Council_Mark_POS_RGB

18 February 2021

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held remotely using audio visual links, audio streamed and in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 22 February 2021 at 7:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

Warwick Winn

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 14 December 2020.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING COUNCIL

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

 

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

 

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Penrith Community Safety Partnership Meeting - 21 October 2020.

Access Committee Meeting - 9 December 2020.

Heritage Advisory Committee Meeting - 16 December 2020.

Local Traffic Committee Meeting - 1 February 2021.

 

10.         DELIVERY PROGRAM REPORTS

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

12.         URGENT BUSINESS

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 22 February 2021

 

table of contents

 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

WEBCASTING NOTICE

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

Australians all let us rejoice,

For we are one and free;

We’ve golden soil and wealth for toil;

Our home is girt by sea;

Our land abounds in nature’s gifts

Of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 

 

 

 

 

 

 

 

 

 

 

 

 



 

 

 

 

 

 

WEBCASTING NOTICE

 

Please note that tonight’s meeting other than the

confidential sessions are being recorded and will be

placed on Council’s website. All in attendance should

refrain from making defamatory statements. Council

takes all care when maintaining privacy, however

members of the public gallery and those addressing

Council should be aware that you may be recorded.

 


Statement of Recognition of

Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


Council Chambers

Seating Arrangements


For members of the public addressing the meeting


 

 

 

Lectern


 

 

     Directors


 

 

 

General Manager
Warwick Winn
Her Worship the Mayor Councillor Karen McKeown OAM



Governance Coordinator Adam Beggs






Minute Clerk

MediaClr Marcus Cornish

North Ward

 

Clr Bernard Bratusa

East Ward

 

 

Clr Tricia Hitchen

East Ward

 

 

Clr Brian Cartwright

South Ward

 

 

Clr Mark Davies

South Ward

 

 

Clr Jim Aitken OAM

Public GallerySouth Ward

 

 

Clr Kevin Crameri OAM

North Ward

 

 

Clr Ross Fowler OAM

North Ward

Clr John Thain

North Ward

 

Clr Aaron Duke

North Ward

 

Clr Todd Carney

East Ward

 

Clr Greg Davies

East Ward

 

Clr Robin Cook

East Ward

 

Clr Kath Presdee

ManagersSouth Ward

 

 

Directors


 


Oath of Office

 

I swear that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

Affirmation of Office

 

I solemnly and sincerely declare and affirm that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

2016 General Election – taken/made at the Ordinary Meeting of Council on 26 September 2016, Minute Number 272

 

2018 By-Election – taken/made by Councillor Brian Cartwright on 17 May 2018 and Councillor Robin Cook on 21 May 2018 before the Chief Governance Officer, Stephen Britten, an Australian Legal Practitioner

 

 

Local Government Act 1993, Section 233A

 


Council_Mark_POS_RGB2021 MEETING CALENDAR

January 2021 - December 2021

(Adopted by Council – 14 December 2020, Amended 25 January 2021)

 

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.00pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

22@

22

26v

24#

28*

26

23@

  27^

25ü

22#+

13

Policy Review Committee

7.00pm

 

 

 

19

 

7

 

9

 

11

 

6

 

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

  *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

  #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress and end of term reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2020-2021 Annual Statements are presented

 

Meeting at which any comments on the 2020-2021 Annual Statements are adopted 

 +

Meeting at which the Annual Report is presented

 

-            Extraordinary Meetings are held as required;

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact Governance Coordinator, Adam Beggs on 4732 7597.

 


UNCONFIRMED MINUTES

OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD REMOTELY USING AUDIO VISUAL LINKS AND AUDIO STREAMED ON THE COUNCIL WEBSITE ON MONDAY 14 DECEMBER 2020 AT 7:04PM

WEBCASTING STATEMENT

Her Worship the Mayor, Councillor Karen McKeown OAM read a statement advising that Council Meetings are recorded and webcast.

 

STATEMENT OF RECOGNITION

Her Worship the Mayor, Councillor Karen McKeown OAM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

 

PRAYER

The Council Prayer was read by Mr Adam Beggs, Acting Governance Manager.

PRESENT

Her Worship the Mayor, Councillor Karen McKeown OAM, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Ross Fowler OAM, Kath Presdee and John Thain.

 

APOLOGIES

276  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Todd Carney that an apology be received for Councillor Aaron Duke.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 30 November 2020

277  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Brian Cartwright that the minutes of the Ordinary Meeting of 30 November 2020 be confirmed.

  

DECLARATIONS OF INTEREST

Her Worship the Mayor, Councillor Karen McKeown OAM declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 9 - 2021 Australian Local Government Women's Association NSW Annual Conference, as she is on the Executive of the Australian Local Government Women’s Association NSW.

 

  

Mayoral Minutes

 

1        White Ribbon Accreditation and Towards Zero Campaign                   

278  RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Tricia Hitchen that the Mayoral Minute on White Ribbon Accreditation and Towards Zero Campaign be received.

 

 

2        Observance of a minute's silence for the passing of Lucinda King     

279  RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Tricia Hitchen that the Mayoral Minute on Observance of a minute's silence for the passing of Lucinda King be received.

 

 

Notices of Motion

 

1        Suspension of International Partnerships in China                               

280  A MOTION was moved by Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM

 

          That:

 

1.    Council immediately suspend its international partnership arrangements in China, specifically with the Xicheng District and Kunshan City.

 

2.    The suspension of international partnerships in China be reviewed 12 months from the date of the suspension.

 

Councillor John Thain requested that the MOTION be PUT.

 

On being PUT the MOTION was LOST.

 

 

Reports of Committees

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 7 December 2020                                                            

281  RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Robin Cook that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 7 December, 2020 be adopted.

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 7 December 2020                                                            

282  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Brian Cartwright that the s contained in the Report and s of the Policy Review Committee meeting held on 7 December, 2020 be adopted.

 

DELIVERY PROGRAM REPORTS

 

Outcome 2 - We plan for our future growth

 

1        Allocation of District Open Space Development Contribution funds to Harold Corr Oval                                                                                     

 

283  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Todd Carney

That:

1.     The information contained in the report on Allocation of District Open Space Development Contribution funds to Harold Corr Oval be received

2.     Council reallocates $1,733,000 (plus indexation) from Item 1 South Creek Park (Blair Oval) within the Penrith City District Open Space Development Contributions Plan, to Item 2 Werrington Creek Park, for the purposes of delivering an athletics facility. 

