leonay Oval.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                            24 February 2020

 

 

 

15

Naming of a Reserve in Recognition of Teresa James   

 

Compiled by:               Andrew Robinson, Community Facilities and Recreation Manager

Justine Vella, Bushland Management Coordinator

Authorised by:            Brian Steffen, Director - City Services  

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Plan for the provision of and facilitate the delivery of community, sport and recreation facilities

      

 

Executive Summary

The purpose of this report is to seek Council’s endorsement for the naming of the reserve adjacent to Fowler Street and Blackwood Street, Claremont Meadows (map attached to this report) as Teresa James Reserve. Representation has been received from Mulgoa Landcare Group requesting that Council consider recognising Teresa James by naming a Cumberland Plain Woodland reserve in the Penrith Local Government Area in her honour.

Teresa was one of the most respected ecologists of the Cumberland Plain. Over the last two decades she has made a significant contribution to the protection and enhancement of critically endangered vegetation not just in Penrith but across Western Sydney.

The report recommends that the information be received and that an application be made to the Geographical Names Board of NSW for official gazetting and, a sign denoting the reserve name be installed and an official naming ceremony be held once gazetted.

Background

Representation has been received from Mulgoa Landcare Group requesting that Council consider recognising Teresa James by naming a Cumberland Plain Woodland reserve in the Penrith Local Government Area in her honour.

Council’s Naming of Parks and Reserves Policy, which has been attached to this report, is in line with the Geographical Names Board (GNB) guidelines.

The key principles adopted by Council for assigning park and reserve names are:

-        Council will abide by the guidelines issued by the Geographical Names Board of NSW regarding the naming of an open space that require that naming proposals meet the following criteria:

 

o   The use of a person’s name for park names should normally only be given posthumously;

o   Names of Aboriginal origin or with an historical background are preferred;

o   Council agrees to the proposed name;

o   If considered appropriate, the names of eminent persons may be perpetuated, particularly those of early explorers, settlers, naturalists.

 

-        Council will consider applications for names associated with the history and character of Penrith City including, but not limited to, the themes outlined below:

 

o   Elected members from all levels of Government who have served the City and have made a significant contribution to the community. The recognition could apply to Councillors, Mayors or Members of Parliament.

 

o   Prominent citizens – people who have demonstrated outstanding merit or people who have made an outstanding contribution to the City, particularly in the areas of service, preservation of the environment, community, sport, industry, leadership and personal bravery, or who have achieved outstanding success in their chosen field of endeavour. 

 

Should Council approve a park or reserve name an application is then prepared and submitted to the GNB. The remaining process involves a number of steps, including the public exhibition of the proposed naming. The entire process generally takes eight to ten months.

Current Situation

Teresa James passed away in October 2019, in considering naming a reserve in her recognition, the following information outlines Teresa’s contribution to the preservation of the environment and community.

Teresa James was a well-respected member of the Western Sydney Conservation Community. She held extraordinary knowledge of our native plants, which she actively shared with her contemporaries as well as the community at large in her efforts to increase protection, knowledge and appreciation of these valuable environmental assets. 

 

In 1997 Teresa helped map Western Sydney’s bushland via the Urban Bushland Biodiversity Survey. For the last two decades Teresa was one of the most respected ecologists of the Cumberland Plain making a significant contribution to the protection and enhancement of critically endangered vegetation not just in Penrith but across Western Sydney.

 

Teresa played a key role in protecting the former Air Service Australia land at Vincent Road, Cranebrook and also made a valuable direct contribution to the conservation of the Blaxland Creek Corridor in Orchard Hills, work is ongoing on this project. She was regularly employed by Government agencies and Councils as a botanical expert and has worked closely with Penrith Council Officers on a number of flora assessments. She also shared her expertise through many workshops, as well as through Penrith Council and community interest group projects.

 

Teresa wrote and produced publications and guides on Western Sydney’s bushland, and her ‘Rare Bushland Plants of Western Sydney’ and ‘Native Flora of the Cumberland Plain Woodland’ are a treasure to anyone with a passion for Western Sydney bushland with industry professionals utilising them as an invaluable source of information.

