Council_Mark_POS_RGB

11 December 2020

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held remotely using audio visual links and audio streamed on the Council website on Monday 14 December 2020 at 7:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

Warwick Winn

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 30 November 2020.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING COUNCIL

 

6.           MAYORAL MINUTES

White Ribbon Accreditation and Towards Zero Campaign.

Observance of a minute's silence for the passing of Lucinda King.

 

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

 

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

Suspension of International Partnerships in China.

 

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Local Traffic Committee Meeting - 7 December 2020.

Policy Review Committee Meeting - 7 December 2020.

 

10.         DELIVERY PROGRAM REPORTS

 

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

 

12.         URGENT BUSINESS

 

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 14 December 2020

 

table of contents

 

 

 

 

WEBCASTING NOTICE

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

 

 

 

 

WEBCASTING NOTICE

 

Please note that tonight’s meeting other than the

confidential sessions are being recorded and will be

placed on Council’s website. All in attendance should

refrain from making defamatory statements. Council

takes all care when maintaining privacy, however

members of the public gallery and those addressing

Council should be aware that you may be recorded.

 


Statement of Recognition of

Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 



Oath of Office

 

I swear that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

Affirmation of Office

 

I solemnly and sincerely declare and affirm that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

2016 General Election – taken/made at the Ordinary Meeting of Council on 26 September 2016, Minute Number 272

 

2018 By-Election – taken/made by Councillor Brian Cartwright on 17 May 2018 and Councillor Robin Cook on 21 May 2018 before the Chief Governance Officer, Stephen Britten, an Australian Legal Practitioner

 

 

Local Government Act 1993, Section 233A

 


Council_Mark_POS_RGB2020 MEETING CALENDAR

January 2020 - December 2020

(adopted by Council - 25 November 2019 & amended - 25 March 2020, 3 June 2020 & 28 September 2020)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.00pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

24@

23

27v

25#

22*

27

24@

  28^ü

26

30#+

14

Policy Review Committee

7.00pm

 

10

 

 

 

 

 

10

 

 

9

7

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2019- 2020 Annual Statements are presented

 

Meeting at which any comments on the 2019-2020 Annual Statements are adopted

 +

Meeting at which the Annual Report is presented

 

 

-            Extraordinary Meetings are held as required;

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact Governance Coordinator, Adam Beggs on 4732 7597.

 


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD REMOTELY USING AUDIO VISUAL LINKS AND AUDIO STREAMED ON THE COUNCIL WEBSITE ON MONDAY 30 NOVEMBER 2020 AT 7:03PM

 

WEBCASTING STATEMENT

Her Worship the Mayor, Councillor Karen McKeown OAM read a statement advising that Council Meetings are recorded and webcast.

 

STATEMENT OF RECOGNITION

Her Worship the Mayor, Councillor Karen McKeown OAM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

 

PRAYER

The Council Prayer was read by Glenn McCarthy, Governance Manager.

PRESENT

Her Worship the Mayor, Councillor Karen McKeown OAM, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Aaron Duke, Ross Fowler OAM, Kath Presdee and John Thain.

 

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 26 October 2020

247  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Brian Cartwright that the minutes of the Ordinary Meeting of 26 October 2020 be confirmed.

  

Reports of Committees

 

1        Report and Recommendations of the Access Committee Meeting held on 14 October 2020                                                                            

248  RESOLVED on the MOTION of Councillor Robin Cook seconded Councillor Tricia Hitchen that the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 14 October, 2020 be adopted.

 

2        Report and Recommendations of the Heritage Advisory Committee Meeting held on 21 October 2020                                                             

249  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM that the recommendations contained in the Report and Recommendations of the Heritage Advisory Committee meeting held on 21 October, 2020 be adopted.

 

3        Report and Recommendations of the Local Traffic Committee Meeting held on 2 November 2020                                                           

250  RESOLVED on the MOTION of Councillor Robin Cook seconded Councillor Marcus Cornish that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 2 November, 2020 be adopted.

 

4        Report and Recommendations of the Policy Review Committee Meeting held on 9 November 2020                                                           

251  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Ross Fowler OAM that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 9 November, 2020 be adopted.

 

5        Report and Recommendations of the Resilience Committee Meeting held on 18 November 2020                                                                        

252  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Robin Cook that the recommendations contained in the Report and Recommendations of the Resilience Committee meeting held on 18 November, 2020 be adopted.

 

DELIVERY PROGRAM REPORTS

 

Outcome 2 - We plan for our future growth

 

1        Draft Penrith Development Agreements Policy                                      

253  RESOLVED on the MOTION of Councillor Aaron Duke seconded Councillor Kevin Crameri OAM

That:

1.     The information contained in the report on Draft Penrith Development Agreements Policy be received.

2.     The draft Penrith Development Agreements Policy be adopted, with the amendments proposed in this report.

3.     The draft Penrith Development Agreements Policy supersede Council’s existing Works in Kind Policy.

4.     A notice be placed on Council’s website and the Western Weekender Newspaper to inform the community of the Policy being adopted.

5.     The Policy be made publicly available on Council’s website.

 

 

2        Submission to Draft Cumberland Plain Conservation Plan                  

254  RESOLVED on the MOTION of Councillor Aaron Duke seconded Councillor Ross Fowler OAM

That:

1.     The information contained in the report on Submission to Draft Cumberland Plain Conservation Plan be received.

2.     Council endorse the Submission provided as Appendix 1 to be forwarded to the Department of Planning, Industry and Environment for its consideration.

 

 

Outcome 3 - We can get around the City

 

3        Submission to exhibition of Environmental Impact Statement for Sydney Metro - Western Sydney Airport                                                 

255  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Brian Cartwright

That:

1.     The information contained in the report on Submission to exhibition of Environmental Impact Statement for Sydney Metro - Western Sydney Airport be received.

2.     Council endorse the Submission provided as attachment for this report to be forwarded to the Department of Planning, Industry and Environment for its consideration.

 

 

4        The Driftway, Londonderry - Memorandum of Understanding with Hawkesbury City Council                                                                          

256  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor John Thain

That:

1.     The information contained in the report on The Driftway, Londonderry - Memorandum of Understanding with Hawkesbury City Council be received.

2.     The Memorandum of Understanding between Penrith City Council and Hawkesbury City Council for the maintenance of The Driftway be executed by the City Assets Manager.

 

5        Naming of New Bridge Over Warragamba Pipeline - Craig Ross Bridge                                                                                                           

257  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Ross Fowler OAM

That:

1.     The information contained in the report on Naming of New Bridge Over Warragamba Pipeline - Craig Ross Bridge be received.

2.     Council endorse the naming of the bridge as ‘Craig Ross Bridge’

3.     Community Consultation be undertaken, and an application be made to Transport for NSW for official Approval.

4.     Following approval by Transport for NSW, an official naming ceremony be held at the bridge.

 

6        Mamre Road Upgrade - Stage 1 between the M4 Motorway, St Clair and Erskine Park Road, Erskine Park                                                      

258  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Brian Cartwright

That:

1.     The information contained in the report on Mamre Road Upgrade - Stage 1 between the M4 Motorway, St Clair and Erskine Park Road, Erskine Park  be received.

2.     Council’s Engineering Services Manager be authorised to finalise a submission, based on this report, to Transport for NSW by 4 December 2020.

 

Outcome 5 - We care about our environment

 

7        Emu Plains Overland Flow Flood Study                                                  

259  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish

That:

1.     The information contained in the report on Emu Plains Overland Flow Flood Study be received.

2.     The Emu Plains Overland Flow Flood Study Final Report October 2020 be adopted.

3.     The Emu Plains Overland Flow Flood Study Final Report October 2020 be made available to the public through Council’s website.

4.     Council write to those who made a submission advising of Council’s resolution.

5.     Council write to relevant State and Federal Members of Parliament advising them of the adoption of the Emu Plains Overland Flow Flood Study and thanking them for their continued support of Council’s Floodplain Management program.

 

 

Outcome 6 - We are healthy and share strong community spirit

 

8        Review of the Protocol for Service Delivery to People Experiencing Homelessness                                                                                             

260  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on Review of the Protocol for Service Delivery to People Experiencing Homelessness be received.

2.     Council endorse the Homelessness Protocol.

 

 

9        RFT20/21-09 Gipps Street Recreation Precinct Detailed Design and Construction Documentation                                                                    

261  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on RFT20/21-09 Gipps Street Recreation Precinct Detailed Design and Construction Documentation be received.

2.     Group GSA Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the Gipps Street Recreation Precinct Detailed Design and Construction Documentation for an amount of $1,337,000 excluding GST.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation, if necessary.

 

 

10      RFT20/21-10 Sports Field Lighting at Various Sites                               

262  RESOLVED on the MOTION of Councillor Brian Cartwright seconded Councillor Ross Fowler OAM

That:

1.     The information contained in the report on RFT20/21-10 Sports Field Lighting at Various Sites be received.

2.     The proposal and lump sum price from Kealec Pty Ltd t/a Sportz Lighting, for the amount of $306,893.00 (excluding GST) be accepted for RFT20/21-10 Sports Field Lighting at Various Sites.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

Outcome 7 - We have confidence in our Council

 

11      Plan of Redefinition - Allen Place Carpark                                              

263  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Ross Fowler OAM

That:

1.     The information contained in the report on Plan of Redefinition - Allen Place Carpark be received.

2.     The Plan of Redefinition of Allen Place identified as DP1263787 be registered at NSW Land Registry Services.

 

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

12      Soper Place - Partial Road Closure                                                          

264  RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Brian Cartwright

That:

1.     The information contained in the report on Soper Place - Partial Road Closure be received.

2.     Part Soper Place, as identified within the report, be permanently closed in accordance with the Roads Act 1993

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation

4.     The parcel of closed road, once registered and vested in Council, be classified as Operational Land.

 

13      Easement for Water Supply - Lot 1 DP 566392 Factory Road Regentville                                                                                                   

265  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor John Thain

That:

1.     The information contained in the report on Easement for Water Supply - Lot 1 DP 566392 Factory Road Regentville be received.

2.     Council grant an easement over Lot 1 DP 566392 in favour of Lot 133 DP 1204164 as per the terms and conditions listed within the report.

3.     The applicant as a condition, extinguish the existing easement for water supply over Lot 1 DP 566392, created by Deed of Conveyance No 501 Book 326.

4.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

 

Councillor Tricia Hitchen declared a Conflict of Interest in Item 14 – Mayoral Charity Golf Day 2021 Nominated Charity, as she is a Board member of the Haven Women’s Refuge. 

 

14      Mayoral Charity Golf Day 2021 Nominated Charity                                

266  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Tricia Hitchen

That:

1.     The information contained in the report on Mayoral Charity Golf Day 2021 Nominated Charity be received.

2.     Council endorse the selection of nominated charity The Haven, Nepean Women’s Refuge as the beneficiary of funds raised from the Mayoral Charity Golf Day 2021.

 

 

15      Code of Conduct - Report on Complaints Statistics                              

267  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor John Thain

That:

1.     The information contained in the report on Code of Conduct - Report on Complaints Statistics be received.

2.     A copy of this report along with complaints statistics provided in accordance with 12.1 of the Model Code Procedures be forwarded to the Office of Local Government.

 

16      Organisational Finance Review - September 2020                                 

268  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor John Thain

That:

1.     The information contained in the report on Organisational Finance Review - September 2020 be received.

2.     The Organisational Finance Review - September 2020 as at 30 September 2020, including the revised estimates outlined in this report and detailed in the Organisational Report - September 2020, be adopted.          

 

17      Summary of Investment & Banking for the Period 1 October 2020 to 31 October 2020                                                                                          

269  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor John Thain

That:

1.     The information contained in the report on Summary of Investment & Banking for the Period 1 October 2020 to 31 October 2020 be received.

2.     The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the Period 1 October 2020 to 31 October 2020 be noted and accepted.

3.     The graphical Investment Analysis as at 31 October 2020 be noted.

 

 

 

REQUESTS FOR REPORTS AND MEMORANDUMS and URGENT BUSINESS

 

UB 1           Sponsorship of Blacktown Red Belly Warriors Team   

Councillor Greg Davies requested that an amount of $2,500 be allocated from each Ward’s voted works (totalling $7,500) towards the sponsorship package for the Blacktown Red Belly Warriors team.

270  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Aaron Duke that the matter be brought forward and dealt with as a matter of urgency.

 

Her Worship the Mayor, Councillor Karen McKeown OAM, ruled that the matter was urgent and should be dealt with at the meeting.

 

271  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Aaron Duke that an amount of $2,500 be allocated from each Ward’s voted works (totalling $7,500) towards the sponsorship package for the Blacktown Red Belly Warriors team.

 

UB 2           Donation to English Language Class Community Group      

Councillor Aaron Duke requested that an amount of $600 be allocated from North Ward voted works to the English Language Class Community Group at the Thornton Community Centre.

272  RESOLVED on the MOTION of Councillor Aaron Duke seconded Councillor John Thain that the matter be brought forward and dealt with as a matter of urgency.

 

Her Worship the Mayor, Councillor Karen McKeown OAM, ruled that the matter was urgent and should be dealt with at the meeting.

 

273  RESOLVED on the MOTION of Councillor Aaron Duke seconded Councillor John Thain that an amount of $600 be allocated from North Ward voted works to the English Language Class Community Group at the Thornton Community Centre.

 

RR 1           Condition of Whitewater Stadium Road       

Councillor Marcus Cornish requested a memorandum advising who is responsible for Whitewater Stadium Road, what is being done to have the dangerous access road fixed and the possibility of installing warning signs.

 

RR 2           Parking Fines at Skiptons Arcade       

Councillor Marcus Cornish requested a memorandum to all Councillors advising if it is legal for Skiptons Arcade to issue parking fines and under what authority.

 

RR 3           ReAnimate Penrith    

Councillor Marcus Cornish requested a memorandum regarding the possibility of Council conducting a joint ReAnimate project with Penrith Panthers for the launch of the 2021 NRL Season, including moving holograms of players around Penrith, St Marys and Emu Plains.

 

RR 4           Hawkebsury River County Council (HRCC)

Councillor Marcus Cornish requested a memorandum regarding what can be done to resolve the issue of HRCC being unable to launch their weed harvester from the new boat ramp.

 

RR 5           M4 Resurfacing

Councillor Marcus Cornish requested that Council contact the RMS regarding the resurfacing of the M4 from Mamre Road to after Kent Road.

 

RR 6           Commuter Car Parks

Councillor Marcus Cornish requested a memorandum advising if the State Government intends to make all commuter car parks paid parking, which would unfairly tax Penrith residents.

 

RR 7           Suspension of Sister Cities Connection with China      

Councillor Marcus Cornish requested a memorandum regarding the possibility of the suspension of Council’s Sister Cities activities and connection with China, due to the recent media incident that has occurred.

 

RR 8           Energy Saver Option Rebate with Endeavour Energy  

Councillor Bernard Bratusa requested a memorandum regarding Council's 'partnership' with Endeavour Energy in selected suburbs.

 

 

 

 

RR 9           Trimming of Trees and Installation of Sign at Jordan Springs

Councillor Bernard Bratusa requested a memorandum regarding the trimming of trees at the intersection at the entrance of Jordan Springs and the installation of a ‘Jordan Springs’ sign.

 

RR 10         Apple of Sodom Cards       

Councillor Kevin Crameri OAM requested an update and a draft copy of the cards that will be distributed to residents who have apple of sodom on their properties.

 

RR 11         Social Media and Online Gaming Advertising      

Councillor Kath Presdee requested a memorandum with information regarding Council’s advertising via social media platforms and online gaming, including what campaigns are being advertised, how they are being targeted, reporting measures and costs.

 

RR 12         COVID-19 Registration Measures at Council's Facilities        

Councillor Kath Presdee requested a memorandum regarding what COVID-19 registration measures are being used at Council’s facilities such as QR codes, what data is required and how long the data is retained.

 

RR 13         Planting of Gum Trees       

Councillor Kevin Crameri OAM requested a memorandum regarding the planting of gum trees throughout the Penrith LGA and the blocking of drains from falling bark.

 

 

Committee of the Whole

 

274  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Aaron Duke that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 8:00pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Todd Carney seconded Councillor Aaron Duke that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

 

Outcome 7

 

2        5-13 Gidley Street, St Marys                                                                                             

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        Proposed sale of Council owned land located at 86 Reid Street Werrington, Lot 5 & 6, DP28248                                                                                                                              

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

4        Proposed Easement over Council Land - 1-2 Floribunda Avenue Glenmore Park (Lot 10 DP 832179)                                                                                                                    

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

5        Proposed Easement over Council Land - 144a Dunheved Road Werrington County (Lot 32 DP 576288)                                                                                                            

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

6        Property Matter - Proposed Acquisition                                                                         

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

The meeting resumed at 9:28pm and the General Manager reported that the Committee of the Whole met at 8:00pm on Monday, 30 November 2020, the following being present

 

His Worship the Mayor, Councillor Karen McKeown OAM, Deputy Mayor, Tricia Hitchen and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Aaron Duke, Ross Fowler OAM, Kath Presdee and John Thain.     

 

And the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

CONFIDENTIAL BUSINESS

 

2        5-13 Gidley Street, St Marys                                                                                             

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Robin Cook

CW2 That:

1.     The information contained in the report on 5-13 Gidley Street, St Marys be received.

2.     Council decline the Unsolicited Proposal submitted by Haben Property Fund for the purchase of Council owned land at 5-13 Gidley Street, St Marys.

3.     Council proceed with its proposed Multi deck Car Park project through the Federally funded National Commuter Car Park scheme as outlined in this report.

4.    A further confidential report be brought back to Council, relating to the optimum utilisation of the site incorporated in the commuter car park.