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Robin Cook

 

Councillor Greg Davies

 

Councillor Todd Carney

 

Councillor Karen McKeown OAM

 

Councillor John Thain  

 

Councillor Kevin Crameri OAM

 

Councillor Brian Cartwright

 

Councillor Ross Fowler OAM

 

Councillor Bernard Bratusa

 

Councillor Tricia Hitchen

 

Councillor Mark Davies

 

Councillor Marcus Cornish

 

Councillor Jim Aitken OAM

 

Councillor Kath Presdee

 

 

Outcome 3 - We can get around the City

 

2        RFT20/21-11 Concrete Maintenance Works                                             

284  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kevin Crameri OAM

That:

1.     The information contained in the report on RFT20/21-11 Concrete Maintenance Works be received.

2.     NSW Kerbing Pty Ltd be appointed as the preferred contractor for the provision of concrete maintenance works for a period of three (3) years with an option to extend two (2) x one (1) year periods, by mutual agreement, subject to satisfactory performance and allowing for rise and fall provisions.

3.     Del Rocchio Concreting Pty Ltd be appointed as the secondary contractor to be engaged in the event that the preferred contractor is unable to provide the service

4.     Statewide Civil Pty Ltd be appointed as the tertiary contractor to be engaged in the event that the above two contractors are unable to provide the service.

5.     The Common seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

 

Outcome 4 - We have safe, vibrant places

 

3        RFT 20/21-13 Community Building Refurbishments                              

285  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kath Presdee

That:

1.     The information contained in the report on RFT 20/21-13 Community Building Refurbishments be received.

 

2.     Rogers Construction Group Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the refurbishment works to Community Buildings namely Arthur Neave Hall, Werrington and Floribunda Community Centre, Glenmore Park for $1,241,695.00 excluding GST.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

Outcome 5 - We care about our environment

 

4        Recycling Processing Contract                                                                

286  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Robin Cook

That:

1.     The information contained in the report on Recycling Processing Contract be received

2.     The 4-year contract offer with VISY Recycling for recyclables processing commencing 1 July 2019 ending 30 June 2023 (with a 1-year plus a further year extension or a 2-year extension at mutual agreement) be accepted

3.     The General Manager be authorised to sign the contract documents

 

 

Outcome 7 - We have confidence in our Council

 

5        2019-20 Penrith City Council Annual Report                                           

287  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM

That:

1.     The information contained in the report on 2019-20 Penrith City Council Annual Report be received

2.     The 2019-20 Annual Report be endorsed for submission to the NSW Office of Local Government by 31 December 2020, subject to minor amendments

 

 

 

6        2021 Proposed Council Meeting Calendar                                              

288  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on 2021 Proposed Council Meeting Calendar be received

2.     The draft Meeting Calendar for 2021 be adopted.

 

 

7        Acceptance of grant funding- Department of Planning, Industry and Environment - Greening our City - Cooler suburbs                                

289  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Ross Fowler OAM

That:

1.     The information contained in the report on Acceptance of grant funding- Department of Planning, Industry and Environment - Greening our City - Cooler suburbs be received

2.     Council accept the grant of $1,000,400 offered under Stream 1 – Greening our City, Cooler suburbs

3.     Council accept the grant of $120,000 under Stream 2 – Passive stormwater capture/irrigation of street trees

4.     Council accept the grant of $500,000 under Stream 2 – Soper Place revitalisation project

5.     Council write to the Hon Rob Stokes Minister for Planning and Public Spaces thanking him for his support in approving and providing funding for these initiatives.

 

8        RFT20/21-02 5-13 Gidley Street, St Marys Commuter Car Park; Project Manager Engagement (External)                                                 

290  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor John Thain

That:

1.     The information contained in the report on RFT20/21-02 5-13 Gidley Street, St Marys Commuter Car Park; Project Manager Engagement (External) be received.

2.     The proposal and total fee from APP Corporation Pty Ltd for the amount of $327,670 (excluding GST) be accepted.

3.     The engagement of the project manager and associated project sub-consultants is currently being forward funded by the property development reserve fund under the 2020-21 capital expenditure budget.

4.     Council accept the funding offer from Department of Infrastructure, Transport, Regional Development and Communications for the development of the Gidley Street project, reimbursing forward funding cost back to the reserve.

5.     Following approval and Council’s receipt of Federal funding, a project code will be established to reallocate project management and sub-consultancy. These costs will be reclaimed/recouped against the new project.

6.     Council write to Minister for Population, Cities and Urban Infrastructure and the Local Federal Member acknowledging the funding support for the project.

7.     The Common Seal of the Council of the City of Penrith be placed on all documentation necessary.

 

9        2021 Australian Local Government Women's Association NSW Annual Conference                                                                                     

291  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Tricia Hitchen

That:

1.     The information contained in the report on 2021 Australian Local Government Women's Association NSW Annual Conference be received.

2.     Council nominate its delegates to attend ALGWA’s NSW Annual Conference, to be held in Shellharbour from Thursday, 18 March to Saturday, 20 March 2021.

3.    Councillors Tricia Hitchen, Robin Cook, Kath Presdee, Karen McKeown OAM and any other interested Councillors attend ALGWA’s NSW Annual Conference.

 

 

10      Summary of Investment & Banking for the Period 1 November 2020 to 30 November 2020                                                                                  

292  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Brian Cartwright

That:

1.     The information contained in the report on Summary of Investment & Banking for the Period 1 November 2020 to 30 November 2020 be received.

2.     The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the Period 1 November 2020 to 30 November 2020 be noted and accepted.

3.     The graphical Investment Analysis as at 30 November 2020 be noted.

 

 

11      Appointment of a Director on the Board of the Penrith Whitewater Stadium Ltd                                                                                                 

293  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM

That:

1.     The information contained in the report on Appointment of a Director on the Board of the Penrith Whitewater Stadium Ltd be received

2.     Council accept the nomination of Phil Jones as the Paddle Australia representative on the Penrith Whitewater Stadium Board.

3.     Council to write to Phil Jones advising acceptance of his nomination.

 

 

REQUESTS FOR REPORTS AND MEMORANDUMS

 

RR 1           International Sister City Relationships

Councillor Ross Fowler OAM requested a review of Council’s international Sister City relationships and the social, cultural and economic benefits that have accrued from these relationships over the past years.

 

RR 2           Roundabout at Forrester Road and Dunheved Road, St Marys

Councillor Tricia Hitchen requested that the roundabout at the intersection of Forrester Road and Dunheved Road, St Marys be signalised.

 

RR 3           Lighting at Skate Parks      

Councillor Tricia Hitchen requested that Council consider installing lighting in at least one of Council’s skate parks.

 

RR 4           Nepean Motor Raceway     

Councillor Bernard Bratusa requested a letter of endorsement from Council to Nepean Motor Raceway regarding the approval for motorsports.

 

RR 5           Stormwater Drainage at Mount Vernon        

Councillor Bernard Bratusa requested letter correspondence to be sent to all residents at Mount Vernon who are affected by Stormwater Drainage.

 

RR 6           Tree Roots in Erskine Park

Councillor Bernard Bratusa requested an investigation into the tree roots at Erskine Park which are causing damage to the property owned by Mrs Graves.

