Council_Mark_POS_RGB

5 February 2020

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that a POLICY REVIEW COMMITTEE MEETING of Penrith City Council is to be held in the Passadena Room, Civic Centre, 601 High Street, Penrith on Monday 10 February 2020 at 7:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

 

Warwick Winn

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Policy Review Committee Meeting - 9 December 2019.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING THE MEETING

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

 

8.           NOTICES OF MOTION

 

9.           DELIVERY PROGRAM REPORTS

 

10.         REQUESTS FOR REPORTS AND MEMORANDUMS

 

11.         URGENT BUSINESS

 

12.         CONFIDENTIAL BUSINESS


POLICY REVIEW COMMITTEE MEETING

 

Monday 10 February 2020

 

table of contents

 

 

 

 

 

 

meeting calendar

 

 

confirmation of minutes

 

 

DELIVERY program reports

 


Council_Mark_POS_RGB2020 MEETING CALENDAR

January 2020 - December 2020

(adopted by Council - 25 November 2019)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.00pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

25@

25

29v

27#

24*

22

26@

  23^ü

28

25#+

16

Policy Review Committee

7.00pm

 

11

11

8

 

17

8

12

9

21

11

9

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2019- 2020 Annual Statements are presented

 

Meeting at which any comments on the 2019-2020 Annual Statements are adopted

 +

Meeting at which the Annual Report is presented

Briefing to consider Budget, draft fees & charges and corporate documents

-            Extraordinary Meetings are held as required;

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact Governance Coordinator, Adam Beggs on 4732 7597.

 


UNCONFIRMED MINUTES

 OF THE POLICY REVIEW COMMITTEE MEETING OF PENRITH CITY COUNCIL HELD IN THE PASSADENA ROOM, PENRITH

ON MONDAY 9 DECEMBER 2019 AT 7:00PM

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Karen McKeown OAM, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Aaron Duke, Tricia Hitchen, Kath Presdee and John Thain. 

 

APOLOGIES

PRC40  RESOLVED on the MOTION of Councillor Brian Cartwright seconded Councillor Bernard Bratusa that the apology from Councillor Mark Davies be accepted.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 11 November 2019

PRC41  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor John Thain that the minutes of the Policy Review Committee Meeting of 11 November 2019 be confirmed.

 

DECLARATIONS OF INTEREST

 

Councillor Bernard Bratusa declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 4 – Penrith Whitewater Annual Report 2018-2019, as he works for the Office of the Minister for Sport. Councillor Bratusa stated that he would leave the meeting during consideration of this Item.

 

DELIVERY PROGRAM REPORTS

 

Councillor Bernard Bratusa left the meeting, the time being 7:04pm.

 

Outcome 6 - We are healthy and share strong community spirit

 

4        Penrith Whitewater Annual Report 2018-2019                                           

PRC42  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Penrith Whitewater Annual Report 2018-2019 be received

2.    Council agree to underwrite the operation of the Penrith Whitewater Stadium Limited until the presentation to Council of the Penrith Whitewater Stadium Limited Annual Report for 2020-21.

3.    Council note and support the appointment and re-appointment of the persons named in the report to the Board of Directors of Penrith Whitewater Stadium Ltd.

 

Councillor Bernard Bratusa returned to the meeting, the time being 7:16pm.

 

Outcome 4 - We have safe, vibrant places

 

2        Managing Abandoned Shopping Trolleys - Draft Policy                          

PRC43  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Kevin Crameri OAM

That:

1.     The information contained in the report on Managing Abandoned Shopping Trolleys - Draft Policy be received

2.     Council adopt the attached draft Managing Abandoned Shopping Trolleys - Draft Policy

Councillor Todd Carney left the meeting, the time being 7:33pm.

 

 

Councillor Todd Carney returned to the meeting, the time being 7:35pm.

 

Outcome 2 - We plan for our future growth

 

1        Planning Proposal to reclassify land on Reynolds Road and The Driftway, Londonderry                                                                                  

PRC44  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Robin Cook

That:

1.     The information contained in the report on Planning Proposal to reclassify land on Reynolds Road and The Driftway, Londonderry be received.