 

The reserve adjacent to Fowler Street and Blackwood Street, Claremont Meadows is an appropriate reserve for consideration for being named in recognition of Teresa James because of the significant vegetation that it contains. The reserve contains endangered species and is one of the largest remnant pockets of Cumberland Plain Woodland remaining in the City. The Mulgoa Landcare Group has been consulted regarding this and has confirmed that it would be appropriate.

 

 

Financial Implications

 

Financial implications for Council associated with this report are the cost of installing a park naming sign and conducting an official naming ceremony both of which will be accommodated within existing operational budgets.

Risk Implications

There are no risk implications for Council associated with this report.

Conclusion

Teresa’s passion and commitment to the protection and enhancement of critically endangered vegetation in Penrith and Western Sydney was unrivalled. Coupled with her dedication to engaging with and supporting others through sharing her knowledge in project work, workshop and education sessions, as well as publications it clearly demonstrates an outstanding contribution to environmental preservation in the community.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Naming of a Reserve in Recognition of Teresa James be received.

2.     Council endorse the naming of the reserve adjacent to Fowler Street and Blackwood Street, Claremont Meadows as Teresa James Reserve and make application to the Geographical Names Board for the official gazetting.

3.     Following gazettal, a sign denoting the reserve name be installed and an official naming ceremony be held.

 

 

ATTACHMENTS/APPENDICES

1.

Naming of Parks and Reserves Policy

6 Pages

Appendix

2.

Proposed Teresa James Reserve Location Map

2 Pages

Appendix

  


Ordinary Meeting                                                                                                         24 February 2020

Appendix 1 - Naming of Parks and Reserves Policy

 

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Ordinary Meeting                                                                                                         24 February 2020

Appendix 2 - Proposed Teresa James Reserve Location Map

 

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Ordinary Meeting                                                                                            24 February 2020

 

 

 

16

Inquiry into the NSW Protocol for Homeless People in Public Places   

 

Compiled by:               Vesna Kapetanovic, Community Projects Officer 

Authorised by:            Jeni Pollard, Place Manager  

 

Outcome

We are healthy and share strong community spirit

Strategy

Help build resilient, inclusive communities

Service Activity

Develop effective responses to the impacts of growth, redevelopment and change in our community

      

 

Executive Summary

The NSW Legislative Assembly Committee on Community Services is currently conducting an Inquiry into the NSW Protocol for Homeless People in Public Places (the Protocol). The Protocol was introduced in 2013 by the Family and Community Services Department.

 

The Protocol outlines a framework for interaction between people who are homeless and government staff based on human rights and respectful communication. The principles of the NSW Protocol aim to protect people who are homeless from discrimination and the arbitrary interference of government agencies. The Protocol applies only to NSW Government agencies, but is used as a reference guide by local government in terms of a consistent response regarding public space and amenities.

 

The Protocol does not address or resolve homelessness

Penrith Council has developed and implemented its own Protocol for Service Delivery to People Experiencing Homelessness that is informed by the NSW Local Government Act and is in line with the Protocol.

 

Penrith City Council has experienced limitations in working within the Protocol to effectively respond to health and safety issues that occur through the development of homeless encampments and additional by-laws were implemented to resolve these situations. 

 

All agencies and organisations that work with and support homeless people as well as the general community have been invited to provide feedback on the implementation and effectiveness of the Protocol in responding to homelessness. The closing date for submissions is Friday 28 February 2020.

 

This report is seeking Council’s endorsement of the draft submission to NSW Legislative Assembly Committee on Community Services Inquiry into the NSW Protocol for Homeless People in Public Places

The NSW Protocol for Homeless People in Public Places

The purpose of the NSW Legislative Assembly Committee on Community Services Inquiry into the NSW Protocol for Homeless People in Public Places is to gather information from a range of organisations – state government agencies, local government and community organisations – to determine the advantages and disadvantages in the application of this framework.