 

RR 7           Paying of Rates for Pensioners  

Councillor Bernard Bratusa requested that Council look into creating a policy to assist pensioners with the payment of their Council rates.

 

RR 8           Development Application for a Childcare Centre at St Marys          Leagues   

Councillor Greg Davies requested a memorandum regarding an update on the development application for a Childcare Centre at St Marys Leagues.

 

RR 9           Settlers Road Dispute        

Councillor Greg Davies requested a memorandum regarding the Settlers Road dispute regarding the drainage conservation area.

 

 

RR 10         Redevelopment Surrounding Glenmore Park Shops    

Councillor Todd Carney requested a memorandum to all Councillors regarding the redevelopment surrounding Glenmore Park shops and also a report to a Councillor Briefing to update Councillors on the proposal, if required.

 

RR 11         Road Maintenance    

Councillor Kevin Crameri OAM requested a report to a Councillor Briefing regarding the maintenance of roads to fix cracking of roads in the LGA.

 

RR 12         Water Damage on Roads   

Councillor Greg Davies requested a report regarding the new techniques and products available which reinforce the soil base and prevent water damage on roads.

 

RR 13         Sydney Winter Sports Facility    

Councillor John Thain requested a report to a Councillor Briefing in February 2021 regarding the Sydney Winter Sports Facility, to include a presentation from the proponent.

 

RR 14         Intersection at Links Road and Dunheved Circuit

Councillor Ross Fowler OAM requested an investigation into the intersection at Links Road and Dunheved Circuit, in particular the trees and parked cars along Links Road which cause a blind spot for drivers.

 

 

Committee of the Whole

 

294  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Todd Carney  that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 7:56pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Kath Presdee seconded Councillor Todd Carney that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

 

Outcome 7

 

2        Divestment - Lot 55 Lenore Drive Erskine Park                                                            

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

 

 

 

3        Property Acquisition                                                                                                         

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

4        Unsolicited Proposal                                                                                                        

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

 

The meeting resumed at 8:07pm and the General Manager reported that the Committee of the Whole met at 7:56pm on Monday, 14 December 2020, the following being present

 

Her Worship the Mayor, Councillor Karen McKeown OAM, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Ross Fowler OAM, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Kath Presdee and John Thain.     

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

 

 

CONFIDENTIAL BUSINESS

 

2        Divestment - Lot 55 Lenore Drive Erskine Park                                                             

RECOMMENDED on the MOTION of Councillor Marcus Cornish seconded Councillor Greg Davies

CW2 That:

1.     The information contained in the report on Divestment - Lot 55 Lenore Drive Erskine Park be received

2.     Council divest Lot 55 DP 1170183 on the terms and conditions listed within the report.

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation for the sale of the property.

 

 

 

 

 

 

 

 

3        Property Acquisition                                                                                                         

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor John Thain

CW3 That:

1.     The information contained in the report on Property Acquisition be received

2.     Council approve the commencement of a formal due diligence period, by way of an agreement/option, as outlined in this report.

3.     The Common Seal of the Council of the City of Penrith be placed on any necessary documentation.

4.     A further report be provided to a future Council Meeting to advise the outcome of the due diligence.

 

Councillor Mark Davies called for a DIVISION.

 

For

Against

 

Councillor Kevin Crameri OAM

Councillor Bernard Bratusa

Councillor Karen McKeown OAM

Councillor Greg Davies

Councillor Marcus Cornish

Councillor Tricia Hitchen

Councillor Ross Fowler OAM

Councillor Mark Davies

Councillor Kath Presdee

 

Councillor Brian Cartwright

 

Councillor Robin Cook

 

Councillor John Thain  

 

Councillor Todd Carney

 

 

4        Unsolicited Proposal                                                                                                        

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Marcus Cornish

CW4 That:

1.     The information contained in the report on Unsolicited Proposal be received

2.     Council decline the Unsolicited Proposal submitted by Stimson Urban & Regional Planning (Stimson) on behalf of the Astina Group.

3.     Council proceed with its proposed City Park project and its design as proposed.

 

4.     The subject site remains a strategic landholding for Penrith City Council and its future city shaping activities and initiatives and that Council continues to prepare the site for a longer-term development opportunity.

 

 

 

 

ADOPTION OF Committee of the Whole

 

295  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Brian Cartwright that the recommendations contained in the Committee of the Whole and shown as CW1, CW2, CW3 and CW4 be adopted.

 

 

 

There being no further business the Chairperson declared the meeting closed the time being 8:07pm.

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 6.45pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·       Their name;

 

·       Organisation or group they are representing (if applicable);

 

·       Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·       Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·         The interest of the speaker (e.g. affected person, neighbour, applicant,    applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                                         

   


Mayoral Minutes

 

Item                                                                                                                                       Page

 

1        Passing of Chris Nobis                                                                                                       1

 

2        Australia Day Honours Recipients                                                                                     2

 

 

 

 



Ordinary Meeting                                                                                            22 February 2021

 

Mayoral Minute

Passing of Chris Nobis

           

 

I would like to acknowledge the passing of local businessman Chris Nobis.

 

The founder of Paal Kit Homes, Chris was a skilful engineer with a vision to provide an exceptional product for owner builders.  

 

Chris and his wife Ursula migrated to Australia from Germany in 1970 with their young family. They made their home in Penrith and established their business that same year.

 

Paal Kit Homes was initially housed in an old dairy shed, growing over the years to include a head office and manufacturing facility in Emu Plains, as well as branches in Melbourne and Brisbane. Today, the business manufactures and sells a range of steel frame kit homes right across Australia and into the Pacific region. It is the longest established kit home business in Australia and is considered a pioneer in popularising steel frame construction.

 

Chris inspired loyalty in his employees, many of whom have been with the company for decades. He will be remembered by many for his business acumen and passion for perfecting his building system.

 

On behalf of Penrith Council, I would like to extend sincere condolences to Chris’ children Eddy, Philip, Felix and Sally-Anne and their families.

 

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Councillor Karen McKeown OAM

Mayor

 

 

RECOMMENDATION

That the Mayoral Minute on Passing of Chris Nobis be received.

 


Ordinary Meeting                                                                                            22 February 2021

 

Mayoral Minute

Australia Day Honours Recipients

           

 

I would like to acknowledge two local residents recognised in the 2021 Australia Day Honours List, Eric Easterbrook OAM and Jody Grima PSM.

 

Eric Easterbrook of Emu Plains was awarded a Medal of the Order of Australia (OAM) for his service to the community, particularly to war widows and their families through his long association with Legacy.

 

Eric joined Legacy in 1981 after joining the Royal Australian Air Force (RAAF) and has been a member of the Nepean Legacy Division since 1983. He was President of Sydney Legacy from 2014 to 2016 and has been the Vice-Chair of Legacy Australia since 2019.