2.     Council endorse the Planning Proposal provided as a separate enclosure to this report, that seeks to reclassify seven sites owned by Hawkesbury City Council on Reynolds Road and The Driftway, Londonderry and submit it to the Department of Planning, Industry and Environment seeking a Gateway Determination.

3.     The General Manger be granted delegation to update and finalise the Planning Proposal before submission to the Department of Planning, Industry and Environment for a Gateway Determination.

4.     Consultation with the community and public agencies be undertaken in accordance with any Gateway Determination issued by the Department of Planning, Industry and Environment.

5.     An independently chaired public hearing be held in accordance with the requirements of the Environmental Planning and Assessment Act and Regulations.

6.     A suitably qualified consultant be engaged to independently chair the public hearing.

7.     A report be presented to Council on submissions received during the public exhibition and the results of the public hearing.

8.     Council seek delegation through the Gateway Determination to make the amendment to Penrith Local Environmental Plan 2010 identified in the Planning Proposal.

 

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

 

For

Against

 

Councillor Kath Presdee

 

Councillor Karen McKeown OAM

 

Councillor Robin Cook

 

Councillor Brian Cartwright

 

Councillor Bernard Bratusa   

 

Councillor Ross Fowler OAM

                           

Councillor Todd Carney

                                     

Councillor Aaron Duke

 

Councillor Kevin Crameri OAM

 

Councillor Tricia Hitchen

                          

Councillor Greg Davies

 

Councillor Jim Aitken OAM

 

Councillor Marcus Cornish

 

Councillor John Thain

 

 

Outcome 5 - We care about our environment

 

3        Local Government NSW Recycling Initiative                                             

PRC45  RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Greg Davies

That:

 

1.    The information contained in the report on Local Government NSW Recycling Initiative be received.

2.    Council acknowledges the growing imperative to manage waste and recycling within NSW and calls for urgent action from the State Government to help build a circular economy in NSW.

3.    Council endorses Local Government NSW’s sector-wide ‘Save Our Recycling’ Campaign, and asks the State Government to reinvest the Waste Levy in:

       a)         Funding councils to collaboratively develop regional –scale plans for             the future of waste and recycling in their regions

       b)         The delivery of the priority infrastructure and other local government             projects needed to deliver regional-scale plans, particularly where a             market failure has been identified

       c)         Support for the purchase of recycled content by all levels of                    government to help create new markets

       d)         Funding and delivery of a state-wide education campaign on the             importance of recycling, including the right way to recycle, the                purchase of products with recycled content and the importance of             waste avoidance

 

4.    Council continues to recognise initiatives and projects taken within the Penrith City local government area contributing to a circular economy, including; crushed glass in road making and compost made from reprocessed organic waste in parks and gardens.

5.    Council writes to the local State Member Stuart Ayres MP, Minister for Energy and Environment the Hon Matthew Kean MP, Local Government Minister the Hon Shelley Hancock MP, NSW Treasurer the Hon Dominic Perrotter MP, Premier the Hon Gladys Berejiklian MP, Opposition Leader Jodi Mckay MP, Shadow Minister for Local Government Greg Warren MP to confirm their support for recycling and outline the urgent need to educate, innovate and invest in local waste and recycling services via the Waste Levy.

6.    Council advises Local Government NSW President Linda Scott of the outcome of this report.

 

 

There being no further business the Chairperson declared the meeting closed the time being 7:38pm.

    


DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                       Page

 

 

Outcome 1 - We can work close to home

 

1        Mayoral Skills Summit Update                                                                                           1

 

Outcome 7 - We have confidence in our Council

 

2        Redundant Policies                                                                                                          27

 

3        Penrith Performing & Visual Arts Ltd 2018 - 2019 Annual Report                                  32

 

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 1 - We can work close to home

 

Item                                                                                                                                       Page

 

1        Mayoral Skills Summit Update                                                                                           1

 

 

 



Policy Review Committee Meeting                                                              10 February 2020

 

 

 

1

Mayoral Skills Summit Update   

 

Compiled by:               Daniel Watson Hayes, Economic Development Officer

Authorised by:            Nathan Burbridge, Economic Initiatives Manager  

 

Outcome

We can work close to home

Strategy

Attract investment to grow the economy and increase the range of businesses operating in the region

Service Activity

Deliver actions identified in the Economic Development Strategy and Penrith Progression

      

 

Executive Summary

On Wednesday 13 November 2019, the Mayoral Skills Summit was held at Panthers Leagues Club. The purpose of the summit was to ensure Penrith is ready and well positioned to capitalise on the jobs of the future. This will ensure the businesses and services that drive our economy can grow and further prosper.