 

3        Proposed sale of Council owned land located at 86 Reid Street Werrington, Lot 5 & 6, DP28248                                                                                                                          

RECOMMENDED on the MOTION of Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM

CW3 That:

1.     The information contained in the report on Proposed sale of Council owned land located at 86 Reid Street Werrington, Lot 5 & 6, DP28248 be received.

2.     Council endorse the sale of the property as per the terms and conditions listed within the report.

3.     Council authorise the General Manager to negotiate and accept offers in line with the minimum sale price outlined within this report.

4.     The sale proceeds be retained in the Property Development Reserve.

5.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

 

4        Proposed Easement over Council Land - 1-2 Floribunda Avenue Glenmore Park (Lot 10 DP 832179)                                                                                                            

RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Kath Presdee

CW4 That:

1.     The information contained in the report on Proposed Easement over Council Land - 1-2 Floribunda Avenue Glenmore Park (Lot 10 DP 832179) be received.

2.     Council grant an easement over Lot 10 DP 832179 to the benefit of Lot 1 DP825553 as per the terms and conditions listed within the report.

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

 

5        Proposed Easement over Council Land - 144a Dunheved Road Werrington County (Lot 32 DP 576288)                                                                                                            

RECOMMENDED on the MOTION of Councillor Brian Cartwright seconded Councillor Todd Carney

CW5 That:

1.     The information contained in the report on Proposed Easement over Council Land - 144a Dunheved Road Werrington County (Lot 32 DP 576288) be received.

2.     Council grant an easement over Lot 32 DP 576288 to benefit Lot 1 DP1218801 as per the terms and conditions listed within the report.

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

 

6        Property Matter - Proposed Acquisition                                                                         

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor John Thain

CW6 That:

1.     The information contained in the report on Property Matter - Proposed Acquisition be received.

2.     The report be deferred, pending a detailed Briefing and reported back to Council, and the due diligence process continue.

3.    A further urgent report come back to Council regarding the Employment Lands Strategy.

 

 

ADOPTION OF Committee of the Whole

 

275  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Todd Carney that the recommendations contained in the Committee of the Whole and shown as CW1, CW2, CW3, CW4, CW5 and CW6 be adopted.

 

 

 

There being no further business the Chairperson declared the meeting closed the time being 9:29pm.

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 6.45pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·    Their name;

 

·    Organisation or group they are representing (if applicable);

 

·  Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·  Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·         The interest of the speaker (e.g. affected person, neighbour, applicant,    applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                                         

   


Mayoral Minutes

 

Item                                                                                                                                       Page

 

1        White Ribbon Accreditation and Towards Zero Campaign                                               1

 

2        Observance of a minute's silence for the passing of Lucinda King                                   3

 

 

 

 



Ordinary Meeting                                                                                          14 December 2020

 

Mayoral Minute

White Ribbon Accreditation and Towards Zero Campaign

           

 

I am thrilled to share that Penrith City Council is now an accredited White Ribbon Australia workplace. This means our organisation is taking active steps to stop violence against women and champions a culture of respect and gender equity.

 

This news is particularly timely, coming just after White Ribbon Day and the completion of our Walk with me project, an event that shone a light on why accreditation is so important for our organisation.

 

Walk with me was held in support of a global campaign called 16 Days of Activism against Gender Violence. It was a COVID-safe initiative that encouraged residents to walk the bridge-to-bridge loop along the Nepean River and a circuit in Coachman’s Park at any time over the course of 16 days. Cut outs of women carrying personal stories of domestic and family violence were set up along the way.

 

The stories were very sad and deeply unsettling, especially when read with the dire statistics in mind. This next fact shocks me every time I hear it. In Australia, over the course of 12 months, on average, one woman is killed every week as a result of domestic and family violence.

 

To bring these numbers closer to home, in 2018-2019, around 1,200 incidents of domestic 

violence were reported in the Penrith Local Government Area. This says nothing of the many, many incidents that are not reported to the police.

 

While Local Government doesn’t play a direct role in supporting victims of domestic violence, as a major employer Penrith Council can and should provide leadership, advocacy and support to drive change.

 

In addition, a high proportion of Council employees live in Penrith – we are the community we serve – and this is why White Ribbon Workplace Accreditation matters so much.

 

I am pleased to say that Council has long championed respect and gender equity in our workplace and broader community. White Ribbon Accreditation is part of a journey we were already on. This next stage was made possible by Council’s Towards Zero campaign which is part of our Council Safe – Home Safe philosophy.

 

Not only does Towards Zero answer the White Ribbon ethos and framework, it targets all violence, bullying and harassment in our workplace and community. And, in calling for a zero tolerance of all forms of inappropriate behaviour towards men and women, cuts to the very core of the problem.

 

All Council staff are currently undergoing mandatory and comprehensive Towards Zero training. This will give them the knowledge and skills to “Call it, challenge it and change it” when faced with inappropriate behaviour. Through Towards Zero we’ve also put robust policies in place, created resources to support victims and perpetrators and have trained support officers and single point contacts for victims of violence, bullying and harassment.

 

In achieving White Ribbon Accreditation and enacting our Towards Zero campaign, Council has recognising that no one should have to face violence, bullying or harassment at work, in the community or at home.

 

I would like to congratulate the leadership team and Council staff driving this initiative. As you can imagine their work will be ongoing and I look forward to sharing more about these programs in the new year.

 

 Text, letter

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Councillor Karen McKeown OAM

Mayor

 

RECOMMENDATION

That the Mayoral Minute on White Ribbon Accreditation and Towards Zero Campaign be received.

 


Ordinary Meeting                                                                                          14 December 2020

 

Mayoral Minute

Observance of a minute's silence for the passing of Lucinda King

           

 

It is with great sadness that I acknowledge the tragic incident that occurred last Monday afternoon at Cambridge Gardens involving a Council vehicle.

 

We were all deeply saddened and shocked by the news that a child had lost her life and understand that this incident will have far-reaching impacts on her family, our community and our staff for years to come.

 

My thoughts, along with those of my Councillor colleagues, the Leadership team and staff at Council, are with the family and friends of the victim, Council staff, and first responders to the scene. We stand in solidarity with our community in their grief and despair.

 

Council is unable to comment further on the incident as it remains an ongoing Police investigation.

 

I’d like to ask everyone to join me in standing for a 1-minute silence in memory of Lucinda King who tragically lost her life on Monday 7 December 2020.

 

May Lucinda rest in peace.

 

Text, letter

Description automatically generated

  

Councillor Karen McKeown OAM

Mayor

 

 

RECOMMENDATION

That the Mayoral Minute on Observance of a minute's silence for the passing of Lucinda King be received.

  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Notices of Motion

 

Item                                                                                                                                       Page

 

1        Suspension of International Partnerships in China                                                           1

 

 

 



Ordinary Meeting                                                                                          14 December 2020

Notice of Motion

1          Suspension of International Partnerships in China            

 

 

Councillor Marcus Cornish TO MOVE:

 

That:

 

1.   Council immediately suspend its international partnership arrangements in China, specifically with the Xicheng District and Kunshan City.

 

2.   The suspension of international partnerships in China be reviewed 12 months from the date of the suspension.

 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Reports of Committees

 

Item                                                                                                                                       Page

 

1        Report and Recommendations of the Local Traffic Commitee Meeting held on 7 December 2020                                                                                                                                    1

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 7 December 2020                                                                                                                17

 

 

 

 



Ordinary Meeting                                                                                          14 December 2020

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 7 December, 2020

 

(Note: due to prevailing public health crisis, and related COVID-19 protocols, the Local Traffic Committee Business Paper and reports were referred to members and a formal meeting held via on-line Zoom platform). 

PRESENT

Mayor, Councillor Karen McKeown OAM (Council Representative), Deputy Mayor, Councillor Tricia Hitchen (Representative for the Member for Penrith), Wayne Mitchell - Director Development and Regulatory Services (Chair), Sergeant Matthew Shirvington - Nepean Police Area Command (PAC), Mario Dizon - Transport for NSW (TfNSW).

IN ATTENDANCE

Councillor Marcus Cornish, Steve Grady – Busways, Paul Bottomley – CDC Bus NSW, Adam Wilkinson – Engineering Services Manager, David Drozd – Traffic Engineering Coordinator, Graham Green – Senior Traffic Engineer, Kablan Mowad – Senior Traffic Engineer, Anthony Baradhy – Traffic Engineering Officer, Wendy Read – Road Safety Officer, Isaac Mann - Trainee Engineer, Kristy Johnson – Secretary, Engineering Services, Jasmin Toro – Traffic Administration Officer, Dominic Stellino – McConnell Dowell, Brendan McNally – McConnell Dowell. 

 

APOLOGIES

Councillor Robin Cook (Representative for the Member for Londonderry),Daniel Davidson – Senior Traffic Engineer.

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 2 November 2020

 That the minutes of the Local Traffic Committee Meeting of 2 November 2020 be confirmed.

 

DECLARATIONS OF INTEREST

 

NIL.

 

DELIVERY PROGRAM REPORTS

 

Outcome 3 - We can get around the City

 

1        City Park - Proposed Road Layout Concept Signage and Line Marking Plan on Allen Place and Gaymark Lane, Penrith                                        

Councillor Marcus Cornish enquired about the potential impacts of the proposed changes to the traffic arrangements associated with the City Park will have on the existing Loading Zones and waste collection locations on the southern side of Allen Place, Penrith adjacent to the businesses.

Kablan Mowad – Senior Traffic Engineer advised that Council’s Design and Major Projects team will be conducting consultation with the nearby businesses in regards to the City Park design and any associated impacts, including any changes to the location of the Loading Zones for delivery vehicles and waste collection locations.

Adam Wilkinson – Engineering Services Manager advised that the concept design plan prepared by AsonGroup is seeking in-principle support for the proposed signage and line marking changes. Adam Wilkinson also reiterated that Council’s Design and Major Projects team will be conducting consultation with the nearby businesses about the City Park and any potential impacts it will have on the Loading Zones and waste collection locations. Further detailed designs and amendments will be made as appropriate. 

Mario Dizon of Transport for NSW advised in an email that Council will need to submit a detailed Transport Management Plan taking into consideration the changes on traffic circulation along Allen Place (As per Delegation to Councils for the Regulation of Traffic Guidelines – section 3.1.1)

Mario Dizon also advised in his email that sight distance checks and other relevant assessments are to be made to ensure that the locations of the proposed pedestrian crossings are safe and efficient for all road users (cars and pedestrians). Furthermore, Transport for NSW supports other proposed signage and linemarking.

RECOMMENDATION

That:

1.     The information contained in the report on City Park - Proposed Road Layout Concept Signage and Line Marking Plan on Allen Place and Gaymark Lane, Penrith be received.

2.     The concept signage and line marking plan included as Appendix 1 be endorsed in principle and a detailed construction plan be brought to a future Local Traffic Committee meeting.

 

 

2        Parklawn Place, North St Marys - Installation of an Additional Accessible Parking Space                                                                             

Councillor Marcus Cornish enquired about whether a further accessible parking space could be provided directly adjacent to the proposed location of the accessible parking space in the car park on Parklawn Place, North St Marys so that it is more central for users.  

Isaac Mann – Trainee advised that there is already one existing accessible parking space at the eastern end of the car park and the proposed additional accessible parking to be installed fronting the medical centre will allow the car park to have two accessible parking spaces. As such, having two accessible parking spaces will mean that the car park complies with the Australian Standards.

Councillor Marcus Cornish enquired about the possibility of relocating the existing accessible parking space on the eastern end of the car park immediately adjacent to the proposed accessible parking space fronting the medical centre.

David Drozd – Traffic Engineering Coordinator advised there is value and equity in retaining the existing accessible parking space at the eastern end of the car park (northern side) and having it separated from the proposed accessible parking space as it will allow an accessible parking space on each side of the car park and both sides of the businesses can be readily accessed. Council Officers can review the car park following the installation of the proposed accessible parking space and determine if there is community demand for a third accessible parking space.

Wayne Mitchell - Director Development and Regulatory Services (Chair) advised that Council recently undertook works to the existing accessible parking space at the eastern end of the car park (northern side) to ensure there was a shared space, bollards and kerb ramps available for users. Wayne Mitchell reiterated that Council will review the car park following installation of the proposed accessible parking space to determine whether there is a community demand for a third accessible parking space in the car park.

RECOMMENDATION

That:

1.     The information contained in the report on Parklawn Place, North St Marys - Installation of an Additional Accessible Parking Space be received.

2.     Consultation be undertaken with affected businesses within the Parklawn Place car park in North St Marys.

3.     Subject to no substantial objections, one accessible parking space, shared space and kerb ramp be installed fronting 12-14 Parklawn Place, North St Marys as illustrated in Appendix 1.

4.     Councillor Robin Cook, the resident that raised the matter, Council’s Rangers and Council’s Asset Management department be advised of Council’s resolution.

 

 

3        Russell Street at Kite Street, Emu Plains - Extension of 'No Stopping' Zone                                                                                                                 

Councillor Marcus Cornish enquired if there were existing ‘No Stopping’ restrictions on the eastern side of Russell Street, south of its intersection with Kite Street, Emu Plains.

David Drozd – Traffic Engineering Coordinator confirmed that there is an existing ‘No Stopping’ zone on the eastern side of Russell Street, south of its intersection with Kite Street, Emu Plains and a section of unrestricted parking for vehicles, which is often used by trucks as a layover area.

Councillor Marcus Cornish enquired about the possibility of extending the existing ‘No Stopping’ zone on the eastern side of Russell Street, south of its intersection with Kite Street, Emu Plains further south due to concerns about the narrow road width and close proximity to the railway bridge.

David Drozd – Traffic Engineering advised that site observations revealed that the unrestricted section of road on the eastern side of Russell Street which is often used as a truck layover area is used effectively. David Drozd also advised there is sufficient clearances for vehicles to park on the eastern side as the road shoulder area is 4 metre in width and as such, it is not desirable to remove additional parking here.

Matthew Shirvington – Nepean PAC advised the Committee that he supports David Drozd’s position and would be hesitant to support the removal of parking via the extension of the ‘No Stopping’ zone further south on Russell Street.

RECOMMENDATION

 That:

1.     The information contained in the report on Russell Street at Kite Street, Emu Plains - Extension of 'No Stopping' Zone be received.

2.     Consultation be undertaken with the affected properties regarding the proposed extension of the ‘No Stopping’ zone further north on Russell Street, Emu Plains as shown in Appendix 1.

3.     Subject to no substantial objections being received, the ‘No Stopping’ zone, immediately north of the intersection of Kite Street and located on Russell Street be extended an additional 18m as shown in Appendix 1.

4.     Council’s Asset Section be notified for inclusion of the amended signs in Council’s asset management records and processes.

5.     Council’s Rangers and the resident that reported the matter be advised of Council’s resolution.

 

4        Evan Street, Penrith - Installation of 'No Parking - Waste and Removalist Vehicles Excepted' Zone                                                           

RECOMMENDATION

That:

1.     The information contained in the report on Evan Street, Penrith - Installation of 'No Parking - Waste and Removalist Vehicles Excepted' Zone be received.

2.     The signage plans by Building Environments Pty. Ltd. (Reference Project No: 0316, dated 29 October 2019, Issue C) for the installation of approximately 20 metres of ‘No Parking – Waste and Removalist Vehicles Excepted’ on Evan Street, Penrith be endorsed for installation as shown in Appendix 1.

3.     All works associated with the implementation of the signposting shall be undertaken by the applicant in accordance with Section 8 of Council’s Engineering Construction Specification for Civil Works and Council standard drawings SD1006/1 and SD1006/2 and be at no cost to Council.

4.     Council’s Asset Section be notified for inclusion of the amended signs in Council’s asset management records and processes.

5.     The applicant and Council’s Rangers be advised of Council’s resolution.

 

 

5        Oakdale West Estate - Endorsement of Signage and Line Marking Plan

RECOMMENDATION

That:

1.     The information contained in the report on Oakdale West Estate - Endorsement of Signage and Line Marking Plan be received.

2.     The signage and line marking plan prepared by AT&L for the Oakdale West Estate (OWE) road network (Project No.15-272, Issue 5, dated 16/11/20) associated with the OWE State Significant Development SSD-7348 be endorsed for installation, as shown in Appendix 1.

3.     All works associated with the implementation of the signposting and/or line marking shall be undertaken by the applicant in accordance with Section 8 of Council’s Engineering Construction Specification for Civil Works and Council standard drawings SD1006/1 and SD1006/2 and be at no cost to Council.

4.     Lighting for the Oakdale West Estate (OWE) road network must be compliant with AS/NZS 1158 ‘Lighting for roads and public spaces’.

5.     The applicant be advised of Council’s resolution.

 

 

 

6        Gardenia Avenue, Emu Plains - Proposed Installation of Double Barrier Line Marking and C3 Yellow Edge Line Marking                           

Matthew Shirvington of Nepean PAC enquired whether there were ‘No Stopping’ signage proposed on the bend of Gardenia Avenue, Emu Plains to highlight to motorists the No Stopping requirement imposed by the proposed double barrier line marking.

Anthony Baradhy – Traffic Engineering Officer advised that Council is not proposing the installation of ‘No Stopping’ signage on the bend of Gardenia Avenue.

Mario Dizon advised that Transport for NSW has no objections to the proposed yellow edge line marking on the bend of Gardenia Avenue which reinforces the No Stopping requirement as per the NSW Road Rules.

Wayne Mitchell - Director Development and Regulatory Services (Chair) enquired about whether installing ‘No Stopping’ signage on the bend would be a better option to indicate to motorists the No Stopping requirement on the bend.

David Drozd – Traffic Engineering Coordinator advised that Council is trialling the installation of yellow edge line marking in select areas in our Penrith Local Government Area. David Drozd advised that based on Council site observations, the proposed yellow edge line marking would be sufficient in indicating areas of No Stopping to motorists rather than installing ‘No Stopping’ signage. Council Officers can continue to monitor parking behaviour at this location following installation of the proposed line marking and can arrange for the installation of ‘No Stopping’ signage in the future if there is a need. 