 

However, Eric’s dedication to our community goes far beyond his work with Legacy. When Eric and his family moved to Emu Plains in the 1980s, he became a committee member of the local soccer and Little Athletics clubs and a foundation member of the Emu Plains Lions Club of which he is a former Secretary and President. He is Chair of the Emu Plains Uniting Church property committee and was a volunteer bus driver for Edinglassie Retirement Village for 35 years. He has also volunteered with the NSW National Parks and Wildlife Service and Blaze Aid.

 

Eric has made an outstanding contribution to our city over many years, and I would like to congratulate him on receiving this well-deserved honour. A formal ceremony will be held to recognise the achievements of all our 2021 Honours recipients later in the year.

Wallacia resident Jody Grima received a Public Service Medal for outstanding public service to the community through Service NSW.

 

Jody is the Executive Director, Service Delivery at Service NSW. Over her 20-year public service career, Jody has driven significant reforms that have delivered outstanding outcomes for the people of NSW. She was involved in creating the vision for what is now Service NSW and her team led the launch of Service NSW Mobile Service Centres in 2019, providing every town in the state with access to government services. She also led the Customer Care function which has supported communities directly impacted by the 2019/20 bushfires and COVID-19.

 

I would like to congratulate Jody on her recognition in the Australia Day honour’s list, her career success and her dedication to responding to the needs of communities around our state.

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Councillor Karen McKeown OAM

Mayor

 

RECOMMENDATION

That the Mayoral Minute on Australia Day Honours Recipients be received.

  


Notices of Motion

 

Item                                                                                                                                       Page

 

1        Constitutional Referendum - Change the method of election of the mayor                      1

 

 

 



Ordinary Meeting                                                                                            22 February 2021

Notice of Motion

1          Constitutional Referendum - Change the method of election of the mayor            

 

 

Councillor Marcus Cornish TO MOVE:

 

That:

 

1.   Council hold a constitutional referendum at the September 2021 Election seeking the community’s agreement to abolish all Wards and introduce a popularly elected Mayoral Election from 2024.

 

2.   Council’s Election Contractor be contacted and notified of the requirement to hold a constitutional referendum at the September 2021 election.

 

 

Note from the General Manager

 

Council can only have a maximum of 15 Councillors[1]. Where a Council has Wards each Ward must be represented by an equal number of councillors[2].

 

As Council already has the maximum number of Councillors, changing the method of election of the Mayor would also require either the abolition of the current Ward structure or a reduction in the number of Councillors to permit the popular election of the Mayor without exceeding the maximum permitted number of Councillors. In either case, the matter must first be approved at a constitutional referendum[3].

 

Council could abolish all Wards and remain with the current number of Councillors, one of whom would be a popularly elected Mayor. If this was to occur the required referendum could occur in 2021 and, if successful, implemented in 2024.

 

If Council is to reduce its number of Councillors it must resolve to do so at least 12 months prior to the election[4].

 

Should Council wish to maintain three Wards, the number of Councillors would need to reduce to 12, being 4 for each Ward plus a popularly elected Mayor or some other combination that met the criteria of equal Councillor Ward numbers. In this instance, as it will result in a reduction in Councillor numbers and the 12 month notice period has passed, this could only be taken to a referendum in 2024 for implementation in 2028.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Reports of Committees

 

Item                                                                                                                                       Page

 

1        Report and Recommendations of the Penrith Community Safety Partnership Meeting held on 21 October 2020                                                                                                            1

 

2        Report and Recommendations of the Access Committee Meeting held on 9 December 2020                                                                                                                                             5

 

3        Report and Recommendations of the Heritage Advisory Committee Meeting held on 16 December 2020                                                                                                                  9

 

4        Report and Recommendations of the Local Traffic Committee Meeting held on 1 February 2021                                                                                                                                  13

 

 

 

 

 

 



Ordinary Meeting                                                                                            22 February 2021

 

REPORT AND RECOMMENDATIONS OF THE
 Penrith Community Safety Partnership MEETING

HELD ON 21 October, 2020

 

 

 

PRESENT

Olivia Kidon, City Council; Allison Kyriakakis, Penrith City Council; Jeni Pollard, Penrith City Council; Sarah Payne, Penrith City Council; Sue Fryer, St Marys Town Centre Management Inc.; Julie Page, Nepean Blue Mountains LHD - Needle and Syringe Program; Felicity Sheeves, LHD – Needle and Syringe Program; Erin Davidson, Penrith City Council.  

 

APOLOGIES

Councillor Karen McKeown OAM, Tracy Kane-White, Penrith City Council; Chris Keane, Nepean Local Area Command; Julie Graham, Nepean Police Area Command.

 

CONFIRMATION OF MINUTES - Penrith Community Safety Partnership Meeting - 4 December 2019

The minutes of the Penrith Community Safety Partnership Meeting of 4 December 2019 were confirmed.

 

 

DECLARATIONS OF INTEREST

 

NIL.

 

DELIVERY PROGRAM REPORTS

 

Outcome 4 - We have safe, vibrant places

 

1        Mid-term review - Community Safety Plan 2018-22

Allison advised that the Community Safety Plan 2018 – 2022 is now at the mid-point of its four (4) year delivery period. The Plan was implemented in 2018 after extensive consultation with the community, stakeholders and police and analysis of local crime data. The Plan sets out actions under three priority areas to promote safety in our public spaces, in our local neighbourhoods and in our homes. The three priority areas are public space safety, domestic and family violence and community cohesion and resilience.

An update on key projects that have been delivered since the implementation of the Plan was provided and an overview of upcoming actions to be delivered over the next two years.

 

Priority Area 1 - Public Space Safety

Key projects delivered

·    Training was provided on Crime Prevention Through Environmental Design to Council staff and local police to support the assessment of development applications and minimise the crime risk in new developments.

·    ‘Lights, Bollards, Activate’ was delivered on High Street, Penrith and provides pedestrian safety in a busy public space through creative lighting.

·    147 development assessments have been assessed   providing conditions on design that support user safety and minimise crime risk.

·    Development of a new CCTV strategy, which supports the effective placement and management of public space CCTV cameras across the city.

·    Warner Youth Graffiti Education Program delivered 146 sessions to 57 school, reaching over 8,000 young people. 

·    Parklawn Place Makers, North St Marys supported the revitalization of the shopping strip through creative artworks, street furniture and planter boxes, and the installation of solar lighting in Parklawn Lane to improve night-time safety.

Upcoming projects

·    ‘Light My Way’ Kingswood will provide new pedestrian pathway lighting along Bringelly Road and adjoining spaces to improve night-time safety in Kingswood.

·    Great River Walk safety upgrade will provide pedestrian lighting along the tree-lined pathway of the Great River Walk from Jamison Road to Nepean Avenue and will improve night-time safety and usability.  

 

Priority Area 2 - Domestic and Family Violence

 Key projects delivered

·    White Ribbon Day and Walk Against Domestic Violence events at Nepean River which raise awareness around the impact of domestic and family violence.