The outcomes from the summit were that it:

·    created an environment for industry, businesses, schools, universities, training providers, and respective government departments to come together to consider the opportunities ahead;

·    stimulated thinking through an interactive panel discussion to draw out ideas, create dialogue, establish tangible actions and create partnerships to deliver on outcomes which will benefit current and future residents of Penrith City.

The Mayor introduced a targeted discussion with senior business leaders about the developments they are observing in their industries, and how we can best position ourselves to respond to emerging challenges and opportunities confronting Penrith.

Background

In the context of Penrith’s emerging economic opportunities, Mayor of Penrith City, Councillor Ross Fowler OAM proposed that Council host a Skills Summit. The aim of the Summit was to initiate conversations about how best to ensure the benefits of the airport and related infrastructure result in new, diverse jobs for our community.


The Skills Summit aimed to bring together cross sector stakeholders to explore how to attract more knowledge economy jobs to Penrith into the future. The Summit was an opportunity to bring together a range of high calibre industry leaders and decision makers to generate ideas and identify opportunities for collaboration.

The Summit Event

The Skills Summit format was an intimate boardroom style, that brought together 30 participants to discuss some of the key considerations for the future of work and skills in Penrith, and the opportunities associated with the changing nature of work and the workforce. The Summit demonstrated the strong commitment across industry, small businesses, universities, the training sector and government agencies to ensure Penrith benefits from the opportunities presented by our changing economy.

 

The Summit built on existing analysis, from current trends and statistics to gather important insights about preparing for Penrith’s future economic opportunities. It also enabled likeminded stakeholders to discuss what their entities are currently doing and identify opportunities in a space which they may not have considered at present.

 

Nature of discussion

 

Key themes raised the importance of lifestyle;

·    ensuring that Penrith was positioned to attract skilled and capable people;

·    creating an environment that retained them;

·    consistent advocacy of the Penrith City area with state and federal government and agencies, to secure funding, initiatives and developments into the region;

·    advocate to the State Government to locate the planned $80 Million TAFE in Penrith LGA

 

Many initiatives were suggested including:

·    Promotion of traineeship programs run through TAFE NSW that can be expanded by local businesses with fees reduced and set at $1000 per trainee.

·    Productivity Boot-camp; an existing program championed by Lendlease where it provides students and young people with the hands on experience of trades and construction. This could be extended beyond the realm of construction, using the template and applying it to other realms, focusing on both blue and white-collar industries.

·    Employers and industry bodies should take advantage of the current review of the NSW high school curriculum, addressing the need for work readiness, vocational and experiential learning opportunities in secondary school, relating to the importance of lifelong learning

Next steps

·    All attendees have been sent one another’s contact details to encourage direct contact and connection;

·    Establish a LinkedIn Group and invite attendees to join and to share their ongoing thoughts and actions with the group in real time; to keep the dialogue and conversation going

·    Council has extended the invitation to host collaborative meetings between attendees in the Council chambers’ facilities;

·    Encourage updates from attendees for any actions that they have taken as a result of the Summit, to be shared with the Council so that all attendees can be informed of the actions and progress in the proposed quarterly update

·    Extend the invitation to the three high school Principals who were in attendance to lead a discussion and translation of the curriculum, current and proposed changes, to generate feedback that can be submitted from the Summit representatives

·    Invite the attendees who are interested in this initiative, to participate in the discussion, hosted at the Council chambers

·    Council staff support the minuting and collaboration on a submission to the curriculum consultation.

·    Council has already taken the initiative to assist in the promotion of TAFE fee-free traineeships that commenced in January 2020 through our social media and communications platforms, including our New West e-newsletter

·    Council has and will continue to follow up with the attendees who specifically raised opportunities for advocacy to secure significant investment in the region via existing state government education and transport initiatives - Michael Bullen, Western Sydney and Aerotropolis Authority

·    Plan and host a follow up Mayoral Skills Summit which will enable Council and the stakeholders to see what has been actioned, achieved since the first Summit and what areas still need more attention.