Mayor, Councillor Karen McKeown OAM (Council Representative) requested if the residents in the immediate vicinity on Gardenia Avenue could be reminded of the NSW Road Rules around parking.

David Drozd – Traffic Engineering Coordinator advised that Council has developed educational flyers in regards to legal parking and the NSW Road Rules around the yellow edge line marking that is often sent out to properties.

Paul Bottomley of CDC Bus NSW enquired about whether the proposed double barrier line marking on the bend of Gardenia Avenue will be solid islands or painted line marking.

David Drozd – Traffic Engineering Coordinator advised that the proposed double barrier line marking on the bend will be painted line marking.

 

RECOMMENDATION

 That:

1.     The information contained in the report on Gardenia Avenue, Emu Plains - Proposed Installation of Double Barrier Line Marking and C3 Yellow Edge Line Marking be received.

2.     Consultation be undertaken with affected properties regarding the proposed double barrier line marking and C3 yellow edge line marking on the bend of Gardenia Avenue, Emu Plains as shown in Appendix 1 and educational material be provided to properties regarding the NSW Road Rules about parking restrictions.

3.     Subject to no substantial objections being received, the proposed double barrier line marking and C3 yellow edge line marking be installed for a length of 30 meters on the bend of Gardenia Avenue, Emu Plains as shown in Appendix 1.

4.     Council’s Rangers and the resident who reported the matter be advised of Council’s resolution.

 

 

7        Lethbridge Street, St Marys - Endorsement of Line Marking Plan           

Deputy Mayor, Councillor Tricia Hitchen (Representative for the Member for Penrith) requested advisory signage regarding the yellow edge line marking, similar to what currently exists on Nepean Avenue, Penrith could be installed at locations on Lethbridge Street, St Marys to educate motorists of the No Stopping requirements.

David Drozd – Traffic Engineering Coordinator advised that he supports the request for advisory signage regarding the yellow edge line marking to be installed in Lethbridge Street, St Marys to educate motorists of the No Stopping requirements in accordance with the NSW Road Rules.

RECOMMENDATION

That:

1.     The information contained in the report on Lethbridge Street, St Marys - Endorsement of Line Marking Plan be received.

2.     Consultation be undertaken with affected properties regarding the proposed line marking measures on Lethbridge Street, St Marys as shown in pages 1-7 in Appendix 1.

3.     Subject to no substantial objections being received, the proposed line marking measures on Lethbridge Street, St Marys be installed as shown in pages 1-7 in Appendix 1.

4.     Council’s Rangers and the resident who reported the matter be advised of Council’s resolution.

5.     Advisory signage regarding the yellow edge line marking be installed in Lethbridge Street, St Marys.

 

 

8        Brisbane Street, Oxley Park - Proposed Installation of a Bus Zone        

Steve Grady of Busways advised that he supports the proposed Bus Zone signage as it will maintain access for buses to ingress/egress at the bus stop on Brisbane Street, Oxley Park.

RECOMMENDATION

           That:

1.     The information contained in the report on Brisbane Street, Oxley Park - Proposed Installation of a Bus Zone be received.

2.     Consultation to be undertaken with affected properties regarding the proposed installation of a Bus Zone at the bus stop (ID: 2760108) fronting 61-63 Brisbane Street, Oxley Park as shown in Appendix 1.

3.     Subject to no objections being received, a Bus Zone be installed at the existing bus stop (ID: 2760108) fronting 61-63 Brisbane Street, Oxley Park as shown in Appendix 1.

4.     Busways and Council’s Ranger Services department be advised of Council’s resolution.

 

 

9        William Howell Drive and Morrison Street, Glenmore Park - Proposed Speed Cushions                                                                                             

Mario Dizon of Transport for NSW advised in an email that Transport for NSW has no objections on the proposal, however, Council will need to ensure that there is adequate street lighting to maximize visibility. (AGRM Part 8 section 8.2.2)

Mario Dizon also advised in his email for Council Officers to refer to AGRM Part 8 section 8.2.2 for the appropriate dimensions of road cushions.

RECOMMENDATION

That:

1.     The information contained in the report on William Howell Drive and Morrison Street, Glenmore Park - Proposed Speed Cushions be received.

2.     Consultation be undertaken with directly affected residents and Bethany Catholic Primary School regarding the proposed installation of speed cushions at the roundabout intersection of William Howell Drive and Morrison Street, Glenmore Park as shown in Appendix 1.

3.     Subject to no substantial objections being received, the proposed installation of speed cushions at the roundabout intersection of William Howell Drive and Morrison Street, Glenmore Park be installed as shown in Appendix 1.

4.     The proposed installation of speed cushions at the roundabout intersection of William Howell Drive and Morrison Street, Glenmore Park be funded from Council’s 2020/2021 Traffic Facilities Program Budget.

5.     The Hon Tanya Davies MP, Member for Mulgoa and the resident who raised the matter be notified of Council’s resolution.

 

 

10      Local Traffic Committee - Proposed Meeting Dates for 2021                   

RECOMMENDATION

That:

1.     The information contained in the report on Local Traffic Committee - Proposed Meeting Dates for 2021 be received.

2.     The listed dates be confirmed for 2021.

 

 

11      Ninth Avenue, Llandilo - Proposed Speed Humps                                     

Mario Dizon of Transport for NSW (TfNSW) advised in an email that as per AGRM Part 8 section 8.2.1, it is appropriate to use road humps on roads with low speed environment (less than 60km/h). As such, TfNSW is not supportive of this proposal

TfNSW will look at the feasibility of installing additional speed limit signs as repeater signs on Ninth Avenue, Llandilo between Second Avenue and Third Avenue.

During the meeting, Mario Dizon reiterated that TfNSW can consider the installation of repeater speed limit signage along Ninth Avenue, Llandilo as an interim measure and monitor driver behaviour rather than installing the proposed speed humps at this stage. 

Matthew Shirvington of Nepean PAC enquired about whether the installation of speed cushions would be a more appropriate option instead of speed humps as it may be a less intrusive measure.

Graham Green – Senior Traffic Engineer advised that speed cushions are usually installed on single travel lanes at locations where there are median islands or kerb blisters, whereas speed humps are installed along the full width of the road. 

David Drozd – Traffic Engineering Coordinator advised that this matter has come before the Committee a few years ago with significant representations received over a number of years as well as car accidents and errant vehicles on this section of Ninth Avenue, Llandilo. David Drozd also advised that this section of Ninth Avenue is an isolated section of 60km/hr road and has clear interfaces with a roundabout and T junctions and Council believes that this section of roads does qualify for traffic calming devices.

Councillor Marcus Cornish expressed concerns about the potential of resident complaints received regarding the installation of the speed humps and suggested large repeater speed limit signage or placement of the Variable Message Sign (VMS) trailer.  

Adam Wilkinson – Engineering Services Manager advised that residents of Ninth Avenue raised the issue of speeding vehicles on this section of Ninth Avenue and this report seeks to begin consultation with the residents about a potential solution being speed humps. Adam Wilkinson also advised that if there is there is significant objections, the matter will be brought back to a future Committee meeting to reconsider various alternate solutions.

Mayor, Councillor Karen McKeown OAM (Council Representative) requested that consultation begin with residents on Ninth Avenue and Council canvas the responses.

RECOMMENDATION

That:

1.     The information contained in the report on Ninth Avenue, Llandilo - Proposed Speed Humps be received.

2.     Consultation be undertaken with directly affected residents regarding the proposed speed humps on Ninth Avenue, Llandilo as shown in Appendix 1.

3.     The residents who previously raised this matter be notified of Council’s resolution.

4.     Council Officers request Transport for NSW to consider the installation of repeater speed limit signage along Ninth Avenue, Llandilo. 

5.    A report be prepared and presented back to a future Local Traffic Committee meeting.

 

12      Greenwood Parkway, Jordan Springs - Proposed Speed Cushions       

Mario Dizon of Transport for NSW (TfNSW) advised in an email that TfNSW has no objections on the proposal. He also advised in the email that Council will need to ensure that there is adequate street lighting to maximize visibility. (AGRM Part 8 section 8.2.2. Council Officers will also need to refer to AGRM Part 8 section 8.2.2 for the appropriate dimensions of road cushions

Councillor Marcus Cornish enquired about whether ambulances will be able to travel an alternate route to avoid the speed cushions in Greenwood Parkway, Jordan Springs in response to emergencies to lessen the impact on patients in the ambulance.

Graham Green – Senior Traffic Engineer that it depends on the location of the emergency but there are alternate routes for ambulances to travel if it is necessary that they do not travel over the speed cushion devices.

 

RECOMMENDATION

That:

1.     The information contained in the report on Greenwood Parkway, Jordan Springs - Proposed Speed Cushions be received.

2.     Consultation be undertaken with directly affected residents regarding the proposed speed cushions at the approaches to the pedestrian refuge on Greenwood Parkway, Glenmore Park just east of Lakeside Parade and the pedestrian refuge just east of Sinclair Parade as shown in Appendix 1.

3.     Subject to no substantial objections being received, the proposed speed cushions at the approaches to the pedestrian refuge on Greenwood Parkway, Glenmore Park be endorsed for installation as shown in Appendix 1.

4.     The proposed speed cushions at the approaches to the pedestrian refuge on Greenwood Parkway, Glenmore Park project be funded from Council’s 2020/2021 Traffic Facilities Budget.

5.     Ms Prue Car MP, Member for Londonderry, The Hon. Stuart Ayres MP, Member for Penrith and the resident that raised the matter be notified of Council’s resolution.

 

13      Nepean Street, Pamela Parade and Urbane Street, Leonay - Proposed Give Way Signage and Line Marking                                                           

Mayor, Councillor Karen McKeown OAM (Council Representative) expressed thanks to the Committee for investigating this matter and advised that residents will appreciate Council Officers investigating the matter.

RECOMMENDATION

That:

1.     The information contained in the report on Nepean Street, Pamela Parade and Urbane Street, Leonay - Proposed Give Way Signage and Line Marking be received.

2.     Consultation be undertaken with directly affected residents regarding the proposed “Give Way” signage and line marking, wayfinding signage and “No Though Road” signs on Nepean Street, Pamela Parade and Urban Street, Leonay as shown on Appendix 1

3.     Subject to no substantial objections being received, the proposed “Give Way” signage and line marking, wayfinding signage and “No Though Road” signs on Nepean Street, Pamela Parade and Urban Street, Leonay as shown on Appendix 1 be installed.

4.     Mayor, Councillor Karen McKeown OAM and the resident that raised the matter be notified of Council’s resolution.

 

 

14      River Road and York Street, Emu Plains - Proposed Realignment, Roundabout, Pedestrian Refuge and Traffic Calming                               

Graham Green – Senior Traffic Engineering advised that the design plans for River Road and York Street, Emu Plains focus on the signage and line marking details and the works are in accordance with the Masterplan for the Regatta Park precinct. Graham Green emphasised that the road design is already a Council endorsed and approved masterplan for the River Road deviation.

Wayne Mitchell - Director Development and Regulatory Services (Chair) requested that this report be deferred to a future Committee meeting in order to allow more time for Committee members to review the design plans and raise any questions.

Matthew Shirvington of Nepean PAC and Councillor Marcus Cornish requested the possibility of arranging a site meeting to discuss the design plans in more detail.

Adam Wilkinson – Engineering Services advised that Council Officers can look into the possibility of arranging a site meeting with some of the Committee members to discuss the design plans in more detail.

RECOMMENDATION

That:

1.     The report be deferred and Council Officers investigate the need of holding a site meeting or meeting at Council in early 2021 with the Committee members to discuss the design plans in more detail.

2.     A report be prepared and presented back to a future Local Traffic Committee meeting.

 

 

15      The Straight Road, Mulgoa - Proposed Road Closure                               

RECOMMENDATION

That:

1.     The information contained in the report on The Straight Road, Mulgoa - Proposed Road Closure be received.

2.     The Traffic Management Plan separately enclosed to this report be referred to Transport for NSW seeking concurrence/formal acceptance with the proposed road closure of the northern end of The Straight Road, Mulgoa and altered site access to the Rural Fire Station.

3.     Council’s Project Team be advised of concurrence and/or comments received from Transport for NSW.

 

 

16      Lemongrove Road at Coreen Avenue, Penrith - Proposed Extension of the 'No Stopping' Zone                                                                                  

Councillor Marcus Cornish enquired if pavement arrows could be painted on the travel lanes on Lemongrove Road, Penrith at its intersection with Coreen Avenue to indicate to motorists which way they must turn from each lane. 

David Drozd – Traffic Engineering Coordinator advised that generally, Transport for NSW will not signpost or line mark with pavement arrows at intersections as the NSW Road Rules take precedent, unless there is a widespread noncompliance issue. Notwithstanding this, David Drozd advised that Council Officers can request Transport for NSW to consider the installation of pavement arrows on the travel lanes on Lemongrove Road, Penrith at its intersection with Coreen Avenue.

 

RECOMMENDATION

That:

1.     The information contained in the report on Lemongrove Road at Coreen Avenue, Penrith - Proposed Extension of the 'No Stopping' Zone be received.

2.     Consultation be undertaken with affected properties regarding the proposed extension of the ‘No Stopping’ zone on the western side of Lemongrove Road, Penrith between Robert Street and Coreen Avenue as shown in Appendix 1.

3.     Subject to no substantial objections being received, the existing ‘No Stopping’ restrictions be extended and installed on the western side of Lemongrove Road, Penrith between Robert Street and Coreen Avenue as shown in Appendix 1.

4.     Council’s Ranger Services department and Busways be advised of Council’s resolution.

5.     Council Officers request Transport for NSW to consider the installation of pavement arrows on the travel lanes on Lemongrove Road, Penrith at its intersection with Coreen Avenue

6.    Councillor Marcus Cornish be advised of the outcome of Transport for NSW’s assessment of the potential for pavement arrows on the travel lanes on Lemongrove Road, Penrith at its intersection with Coreen Avenue.

 

 

17      Tench Avenue, Jamisontown and Tench Reserve Boat Ramp – Proposed Implementation of Signage and Line Marking Changes          

Mario Dizon of Transport for NSW (TfNSW) advised in an email that Council will need to submit a detailed Transport Management Plan taking into consideration the changes on traffic circulation (As per Delagation to Councils for the Regulation of Traffic Guidelines – section 3.1.1).

Mario also advised  in his email that TfNSW supports other proposed signage and line marking subject to Traffic Management Plan acceptance.

Councillor Marcus Cornish expressed his thanks and advised that the proposed signage and line marking changes at Tench Avenue, Jamisontown and the Tench Reserve Boat Ramp should assist with the traffic flow and congestion issues in this vicinity.

Wayne Mitchell –- Director Development and Regulatory Services (Chair) enquired about any potential education provided to motorists advised of the changes to Tench Avenue, Jamisontown and Tench Reserve Boat Ramp.

David Drozd – Traffic Engineering Coordinator advised that in order to capture a number of motorists that use Tench Avenue, Jamisontown and the Tench Reserve Boat Ramp, a Variable Message Sign (VMS) trailer would be placed in the vicinity to educate motorists of the changes.

RECOMMENDATION

That:

1.     The information contained in the report on Tench Avenue, Jamisontown and Tench Reserve Boat Ramp – Proposed Implementation of Signage and Line Marking Changes as described in parts 1 to 4  be received.

2.     Consultation be undertaken affected properties regarding the proposed signage, line marking and traffic restriction changes on Tench Avenue, Jamisontown at the entrance to the internal roadway of the Tench Reserve boat ramp as shown in Appendix 1.

3.     The proposed ‘No Left Turn for Vehicles with Boat Trailers’, ‘No Right Turn for Vehicles with Boat Trailers’ and ‘No Entry for Vehicles with Boat Trailers’ restrictions be advertised in the local newspaper to be conducted in accordance with the Roads Act.

 

4.     Subject to no substantial objections being received, results of the consultation (if any) and proof of the newspaper advertisement be forwarded onto Transport for NSW seeking approval to proceed with the installation of the proposed restriction signage on Tench Avenue, Jamisontown as shown in Appendix 1.

 

5.     Councillor Marcus Cornish and Council’s Rangers be advised of Council’s resolution.

 

 

REQUESTS FOR REPORTS AND MEMORANDUMS

 

GENERAL BUSINESS

 

GB 1           Renshaw Street, Cranebrook - Endorsement of Signage Plan       

Executive Summary

The purpose of this report is to consider the installation of signage associated with the approved KFC fast-food restaurant at 2 Renshaw Street, Cranebrook. The report recommends that the signage for the development be endorsed.

Background

Council has received a signage plan from BD Architecture associated with the approved KFC restaurant development at 2 Renshaw Street, Cranebrook related to DA19/0329 (Reference 19105, Revision 02, dated 25/11/2020).

 

At its Ordinary Meeting on 3 April 2006, Council resolved, on the recommendation of the Local Traffic Committee, in part that:

 

“….delegated authority be given to Council’s Road Network Services Engineer to sign off plans for approval, following concurrence from voting members of the Local Traffic Committee”.

Current Situation

The design plan shown in Appendix 1 proposes the extension of the ‘No Stopping’ restrictions along Renshaw Street. Cranebrook to support driveway access and enable the overtaking of right-turning vehicles into the facility. These restrictions were conditioned as part of the Development Application consent.

 

All costs associated with the installation of the signage and line marking shall be funded by the applicant. All works associated with the implementation of the signposting and/or line marking shall be undertaken by the applicant in accordance with Section 8 of Council’s Engineering Construction Specification for Civil Works and Council standard drawings SD1006/1 and SD1006/2 and be at no cost to Council.

 

RECOMMENDATION

 

That:

1.     The information contained in the report on Renshaw Street, Cranebrook - Endorsement of Signage Plan be received.

2.     The signage plan associated with the approved KFC restaurant development at 2 Renshaw Street, Cranebrook related to DA19/0329 (Reference 19105, Revision 02, dated 25/11/2020) be endorsed for installation as shown in Appendix 1.