 

People experiencing homelessness are one of the most vulnerable and marginalised groups within the community. The Protocol recognises and protects the individual right to privacy and arbitrary interference from government agencies but other rights and interests may be neglected in its application. The Protocol itself does not address or resolve homelessness but rather seeks to guide State agencies in their interactions with homeless people.

Penrith Council has developed and implemented its own Protocol for Service Delivery to People Experiencing Homelessness that was endorsed by Council at its Policy Review Meeting on 14 March 2011. Penrith Council’s Protocol is informed by the NSW Local Government Act and is in line with the NSW Protocol and it is timely that it is also reviewed in light of changing practice and on the ground learning.

 

The Protocol adopts a low intervention response, meaning that agencies have only limited scope to approach people who are homeless which could be perceived as disregarding or ignoring individuals in crisis, which can entrench the situation of homelessness. This approach validates and normalises rough sleeping which often prolongs the crisis experience and may aid people to refuse the assistance of specialist services.

The practical application of the Protocol presents concerns for people who are homeless, government organisations and services that support people who are homeless. The Protocol does outline a range of circumstances where response is appropriate, i.e. if the person requests assistance, is distressed and their behaviour is threating their safety or the safety of the people around them.

Other than in these circumstances, the Protocol can be viewed as a passive response to homelessness which can then lead to the development of tent encampments in public spaces that cause a range of health and safety risks for the people sleeping rough, the general community, businesses and staff.  It also discourages an early engagement approach that may act as a circuit breaker before homeless becomes entrenched for individuals or groups.

Penrith has witnessed the development of entrenched homeless encampments over the recent past.  Homeless people in these encampments experience a severe deterioration in their mental and physical health and over a period of an extended period of time are less likely to accept assistance or support from specialist services.

Council’s Submission

Overall the submission asserts the importance of considering the responsibilities and operational requirements of the government agencies and local councils that manage public spaces, services and facilities. 

This Inquiry will be valuable in defining the concurrent State and Local Government operational processes in place to manage homeless encampments and how these processes can be coordinated most effectively to resolve homelessness.

As can be evidenced from the recent Judges Place Carpark example, these encampments are challenging to resolve. Council encountered a range of difficulties responding to this situation within existing policy and legislative framework. This encampment was successfully resolved through the development of local by-laws prohibiting the use of the carpark for accommodation and storing belongings. The implementation of an interventionalist approach was key to resolving this encampment alongside the development of an interagency comprised of specialist homelessness services, state government agencies and community organisations that ensured all individuals staying in the carpark were accommodated and had access to appropriate support services.

Resolving homeless encampments requires significant resourcing from a range of agencies and could be prevented through early intervention, improved processes and coordinated action, particularly intensive assertive outreach service and increased availability of crisis accommodation.

The submission also outlines the benefits of exploring an increased synergy with the NSW Homelessness Strategy (2018-2023) which outlines a plan for collaborative action to improve the systemic response to homelessness and reduce the impact of homelessness on individuals and families.

There may be opportunity to create further linkages between the NSW Homelessness Strategy and the Protocol to explore collaborative solutions to homelessness and further develop coordinated and collaborative approaches to service delivery.

In summary, Council’s proposed response to this Inquiry puts forward the following points for consideration:

 

·    Generate the potential within the Protocol to resolve and reduce homelessness though intensive and innovative service delivery to individuals sleeping rough. For example, refer to evidence gathered by successful assertive outreach service models used in Sydney City such as the Homeless Outreach Support Team (HOST) and the Homelessness Assertive Response Team (HART) models.

·    Develop Local Homelessness Action Committees as part of the NSW Homelessness Strategy that bring together State Government agencies, Local Councils and the community sector to plan, share information, coordinate and implement action to respond to and resolve situations of homelessness.

·    Increased resourcing to the assertive outreach service delivery approach, this includes prevention and early intervention, rapid re-housing, crisis and transitional accommodation and intensive responses for people with complex needs. This type of work also requires an increase to the supply of social housing and accommodation options.

 

Financial Implications

 

There are no financial implications for Council associated with the submission to the NSW Legislative Assembly Committee on Community Services Inquiry into the NSW Protocol for Homeless People in Public Places.

Risk Implications

There are no risk implications for Council associated with this report.