·    Launch of the Nepean Domestic Violence Network online referral and support guide.

·    Promotion of domestic and family violence support information through various initiatives

·    Ongoing facilitation, leadership and project support to the Nepean Domestic Violence Network

·    Leadership and support through Council’s Towards Zero initiative and the White Ribbon accreditation program.

Upcoming projects

·    ‘Walk with Me’ for Women’s Safety at Nepean River, Penrith and Coachman’s Park, St Marys

·    Delivery of an online elder abuse forum in response to growing concerns and the impact in the community

·    Launch of the ‘It’s not small talk’ project to provide hairdressers and beauticians with practical information on how to identify and support women who may be experiencing domestic and family violence.

 

Priority Area 3 - Community Cohesion and Resilience

Key projects delivered

·    Launch of the ‘Good Neighbour’ project through pop up BBQ events in local parks.

·    ‘Neighbourly isolation cards’ were available for download on Council’s website. 11,500 cards were delivered to residents during COVID-19 as a practical way for neighbours and vulnerable residents to connect with each other.

·    ‘Neighbour Day’ events were held in Oxley Park to support and encourage residents to get to know their neighbours.

·    ‘Positive message campaign’ was delivered through Council’s Facebook and Instagram pages. Community partners shared messages of positivity and kindness during COVID-19.

Upcoming projects

·    Delivery of a young women’s leadership program, ‘Formation’, which seeks to empower young women in Kingswood to build skills and confidence to participate and lead in the community. Long term goal of Formation is to establish a young women’s advisory group to help inform Council projects.

·    The scope of the ‘Warner Youth Graffiti Education’ program will be broadened to help build young people’s online resilience and promote safe and respectful relationships.

 

Challenges presented by COVID-19 have highlighted the importance of creating safe, resilient communities and the importance of human connection and interaction. The delivery of the remaining actions under the Community Safety Plan will continue over the next two years with the support of our local police and community stakeholders.

RECOMMENDED

That the information contained in the report on Mid-term review - Community Safety Plan 2018-22 be received.

 

 

GENERAL BUSINESS

 

 

GB1 Julie Page – Needle and Syringe Program

 

Julie advised that it has been difficult to manage clients through the COVID-19 pandemic as they seek services anonymously and COVID safe practices require clients to register personal details for contact tracing. Staff have been working in the car park to assist clients, while implementing COVID safe practices.

 

A new community sharps disposal bin and vending machine have been installed at St Marys Community Health Centre. Artwork has also been applied to the bin by an artist recommended by Council.

 

GB2 Gai Hawthorn – Penrith CBD Corporation

 

Penrith CBD has been open and operating during COVID-19 pandemic. Crime rates are still up, Gai suggested during Christmas time consider a crime reporting program.

 

The Community Kitchen is open on Tuesday and Thursday, however during November and onwards they are hoping to include Wednesday to the service. A Christmas party will not be provided for the homeless this year at the kitchen due to COVID-19 restrictions.

 

GB3 Sue Fryer – St Marys Town Centre Inc.

 

A number COVID campaigns where run to promote that the St Marys CBD was open for business.

 

Sue is currently talking with WestCare to assist with the increase in homelessness experienced in the last few weeks. Sue is hoping to partner with a specialist service to assist with providing outreach services.

 

Temporary accommodation legislation was changed at the beginning of COVID which saw a reduction in homelessness around the CBD.

 

Businesses are reluctant to report crime in the area due to perception and attitudes in response.

 

There have been issues with clothing/charity bins in the area. Some have had to be removed due to vandalism.

 

Jeni advised that businesses need to be reporting all crime experienced. All crime reporting assists with data collection and allocation of patrols.

 

 

There being no further business the Chairperson declared the meeting closed the time being 4:06pm.

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Penrith Community Safety Partnership meeting held on 21 October, 2020 be adopted.

 


Ordinary Meeting                                                                                            22 February 2021

 

REPORT AND RECOMMENDATIONS OF THE
 Access Committee MEETING

HELD ON 9 December, 2020

 

 

PRESENT

Councillor Tricia Hitchen (Chair), Councillor Robin Cook, Dianne Brookes, Matt Roger, Anthony Mulholland, Farah Madon,

IN ATTENDANCE

Jeni Pollard – City Activation, Community & Place (Chair), Melissa McSeveny – Social Planning Coordinator, Lila Kennelly – Community Resilience Coordinator, Claire Galvin – Disability Inclusion Officer, Graham Howe – Building Assets Coordinator, Craig Squires – Building Certification and Fire Safety Coordinator

 

APOLOGIES

Wayne Grayson, Allan Windley.

 

CONFIRMATION OF MINUTES – Access Committee Meeting – 14 October 2020

The minutes of the Access Committee Meeting of 14 October 2020 were confirmed.

 

DECLARATIONS OF INTEREST

 

Nil.

 

DELIVERY PROGRAM REPORTS

 

Outcome 4 - We have safe, vibrant places

 

1        Everyone Can Play in Penrith                                                                      

Lila Kennelly presented on the Everyone Can Play program and it’s roll out in Penrith. The program was established in 2018 by NSW Department of Planning, Industry and Environment and is both a set of guidelines and a grant funding program with the aim of supporting Councils to deliver more accessible and inclusive playspaces across NSW.

 

Guidelines were developed by the NSW Office of Open Space and Parklands in consultation with key agencies, Councils and Industry representatives.  From 2018-2023 annual grant funding of up to $75,000 per project to renew playgrounds and $200,000 to construct new playspaces will be made available. Funding must be matched by Council.

 

Council is utilising Everyone Can Play by adopting the principles into Council’s Sport and Recreation Strategy to help inform the delivery and renewal of all future playspaces, using the principles when co-designing new playspaces with community through projects such as the Penrith Mayoral Challenge and applying for grant funding for key projects.

 

Applications to the 2020-2021 Everyone Can Play program include:

·    David Currie playspace at Banks Drive, St Clair - $75,000

·    Spence Park in Penrith - $75,000

·    Brooker and Day Street playspace in Colyton - $75,000

Council expects the successful recipients will be announced in early 2021.

 

Dianne Brookes congratulated the team on the work to date.

 

RECOMMENDED

That the information contained in the report on Everyone Can Play in Penrith be received.

 

Outcome 6 - We are healthy and share strong community spirit

 

2        Disability Inclusion Action Plan 2019-2020 achievements                      

Claire Galvin presented on the Disability Inclusion Action Plan 2019-2020 achievements and advised that the DIAP must be reviewed every 4 years, some of the highlights to date include a letter of commendation regarding Penrith Council’s approach to the provision of adult changeroom facilities across the LGA, Everyone Can Play 2019 where we were successful in gaining 3 grants for a variety of parks, access upgrades at Ripples and a Volunteer Expo that was held in September 2019 where approximately 24 groups attended.