3.     All works associated with the implementation of the signposting and/or line marking shall be undertaken by the applicant in accordance with Section 8 of Council’s Engineering Construction Specification for Civil Works and Council standard drawings SD1006/1 and SD1006/2 and be at no cost to Council.

4.     Council’s Asset Section be notified for inclusion of the amended signs and line marking in Council’s asset management records and processes.

5.     Council’s Road Reserve Opening Team be notified in order to facilitate works approval and payment of associated fees with the developer.

6.     Council’s Ranger Services Department and the applicant be advised of Council’s resolution.

 

 

GB 2      Jane Street and Mulgoa Road Upgrade Project - Presentation Update       

Dominic Stellino and Brendan McNally of McConnell Dowell advised the Committee of information regarding the Jane Street and Mulgoa Road Upgrade Project.

Steve Grady of Busways enquired about whether the Castlereagh Road closure occurring from 1 January 2021 to 8 January 2021 will only be for southbound vehicles or northbound vehicles also.

Brendan McNally advised that Castlereagh Road will be a full road closure for southbound and northbound vehicles from 1 January 2021 to 8 January 2021.

Wayne Mitchell - Director Development and Regulatory Services (Chair) enquired about when the Jane Street and Mulgoa Road Upgrade Project will be completed.

Brendan McNally advised that it is anticipated that the Jane Street and Mulgoa Road Upgrade Project will be completed in mid 2021, subject to weather permitting and the contingency planning for the different stages of the Traffic Management Plans.

Mayor, Councillor Karen McKeown OAM (Council Representative) enquired about whether access to Council’s underground basement car park will be maintained as part of the works on Jane Street.

Brendan McNally confirmed that access to Council’s underground basement car park will be maintained as part of the works on Jane Street.

 

RECOMMENDATION

That:

1.   The Committee note the information.

 

 

GB 3      The Northern Road, Londonderry - Request for Road Resurfacing   

Councillor Marcus Cornish advised the Committee that approximately one kilometre section of The Northern Road, Londonderry near the Northern Auto Wreckers business at 557 The Northern Road requires road resurfacing.

RECOMMENDATION

That:

1.   Council Officers request Transport for NSW to arrange road resurfacing along The Northern Road, Londonderry near the Northern Auto Wreckers business at 557 The Northern Road.

 

2.   Councillor Marcus Cornish be advised of the outcome.

 

 

GB 4           Intersections in Leonay - Safety Concerns  

Mayor, Councillor Karen McKeown OAM (Council Representative) requested Council Officers investigate a number of intersections in Leonay including Fariways Avenue and Linksview Avenue, Linksview Avenue and Buring Avenue and Nepean Street and Buring Avenue due to safety concerns about motorists traversing the intersections at speed.

RECOMMENDATION

That:

3.   Council Officers investigate the intersections of Fariways Avenue and Linksview Avenue, Linksview Avenue and Buring Avenue and Nepean Street and Buring Avenue, Leonay for potential safety improvements.

 

4.   Mayor, Councillor Karen McKeown OAM (Council Representative) be advised of the outcome.

 

 

GB 5           St Marys Leagues Club Precinct - Request for Information on Proposed Development Works  

Mayor, Councillor Karen McKeown OAM (Councillor Representative) requested information on development works occurring at and around St Marys Leagues Club precinct. Madam Mayor advised that she is aware that there is a Development Application for the St Marys Leagues Club to reorient their main entrance to come off from Forrester Road, North St Marys.

Madam Mayor also advised the Committee that she has received concerns from the community about difficulty for motorists when using the roundabout at the intersection of Links Road, Forrester Road and Ropes Crossing, North St Marys and is aware that it will eventually be signalised.

 

Wayne Mitchell - Director Development and Regulatory Services (Chair) advised that Lendlease are currently involved in a Voluntary Planning Agreement to signalise the roundabout intersection of Boronia Road, Forrester Road and Christie Street, North St Marys and the roundabout intersection of Links Road, Forrester Road and Ropes Crossing, North St Marys and is aware that it will eventually be signalised.

David Drozd – Traffic Engineering Coordinator advised that he and Council Officers met with Transport for NSW (TfNSW) and the project proponents last week and discussed the two roundabout intersections. David Drozd also advised that TfNSW has completed some additional traffic modelling.

RECOMMENDATION

That:

1.   Council Officers liaise with Transport for NSW about the signalisation of the roundabout intersection of Links Road, Forrester Road and Ropes Crossing and the roundabout intersection of Boronia Road, Forrester Road and Christie Street, North St Marys and request for an update on this matter. 

 

2.   Mayor, Councillor Karen McKeown OAM (Council Representative) be advised of the outcome.

 

 

GB 6        Charles Hackett Drive and the Great Western Highway, St Marys - Right Turn Movements at the Traffic Signals 

Mayor, Councillor Karen McKeown OAM (Councillor Representative) advised the Committee of concerns about traffic congestion and vehicle queuing occurring along Charles Hackett Drive, St Marys for vehicles wanting to turn right onto the Great Western Highway. Madam Mayor advised that there is a facility for a green right arrow at the traffic signals but it does not illuminate and as such, motorists are instead proceeding through the intersection across the Great Western Highway onto Pages Road and are using the roundabout to conduct a U-turn back to the intersection so they can turn left onto the Great Western Highway.

Steve Grady of Busways confirmed that buses are having difficulty turning right from Charles Hackett Drive onto the Great Western Highway and is causing delays to their bus operations.

David Drozd – Traffic Engineering Coordinator advised that he previously advocated to Transport for NSW (TfNSW) a number of years ago for the full upgrade of the intersection including designated right turn lantern arrows, however, the funding only allowed for a part upgrade of the intersection. David Drozd also advised that he expressed his disappointment to TfNSW that this intersection was not looked at holistically as it is a Blackspot location where there has been fatalities.

Mario Dizon of Transport for NSW advised that this matter can be raised to the Network Operations team at TfNSW to further investigate the operation of the signalised intersection.

RECOMMENDATION

That:

1.   Council Officers request the Network Operations team at Transport for NSW to investigate the provision of a green right turn arrow lantern at the intersection of Charles Hackett Drive and the Great Western Highway, St Marys to address issues with traffic congestion and queuing occurring along Charles Hackett Drive for motorists wishing to turn right onto the Great Western Highway.

 

2.   Mayor, Councillor Karen McKeown OAM (Council Representative) be advised of the outcome.

 

 

GB7     Note of Appreciation

Wayne Mitchell - Director Development and Regulatory Services (Chair) on behalf of Council thanked the Committee membership for their involvement and effort throughout the year and the difficult circumstances associated with COVID-19. He also wished everyone a Merry Christmas.

 

 

There being no further business the Chairperson declared the meeting closed the time being 11:24am.

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 7 December, 2020 be adopted.

 


Ordinary Meeting                                                                                          14 December 2020

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 7 December, 2020

 

 

PRESENT

Her Worship the Mayor, Councillor Karen McKeown OAM, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Aaron Duke, Ross Fowler OAM, Kath Presdee and John Thain.    

 

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 9 November 2020

RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Tricia Hitchen that the minutes of the Policy Review Committee Meeting of 9 November 2020 be confirmed.

  

DELIVERY PROGRAM REPORTS

 

Outcome 1 - We can work close to home

 

1        Penrith City Children's Services Cooperative Ltd                                      

RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Aaron Duke

That:

1.    The information contained in the report on Penrith City Children's Services Cooperative Ltd be received

2.    Council underwrite the operations of the PCCSC Ltd until the presentation to Council of the Penrith City Children’s Services Cooperative Ltd Annual Report for 2020-21

 

Councillor Ross Fowler OAM declared a Non-Pecuniary Conflict of Interest – Significant in Item 2 - 39 Henry Street, Penrith Planning Proposal, DCP and VPA, as he is the Director of the Australian Foundation for Disability, which owns property in the vicinity of the development. He stated that he would leave the meeting for the duration of this item.

 

Councillor Ross Fowler OAM left the meeting, the time being 7:31pm.

 

Outcome 2 - We plan for our future growth

 

2        39 Henry Street, Penrith Planning Proposal, DCP and VPA                     

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Brian Cartwright

That:

1.     The information contained in the report on 39 Henry Street, Penrith Planning Proposal, DCP and VPA be received.

2.     Council endorses the Planning Proposal presented in this report and provided at Attachment 2.

3.     A further report be made to Council to present the Voluntary Planning Agreement offer provided at Attachment 4, upon completion of the Council officer assessment.

4.     Council prepares an amendment to Penrith Development Control Plan 2014 based on the information presented in this report, and that this then be reported to Council for consideration to endorse for public exhibition.

5.     The General Manager be granted delegation to update and finalise the Planning Proposal prior to Council’s submission of the Planning Proposal to the Department of Planning, Industry and Environment for making of the amendment to the Penrith Local Environmental Plan 2010. The update to the Planning Proposal is to reflect the changes recommended in this report, address any minor or typographical errors, and contemporise the document.

6.     The Planning Proposal is to be submitted to the Department of Planning, Industry and Environment after a Planning Agreement that supports the Planning Proposal in respect to provision of a traffic contribution has been publicly notified and executed.

7.     The Planning Proposal is to be submitted to the Department of Planning, Industry and Environment after the supporting amendment to Penrith Development Control Plan 2014 has been prepared, publicly exhibited, and endorsed by Council.

8.     The maximum floor space ratio allowable for the remainder of Key Site 7 from 5:1 to 6:1 under Clause 8.7 of the Penrith Local Environmental Plan 2010 be considered in a future LEP review.

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Mark Davies

Councillor Kath Presdee

Councillor Robin Cook

Councillor Marcus Cornish

Councillor Greg Davies

 

Councillor Todd Carney

 

Councillor Karen McKeown OAM

                                                        

Councillor John Thain  

 

Councillor Jim Aitken OAM

 

Councillor Brian Cartwright

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Aaron Duke

 

Councillor Ross Fowler OAM

 

Councillor Kevin Crameri OAM

 

 

Councillor Ross Fowler OAM returned to the meeting, the time being 7:58pm.

There being no further business the Chairperson declared the meeting closed the time being 7:59pm.

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 7 December, 2020 be adopted.

  



DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                       Page

 

 

Outcome 2 - We plan for our future growth

 

1        Allocation of District Open Space Development Contribution funds to Harold Corr Oval   

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.                                                                  1

 

Outcome 3 - We can get around the City

 

2        RFT20/21-11 Concrete Maintenance Works                                                                     7

 

Outcome 4 - We have safe, vibrant places

 

3        RFT 20/21-13 Community Building Refurbishments                                                       17

 

Outcome 5 - We care about our environment

 

4        Recycling Processing Contract                                                                                        25

 

Outcome 7 - We have confidence in our Council

 

5        2019-20 Penrith City Council Annual Report                                                                   33

 

6        2021 Proposed Council Meeting Calendar                                                                      35

 

7        Acceptance of grant funding- Department of Planning, Industry and Environment - Greening our City - Cooler suburbs                                                                                                 39

 

8        RFT20/21-02 5-13 Gidley Street, St Marys Commuter Car Park; Project Manager Engagement (External)                                                                                                    43

 

9        2021 Australian Local Government Women's Association NSW Annual Conference    49

 

10      Summary of Investment & Banking for the Period 1 November 2020 to 30 November 2020                                                                                                                                           51

 

11      Appointment of a Director on the Board of the Penrith Whitewater Stadium Ltd            59

 

 

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 1 - We can work close to home

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 2 - We plan for our future growth

 

Item                                                                                                                                       Page

 

1        Allocation of District Open Space Development Contribution funds to Harold Corr Oval  

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.                                                                  1

 

 

 



Ordinary Meeting                                                                                          14 December 2020

 

 

 

1

Allocation of District Open Space Development Contribution funds to Harold Corr Oval   

 

Compiled by:               Natalie Stanowski, Principal Planner

Authorised by:            Natasha Borgia, City Planning Manager

Kylie Powell, Director - City Futures

Brian Steffen, Director - City Services

Andrew Robinson, Community Facilities and Recreation Manager  

 

Outcome

We plan for our future growth

Strategy

Ensure services, facilities and infrastructure meet the changing needs of our City

Service Activity

Ensure our policies, strategies and plans provide for the services and infrastructure our City needs

     

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

 

Executive Summary

The purpose of this report is to seek Council’s endorsement of the reallocation of funds within Council’s District Open Space Development Contributions Plan (Contributions Plan) in order to provide an athletics facility at Harold Corr Oval, Werrington.

Council’s adopted Sport and Recreation Strategy includes the construction of a synthetic athletics track, with floodlighting, field events areas, amenities and car parking at Harold Corr Oval, as part of the Werrington Lakes Precinct.  This replaces delivery of the project listed in the existing Contributions Plan for Blair Oval, which can no longer occur as a result of future impacts of proposed transport corridors sought by the NSW Government.

It is recommended that $1.733 (plus indexation) identified in the Contributions Plan for Blair Oval be reallocated to Harold Corr Oval to enable the timely delivery of this facility which is also the recipient of a $2 million grant from the NSW Office of Sport, Sport Election Commitments Program 2019. To meet the milestones in the funding agreement the project needs to be constructed by August 2022. The design of the facility has already commenced.

The reallocation of funds will not impact the delivery of other identified infrastructure still to be constructed with the funds collected under the Contributions Plan.

Background

The Contributions Plan came into effect in December 2007. The plan collects contributions to deliver a wide range of city-wide level facilities such as Tench Reserve, Regatta Park and The Kingsway. The Contributions Plan continues to collect contributions resulting from new residential growth across Penrith Local Government Area (LGA) to deliver new and updated city-wide recreation facilities. There are a number of works still to be delivered by the plan, including an upgrade to the existing athletics facility at Blair Oval.

 

Council at its ordinary meeting of 27 April 2020 endorsed the Penrith Open Space and Recreation Strategy (The Strategy). The Strategy provides strategic direction of the provision of open space and recreation facilities to meet the existing and future demand of our residents over the next 15-20 years. The outcomes of the Strategy will be incorporated into an updated District Open Space Development Contributions Plan, which is planned for 2021 as part of Councils Contributions Framework Review Action Plan.

 

The Strategy identifies the need to construct a synthetic athletics track and associated infrastructure within the Werrington Lakes Precinct (i.e. Harold Corr Oval) within the next 5 years. This is currently not funded by the Development Contributions Plan, which currently allocates $1.733m (plus indexation) to the provision of an upgraded athletics track at Blair Oval. Due to the future impacts of transport corridors sought by the NSW State Government, the Strategy has sought to relocate the updated district level athletics track from Blair Oval to Harold Corr Oval in order to futureproof this priority infrastructure. 

 

In 2019, Council received a $2 million grant from the NSW State Government towards the construction of a new synthetic athletics track, at Harold Corr Oval, as part of the NSW Office of Sport’s Sport Election Commitments Program 2019. The synthetics track would be one component of an athletics facility. Based on previous cost estimates for an athletics facility including track, turf in-field, field events area, floodlighting, amenities building, covered seating areas, car parking, pathways, landscaping and fencing the cost would be approximately $6m - $7m.

 

Council therefore needs to identify other funding sources to complete the project. It is proposed that the project will be completed in a staged approach, with the first stage being the delivery of the athletics track, infield and field event areas, fencing, floodlighting, drive through storage facility and landscaping. It is proposed that the $1.733 (plus indexation) be reallocated from Blair Oval to Harold Corr for this purpose.

 

Further stages will include amenities upgrades and extension, formalised carparking, covered spectator seating and pathways. These elements are proposed to be included in the new s7.11 Plan to be finalised in 2021.

Current Situation

The development of the athletics facility, including a synthetics track, at Harold Corr Oval is consistent with the Strategy. Council has accepted the grant for the construction of the synthetic athletics track, which is to be completed by August 2022 to meet funding agreement milestones.

 

In order to deliver the first stage of the project which is estimated to cost over $4 million, additional funding is needed. The Contributions Plan has allocated funds to deliver an upgraded athletics track at Blair Oval, however this will no longer be delivered for the reasons discussed earlier. It is considered appropriate to reallocate the funds collected for the upgraded athletics facility at Blair Oval to Harold Corr Oval under the Contributions Plan as they are producing the same infrastructure outcome.

 

In 2007, the Plan allocated $1,733,000 to an upgrade athletics facility at Blair Oval (Item 1), which after indexing is now approximately $2.2 million. A Council resolution is sought to reallocate this money to enable athletics facility works at Harold Corr Oval, (Item 2) to be able to commence and deliver the facility in a timely manner and in accordance with the grant funding.

 

The reallocation of this funding enables effective spending of funds that have always been assigned to the delivery of an athletics facility but can no longer be provided in the plans proposed location due to state infrastructure planning. The reallocation of this funding will not impact any other facilities yet to be delivered under Contributions Plan. Further funding for stage two of the project will be included in the new plan once it is reviewed in 2021.

 

 

 

 

Financial Implications

 

This report seeks Council’s endorsement to reallocate funding for athletics facilities of $1.733 million (plus indexation) in Council’s District Open Space Development Contributions Plan from Blair Oval to Harold Corr Oval. Given the constraints of the Blair Oval site outlined in this report and the opportunity to leverage grant funding this is considered to be a prudent decision. The report forecasts a shortfall in funding to deliver the proposed facility in its entirety, it is anticipated that any shortfall for the second stage of the project will be addressed at a later date with a potential for further funding from a revised S7.11 plan.

 

Risk Implications

 

Where these funds from the Penrith City District Open Space Development Contributions Plan are not reallocated to from Blair Oval to Harold Corr Oval, Council will need to seek other funding mechanisms to enable the construction of the athletics facility. This may require reprioritising other infrastructure projects.