Conclusion

The NSW Legislative Assembly Committee on Community Services is currently conducting an Inquiry into the NSW Protocol for Homeless People in Public Places (the Protocol). The Protocol for Homeless People in Public Places (the Protocol) outlines a framework for interaction between people who are homeless and government staff based on human rights and respectful communication. The Protocol outlines a low intervention type response where homeless people are not to be approached unless they require assistance, are distressed and causing harm to themselves or others around them or request information.

 

Penrith City Council has its own Protocol for Service Delivery to People Experiencing Homelessness that is in line with the NSW Protocol. Council has experienced limitations in responding to the development of homeless encampments effectively and additional by-laws were implemented to resolve these situations. It is proposed that Council’s own protocol be reviewed in the next year.

 

Council’s submission to this Inquiry emphasises the potential of developing more targeted, collaborative and action-oriented service delivery responses as part of this Protocol. The need for improved processes across Government agencies and the additional resourcing of specialist services for assertive outreach would effectively complement the Protocol and significantly reduce homelessness as a result. 

This report is seeking Council’s endorsement of the draft submission to NSW Legislative Assembly Committee on Community Services Inquiry into the NSW Protocol for Homeless People in Public Places

 

 

RECOMMENDATION

That:

1.   The information contained in the report on Inquiry into the NSW Protocol for Homeless People in Public Places be received.

 

2.   Council endorse the submission to NSW Legislative Assembly Committee on Community Services Inquiry into the NSW Protocol for Homeless People in Public Places.

 

 

 

ATTACHMENTS/APPENDICES

1.

Inquiry into the Protocol for Homeless People in Public Places  - Parliament of NSW Legislative Assembly, Committee on Community Services

4 Pages

Appendix

  


Ordinary Meeting                                                                                                         24 February 2020

Appendix 1 - Inquiry into the Protocol for Homeless People in Public Places  - Parliament of NSW Legislative Assembly, Committee on Community Services

 

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Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                       Page

 

17      Organisational Performance and Financial Review - December 2019                         123

 

18      2020 Australian Local Government Association (ALGA) Annual General Assembly   128

 

19      Audit, Risk and Improvement Committee                                                                      143

 

20      Creation of an Easement for underground cables over Council Land at Soper Place Car Park (Lot 1 DP995047, Lot 1 DP 859369, Lot 10 DP 849474).                                    152

 

21      Summary of Investment & Banking for the Period 1 December 2019 to 31 December 2019                                                                                                                                         155

 

 

 

 

 

 

 



Ordinary Meeting                                                                                            24 February 2020

 

 

 

17

Organisational Performance and Financial Review - December 2019   

 

Compiled by:               Neil Farquharson, Financial Services Manager

Geraldine Brown, Strategic Finance Coordinator

Craig Shepherd, Corporate Reporting Coordinator

Authorised by:            Andrew Moore, Director - Corporate Services  

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Support financial sustainability through financial planning and budget management

      

 

Executive Summary

This report outlines Council’s progress towards implementing its four-year Delivery Program 2017-21 and annual Operational Plan 2019-20, and focuses on the period of 1 July to 31 December 2019. The report should be read in conjunction with the Organisational Report – December 2019 (refer attached), which records significant Variations, Reserve Movements, proposed Revotes, Contracts, Consultancies and Legal Expenses, Cash and Investments position, Income and Expenses by Program, and our progress in completing the organisation’s Operating and Capital projects for 2019-20.

 

At 31 December 2019, 96.5% of Council’s 231 reportable projects, and 89% of Council’s 90 reportable actions were ‘On Schedule’ or ‘Completed’. All 131 Service Activities were reported as being ‘On Schedule’.

 

Council projected a Balanced Budget in the adoption of the Original 2019-20 Operational Plan. The December 2019 Quarter Review has resulted in a small surplus of $32,539 being predicted for the Quarter, and $93,788 for the full year.

 

This report recommends that the Organisational Report – December 2019 be received and that the revised Budget estimates identified in the report and detailed in the Organisational Report – December 2019 be adopted.  