 

Council has developed a bridging plan due to COVID 19, this plan will identify a number of projects for the year to be completed in the next 12 months including a Disability Snapshot, community awareness around the MLAK scheme, additional work around tactile ground surface indicators and a thorough review of the previous DIAP and community consultation to assist in creating the next 4 year plan.

 

Matt Roger queried the Resilience Action Plan, Claire advised that this plan is currently being developed and will be presented to Council in the future.

 

Clr Robin Cook commented that it is a great idea to get a snapshot across the city, to assist in finding out how many parks have accessible equipment.

 

RECOMMENDED

That the information contained in the report on Disability Inclusion Action Plan 2019-2020 achievements be received.

 

3        Update on Penrith City Park - Concept Design                                         

Wasique Mohyuddin presented on the City Park – Concept Design. The City Park project is a major project approximately 7,000sqm, with significant open space in a prime location on the corner of Henry and Station Street’s. It will be a vibrant, thriving, green space with something for everyone.

 

The concept was presented and endorsed by Council at a pre DA lodgement meeting held on 6 July 2020 and constructive feedback was provided regarding accessible options.

 

Universal Access Considerations include;

·    Accessible and safe links from surrounding areas

·    Accessible link from accessible parking

·    Accessible paths of travel through the park

·    Customised seating throughout the park with adjacent circulation space

·    Wayfinding through landmarks, surfaces, textures (Concrete recycled brick, grass)

·    Defined pathway edges

The land is very flat and the single storey amenities building will include an adult changeroom facility and all access toilet, ambulant toilet and standard toilet cubicles.

 

Matt Roger questioned if the accessible bathrooms will be using the MLAK key system and Wasique advised that Council is not yet at that level of detail.

 

It is proposed that Council will lodge the DA application in the coming weeks.

 

RECOMMENDED

 

That the information contained in the report on Update on Penrith City Park - Concept Design be received.

 

 

GENERAL BUSINESS

 

 

GB 1           Update to the Access Committee about Online Services Portal    

Jane Howard provided an update on the Online Services Portal, the system allows customers to lodge requests, anytime and anywhere.  The system is directly integrated with Councils Customer Experience team which means requests are actioned faster and are easier to track.

This is the first step in creating a simple and convenient online system to improve the services to customers and make it easier for customers to interact with Council.  The system will be expanded to cover different services over time.

 

GB 2           Council Nurseries     

Claire Galvin spoke about Council revitalising its nurseries to ensure Council is self-sufficient in plant production of local plants and shrubs to meet future operational needs within the LGA.  Council is also exploring partnership opportunities to provide people with physical or intellectual disabilities opportunities to gain both work and life skills in a nurturing and supporting environment.

 

GB 3           International Day of People with Disability (IDPwD)     

International Day of People with Disability was held on 3 December 2020, previously Council has hosted an event in the Mondo, however due to COVID-19 concerns, Council coordinated a remote art project. A range of residents with disability received “arty, crafty” kits and were inspired by creative tips from local artists via zoom workshops. 

 

An exhibition and video to celebrate IDPwD has been launched featuring works created by local residents with disability documenting their creative journey.

 

GB 4           Nepean Hospital        

The Stage 1 tower of the Nepean Hospital development is progressing with the opening scheduled for 2022. Aboriginal wayfinding signage for the new clinical tower at Nepean Hospital was unveiled during NAIDOC Week celebrations in November 2020.

 

GB 5           Union Road Carpark 

Clr Tricia Hitchen raised concerns regarding the carpark in Union Road noting that the pram ramp that runs into the arcade has a bollard in the middle of the pathway. Hans Meijer to investigate and look at possibly relocating the bollard.

 

 

There being no further business the Chairperson declared the meeting closed the time being 6:24pm.

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 9 December, 2020 be adopted.

 


Ordinary Meeting                                                                                            22 February 2021

 

REPORT AND RECOMMENDATIONS OF THE
 Heritage Advisory Committee MEETING

HELD ON 16 December, 2020

 

 

 

PRESENT

Councillor Marcus Cornish (Chair), Richard Ward - Nepean District Archaeological Group, Norma Thorburn - St Marys & District Historical Society, Stephen McKenzie – Nepean Family History Society, Beth Moore - Nepean District Historical Society 

IN ATTENDANCE

Nathan Ritchie – Property Development Manager, Kathryn Sprang – Development Assessment Planner, Abby Younan – Planning Administration Officer, Wasique Mohyuddin – Major Projects Coordinator, Rebecca Marshall – Senior Development Manager, Julie Connell – Program Manager, Bernardo Cunha – JMB Design , Duncan Jones – Artefact

 

APOLOGIES

Jennine Leonarder Collins, Wendy Herne, Peter Wood, Councillor Brian Cartwright, Ann Marie Bonner, Marie Koen.

 

CONFIRMATION OF MINUTES - Heritage Advisory Committee Meeting - 21 October 2020

The minutes of the Heritage Advisory Committee Meeting of 21 October 2020 were confirmed.

 

DECLARATIONS OF INTEREST

 

Nil.

 

DELIVERY PROGRAM REPORTS

 

Outcome 2 - We plan for our future growth

 

1        Update on Major Development Application - DA20/0208 - Proposed Log Cabin Hotel and Associated Car Parking and Landscaping Works

 

Kathryn Sprang advised the committee that the Log Cabin Hotel has been approved by the Local Planning Panel. Kathryn presented a  slideshow to the committee with the site plan and elevations so the committee is aware of what has been approved. The plans show existing two heritage items (former water pump on the subject site and memorial on adjacent site) with respect to where the new proposal will be.

 

The committee queried whether the site to the south were to be developed and Kathryn explained that at this point in time that there are no development applications received.

         

RECOMMENDED

That the information contained in the report on Update on Major Development Application - DA20/0208 - Proposed Log Cabin Hotel and Associated Car Parking and Landscaping Works be received.

 

 

2        City Park Design

 

Wasique Mohyuddin, Bernando Cunha and Duncan Jones presented a slide show presentation regarding the new city park proposal that recently received Pre-Lodgement advice from the Development Services team, prior to the lodgement of a Development Application. Wasique  advised in the Pre-Lodgement meeting that a Heritage Impact statement had been requested to be lodged with the Development Application.

 

Elevations and concept images were shown to the committee to make them aware of what the vision and principals would be for the site. Bernardo advised that they are seeking to recycle the materials from the funeral home and implement them into the park to interpret the post war architecture of the past

 

Duncan advises that there are three main heritage listed buildings that have been referenced when developing plans for City Park; the old Penrith Council Chambers,  Prospect Electricity and the TAFE building. Duncan advises the committee that their aim is to ensure the City Park development is maintained to the local character. Duncan advised that the funeral parlor building on the site (built in the 1950s), is not a listed heritage item and is proposed for removal. Duncan also advised that he believes that the building does hold heritage significance however further investigation is required to establish its true significance. The committee raised concern to the demolition if this building.