Conclusion

Council has a received a grant for the construction of a synthetic athletics track in the Penrith LGA. This is proposed to be delivered at Harold Corr Oval in Werrington. Further funding is necessary to deliver a broader athletics facility in conjunction with the athletics track. Reallocating district open space development contributions funds from an athletics track upgrade at Blair Oval to this project at Harold Corr Oval is considered reasonable, as the facility can no longer be delivered at Blair Oval and the revised facility is consistent with Council’s adopted Sport and Recreation Strategy. The reallocation of funds will not have any impact on other infrastructure to be delivered under the Contributions Plan.

 

RECOMMENDATION

That:

1.     The information contained in the report on Allocation of District Open Space Development Contribution funds to Harold Corr Oval be received

2.     Council reallocates $1,733,000 (plus indexation) from Item 1 South Creek Park (Blair Oval) within the Penrith City District Open Space Development Contributions Plan, to Item 2 Werrington Creek Park, for the purposes of delivering an athletics facility. 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 3 - We can get around the City

 

Item                                                                                                                                       Page

 

2        RFT20/21-11 Concrete Maintenance Works                                                                     7

 

 

 



Ordinary Meeting                                                                                          14 December 2020

 

 

 

2

RFT20/21-11 Concrete Maintenance Works   

 

Compiled by:               Gowry Gowrythasan, Acting City Presentation Manager - Civil Operations

Hang He, Project Engineer

Authorised by:            John Gordon, City Presentation Manager

Brian Steffen, Director - City Services  

 

Outcome

We can get around our city

Strategy

Provide a safe and efficient road and pathway network

Service Activity

Maintain the City’s roads and pathways

      

 

Executive Summary

A Tender for the provision of Concrete Maintenance Works, on an ‘as required’ basis, was advertised in the e-tendering website on 8 October 2020 and closed on 29 October 2020.

The report advises Council of the outcome of the tender process and recommends that the tender from NSW Kerbing Pty Ltd be accepted as a preferred contractor, Del Rocchio Concreting Pty Ltd be accepted as a secondary contractor and Statewide Civil Pty Ltd as a tertiary contractor for the provision of Concrete Maintenance Works for a period of three (3) years with an option to extend for a further two (2) by one (1) year periods by mutual agreement, subject to satisfactory performance and allowing for rise and fall provisions.

Background

The purpose of this tender is to establish a panel of suppliers with the proven ability to provide concrete maintenance, on an ‘as required’ basis and delivered within the Penrith Local Government Area.

The current schedule of rates contract arrangement for the Concrete Maintenance Works will expire in December 2020.

It was proposed in the tender documents that the highest ranked supplier (preferred contractor) would be given first preference to carry out the works. The second and third ranked contractors would only be engaged in the event that the preferred contractor becomes unavailable, or does not have the capacity to perform the work.

Tenderers were required to complete a price schedule setting out the unit rate for the provision of Concrete Maintenance Works (footpath, kerb & gutter, vehicular crossing and bus slabs) for various dimensions.

Tender Evaluation Panel

The Tender Evaluation Panel consisted of Hang He (Project Engineer), Lynden Tippett (Field Coordinator – Contracts) and was chaired by Gowry Gowrythasan (Civil Operations Engineer). Allyce Langton from Council’s Procurement team performed the role of the tender administration for this tender.

Tender Evaluation Criteria

The selection criteria advertised and used in selecting the successful tenderers were:

·    Business References

·    Demonstrated Ability

·    Local Business Preference

·    Pricing

·    Financials

·    Environmental Management

·    Quality Assurance Systems

·    Work Health & Safety

Tenders Received

A total of forty-two (42) tenders were received by the closing date of the advertised tender and are listed below in alphabetical order. Five local businesses have shown their interest in participating in this tender.

 

Tenderer's Name

Location of the Business

Names of Business Owners and/or Names of the Board of Directors

1

All Civil Works Group Pty Ltd

53a Anderson Rd, Mortdale, NSW, 2223

Michael Zalghout

2

Ally Property Services Pty Ltd t/as Ally Civil

20 Sammut Street, Smithfield, NSW, 2164

David P Baker

3

Ampro Constructions Pty Ltd

29 Berith Street, Auburn, NSW, 2144

Moey Elcheikh

Al Al-Assadi

4

ANR Engineering Pty Ltd

Suite 14 Shop 1

1455-1463 Elizabeth Dr, Kemps Creek, 

NSW, 2178

Aram Ruman

5

APEX Mining & Civil Constructions Pty Ltd

55 The Comenarra Parkway, Turramurra, NSW, 2074

Brad Goodwin

Chris Toman

6

Auraha Civil Pty Ltd

7 Marina Cres,

Cecil Hills, NSW, 2171

Gilbert Auraha

7

Brookland Constructions

307 A, 1 Burbank Pl, Baulkham Hills, NSW, 2153

Raman Chhikara

8

Buildcrete Pty Ltd

25/211 Mann Street, Gosford, NSW, 2250

Tony Paul Kondrajian

9

Burton Civil Maintenance Pty Ltd as a division of Burton Infrastructure Solutions

Unit 3/11-21

Underwood Road,

Homebush, NSW, 2140

Chris Burton

Paul Burton

10

Civil Connect Group Pty Ltd

24 Edward Street, Turrella NSW 2205

Alex Fardous

Micheal fardous

11

Civotek Pty Ltd

Suite 1 19-26 Durian Place, Wetherill Park, NSW, 2164

Rawi Sader

12

Convil Group Pty Ltd

Shop 1 / 376 The Horsley Drive, Fairfield, NSW, 2165

Naseem Hana

13

CWG Holding Pty Ltd

Unit 10 149-151 Russell Ave, Dolls Point,

NSW, 2219

Daniel Perkovic

Mario Skrapec

14

D Digian Company ATF D Digian Family Trust t/as Form & Pour

1799 The Horsley Drive, Horsley Park, 2175

Daniel Di Giandomenico

15

Del Rocchio Concreting Pty Ltd

19 Cronin St, Penrith, NSW,2750

Giuseppe Rocchio

Heidi Rocchio

16

EzyPave Pty Ltd

6 A Jellicoe St, Lidcombe, NSW, 2141 

Kassem Khalil

17

Form Group Pty Ltd

Suite 703 / 34 Charles Street, Parramatta, NSW, 2150

Simon Chedid

Youssef Baisari

18

Fortis Group Pty Ltd

1/5 Green St, Revesby, NSW, 2212

Peter Giannos

Paul Moussa

19

G & K Plant & Civil Pty Ltd

5 Everley Road, Auburn, NSW, 2144

Gerry McDonnell

20

GLC Civil Projects Pty Ltd

115-119, Cowpasture Road, Wetherill Park, NSW, 2164

Hanna El Badoui Habib

21

Hi_Tech Civil Group Pty Ltd

Unit 4/19 Daisy Street, Revesby, NSW, 2212

Souha Sawan

22

K & D Klidaras Nominees Pty as The Trustee K & D Klidaras Family Trust t/as Omega Concreting & Civil Construction

18 Dorling St, Muirhead, NT, 0812

Kiriakos Klidaras

Dimitri Klidaras

23

KK Consultants Pty Ltd t/as KK Civil Engineering

17-23 Bryant St, Padstow, NSW 2211

Koda Kassira

24

Lifestyle Concrete Solution Pty Ltd

286 Nutt Road, Londonderry,

NSW, 2753

William Yott

25

Mack Civil Pty Ltd

209 Chuter Avenue, Sans Souci, NSW 2219

Karim Mahmoud

26

NA Group Pty Ltd

55 Davies Rd, Padstow, NSW, 2211

Nick Argyropoulos

27

Nemer Civil Pty Ltd t/as Rockpave Civil

Unit 2 14 Madeline St, Strathfield South, NSW, 2136

Nemer Morgan

28

Normand Concreting Pty Limited

267 Seventh Ave, Llandilo, NSW, 2747

Brian Norman

29

NSW Kerbing Pty Ltd

79 Quebec Road, Chatswood West, NSW, 2067

Moussa Chahine

Hussein Arbid

30

Planet Civil Pty Ltd

6/178 Princes Highway, Arncliffe, NSW, 2205

Mohamad El Najjar

31

R Line Civil & Concreting Pty Ltd

34 Layton Avenue, Blaxland, NSW, 2774

David Murray

32

RL Civil Works Pty Ltd

28 Edward St, Turrella, NSW, 2205

Natalie Fardous

33

SAF Group Pty Ltd

33 Waterview Street, Carlton, NSW, 2218

Bill Fardous

Mohammed Saab

34

San Marino Concreting Pty Ltd t/as Sydney City Building Group

21 Northcote Rd, Greenacre, NSW, 2190

Abraham Geftlic

35

Serious Excavations Pty Ltd

478 Springwood Rd, Yarramundi, NSW, 2753

Jonathon Xuereb

36

SMG Concreting PTY LTD t/as S&M Concreting Pty Ltd

4/16 Weld St, Prestons, NSW, 2170

Daniel Mezzasalma

37

SNG Construction Pty Limited

5 Midlands Terrace, Stanhope Garden,

NSW, 2768

Kedar Gharpure

38

South Syd Concrete Pty Ltd

24 Park Street,

Arncliffe, NSW, 2205

Mohammed Hijazi

Mervat Hijazi

39

State Civil Pty Ltd t/as State Civil

40 Barry Avenue, Mortdale, NSW, 2223

Wendy Tehfe

40

Statewide Civil Pty Ltd

Suite 9/40 Brookhollow Ave, Baulkham Hills, NSW, 2153

Michael Dominello

41

Supreme Earthmoving Pty Ltd

95 Gates Road, Luddenham, NSW, 2745

Michael Buttigieg

42

XJ Group Pty Ltd

472 Pacific Highway St, Leonards, NSW, 2065

Tony Novelski

Sash Paskoski

Criteria Evaluation

The initial stage of the evaluation process involved assessing all the Tenderers against the non-price evaluation criteria within the tender. Each company was required to demonstrate their capability, environmental requirements, quality and work health & safety in performing the specified works.

After a review of the criteria evaluation, it was determined by the Tender Evaluation Panel that there was no advantage to Council in further considering tenderers with an acceptable non price scores below 65%. As a result, 25 tenderers with a score above 65% were short listed in the second stage of the price evaluation and reference checks. These companies are listed below in alphabetical order.

 

Tenderer’s Name

1

All Civil Works Group Pty Ltd

2

Ally Property Services Pty Ltd T/as Ally Civil

3

ANR Engineering Pty Ltd

4

Convil Group Pty Ltd

5

Del Rocchio Concreting Pty Ltd

6

EzyPave Pty Ltd

7

Fortis Group Pty Ltd

8

G & K Plant & Civil Pty Ltd

9

GLC Civil Projects Pty Ltd

10

Hi_Tech Civil Group Pty Ltd

11

KK Consultants Pty Ltd t/a KK Civil Engineering

12

Mack Civil Pty Ltd

13

NA Group Pty Ltd

14

Nemer Civil Pty Ltd T/as Rockpave Civil

15

NSW Kerbing Pty Ltd

16

Planet Civil Pty Ltd

17

R Line Civil & Concreting Pty Ltd

18

RL Civil Works Pty Ltd

19

SAF Group Pty Ltd

20

San Marino Concreting Pty Ltd trading as Sydney City Building Group

21

SNG Construction Pty Limited

22

South Syd Concrete Pty Ltd

23

State Civil Pty Ltd trading as State Civil

24

Statewide Civil Pty Ltd

25

XJ Group Pty Ltd

Price Evaluation

The tender documents provided tenderers with indicative quantities for concrete maintenance works. Tenderers were asked to submit a unit rate for each of the specified items in the tender documents.

 

The unit rates submitted by each of the tenderers were annualised based on the usage figures specified in the tender. The table below shows the annualised price for each tenderer from lowest to highest.

 

 

Tenderer's Name

Annualised Price (excl.GST)

1

 NSW Kerbing Pty Ltd

 $           845,625.00

2

 Nemer Civil Pty Ltd t/as Rockpave Civil

 $           986,225.00

3

 Del Rocchio Concreting Pty Ltd

 $        1,000,715.00

4

 Statewide Civil Pty Ltd

 $        1,017,840.75

5

 R Line Civil & Concreting Pty Ltd

 $        1,026,945.00

6

 Planet Civil Pty Ltd

 $        1,037,350.00

7

 GLC Civil Projects Pty Ltd

 $        1,087,175.50

8

 ANR Engineering Pty Ltd

 $        1,096,520.00

9

 Convil Group Pty Ltd

 $        1,107,200.00

10

 KK Consultants Pty Ltd t/as KK Civil Engineering

 $        1,110,500.00

11

 Ally Property Services Pty Ltd t/as Ally Civil

 $        1,156,085.00

12

 State Civil Pty Ltd t/as State Civil

 $        1,160,380.00

13

 South Syd Concrete Pty Ltd

 $        1,167,425.00

14

 Mack Civil Pty Ltd

 $        1,212,675.00

15

 RL Civil Works Pty Ltd

 $        1,244,587.50

16

 Hi_Tech Civil Group Pty Ltd

 $        1,258,164.35

17

 San Marino Concreting Pty Ltd t/as Sydney City Building Group

 $        1,381,935.00

18

 SAF Group Pty Ltd

 $        1,420,431.42

19

 All Civil Works Group Pty Ltd

 $        1,437,661.00

20

 EzyPave Pty Ltd

 $        1,511,815.00

21

 XJ Group Pty Ltd

 $        2,192,421.30

22

 G & K Plant & Civil Pty Ltd

 $        2,533,616.00

23

 NA Group Pty Ltd

 $        2,985,869.85

24

 Fortis Group Pty Ltd

 $        3,315,515.00

25

 SNG Construction Pty Limited

 $        4,637,147.00

 

Reference Check

 

Reference checks were carried out for the first four companies listed: NSW Kerbing Pty Ltd, Nemer Civil Pty Ltd t/as Rockpave Civil, Del Rocchio Concreting Pty Ltd and Statewide Civil Pty Ltd.

NSW Kerbing Pty Ltd, based in Chatswood West, has positive references regarding their performance on concrete maintenance works. They currently have contracts with The Hills Shire Council and Inner West Council.

Nemer Civil Pty Ltd t/as Rockpave Civil, based in Strathfield South, has positive references regarding their performance, however, their works are mainly asphalt & paving works including minor concrete slab works for amenity buildings. Their referees did not state that they have direct involvement in concrete maintenance works. Due to not demonstrating significant relevant experience, it was determined by the Tender Evaluation Panel that there was no advantage to consider them.   

Del Rocchio Concreting Pty Ltd, based in Penrith, has positive references regarding their performance on concrete maintenance works. They currently have a contract with Penrith City Council.

Statewide Civil Pty Ltd, based in Baulkham Hills, has positive references regarding their performance on concrete maintenance works. They currently have contracts with City of Ryde Council and Randwick City Council.

Based on the reference checks, NSW Kerbing Pty Ltd, Del Rocchio Concreting Pty Ltd and Statewide Civil Pty Ltd have positive references and significant experience in the undertaking of concrete maintenance.

There are no further advantages to consider other tenderers.

Financial Implications

 

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on NSW Kerbing Pty Ltd, Del Rocchio Concreting Pty Ltd and Statewide Civil Pty Ltd. These checks were completed by Corporate Scorecard from Equifax and have been reviewed by Financial Services. Based on this review, no concerns were raised as to the ability of either tenderer to perform the services described. The services provided for in this tender is within the operating budget for roads and footpath works.

Tender Advisory Group (TAG) Comment

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Brian Steffen - Director City Services, Glenn McCarthy - Governance Manager and Neil Farquharson – Financial Services Manager were briefed by the City Presentation team about the background and details of the tender and the evaluation process followed.

The TAG considered the recommendations in relation to the tender for Concrete Maintenance Works noting that the preferred contractor submitted the lowest price tender and was considered to be the most advantageous to Council. It was noted that the preferred contractor, secondary and tertiary contractors had demonstrated their overall ability to meet Council’s requirements. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Risk Implications

Establishing a preferred list of contractors, capable of providing the specified concrete maintenance works, will support Council operations to deliver the maintenance works in a timely manner. This will mitigate safety hazards and insurance claims due to poor conditions of assets. This contract arrangement will ensure reliable and quality service throughout the term of the contract.

Conclusion

Based on the effectiveness, price evaluation, reference and financial checks, the Tender Evaluation Panel are of the opinion that NSW Kerbing Pty Ltd have demonstrated their capability in providing the specified services and has given a competitive rate. Therefore, NSW Kerbing Pty Ltd is recommended as the preferred contractor.

Del Rocchio Concreting Pty Ltd is recommended as a secondary contractor in the event that the preferred contractor is unable to provide the service.

Statewide Civil Pty Ltd is recommended as a tertiary contractor in the event that the above two contractors are unable to provide the service.

RECOMMENDATION

That:

1.     The information contained in the report on RFT20/21-11 Concrete Maintenance Works be received.

2.     NSW Kerbing Pty Ltd be appointed as the preferred contractor for the provision of concrete maintenance works for a period of three (3) years with an option to extend two (2) x one (1) year periods, by mutual agreement, subject to satisfactory performance and allowing for rise and fall provisions.

3.     Del Rocchio Concreting Pty Ltd be appointed as the secondary contractor to be engaged in the event that the preferred contractor is unable to provide the service

4.     Statewide Civil Pty Ltd be appointed as the tertiary contractor to be engaged in the event that the above two contractors are unable to provide the service.

5.     The Common seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

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Outcome 4 - We have safe, vibrant places

 

Item                                                                                                                                       Page

 

3        RFT 20/21-13 Community Building Refurbishments                                                       17

 

 

 



Ordinary Meeting                                                                                          14 December 2020

 

 

 

3

RFT 20/21-13 Community Building Refurbishments   

 

Compiled by:               Greg Bretherton, Project Supervisor

Authorised by:            Michael Jackson, Design and Projects Manager

Brian Steffen, Director - City Services  

 

Outcome

We have safe, vibrant places

Strategy

Make our public places safe and attractive

Service Activity

Implement the Building Asset Renewal Program

      

 

Executive Summary

A Tender for the refurbishment of two Council owned community use buildings, Arthur Neave Memorial Hall, Werrington and Floribunda Community Centre, Glenmore Park was advertised via E-tendering on the Apet 360 portal and on Penrith City Council’s website on 28 October. The tender closed on 19 November 2020.