 

Organisational Performance Summary

The Organisational Report – December 2019 provides information on Council’s progress against its 2019-20 Operational Plan and Projects for the six-month period between 1 July 2019 to 31 December 2019. At 31 December 2019:

·    89% of 90 reportable Operational Plan Actions were ‘On Schedule’ or ‘Completed’

·    94% of 115 reportable Capital Projects were ‘On Schedule’ or ‘Completed’

·    99% of 116 reportable Operating Projects were ‘On Schedule’ or ‘Completed’

·    100% of 131 Service Activities were ‘On Track’

 


 

Table 1 provides a performance summary, which overall demonstrates that Council is successfully delivering its services and programs.

 

 

Completed

On Schedule

Off Schedule

Total

 

No.

%

No.

%

No.

%

 

 

 

 

 

 

 

 

Actions

11

12%

69

77%

10

11%

90

Capital Projects

38

33%

70

61%

7

6%

115

Operating Projects

23

20%

92

79%

1

1%

116

Table 1

 

Further detailed information can be found in the Organisational Report – December 2019 .

Organisational Highlights

Council’s programs and services delivered a number of significant achievements during the past six months. These include:

 

·    commencement of the initial community engagement for the new City Park

·    improvement in time frames for processing minor Development Applications from 47 to 38 days

·    replaced 2,463 sqm of footpath

·    resurfaced or reconstructed 84,764 sqm of road pavement

·    constructed 2.21 km length of new footpath

·    Council's Asbestos Management Framework won a LGNSW Environment Award

Financial Position Summary

This report covers the second quarter of the 2019-20 financial year. Details of significant Variations, Reserve movements, and the status of Council’s Operating and Capital Projects compared to Budget are included in this document. 

 

Council projected a balanced Budget in the adoption of the original 2019-20 Operational Plan. The September Quarterly Review reported variations to the predicted annual budget with a net surplus result of $61K in the first quarter.

 

The December Review again presents a positive result with a revised projected net surplus of $93,788 for 2019-20. This result comprises mainly positive variations to the adopted Budget, with the most notable budget adjustments for the December Quarter being net salary savings ($65,091), and an increase in s603 Certificate income ($35,000).

 

Net organisational salary savings of $65,091 have been identified in this quarter, largely from staff vacancies. In keeping with Council’s adopted practice, these salary savings will be retained within the Employee cost budget at this stage and not be reallocated until the end of the year to manage any budgetary risks throughout the year. Council’s LTFP has foreshadowed that increases to the annual Employee Leave Entitlement (ELE) provision will be required and a strategy to increase this provision has been implemented. Council is committed to ensuring that sufficient provision is made for ELE and therefore it is proposed that any remaining salary savings will be transferred to the ELE Reserve as part of the June 2020 Review, once provision for current year payments are made. 

 

Additionally, a total of $7.4m of Capital and Operating Project revotes are proposed as a result of the December 2019 Quarter Review, as the works will not be completed in this financial year. Further details on proposed major variations and revotes are provided later in this report with more detail in the Organisational Report – December 2019.

 

This report recommends that the revised Budget estimates, including Revotes, identified in this report and detailed in the attached Organisational Report – December 2019 be adopted.

Financial Position for the December 2019 Quarter

The financial position of Council for the Quarter is expressed by providing information in compliance with Quarterly Budget Review Statement (QBRS) requirements on:

·    Budget position (whether balanced/surplus/deficit)

·    Significant Variations

·    Identified Revotes

·    Funding summary

·    Reserve movements for the Quarter

·    Capital and Operating Budget Projects list for the quarter

·    Key Performance Indicators

·    Income and Expenses

·    Income and Expenses by Program

·    Capital Budget

·    Cash and Investments

·    Contracts and Other Expenses

·    Consultancy and Legal expenses.

 

Budget Position

 

$’000s

Original Budget Position

0

September 2019 Quarter Variations Adopted by Council

61

December 2019 Quarter Variations previously Adopted by Council

0

December 2019 Quarter Review Proposed Variations

33

Revised Budget Position Surplus/(Deficit) projected to June 2020