 

Councillor Cornish questioned whether the fountain and paving in the foreground of the funeral parlour building can be retained as part of the development. Bernando and Wasique advise that they wish to use the bricks of this structure as part of the welcoming entrance into the park.

 

The committee believe that the fountain should be retained on site in its current position, at the very least. Wasique asks whether the committee would be open to retaining the fountain and relocating it within the park? The committee agree that they would all prefer that the fountain stays within the boundaries of the funeral home.

 

RECOMMENDED

1.   That the information contained in the report on City Park Design be received.

 

RECOMMENDED

2.   That the fountain from the John Price and Sons Funeral Home be retained and kept within the boundary of the funeral home for the future City Park.

 

 

Bernando Cunha, Wasique Mohyuddin And Duncan Jones left meeting at 5:40pm.

 

Outcome 7 - We have confidence in our Council

 

3        4 Punt Road Emu Plains - The Police Cottage

 

Nathan Ritchie and Rebecca Marshall presented to the committee a slideshow and video of the Police Cottage proposal. Rebecca showed the committee images of the current state of the cottage and how Council are ensuring that is protected until any form of work commences.

 

 

Rebecca advised that they have an estimated cost of $2.5million and are seeking $1million funding from Crown land. The outcome is not yet known if  funding will be received from Crown.


A development application was lodged in September 2020 which the adaptive re-use of the cottage to a café and encompasses a new deck, internal refurbishments, a small addition and accessible ramps.

 

The aim is to have the project complete by the end of 2022.

 

The committee commented that they look forward to the development coming to life in the future.

                                                                                                                                            

RECOMMENDED

That the information contained in the report on 4 Punt Road Emu Plains - The Police Cottage be received.

 

Julie Connell, Nathan Ritchie and Rebecca Marshall left meeting at 5:55pm.

 

GENERAL BUSINESS

 

GB1 – Conflicting Schedule for Heritage Meetings

 

Councillor Cartwright has a conflicting schedule for the Heritage meetings being on a Wednesday for 2021. Councillor Cornish requests that the meeting are moved to Tuesdays. The committee have no objections to moving the meeting day.

 

GB2Local Organisations

 

Each committee member gave a brief update on their local organisations in the lead up to Christmas.

 

GB3  Emu Plains old Post Office

 

There are trees growing on the left hand side near the foundation of the building. Councillor Cornish requested that the trees are removed before they damage the building or foundation. The committee agreed with this request.

 

HAC15 RESOLVED on the MOTION of Richard Ward seconded Stephen McKenzie that the request will be put forward to the Property Department to have the trees removed/investigated.

 

 

GB4 – Granting Funds for Commercial Heritage Buildings

 

Councillor Cornish asks for an update on granting funds to commercial heritage buildings as part of the Heritage Assistance Fund.  Kathryn stated that the general consensus is that it would be a positive move and this is being investigated for the next year’s round.

 

GB5Emu Plains Primary School

 

Richard Ward requests an update on the Emu Plains Primary School. Councillor Cornish advised that he will look into this in the new year and come back to the committee.

 

GB6 –  Avli Restaurant

 

Kathryn Sprang advises the committee that Avli Restaurant is open to all committee members for the 20th December for the Church’s 90th Birthday Celebration to have a look around and book a table for lunch or dinner.

 

GB7 – Thanking of Council Staff

 

The Chair thanked the committee and Council staff for a challenging but successful year for the Heritage Advisory Committee and is looking forward to what can be achieved in the new year.

 

There being no further business the Chairperson declared the meeting closed the time being 6:10pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Heritage Advisory Committee meeting held on 16 December, 2020 be adopted.

 


Ordinary Meeting                                                                                            22 February 2021

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 1 February, 2021

 

 

 

(Note: due to prevailing public health crisis, and related COVID-19 protocols, the Local Traffic Committee Business Paper and reports were referred to members and a formal meeting held via on-line Zoom platform). 

PRESENT

Deputy Mayor, Councillor Tricia Hitchen (Representative for the Member for Penrith), Councillor Robin Cook (Representative for the Member for Londonderry), Wayne Mitchell - Director Development and Regulatory Services (Chair and delegated Council Representative), Mario Dizon - Transport for NSW (TfNSW).

IN ATTENDANCE

Steve Grady – Busways, Michael Alderton – Acting Engineering Services Manager, Graham Green – Acting Traffic Engineering Coordinator, Daniel Davidson – Senior Traffic Engineer, Kablan Mowad – Senior Traffic Engineer, Wendy Read – Road Safety Officer, Isaac Mann - Trainee Engineer, Kristy Johnson – Secretary, Engineering Services, Jasmin Toro – Secretary, City Futures, Kiera Murphy – Senior Ranger, Dominic Stellino – McConnell Dowell, Brendan McNally – McConnell Dowell. 

 

APOLOGIES

Mayor, Councillor Karen McKeown OAM (Council Representative), Councillor Marcus Cornish, Adam Wilkinson – Engineering Services Manager, David Drozd – Traffic Engineering Coordinator, Anthony Baradhy – Traffic Engineering Officer, Sergeant Matthew Shirvington - Nepean Police Area Command (PAC),

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 7 December 2020

The minutes of the Local Traffic Committee Meeting of 7 December 2020 were confirmed.

 

DECLARATIONS OF INTEREST

 

NIL. 

 

DELIVERY PROGRAM REPORTS

 

Outcome 3 - We can get around the City

 

1        Francis Street, Cambridge Park and William Street, Werrington - Proposed ‘No Parking Wed 5am – 5pm' Restrictions                               

Kiera Murphy – Senior Ranger enquired about whether the Council vehicles will be parking on-street of the two cul-de-sacs of Francis Street, Cambridge Park and William Street, Werrington or physically entering the reserve. Keira Murphy advised that if Council vehicles need to park on-street, then the proposed timed ‘No Parking’ restriction signage will need to be adjusted to exempt Council vehicles.

Graham Green – Acting Traffic Engineering Coordinator advised that, Council vehicles will be entering the reserve and not parking on-street within the two cul-de-sacs.

RECOMMENDED

That:

1.     The information contained in the report on Francis Street, Cambridge Park and William Street, Werrington - Proposed ‘No Parking Wed 5am – 5pm' Restrictions be received.

2.     Consultation to be undertaken with affected properties regarding the proposed installation of part-time ‘No Parking Wed 5am – 5pm’ restrictions in the cul-de-sacs at the end of Francis Street, Cambridge Park and William Street, Werrington as shown in Appendix 1.

3.     Subject to no substantial objections being received, part-time ‘No Parking Wed 5am – 5pm’ restrictions be installed in the cul-de-sacs at the end of Francis Street, Cambridge Park and William Street, Werrington as shown in Appendix 1.

4.     Council’s Waste Services department, Ranger Services department and City Presentation department be advised of Council’s resolution.