 

This report advises Council of the outcome of the tender process and recommends that the tender from Rogers Construction Group Pty Ltd for the full scope of works outlined in RFT 20/21-13 Community Building Refurbishments is accepted in the amount of  $1,241,695.00 (excluding GST).

Background

Penrith City Council has allocated funding for the refurbishment of several Community Facility Buildings in its 19/20 Asset Renewal Program (ARP).  Refurbishment work at Arthur Neave Memorial Hall and Floribunda Community Centre is part of this program.

Work at both sites features the following:

·    Access improvements - ramps and carparking spaces as well as improving main paths of travel within the buildings

·    Removal of all asbestos on-site where identified

·    Bathroom and kitchen accessibility improvements at both sites including a total kitchen replacement at Floribunda bringing the kitchen up to current food preparation standards

·    Improvements to services including security, electrical and mechanical (air conditioning) making them more efficient and bringing them up to current codes

·    Façade and signage improvements including new Vitrapanel installation at Arthur Neave and illuminated signage at both sites

·    Roof restoration works at Floribunda including associated fascia, gutters and downpipes.

·    General ‘cosmetic’ work including new wall linings, internal and external painting, floor polishing & repairs to existing joinery.

·    New windows and security screens where detailed.

·    Minor ‘soft’ and ‘hard’ landscape works including installation of BBQs on both sites, new paving and garden works.

 

With only limited improvement work since their initial construction, it is expected that the proposed refurbishment work will significantly add to the lifespan of these centres as well as bring the buildings up to current safety and accessibility codes. Existing user groups at each site will benefit from the improvements to the facilities and the improvements should also attract an increase in casual hall hire which generates an income for Council.

Responding parties were required to submit their tender on a standard pro forma sheet which clearly defined the response required against each of the evaluation criteria.

Tender Evaluation Process

The Tender Evaluation Committee consisted of Rosemarie Canales - Architectural Supervisor, Greg Bretherton - Project Supervisor and was chaired by Michael Jackson - Design and Projects Manager. Laura Stott from Council’s Procurement team performed the role of tender administration and probity officer for this tender.

 

The evaluation criteria advertised and used in assessing the tenders received included the following:

 

·    Previous similar project related references

·    Demonstrated ability

·    Works method and program*

·    Financials

·    Employment policies and details (Direct labour and Sub Contractors)

·    Local Business Preference

·    Quality Assurance Systems

·    Environmental Management Systems

·    Work Health & Safety

 

*For this tender the work program was given careful consideration as having the buildings back in use as quickly as possible was an important factor given bookings for regular users and community events. This had an impact on the final placing of some of the tendering contractors.

Initial Tender Review

A full listing of the 12 tenders received is detailed below in price order (ex GST).

 

Company

Tendered Price

Company Location

Directors

Hunter Mason Pty Ltd

$1,229,410.00

Sydney City NSW

Matthew Callender

Rogers Construction Group Pty Ltd

$1,241,695.00

Riverstone NSW

Ben Kavo

Level Building Solutions Pty Ltd

$1,261,477.00

Spring Farm NSW

Wayne Roy

Coverit Building Group Pty Ltd

$1,269,311.00

Penrith NSW

Shane Comans

The Trustee for the Adaptive Trust -T/A Dezign

$1,282,670.00

Lawson NSW

Tim Pridham

Cranebrook Constructions/Phillip McNamara

$1,331,682.00

Cranebrook NSW

Phillip McNamara

Trinity Quality interiors Pty Ltd

$1,333,469.00

Hurstville NSW

Benjamin Llyod

Odyssey Interiors NSW Pty Ltd

$1,374,428.00

Wetherill Park NSW

Carmelo Stillisano

Mak Construction (Aust) Pty Ltd

$1,498,148.00

Padstow NSW

Mohammad Hammoud

Sydbuilt Projects Pty Ltd

$1,510,008.00

Milperra NSW

Kevin Ngo

Cook Constructions Pty Ltd

$1,514,661.00

Mulgrave NSW

Daniel Cook

Westbury Constructions Pty Ltd

$1,538,100.00

Baulkham Hills NSW

Darren Price

 

The tenders submitted by Mak Construction (Aust) Pty Ltd, Sydbuilt Projects Pty Ltd, Cook Constructions Pty Ltd & Westbury Constructions Pty Ltd were beyond the available budget so were not considered further.

The eight (8) remaining tenders were considered for initial assessment and were evaluated using Apet360 software to provide a ranking for conformance with the evaluation criteria.

 

Tenders evaluated were the submissions from;

·    Hunter Mason Pty Ltd

·    Rogers Construction Group Pty Ltd

·    Level Building Solutions Pty Ltd

·    Coverit Building Group Pty Ltd

·    The Trustee for the Adaptive Trust -T/A Dezign

·    Cranebrook Constructions/Phillip McNamara

·    Trinity Quality interiors Pty Ltd

·    Odyssey Interiors NSW Pty Ltd

 

Evaluation of the Preferred Tender

Following an initial assessment, the tender from Rogers Construction Group Pty Ltd was considered by the Tender Evaluation Committee to provide the highest value for money in terms of effectiveness and price. Whilst not the lowest priced tender (second lowest price) Rogers Construction Group’s overall position of first in the tender evaluation combined with their price resulted in them achieving best overall ranking.

 

The recommended company, Rogers Construction Group Pty Ltd was selected based on their:

 

1)      Compliance with the tender evaluation criteria,

2)      Demonstrated ability to meet Council’s requirements; and

3)      Competitive price for the services offered.

 

The Tender Evaluation Committee thoroughly reviewed the information provided pertaining to previous experience of the proposed tenderer and conducted reference checks. 

Recommended Tenderer

Rogers Construction Group Pty Ltd was founded in 2016 and has been operating since.  Based in Riverstone, the company has undertaken a diverse range of building works in both the commercial and residential sector encompassing a broad area of work from minor maintenance work through to mid-sized refurbishment and fit-out projects. They have recently completed several fit-out projects for Sydney City Council, NSW Health, Catholic Education as well as two successful community building refurbishment projects for Penrith City Council (Mulgoa Hall and St Marys Arts & Craft Centre). The company’s services and activities are controlled by documented management systems to meet Safety, Quality and Environmental regulatory requirements. These systems operate within industry guidelines and are ISO certified.

 

Financial Implications

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis of the Rogers Construction Group Pty Ltd. These checks were completed by Equifax Australasia Credit Ratings Pty Ltd.  Financial Services have reviewed the financial information provided by the tenderer and have not identified any reason why the contract should not be awarded.

The 2020-21 Operational Plan includes an allocation for both the Arthur Neave Memorial Hall and Floribunda Community Centre. In addition, a total of $600,000 from the Community Development Grant - Penrith Community Hall Network Upgrade Project from the Department of Infrastructure, Transport, Regional Development and Communications has also been provisioned for these two projects.

Once completed the capital works will be incorporated into future asset renewal programs and a provision for ongoing maintenance will also be made as part of Council’s Annual Budget process.

Tender Advisory Group (TAG) Comment

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Brian Steffen -  Director City Services, Glenn McCarthy - Governance Manager,  Neil Farquharson – Financial Services Manager and Chris Lawrence -  Supply Coordinator, were briefed by the Project Supervisor, Design & Projects – Greg Bretherton about the background and details of the tender and the evaluation process followed.

 

The TAG considered the recommendations in relation to the tender for the refurbishment of Community Buildings noting that, while the recommended tender was not the lowest price, the company has demonstrated their ability to meet Council’s requirements and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and further to confirmation regarding the building program and receipt of a satisfactory financial report, is satisfied that the selection criteria have been correctly applied in making the recommendations.

 

Risk Implications

 

The tender process outlined in this report includes controls regarding probity and ensuring value for Council, overseen by the Tender Advisory Group. The works will be undertaken in accordance with Work Health & Safety systems.

Conclusion

The Tender Evaluation Committee is of the opinion that Rogers Construction Group Pty Ltd provided the most advantageous tender and it is recommended that the Company be awarded the contract for a sum of $1,241,695.00 excluding GST.

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT 20/21-13 Community Building Refurbishments be received.

 

2.     Rogers Construction Group Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the refurbishment works to Community Buildings namely Arthur Neave Hall, Werrington and Floribunda Community Centre, Glenmore Park for $1,241,695.00 excluding GST.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

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Outcome 5 - We care about our environment

 

Item                                                                                                                                       Page

 

4        Recycling Processing Contract                                                                                        25

 

 

 



Ordinary Meeting                                                                                          14 December 2020

 

 

 

4

Recycling Processing Contract   

 

Compiled by:               Tracy Chalk, Waste and Resource Recovery Manager

Authorised by:            Brian Steffen, Director - City Services  

 

Outcome

We care for our environment

Strategy

Support our community to use resources wisely

Service Activity

Manage resource recovery and waste collection services

 

Previous Items:           3- Recycling Processing Contract- Ordinary Meeting- 29 Apr 2019 7:00PM    

 

Executive Summary

At the Ordinary Meeting of 29 April 2019 Council resolved to accept a 4-year contract offer with VISY Recycling for recyclables processing commencing 1July 2019 ending 30 June 2023 (with a 1-year extension at Council’s option).

 

Council Officers have since been in extended negotiations with VISY due to several factors, predominantly changes to the VISY legal team and the Victorian COVID-19 lockdowns, delays in payments from Exchange for Change in relation to Container Deposit scheme payments. Greater negotiation was also required to resolve issues in insurances, market conditions clauses and contract extension times.

 

Negotiations have now finalised. During this time VISY and Council continued to operate in good faith with regard for Council’s Resolution of 29 April 2019.

 

In consideration of the negotiated outcomes, it is proposed the 4-year contract offer with VISY Recycling for recyclables processing commencing 1 July 2019 ending 30 June 2023 (with a 1-year plus a further year extension or a 2-year extension at mutual agreement) be accepted.

Background

In November 2017, Council invited tenders through a public tender process for the waste disposal and processing services to commence on 1 July 2019 (RFT17/18-08).

 

Due to market uncertainties (China Sword Policy and the Container Deposit Scheme), at the Ordinary Meeting of 25 June 2018 Council resolved to decline to accept any tender from the initial round. Council resolved to negotiate with Visy Paper Pty Ltd, Polytrade Pty Ltd and SUEZ Recycling and Recovery Pty Ltd to achieve an acceptable commercial agreement for the recycling processing services (Part B). As a result of the negotiations undertaken it was determined to call fresh tenders for Recycling Processing Services. This round also led to the rejection of all tenders and Council resolved to negotiate with market leaders.

 

At the Ordinary Meeting of 29 April 2019 Council resolved that:

 

1.   The information contained in the report on Recycling Processing Contract be received

2.   The 4-year Contract offer with VISY Recycling for recyclables processing commencing 1 July 2019 ending 30 June 2023 (with a 1-year extension at Council’s option) be accepted

3.   Final contractual terms and conditions be as agreed by the Chief Governance Officer and the Waste and Resource Recovery Manager

4.   The Common Seal of the Council of the City of Penrith be placed on all necessary documentation 

 

Council has been in extended negotiation with VISY due to several factors, predominantly changes to the VISY legal team and the Victorian COVID-19 lockdowns, delays in payments from Exchange for Change in relation to Container Deposit scheme payments. Greater negotiation was also required to resolve issues in insurances, market conditions clauses and contract extension times.

 

During this time Visy Industries also acquired Owens Illinois (OI) glass manufacturing operations in Australia and New Zealand. OI was the largest manufacturer of glass bottles and containers in Australia-New Zealand with factories in Sydney, Melbourne, Brisbane, Adelaide and Auckland. This includes two plants at Cranebrook in our Penrith Local Government Area.

 

Current Situation

 

VISY and Council continue to operate in good faith with regard for Council’s Resolution of 29 April 2019. Contract negotiations have centred around extension of the contract, insurances, a market conditions clause, and contamination and compaction rates.

 

VISY required an amendment to reflect a position that enables the parties by mutual agreement to extend the contract. Additionally, a clause has been amended to enable VISY to recover costs as a result of a change in law and policy or intervention by government.  This is a further reflection of previous China Sword issues and would represent such issues as export bans and no alternate markets.

 

In consideration of the negotiated outcomes it is proposed the 4-year contract offer with VISY Recycling for recyclables processing commencing 1 July 2019 ending 30 June 2023 (with a 1-year plus a further year extension or a 2-year extension at mutual agreement) be accepted.

 

Financial Implications

 

Current recycling practices remain aligned with current contract negotiations. Compliance with contamination requirements will ensure consistent pricing and no negative impact to the Domestic Waste Charge.

 

Risk Implications

 

Should Council choose not to adopt the recommendation, a new tender process would be required resulting in increased uncertainty for Council in domestic and all Council managed recycling services.

 

Legal Services Manager’s Comment

The Council resolution of 29 April 2019 allowed for the final terms of the contract with VISY to be as agreed by the Chief Governance Officer and the Waste and Resource Recovery Manager. The outstanding terms have been satisfactorily resolved, and the resolution of which occurred in accordance with the Council’s resolution, the negotiation agreement with VISY and the provisions of the Local Government Act 1993.

The only matter requiring the resolution of the Council prior to the entering of the contract is the amendment to the term of the agreement given that Council previously resolved to agree to a 4-year term with a 1-year extension at Council’s option.

The revised term only relates to the option period and the adoption of which is within Council’s power to accept. Council is not bound to accept the extension to the Contract, but can do so by mutual agreement, and therefore it is recommended that the term referred to in the report be adopted.

Conclusion

Negotiations between senior executives of Council and VISY regarding contract extension, market conditions, and contamination and compaction penalties have been finalised. It is recommended that the 4-year contract offer with VISY Recycling for recyclables processing commencing 1 July 2019 ending 30 June 2023 (with a 1-year plus a further year extension or a 2-year extension at mutual agreement) be accepted.

 

RECOMMENDATION

That:

1.     The information contained in the report on Recycling Processing Contract be received

2.     The 4-year contract offer with VISY Recycling for recyclables processing commencing 1 July 2019 ending 30 June 2023 (with a 1-year plus a further year extension or a 2-year extension at mutual agreement) be accepted

3.     The General Manager be authorised to sign the contract documents

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 6 - We are healthy and share strong community spirit

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                       Page

 

5        2019-20 Penrith City Council Annual Report                                                                   33

 

6        2021 Proposed Council Meeting Calendar                                                                      35

 

7        Acceptance of grant funding- Department of Planning, Industry and Environment - Greening our City - Cooler suburbs                                                                                                 39

 

8        RFT20/21-02 5-13 Gidley Street, St Marys Commuter Car Park; Project Manager Engagement (External)                                                                                                    43

 

9        2021 Australian Local Government Women's Association NSW Annual Conference    49

 

10      Summary of Investment & Banking for the Period 1 November 2020 to 30 November 2020                                                                                                                                           51

 

11      Appointment of a Director on the Board of the Penrith Whitewater Stadium Ltd            59

 

 

 

 

 

 

 



Ordinary Meeting                                                                                          14 December 2020

 

 

 

5

2019-20 Penrith City Council Annual Report   

 

Compiled by:               Craig Shepherd, Corporate Reporting Lead

Authorised by:            Andrew Moore, Director - Corporate Services  

 

Outcome

We have confidence in our Council

Strategy

Deliver our services to provide best value for money

Service Activity

Tell our community and stakeholders about how we are delivering  on our commitments to them

      

 

Executive Summary

Under the Local Government Act (1993), Council must produce an Annual Report each year and ordinarily submit it to the Office of Local Government by 30 November. Due to the impact of COVID-19, the submission date for the 2019-20 has been revised to 31 December 2020. The report must focus on our performance in implementing our adopted Delivery Program and Operational Plan, but must also include a range of other information as specified in the Local Government Act and Regulations, and other legislation.   

 

Content for the Annual Report has been drawn from the Delivery Program Progress Reports and supplemented with additional information sought from management and staff in order to meet our legislative reporting requirements and ensure our community has a good understanding of our activities. 

 

The 2019-20 Annual Report is provided as an attachment to this report.

It is recommended that the information contained in the report on 2019-20 Penrith City Council Annual Report be received; and that the 2019-20 Annual Report be endorsed for submission to the NSW Office of Local Government by 31 December 2020.

Background

Council’s Annual Report must normally be presented to the Minister for Local Government and posted on Council’s website within 5 months of the end of the financial year, with this year having a further month extension due to the impact of COVID-19.  The Local Government Act and Regulations, along with other legislation, set out the information that must be included in the Report. 

 

The Annual Report focuses on what we have achieved in implementing our Delivery Program and Operational Plan from July 2019 to June 2020 and includes highlights, challenges, information about the Penrith local government area and information on several other statutory matters including financial results for the reporting period. The 2019-20 also includes a summary of Council’s response to COVID over the last quarter of 2019-20. 

 

The format and content of the Annual Report has been built on feedback from the Australasian Reporting Awards (ARA) and internal stakeholders.  This year’s Annual Report aims to be a comprehensive and visual representation of Council’s activities, services and achievements. 

 

 

Financial Implications

The 2019-20 Penrith City Council Annual Report presents a summary of the performance of Council over the financial year. The Annual Report contains a financial summary of Council’s operations over 2019-20 and should be read in conjunction with Council’s 2019-20 Financial Statements.

There are no direct financial implications associated with this report.