 

Conclusion

The valuable input received during the Summit is informing the development of Penrith City Council’s strategic community plan agenda. In particular, the ideas generated at the Summit will help inform the development of a framework to ensure Penrith has the skilled population needed to attract investment, encourage job creation and take advantage of future opportunities. Penrith City Council will continue to work with stakeholders as new ideas are further developed and put into action.

 

Council’s role post the Skills Summit will be one of continuous brokering of relationships and acting as a conduit to business, industry and education providers. The post Skills Summit report has armed Council with a framework, with an emphasis on collaboration between the Summit’s stakeholders in order to capitalise on future opportunities so that the community will have the skills, practical knowhow, workplace learning in order to be employable. This will assist Council in realising its strategic outcome of having a job close to home. 

 

 

 

 

RECOMMENDATION

That the information contained in the report on Mayoral Skills Summit Update be received and noted.

 

 

ATTACHMENTS/APPENDICES

1.

Penrith City Council Mayoral Skills Summit Report

10 Pages

Appendix

  


Policy Review Committee Meeting                                                                            10 February 2020

Appendix 1 - Penrith City Council Mayoral Skills Summit Report

 

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THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 2 - We plan for our future growth

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 3 - We can get around the City

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 4 - We have safe, vibrant places

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 5 - We care about our environment

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 6 - We are healthy and share strong community spirit

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                       Page

 

2        Redundant Policies                                                                                                          27

 

3        Penrith Performing & Visual Arts Ltd 2018 - 2019 Annual Report                                  32

 

 

 

 



Policy Review Committee Meeting                                                              10 February 2020

 

 

 

2

Redundant Policies    

 

Compiled by:               Adam Beggs, Governance Coordinator

Authorised by:            Glenn McCarthy, Governance Manager  

 

Outcome

We have confidence in our Council

Strategy

Be open and fair in our decisions and our dealings with people

Service Activity

Promote ethical behaviour through awareness and advice and manage investigations of alleged corruption, maladministration or breaches of the Code of Conduct

      

 

Executive Summary

This report seeks the approval from the Policy Review Committee to remove the below policies that are no longer relevant to the functions of Council from Council’s current policy register. The policies are attached to this report for information.

Background

The main purpose of a policy is to establish broad directions to guide an organisation’s decisions and activities. It establishes a framework to deal with the matter being addressed and encourages consistency in Council’s decisions and activities. Generally, policies are approved by the Council by way of report or in some occasions by the General Manager.

 

Over time policies become outdated and irrelevant to the functions of council for a variety of reasons. This then requires the Council to endorse outdated policies to be made redundant and be removed from Council’s current policy register.

 

Current Situation

The following policies have been identified by the relevant managers as no longer being required and are recommended for removal from the Council’s policy register.


Business Transformation

Energy Savings Action Plan

In June 2007, Council adopted the ‘Energy Savings Action Plan’. The Energy Savings Action Plan was developed as a requirement by the NSW State Government under the Energy Administration Amendment (Water and Energy Savings) Act 2005. The NSW Government program which commenced in October 2005 required NSW local councils, with a population of more than 50,000 people, to develop a localised Energy Savings Action Plan, including detailed assessments of Council’s energy consumption and a list of energy saving measures to be implemented over a four year period. Over this time period Council was required to submit annual reports to the NSW Government on implementation of the plan and energy savings.

 

Council’s Energy Savings Action Plan was finalised in 2007 and implemented over the required four year period until its conclusion in 2011. With the end of the NSW Government Program in 2012, there was no legislated requirement for Council to report on energy savings.  However, Council nominated to develop a second Energy Savings Action Plan in 2012 - 2016, incorporating five of Councils highest energy using sites to satisfy standards under the government Waste and Sustainability Improvement Program.

 

Since the last Energy Savings Action Plan expired in 2016, there is no formal plan currently in place, however energy efficiency projects are now undertaken through the Sustainability Revolving Fund, are guided by the principles in the Sustainability Policy/Strategy and have been built into the Business Transformations Strategy for the Sustainability and Resilience Team work program with a primary purpose of the team being to ‘identify resource efficiency improvements in council operations’.