Risk Implications

Under the Local Government Act (1993), Council must produce an Annual Report each year and submit it to the Office of Local Government. The 2019-20 Penrith City Council Annual Report is prepared in line with our responsibilities under the Local Government Act 1993 and Local Government (General) Regulation 2005 and other legislation to provide a range of information to our community and other levels of government. A compliance checklist is included on pages 143-146 of the Report to demonstrate how we have met our reporting obligations.

Conclusion

The Annual Report is an opportunity to share with the community the things we have achieved, the challenges we have faced and how we have operated as an organisation.  The Annual Report will be fully accessible and available via our website.

 

RECOMMENDATION

That:

1.     The information contained in the report on 2019-20 Penrith City Council Annual Report be received

2.     The 2019-20 Annual Report be endorsed for submission to the NSW Office of Local Government by 31 December 2020, subject to minor amendments

 

 

ATTACHMENTS/APPENDICES

1.

2019-20 Annual Report

149 Pages

Attachments Included

  


Ordinary Meeting                                                                                          14 December 2020

 

 

 

 

6

2021 Proposed Council Meeting Calendar   

 

Compiled by:               Avanthi Fernando, Governance Officer

Adam Beggs, Governance Coordinator

Authorised by:            Stephen Britten, Chief Governance Officer  

 

Outcome

We have confidence in our Council

Strategy

Be open and fair in our decisions and our dealings with people

Service Activity

Promote ethical behaviour through awareness and advice and manage investigations of alleged corruption, maladministration or breaches of the Code of Conduct

      

 

Executive Summary

The purpose of this report is to propose and adopt a Meeting Calendar for 2021. The report recommends that the draft Meeting Calendar for 2021 be adopted. If adopted, Council will have 11 Ordinary Council Meetings, 6 Policy Review Committee (PRC) Meetings and several other meetings, including Councillor Briefings, Working Parties, professional development sessions and Committees.

 

In preparing the draft Meeting Calendar, staff have taken into consideration a number of statutory deadlines where certain reports have to be presented to Council, in addition to public holidays and other known commitments, including significant conferences and in particular in 2021 the local government election.

Background

Section 365 of the Local Government Act 1993 states that the Council is required to meet at least 10 times each year, each time in a different month.

 

Last year the approach to the meeting calendar was amended to reduce the number of Policy Review Committee meetings and leave those vacant nights to be available to schedule other Council meetings if and as required, such as Councillor Briefings, Working Parties, professional development sessions and Committee Meetings. This approach was largely successful, however there was an overriding demand for additional Councillor Briefings and this the requirement for additional briefings will be factored into the revised calendar for 2021.

 

Current Position

This year Council will have met for 11 Ordinary meetings, 4 PRC meetings, 25 Councillor Briefings (4 held after PRC meetings) which represents a total of 36 (not including the 4 Briefings held after PRC) meetings for the year.

 

For the most part, it appears that the basis of this year’s meeting calendar has been successful, with only a small number of changes required to the meeting calendar throughout the year, namely the change of Ordinary meeting date in November to accommodate LGNSW Annual Conference and number of additional Briefings held on the same evening as Policy Review Committee meetings or on additional nights in the second half of the year.

 

It is proposed in 2021 that the Meeting Calendar will be based around holding 1 Ordinary meeting a month and 1 PRC meeting every second month. Council meetings will be held on the fourth Monday and PRC meetings will occur on the second Monday in months which they fall where possible. It is considered that this approach will continue to provide a level of consistency for Councillors and the community alike. It is proposed that other Mondays where there is no public holiday, will be utilised for Councillor Briefings, Working Parties, Professional Development sessions and Committees as required or otherwise remain vacant. All meetings will continue to commence at 7:00pm.

 

All Council meetings since 30 March were held electronically via zoom. The meetings will continue to be held electronically until the end of 2020. In 2021 it is proposed that subject to any health advice, that Council’s public meetings (Ordinary and PRC) will return to the Civic Centre.

 

For 2021 it is proposed to have a total of 34 meetings, which results in 2 less meetings that will be held this year. The difference in the number of meetings can be attributed to a number of additional Briefings in 2020 and the Council election being held in September which limits the available dates for meetings to be held.

 

Draft 2021 Meeting Calendar

A draft Meeting Calendar has been prepared for 2021 and is based on the following assumptions:

·   commencing with a Councillor Briefing on 1 February 2021

·   Councillor training nights being reserved on 15 February and 20 September (Induction)

·   where possible Policy Review Committee meetings being held on the 2nd Monday of every second month and Ordinary meetings on the 4th Monday of each month. The only exceptions to this is a PRC being held on the 3rd Monday in April to accommodate Corporate Reporting and an Ordinary meeting being held on the 5th Monday in June to avoid a clash with the National General Assembly.

·   at least one Ordinary Council Meeting being held each month (except for January)

·   the Mayoral and Deputy Mayoral Election being held on the fourth Monday in September (27 September 2021 also the first meeting after the General Election)

·   alternating meetings where possible so that there are no successive meetings of the same type from week to week

·   the meeting cycle concluding with an Ordinary Council Meeting on the second Monday in December – i.e. 13 December 2021

·   The Council Election on 4 September 2021 impacting on available meeting dates in at the end of August and start of September

·   There are several additional Monday evenings that have been left free that could be utilised if required throughout the year for various meeting types.

 

The draft calendar has been discussed with the relevant staff and all statutory and operating obligations are able to be met, including adherence to key dates for consideration of the various corporate planning documents.

 

In compiling the Calendar, consideration has been given to:

1.   Public Holidays

·   Tuesday 26 January 2021 – Australia Day

·   Friday 2 April 2021– Good Friday

·   Monday 5 April 2021– Easter Monday

·   Monday 14 June 2021– Queen’s Birthday

·   Monday 4 October 2021– Labour Day 

2.   Other known likely commitments such as:

·   Local Government NSW (LGNSW) Annual Conference, Hyatt Regency Sydney (16-18 November 2021)

·   Local Government Election (4 September 2021)

·   ALGWA (18-20 March 2021)

·   UDIA Conference, Adelaide (9-11 March 2021)

·   ALGA National General Assembly, Canberra (20-23 June 2021)

·   Floodplain Management Conference, Sydney (25 May –28 May 2021)

 

Financial Implications

 

There are no financial implications for Council associated with this report.

Risk Implications

There are no risks associated with this report.

Conclusion

The draft Meeting Calendar for 2021 (as appended) has been prepared in accordance with the Local Government Act 1993. It incorporates at least one Ordinary Council Meeting for the months from February through to December as required.

 

It is proposed that 11 Ordinary Council meetings and 6 Policy Review Committee meetings will be held in 2021 in addition to a number of other forums such as Councillor Briefings, Working Parties, Professional Development Sessions and Committees.

 

RECOMMENDATION

That:

1.     The information contained in the report on 2021 Proposed Council Meeting Calendar be received

2.     The draft Meeting Calendar for 2021 be adopted.

 

 

ATTACHMENTS/APPENDICES

1.

Penrith City Council Meeting Calendar 2021

1 Page

Appendix

  


Ordinary Meeting                                                                                                       14 December 2020

Appendix 1 - Penrith City Council Meeting Calendar 2021

 

PDF Creator


Ordinary Meeting                                                                                          14 December 2020

 

 

 

7

Acceptance of grant funding- Department of Planning, Industry and Environment - Greening our City - Cooler suburbs   

 

Compiled by:               Hans Meijer, City Assets Manager

Amanda McMurtrie, Program Manager

Authorised by:            Nathan Ritchie, Property Development Manager

Brian Steffen, Director - City Services

Andrew Moore, Director - Corporate Services  

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Manage Council’s assets to minimise risk, reflect lifecycle  costs and meet community needs

      

 

Executive Summary

This report provides information on the offer of grant funding under the Department of Planning, Industry and Environment – Greening Our City – Cooler suburbs grant program.

Penrith City Council were selected as one of 11 councils and organisations in Greater Sydney to deliver a total of 12 successful greening projects. These projects will help produce new knowledge, transform communities and combat the urban heat island effect.

Council submitted applications in September of this year and have been successful in being offered a total of $1,620,400 in 3 grants. The report recommends that Council accept the grants offered as follows:

·    Stream 1 - Greening Our City, Cooling our suburbs - $1,000,400

·    Stream 2- Innovation project – Soper Place Carpark – $500,000

·    Stream 2 - Passive irrigation of street trees - $120,000

Background

The NSW Premier’s Priorities are part of the NSW Government’s commitment to enhancing the quality of life for the people of NSW. The Greening our City Premier’s Priority focuses on improving liveability in our biggest city by planting 1 million trees in Greater Sydney by 2022.

Increasing the tree canopy in local parks, streets and neighbourhoods will provide much needed shade and shelter from heat, improve air and water quality, improve health and well- being and build our resilience to climate change. Previous grants have worked to increase canopy cover in suburbs with the lowest canopy cover.

Penrith City Council recognises urban heat as a major risk to our City, community and environment. Extreme heat has particularly adverse effects in Western Sydney due to its geographic location, climate and rapid urban development. Council hosted the extremely successful “Cooling the City Masterclass” in February this year to elevate the discussion about how we can address this issue.

 

To this end Council continues to work on a range of initiatives, including work with a number of organisations across Western Sydney to develop the Turn Down the Heat Strategy in recognition that a coordinated approach to addressing the issue of extreme heat is needed.

Council’s adopted Cooling the City Strategy identifies approaches to cool the City and region in a way that improves liveability and prioritises protection from heat for people and communities.

Current Situation

Council’s grant applications were in line with this strategy and work together to provide a cohesive approach to delivering the benefits associated with planting more trees and ultimately building community resilience to climate change.

The official announcement from Department of Planning, Industry and Environment was issued on 1 December 2020.  33 councils were invited to apply for a total of $12.5M in grant funding under 2 streams:

 

Stream 1 – Cooler Suburbs had $10M available

Stream 2 – Green Innovations had $2.5M available (partnerships)

 

 

Stream 1 = Cooler suburbs program is designed to promote tree planting in low canopy suburbs that will benefit the most from the increased shade and amenity provided by trees

 

Funding of $1M has been offered to plant around 2,500 trees across the eastern suburbs of the Local Government Area (e.g. Colyton, St Clair, Erskine Park, St Marys, North St Marys, Oxley Park) in parks, sporting fields and as street trees. The trees will be sourced from our nursery.

 

Matching funding for Stream 1 has been identified from existing tree planting programs, including the recently announced Local Roads and Community Infrastructure Program (LRCIP) by the Federal Government (which provided $200,000 for street tree planting).

 

Stream 2 = Focuses on finding innovative solutions to challenges the community and stakeholders are facing as they work towards achieving increased tree canopy and green cover across the Greater Sydney Region.

 

Council’s Asset Management and Property Development departments both submitted applications for this funding. Council has been advised that two (2) projects were successful under this stream:

 

1.   $120,000 has been provided towards designing and testing the utility of passive stormwater capture/irrigation for street trees. Passive irrigation of street trees (in conjunction with Western Sydney University/WSROC) will be facilitated within Council by the Asset Management and Development and Regulatory Services Division teams.

 

Given the current cost of maintenance of establishing street trees with high water demand through the often hot/dry summers, the establishment of passive irrigation is likely to have significant benefits by enabling trees to survive and thrive to enhance canopy cover and reduce urban heat. 

 

2.   $500,000 has been offered to implement an innovative demonstration solution towards achieving increased tree canopy and green cover in the Soper Place Revitalisation Project.

 

The Soper Place Project team will work towards bringing the greenery forward in the project and extend the biophilic benefits of technology into the construction phase of the project through the installation of living hoardings.  The greenery will then be used as part of the final landscape requirements of the project.

 

Financial Implications

Acceptance of the Greening Our City - Cooler Suburbs Grant requires matching Council contribution of $1,000,400 and will be made up of the following: Playspace Shade Project $255,000, Parks Asset Renewal Program $30,000, Section 7.11 Local Open Space (East) $165,400, Critical Tree Package Project $130,000, Grant Reserve (Internal) $100,000, Local Roads & Community infrastructure Grant (Street Tree Planting) $200,000, and Penrith City Council In-Kind $120,000.  

Acceptance of the Greening Our City – Green Innovations Stream 2 Grant requires matching Council contribution of $120,000 for the Passive Irrigation Project and will be made up of Stormwater Management Service Charge $60,000, and Penrith City Council In-Kind $60,000. The Innovation Project will require a $100,000 contribution from the landscape elements of the Soper Place project.

At completion of the projects any new infrastructure will be incorporated into the asset renewal programs and provisions for ongoing maintenance will also be made as per Council’s budget guidelines.

Risk Implications

Council is required to spend the grant funding within the funding conditions and timeframe stipulated. Council officers will be negotiating the grant timeframe prior to acceptance as there was a delay in the announcement of the successful grants.

Conclusion

It is recommended that Council accept the 3 grants being offered for a total of $1,620,400 and write a letter of thanks to the Hon Rob Stokes, Minister for Planning and Public Spaces.

 

RECOMMENDATION

That:

1.     The information contained in the report on Acceptance of grant funding- Department of Planning, Industry and Environment - Greening our City - Cooler suburbs be received

2.     Council accept the grant of $1,000,400 offered under Stream 1 – Greening our City, Cooler suburbs

3.     Council accept the grant of $120,000 under Stream 2 – Passive stormwater capture/irrigation of street trees

4.     Council accept the grant of $500,000 under Stream 2 – Soper Place revitalisation project

5.     Council write to the Hon Rob Stokes Minister for Planning and Public Spaces thanking him for his support in approving and providing funding for these initiatives.

 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                          14 December 2020

 

 

 

8

RFT20/21-02 5-13 Gidley Street, St Marys Commuter Car Park; Project Manager Engagement (External)   

 

Compiled by:               Allan Ouma, Development Manager

Authorised by:            Amanda McMurtrie, Program Manager

Nathan Ritchie, Property Development Manager

Andrew Moore, Director - Corporate Services  

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Realise the potential of land and property assets by focusing on operational and commercial sustainability of Council’s Property Portfolio

      

 

Executive Summary

Major infrastructure projects, projected population increase and a forecast growth in economic activity are key drivers for the positive and unprecedented change Penrith is currently experiencing. A significant federal funding grant could provide Council with the opportunity capitalise on these drivers to better shape the City and contribute to a new period of prosperity for Penrith and its residents.

During the Federal election in May 2019, significant commitments were made to fund commuter car parks in the Penrith LGA. This included $40m (St Marys $20m and Kingswood $20m) for the construction of two carparks on Council owned land, subject to approach land holdings being identified in the two locations.

At the 26 October Ordinary meeting, Council resolved to accept the $20m funding offer from Department of Infrastructure, Transport, Regional Development and Communications for the development of a multi facility commuter car park at Cox Avenue, Kingswood.

The site subject of this report is the current Council owned car park at 5-13 Gidley Street, St Marys, which has an area of 3,770 sqm. It is strategically located close to the St Marys Train Station and future infrastructure developments including the anticipated bus terminal and Western Sydney Airport Metro. The property will benefit from links with the Aerotropolis and is part of a central precinct which will become a catalyst of improvement and change within St Marys.

The concept design and Business Case were presented at the Councillor Briefing of 21 September, with further detail provided at the Councillor Briefing of 9 November 2020. The design highlighted the opportunity to develop a 667 space multi deck car park that incorporated sustainability features, an opportunity for income generation, improved place activation and amenity improvement for Council and its residents.

The Federal Government have now reviewed the Project Proposal Report (PPR) for the development of Gidley Street Car Park project and confirmed that the total project cost of $33.8m will be fully funded by the grant being provided by the Department of Infrastructure, Transport, Regional Development and Communications.

The proposal has been reviewed and supported by Council’s Property Development Advisory Panel.  Feasibility studies have been undertaken to confirm the project’s viability.  The project delivery team will be supported by the project management services that are the subject of this tender report.

This report advises Council of the outcome of the RFT process and recommends that APP Corporation Pty Ltd be engaged to provide the Project Management services and also that Council accept the grant funding being offered by Department of Infrastructure, Transport, Regional Development and Communications for the development of the Gidley Street project.

 

Background

Council Officers have been working with the Federal Government to develop a draft business case on the Gidley Street, St Marys site (site map attached) to confirm the site is suitable for conversion from an at grade car park facility to a multistory car park facility. 

5-13 Gidley St is located between Queen Street and Gidley Street in St Marys. To the north of the site is St Marys Train station.  With an area of 3,770 sqm, the site is currently used as an at grade car park for commuters using the St Marys station. The current project envisions the conversion of the at grade car park to a modern multistorey facility comprising both commercial space and multideck car parks.

The anticipated construction budget of $33 Million is proposed to be fully funded by the Federal Government. Council will contribute its land to accommodate funding requirements to deliver commuter carparking, and the asset will remain in Council’s ownership.

 

At its Ordinary Meeting of the 30 November 2020, Council resolved to proceed with the proposed Multi deck Car Park project through the Federally funded National Commuter Car Park scheme, as outlined in the confidential Committee of the Whole report. Its further resolved that a future confidential report is to be brought back to Council, relating to the optimum utilisation of the site to be incorporated in the commuter car park. The refinement of the project over the coming months will enable the optimum utilisation to be further explored and will be reported back to a Council meeting in early 2021 for consideration.

 

The Council owned site has been assessed through the current proposal as having the potential to deliver the following key outcomes;

·    provide commuters with increased parking amenity (667 car spaces), via the conversion of the current at grade car park, to a modern multistorey facility, comprising both commercial space and car parks,

 

·    meet the criteria that qualifies it as a recipient site for federal funding, under the Urban Congestion Fund initiative; thus, securing full federal funding and support for the project,

 

·    contribute to Council’s Cooling the City Initiative, via the integration of sustainable technologies and features to the proposed multistorey car park,

 

·    act as a demonstration project to the industry and market, through which Council can establish the feasibility of sustainable building design and construction,

 

·    activate the locality and ultimately contribute to the objectives outlined in the Penrith City Council Community Plan 2017, and

 

·    the site is well placed to deliver on these aspirations and has an area of 3,770 sqm and currently services the users of the St Marys Train Station.