 

The Energy Savings Action Plan is a large document and therefore, has not been attached to this report. However, will be tabled at the meeting and is available on Council’s website.

 

Governance

Decision Making Arrangements During Council Christmas Recess

 

In December 2004, Council adopted this policy to guide staff on how to make decisions that needed to be made during the Christmas recess specifically relating to development applications that would normally require reporting to Council.


The policy is no longer required having regard to changes made in recent years to the EPA Act and the introduction of Local Planning Panels.


The Local Government Act has always had provision for the Mayor in cases of necessity to undertake policy making functions of the governing body between council meetings. This power has not often been utilised and where it is required the practice has been to communicate with all councillors and this is considered appropriate to maintain going forward.

 

Conclusion

The attached policies are recommended to the Policy Review Committee to be made redundant and removed from Council’s Policy Register.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Redundant Policies be received.

2.     The Sustainability Policy Energy Savings Action Plan be removed from Council’s current policy register.

3.     The Governance Policy Decision Making Arrangements During Council Christmas Recess be removed from Council’s current policy register.

 

 

ATTACHMENTS/APPENDICES

1.

LG 005 - Decision Making Arrangements During Council Christmas Recess

3 Pages

Appendix

  


Policy Review Committee Meeting                                                                            10 February 2020

Appendix 1 - LG 005 - Decision Making Arrangements During Council Christmas Recess

 

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Policy Review Committee Meeting                                                              10 February 2020

 

 

 

3

Penrith Performing & Visual Arts Ltd 2018 - 2019 Annual Report   

 

Compiled by:               Tracy Leahy, Community Program Coordinator

Authorised by:            Jeni Pollard, Place Manager  

 

Outcome

We have confidence in our Council

Strategy

Keep our community informed about what Council is doing  and how they can have their say in decisions that affect them

Service Activity

Participate in reviews and forums and make submissions that affect the community in respect to local government governance

      

 

Presenters:        Hania Radvan, CEO and Mr John Mullane, Acting Chair-PPVA Ltd Penrith Performing and Visual Arts Ltd – 2018-2019 Annual Report

Executive Summary

The Penrith Performing and Visual Arts Ltd (PP&VA) has submitted their 2018-2019 Annual Performance Update Report. This report describes the features and provides commentary on the document submitted.

Attached to this report is the Controlled Entities Report Performance Update Report for the period 1 July 2018 to 30 June 2019.

The report recommends that the information in the report on Penrith Performing and Visual Arts Ltd, Controlled Entities Report Performance Update Report be received. The report further recommends that Council agree to underwrite the operations of Penrith Performing and Visual Arts Ltd until the presentation of the 2020-2021 Annual Report.

Background

The PP&VA brings together the development, production and presentation of performing and visual arts programs including Penrith Conservatorium of Music and Q Theatre programs as well as the operation of the Council-owned physical assets including management of the Penrith Regional Gallery and the Lewers Bequest Art Collection.

The PP&VA is a controlled entity of Council with the objectives and operation managed by a Board of Directors in accordance with the constitution of the PP&VA and is a company limited by guarantee.

The Board of the PP&VA consists of 10 directors in total, 4 directors that represent Council including the General Manager or his/her nominee. The 6 remaining directors are community members nominated for a four-year term. The PP&VA appoints a Chief Executive Officer to manage the day to day operations.

In the 2018-2019, PP&VA delivered their activities in accordance with their strategic plan developed to guide the operations for the period 2016-2018. This plan was extended to cover the current reporting period 2018-2019, with endorsement from the PP&VA Board and in anticipation of a new funding framework and guidelines from Create NSW.

The PP&VA are currently developing a new strategic plan to be in effect from 1 July 2020 to 30 June 2023.

Create NSW have informed the PP&VA Ltd their funding has been ‘rolled’ over until December 2020 and a new funding application to Create NSW is due to be submitted by the 5 March 2020. 

The PP&VA Ltd receives ongoing subsidy from Penrith City Council as well as private and public sector funding.