 

In accordance with the project vision stated in the Business Case that has been endorsed by Council’s Property Development Advisory Panel, sustainability will be a key defining feature of this project. Council intends to achieve sustainability through an industry leading design and construction process, competitive project team procurement process and best industry project management practices.

Due to the nature and complexity of the project, it is proposed that an external project manager be engaged to provide additional support and add value to the project by assisting Council to steering delivery of the project. Securing an external project manager on the site will also provide Council officers with the opportunity to build on our own internal risk and project management processes.

Consistent with the above direction, Council undertook a formal RFT (Request for Tender) process with a view to sourcing and possible engagement of the external project manager. The scope of the proposed contract relating to the RFT, encompasses a whole of life project management of the project, beginning from design phase through to construction delivery, and operations.

To enable the assembly of a project delivery team, a selective tender (RFT 20/21-02) for project management services for project delivery was issued to Council’s pre-qualified Development Manager and Project Manager Panel.  Panel members who were prequalified for Type C Projects ‘single building developments where Council is the developer and the head contract value exceeds $20m’ were invited to respond. The Request for Tender (RFT) was open from 14 August 2020 – 3 September 2020.

Details regarding the tender evaluation process can be found in subsequent sections of this report.

Tender Evaluation

The Tender Evaluation Panel (TEP) consisted of:

·    Nathan Ritchie - Property Development Manager (Chair)

·    Amanda McMurtrie – Program Manager, Property Development

·    Allan Ouma - Development Manager, Property Development

Laura Stott, Procurement Business Partner fulfilled the role of tender administrator.

A total of three complying tender submissions were received and are outlined in the table below:

Legal Entity Name

Price (ex GST)

Address

Director/s

APP Corporation Pty Ltd

$327,670

L7, 116 Miller Street, North Sydney NSW 2060

Paul Chapple

Savills Project Management Pty Ltd

$315 359.90

1 Farrer Place

Sydney NSW 2000

Marcus Paget Wilkes

Roots Partnerships Pty Ltd

$255,384

Level 19, 9 Hunter Street

Sydney NSW 2000

Chris Crick

The evaluation criteria used to assess submissions is outlined below:

-     Key Personnel and Availability

-     Past Project Performance

-     Methodology and Demonstrated Understanding

-     Local Supplier Preference

 

The evaluation panel undertook an independent review of each tender, scoring them objectively against the qualitative criteria, prior to viewing the price component of submissions. Based on the qualitative review, all three submissions were found to be high quality with all firms demonstrating their capability and expertise to perform the works.

It is noted that while APP’s price is the highest, they offered a better value for money proposition and deep understanding of the projects methodology to achieve the project’s deliverables based on demonstrated delivery experience.

Once the evaluation panel convened and considered assumptions and risk, APP Corporation Pty Ltd were deemed the most favourable tenderer, with a lump sum fee proposal of $327,670 exclusive of GST.

A Standard Financial Performance Assessment has been undertaken on APP Corporation Pty Ltd. with results being found to be satisfactory. Further details can be found in the financial implications sub-heading of this report.

 

Tender Advisory Group

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of the Property Development Manager, Nathan Ritchie, Governance Manager - Glenn McCarthy and Financial Services Manager - Neil Farquharson, were briefed by the Property Development team about the background and the process followed.

The TAG noted that the recommended tenderer not only provides best value for money but also provided strong evidence of their ability to meet Council’s requirements through their compliance with the tender evaluation criteria.

The TAG considered the recommendations in relation to the tender for RFT20/21-02 5-13 Gidley Street, St Marys Commuter Car Park; Project Manager Engagement (External). TAG then reviewed the evaluation process outlined within the report and is satisfied that the selection criteria has been correctly applied in making the recommendations.

 

Financial Implications

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on APP Corporation Pty Ltd. These checks have been completed by Equifax Australasia Credit Ratings Pty Ltd. The report recommends acceptance of the tender by APP Corporation Pty Ltd.

The engagement of the project manager and associated project sub-consultants is currently being funded by the property development reserve fund and is within the available budget. These costs will be reclaimed/recouped following approval and Council’s receipt of Federal funding. The engagement of the project manager and other consultancies is therefore within the identified budget and the Federal funding submission.

Risk Implications

The tender process outlined in this report includes controls regarding probity and ensuring value for council, which has been overseen by the Tender Advisory Group. The works will be undertaken in accordance with Council’s Standard Terms of Engagement for Consultants.

Conclusion

The Tender Evaluation Panel is of the opinion that APP Corporation Pty Ltd provided the most favourable tender and demonstrated significant experience in executing projects of a similar nature. It is recommended that APP Corporation Pty Ltd be awarded the contract for a contract sum of $327,670 exclusive of GST.

Council will continue to be engaged at key project milestones.

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT20/21-02 5-13 Gidley Street, St Marys Commuter Car Park; Project Manager Engagement (External) be received.

2.     The proposal and total fee from APP Corporation Pty Ltd for the amount of $327,670 (excluding GST) be accepted.

3.     The engagement of the project manager and associated project sub-consultants is currently being forward funded by the property development reserve fund under the 2020-21 capital expenditure budget.

4.     Council accept the funding offer from Department of Infrastructure, Transport, Regional Development and Communications for the development of the Gidley Street project, reimbursing forward funding cost back to the reserve.

5.     Following approval and Council’s receipt of Federal funding, a project code will be established to reallocate project management and sub-consultancy. These costs will be reclaimed/recouped against the new project.

6.     Council write to Minister for Population, Cities and Urban Infrastructure and the Local Federal Member acknowledging the funding support for the project.

7.     The Common Seal of the Council of the City of Penrith be placed on all documentation necessary.

 

ATTACHMENTS/APPENDICES

1.

Location map: 5-13 Gidley St, St Marys

1 Page

Appendix

  


Ordinary Meeting                                                                                                       14 December 2020

Appendix 1 - Location map: 5-13 Gidley St, St Marys

 

PDF Creator


Ordinary Meeting                                                                                          14 December 2020

 

 

 

9

2021 Australian Local Government Women's Association NSW Annual Conference   

 

Compiled by:               Jemma Mifsud, Senior Executive Assistant (Mayor and General Manager)

Authorised by:            Sharne Peake, Executive Officer - Mayor and General Manager  

 

Outcome

We have confidence in our Council

Strategy

Be open and fair in our decisions and our dealings with people

Service Activity

Support the Councillors and the Leadership Team

      

 

Executive Summary

The Australian Local Government Women’s Association (ALGWA) NSW Annual Conference will be held in Shellharbour from Thursday, 18 March – Saturday, 20 March 2021.

It would be appropriate for delegates to be nominated at this meeting.

Background

The ALGWA was founded in 1951 with its principal aims and objectives being:

·    To assist in furthering women's knowledge and understanding of the function of local government;

·    To protect and enhance the interests and rights of women in local government;

·    To take action in relation to any subject or activity of particular interest to women affecting local governing bodies and/or local government legislation;

·    To act in an advisory capacity to intending women candidates for local government elections;

·    To encourage women into professional careers in local government.

A number of Penrith City Councillors are members of the ALGWA, including Mayor,
Cr Karen McKeown OAM, who is an Executive Member.

Current Situation

The 2021 ALGWA NSW Annual Conference will be hosted by Shellharbour City Council, in Shellharbour from Thursday, 18 March to Saturday, 20 March 2021. The theme of the Conference is Women in the Know Grow, to encourage women in Local Government to empower themselves and each other.

The Annual ALGWA Conference provides a platform for Councillors to discuss current and emerging issues facing women in Local Government. Delegates will experience a conference that is exciting, adventurous, engaging and thought provoking.

This year’s Conference was due to be held in March 2020 and was postponed by 12 months, due to COVID-19 restrictions.

Financial Implications

A budget has been established for Councillor Conference Costs in the Operational Plan which funds attendance at various conferences throughout the financial year. Participation in the ALGWA NSW Annual Conference can be accommodated within this budget.

Risk Implications

There are no risk implications identified.

Conclusion

ALGWA supports and promotes women in local government through advocacy, advice and action. The Annual Conference is an opportunity to come together and engage in learning and networking that will assist in personal and professional development.

Council has a strong association with ALGWA over many years and it would be appropriate to nominate any interested councillors as delegates for the Conference in March to allow registrations and bookings to be made.

 

RECOMMENDATION

That:

1.     The information contained in the report on 2021 Australian Local Government Women's Association NSW Annual Conference be received.

2.     Council nominate its delegates to attend ALGWA’s NSW Annual Conference, to be held in Shellharbour from Thursday, 18 March to Saturday, 20 March 2021.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                          14 December 2020

 

 

 

10

Summary of Investment & Banking for the Period 1 November 2020 to 30 November 2020   

 

Compiled by:               James Legarse, Operational Project Accountant

Authorised by:            Andrew Moore, Director - Corporate Services

Neil Farquharson, Financial Services Manager  

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Provide accurate information to Council and the community on council’s financial activities

      

 

Executive Summary

This report on the Summary of Investments & Banking for November 2020 is submitted for the purpose of financial accountability and to satisfy the investment reporting requirements of the Local Government (General) Regulation 2005 (clause 212), the Local Government Act 1993 (the Act) (Section 625) and the Council’s Investment Policy.

 

The report certifies that the Council investments comply with the forms of investment made by order of the Minister under section 625(2) of the Local Government Act 1993. The current Ministerial Order was issued under Council Circular 11-01 on 17 February 2011.

 

The report provides a summary of investments for the period 1 November 2020 to 30 November 2020 and a reconciliation of invested funds as at 30 November 2020.

 

The investment returns versus the benchmark as a percentage for November 2020 are:

·    Council portfolio current yield (including FRNs)                                             0.85%

·    90 day Bank Bill Swap rate (Benchmark)                                                      0.02%

·    Enhanced 90-day Bank Bill Swap Rate (Benchmark - BBSW+45bps)         0.47%

·    Original Budget estimated return                                                                   1.15%

 

The report recommends that the information contained in the report be received.

Current Situation

Attached to this report is a Summary of Investments including Economic Commentary for November 2020, Historical Investment Performance analysis tables and charts, a reconciliation of Invested Funds for October 2020 and various Investment Summary and Investment Portfolio analysis tables and charts.

 

Financial Implications

Adopting the recommendations of this report confirms Council’s investment returns are performing better than the Benchmark, but slightly under the Original Budget estimated return. More detailed Financial Implications are contained in the attachment to this report.

 

 

Risk Implications

The Council’s investments have been placed in accordance with Section 625 of the Local Government Act 1993, relevant regulations and the Councils adopted Investment Policy. The Council’s Investment Policy has objectives to preserve capital, ensure liquidity of funds to meet cash flow requirements and achieve an acceptable rate of return having reference to the Council’s risk tolerance.

Conclusion

This report confirms that the Council’s investments have been placed in accordance with relevant legislation/regulations, the Council’s Investment Policy and highlights the Council’s investment performance for November 2020. Additionally, the report assures the Council that Council’s Cash Book and Bank Statements have been reconciled.

Certificate of Responsible Accounting Officer

I hereby certify the following:

1.   All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Council’s Investment Policy.

2.   The Council’s Cash Book and Bank Statements have been reconciled as at 30 November 2020.

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Andrew Moore

Responsible Accounting Officer

 

RECOMMENDATION

That:

1.     The information contained in the report on Summary of Investment & Banking for the Period 1 November 2020 to 30 November 2020 be received.

2.     The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the Period 1 November 2020 to 30 November 2020 be noted and accepted.

3.     The graphical Investment Analysis as at 30 November 2020 be noted.

 

 

ATTACHMENTS/APPENDICES

1.

Investment Report as at 30 November 2020

6 Pages

Appendix

  


Ordinary Meeting                                                                                                       14 December 2020

Appendix 1 - Investment Report as at 30 November 2020

 

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Ordinary Meeting                                                                                          14 December 2020

 

 

 

11

Appointment of a Director on the Board of the Penrith Whitewater Stadium Ltd   

 

Compiled by:               Marie Maher, Executive Assistant

Authorised by:            Brian Steffen, Director - City Services  

 

Outcome

We have confidence in our Council

Strategy

Be open and fair in our decisions and our dealings with people

Service Activity

Provide advice to assist the organisation in meeting its lawful obligations

      

 

Executive Summary

The report recommends that the information be received, and that Council endorse the appointment of Phil Jones as a Director to the Board of the Penrith Whitewater Stadium Limited.

Background

The Penrith Whitewater Stadium Limited (the Whitewater Stadium) is a controlled entity of the Council. The objectives and operation of the Whitewater Stadium are controlled by a Board of Directors in accordance with the Constitution of the Whitewater Stadium.

Clause 16.1 of the Constitution provides that the Board shall consist of no less than 3, but no more than 10 Directors. The Constitution further stipulates in Clause 16.2 that Council shall appoint Directors to the Board in such a manner that the Council deems appropriate.

The Constitution also provides that the Board shall comprise 4 Councillors, 1 Council Officer, 1 representative of the Australian Canoe Federation and 4 other members who shall not be Councillors of the Council.

Up until the recent resignation of Helen Brownlee AM, the Board consisted of the full complement of 10 Directors.

Current Situation

As a result of the resignation of Helen Brownlee AM, who retired after more than 20 years on the Board as a representative of Canoe Australia now Paddle Australia, a vacancy exists on the Board. 

The Constitution of the Penrith Whitewater Stadium requires a representative of Canoe Australia, now known as Paddle Australia.

Paddle Australia have written to the Chairman of Penrith Whitewater Stadium Councillor Ross Fowler OAM and have nominated Phil Jones, the CEO of Paddle Australia as their representative on the Board of Penrith Whitewater Stadium.

The Penrith Whitewater Stadium Board considered this nomination at its November Board meeting and resolved to accept the nomination subject to the nominee attending a briefing session with Council’s Chief Governance Officer on the duties and responsibilities of a Director.

Phil Jones is the CEO of Paddle Australia and has over 20 years of experience managing companies. Phil Jones successfully led two of Australia’s leading National Sporting Organisations, spending 17 years at Yachting Australia (now Australian Sailing) and running Athletics Australia since November 2014 until the beginning of July 2017. Phil Jones was appointed as the CEO of Paddle Australia in August 2017.

Financial Implications

 

There are no financial implications for Council associated with this report.

Risk Implications

If a Director is not appointed, the Board will be in breach of its Constitution.

 

RECOMMENDATION

That:

1.     The information contained in the report on Appointment of a Director on the Board of the Penrith Whitewater Stadium Ltd be received

2.     Council accept the nomination of Phil Jones as the Paddle Australia representative on the Penrith Whitewater Stadium Board.

3.     Council to write to Phil Jones advising acceptance of his nomination.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Committee of the Whole

 

DELIVERY PROGRAM REPORTS

 

CONTENTS

 

Pecuniary Interests

 

Other Interests

 

Monday December 14 2020

 

Item                                                                                                                                       Page

 

1        Presence of the Public                                                                                                       1

 

2        Divestment - Lot 55 Lenore Drive Erskine Park                                                                2

 

3        Property Acquisition                                                                                                           2

 

4        Unsolicited Proposal                                                                                                          2

 

 

 

 

 


Ordinary Meeting                                                                                          14 December 2020

A Leading City

 

 

1        Presence of the Public

 

Everyone is entitled to attend a meeting of the Council and those of its Committees of which all members are Councillors, except as provided by Section 10 of the Local Government Act, 1993.

A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises:

 

(a)          the discussion of any of the matters listed below; or

(b)          the receipt or discussion of any of the information so listed.

The matters and information are the following:

 

(a)          personnel matters concerning particular individuals;

(b)          the personal hardship of any resident or ratepayers;

(c)           information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business;

(d)          commercial information of a confidential nature that would, if disclosed:

·         prejudice the commercial position of the person who supplied it; or

 

·         confer a commercial advantage on a competitor of the Council; or

 

·         reveal a trade secret.

 

(e)          information that would, if disclosed, prejudice the maintenance of the law;

(f)            matters affecting the security of the Council, Councillors, Council staff or Council property;

(g)        advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

The grounds on which part of a meeting is closed must be stated in the decision to close that part of the meeting and must be recorded in the minutes of the meeting.

The grounds must specify the following:

(a)          the relevant provision of section 10A(2);

(b)          the matter that is to be discussed during the closed part of the meeting;

(c)           the reasons why the part of the meeting is being closed, including (if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret) an explanation of the way in which discussion of the matter in open meeting would be, on balance, contrary to the public interest.

Members of the public may make representations at a Council or Committee Meeting as to whether a part of a meeting should be closed to the public

The process which should be followed is:

 

·         a motion, based on the recommendation below, is moved and seconded

·         the Chairperson then asks if any member/s of the public would like to make representations as to whether a part of the meeting is closed to the public

·         if a member/s of the public wish to make representations, the Chairperson invites them to speak before the Committee makes its decision on whether to close the part of the meeting or not to the public.

·         if no member/s of the public wish to make representations the Chairperson can then put the motion to close the meeting to the public.

The first action is for a motion to be moved and seconded based on the recommendation below.

 

RECOMMENDATION

 

That:

 

Outcome 7

 

2        Divestment - Lot 55 Lenore Drive Erskine Park 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        Property Acquisition 1

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

4        Unsolicited Proposal 1

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

 

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ATTACHMENTS  

 

 

Date of Meeting:     Monday 14 December 2020

Report Title:            2019-20 Penrith City Council Annual Report

Attachments:           2019-20 Annual Report



Ordinary Meeting                                                                                                       14 December 2020

Attachment 1 - 2019-20 Annual Report

 

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ATTACHMENT       

 

 

 


Date of Meeting:    

 

Delivery Program:   Outcome 7

 

Service:                   Financial Services

 

Report Title:             2017-2018 Voted Works