The PP&VA Ltd provides an Annual Performance Update Report to Council on achievements as part of its reporting process.

Annual Performance Update Report 2018-2019

The PP&VA has prepared a Performance Update Report on their activities during the 2018-2019 financial year. This report provides an overview of the highlights and challenges during the year.

Notably the PP&VA focussed on improving dedicated business systems with the approval of the purchase of Vend, a point of sale system as well as Deputy, a rostering system for front of house staff.

Artistic highlights include the delivery of two major exhibitions: The Ideal Home with the Museum of Applied Arts and Sciences and Love: Law and Marriage with the State Archives.

Four artists associated with the Q Theatre were awarded 2018-19 fellowships from Create NSW to support self-directed development programs and career advancement projects.

In late 2018 Western Sydney University approached the PP&VA to deliver instrumental tuition to its undergraduates. This fee for service builds employment opportunities for the tutors and extends the reach of the Conservatorium whilst providing a valuable service to the community.

Challenges for the PP&VA include the changing technology standards in theatre lighting. Several critical matters have recently increased urgency with systems failures appearing as technology ages and is superseded.

Similarly, the hearing loop in the Q Theatre continues to cause problems as electronic usage within the venue appear to be increasing interference with now obsolete technology.

The Annual Performance Update Report (Attachment 1) is attached to this report for Councils consideration.

The presentation from Hania Radven, CEO and John Mullane, Acting Chair PP&VA that accompanies this report will further discuss the highlights and challenges for 2018-2019.

Financial Services Managers Comment

 

Penrith Performing & Visual Arts Ltd reported a net deficit for the 2018/19 Financial Year of $71,771 in their Financial Statements. This is a decrease of $163,252 from their reported 2017-18 surplus of $91,481.

Penrith Performing & Visual Arts Ltd Operating Income increased by 8% from $3,996,551 to $4,316,421. Total Expenses also increased by 12% from $3,905,070 to $4,388,192.

The Council subsidy for 2018-2019 was $2,126,958. This is exclusive of indirect subsidies by Council such as costs incurred from IT support, Finance support, Workforce support, Legal support and maintenance of building and premises. 

It is noted that this report recommends that Council continue to underwrite the operations of the PP&VA up to the presentation of their 2020-21 Annual Report.

Risk Implications

At the request of Council’s Audit Risk and Improvement Committee (ARIC) Council commissioned an independent desktop review of its entities to understand whether the current structure of the entities is working and still appropriate. This report was completed in February 2019 and the findings have been considered by the ARIC. A more detailed internal audit of the Penrith Performing and Visual Arts Ltd. was completed by Deloitte in December 2019.

Changes in State Government priorities pose a potential risk for Penrith Performing &Visual Arts Ltd. continued State funding.  Create NSW has updated its Funding Framework with changes to guidelines and the assessment process and criteria. Whilst Western Sydney remains a priority area no dedicated funding or strategy for the area has been retained.

Although the newly released guidelines make a broader set of activities technically eligible, including capital expenses, the Penrith Performing &Visual Arts Ltd.  must urgently navigate the new funding environment and have brought forwards Strategic Planning process to meet the March closing date for funding applications.

Conclusion

 

The Penrith Performing & Visual Arts Ltd has submitted its 2018-2019 Annual Performance Update Report for Councils consideration.

This report describes the features and provides commentary on the document presented by the Penrith Performing & Visual Arts Ltd that is a requirement of all entities as part of their annual reporting process to Council.

 

RECOMMENDATION

That:

1.     The report recommends that the information contained in the report on Penrith Performing & Visual Arts Ltd 2018 - 2019 Annual Report be received.

2.     Council agree to underwrite the operations of Penrith Performing & Visual Arts Ltd until the presentation of the 2020-2021 Annual Report.

 

 

ATTACHMENTS/APPENDICES

1.

PPVA Entity Report

17 Pages

Attachments Included

   


 

ATTACHMENTS  

 

 

Date of Meeting:     Monday 10 February 2020

Report Title:            Penrith Performing & Visual Arts Ltd 2018 - 2019 Annual Report

Attachments:           PPVA Entity Report



Policy Review Committee Meeting                                                                            10 February 2020

Attachment 1 - PPVA Entity Report

 

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