 

 

2        Intersection of Taylor Road and Cranebrook Road, Cranebrook - Enhanced Delineation Treatment                                                                

Steve Grady of Busways enquired about whether the existing Give Way signs will remain on Taylor Road, Cranebrook at its intersection with Cranebrook Road or if they be replaced with STOP signs. 

Isaac Mann – Trainee Engineer advised that the existing Give Way signs will remain at the intersection.

Steve Grady of Busways advised that bus drivers have been experiencing issues, particularly in the afternoons, where southbound vehicles on Taylor Road have turned left out of the intersection onto Cranebrook Road in front of oncoming eastbound traffic without giving way. Steve Grady advised that these instances have resulted in near misses and may be a result of driver impatience and/or blocked sight distances caused by the queued southbound vehicles on Taylor Road waiting to turn right out of the intersection.

Steve Grady enquired about the possibility of replacing the existing Give Way signs with STOP signs to prevent near misses at the intersection.

Isaac Mann – Trainee Engineer advised that the current sight distances at the intersection do not warrant the installation of STOP signs.

Michael Alderton – Acting Engineering Services Manager advised that whilst the intersection does not meet the warrants for the installation of STOP signs at this point in time, should the circumstances change in the future, Council will reassess the intersection.

Deputy Mayor, Councillor Tricia Hitchen thanked the Committee for investigating this location as a priority to meet the new school year.

RECOMMENDED

That:

1.     The information contained in the report on Intersection of Taylor Road and Cranebrook Road, Cranebrook - Enhanced Delineation Treatment be received.

2.     An upgraded delineation treatment be installed at the intersection of Taylor Road and Cranebrook Road, Cranebrook as shown in Appendix 1.

3.     A project for a Median Island Stop Treatment (MIST) on Taylor Road, Cranebrook be entered into Council’s Traffic Facilities Prioritisation Program.

4.     Deputy Mayor, Councillor Tricia Hitchen and St Paul’s Grammar School be advised of Council’s resolution.

 

 

3        Rodley Avenue, Penrith – Installation of ‘No Parking – Waste and Removalist Vehicles Excepted’ Zone                                                         

RECOMMENDED

That:

1.     The information contained in the report on Rodley Avenue, Penrith – Installation of ‘No Parking – Waste and Removalist Vehicles Excepted’ Zone be received.

2.     The signage plans prepared by Smart Structures Australia (Reference Project No: 200289, dated September 2020, Issue C) for the installation of ‘No Parking – Waste and Removalist Vehicles Excepted’ signage on Rodley Avenue, Penrith be endorsed for installation as shown in Appendix 1.

3.     All works associated with the implementation of the signposting shall be undertaken by the applicant in accordance with Section 8 of Council’s Engineering Construction Specification for Civil Works and Council standard drawings SD1006/1 and SD1006/2 and be at no cost to Council.

4.     Council’s Asset Section be notified for inclusion of the amended signs in Council’s asset management records and processes.

5.     The applicant and Council’s Rangers be advised of Council’s resolution.

 

 

4        Jamison Road, South Penrith - Proposed Installation of Bus Zones and No Stopping Signage                                                                            

Steve Grady of Busways thanked the Committee for investigating this matter. Steve Grady advised that the proposed Bus Zone signage at the bus stops (ID: 275027 and 275025) fronting 107-109 and 108-110 Jamison Road, South Penrith will assist with bus ingress and egress at the bus stops by preventing motorists from illegally parking too close to the bus stops.

RECOMMENDED

That:

1.     The information contained in the report on Jamison Road, South Penrith - Proposed Installation of Bus Zones and No Stopping Signage be received.

2.     Consultation be undertaken with affected properties regarding the proposed installation of Bus Zones and No Stopping signage at bus stops (ID: 275027 and 275025) fronting 107-109 and 108-110 Jamison Road, South Penrith as shown in Appendix 1.

3.     Subject to no substantial objections being received, Bus Zone signage and No Stopping signage be installed at bus stops (ID: 275027 and 275025) fronting 107-109 and 108-110 Jamison Road, South Penrith as shown in Appendix 1.

4.     Busways and Council’s Ranger Services department be advised of Council’s resolution

 

 

5        Doonmore Street and High Street, Penrith - Extension of 'No Parking' Zone at the Penrith Public School & Proposed Pedestrian Safety Improvements                                                                                                

Wayne Mitchell - Director Development and Regulatory Services (Chair and delegated Council Representative) enquired about whether the proposed works on Doonmore Street and High Street, Penrith are currently funded or will be funded under a future program. 

Isaac Mann – Trainee Engineer advised that this location was nominated under the Safer Road and Blackspot Program however, was not endorsed by Transport for NSW. As such, Council is planning on funding the proposed works under Council’s 2021-22 Traffic Facilities Prioritisation Program.

Mario Dizon of Transport for NSW (TfNSW) enquired about whether there is adequate street lighting at the roundabout of Doonmore Street and High Street, Penrith and to ensure visibility of the speed cushions for motorists. 

Isaac Mann – Trainee Engineer advised that Council will undertake a street lighting assessment at the roundabout at the detailed design stage.  

RECOMMENDED

That:

1.     The information contained in the report on Doonmore Street and High Street, Penrith - Extension of 'No Parking' Zone at the Penrith Public School & Proposed Pedestrian Safety Improvements be received.

2.     The signage and line marking plan number AA000 for the extension of the part-time ‘No Parking’ zone on Doonmore Street, Penrith as shown in Appendix 1 be endorsed for installation.

3.     The roundabout deflection treatment plan number PBS002 on Doonmore and High Streets, Penrith be endorsed and funded by the 2021/22 Traffic Facilities program.

4.     Consultation be undertaken with affected properties regarding the proposed extension of the ‘No Parking’ drop off/pick up zone shown in Appendix 1 and proposed roundabout deflection treatment as shown in Appendix 2.

5.     Subject to no substantial objections being received, the signage and line marking plan number AA000 in Appendix 1 and roundabout deflection treatment plan number PBS002 in Appendix 2 be installed.

6.     The Department of Education’s Road Safety Education Officer be advised of Council’s resolution and requested to provide appropriate road safety policy and/or education support to both Penrith Public School and Penrith Selective High School.

7.     The School Principal of Penrith Primary School be advised of Council’s resolution and be requested to provide additional road safety resources to families to encourage the continued use of ‘park and walk’ initiative where possible, and for families to comply with the NSW Road Rules, including when using the ‘No Parking’ drop off/pick up zone.

8.     The School Principal of Penrith Selective High School be advised of Council’s resolution and requested to provide road safety resources to students and families that targets student pedestrian safety.

9.     Council’s Asset Management Supervisor and Signs & Lines Marking Supervisor be requested to include the refurbishment of the pedestrian crossing in the future program of works.

10.   Council’s Ranger Services department and The Nepean Police Area Command be advised of Council’s resolution.

 

 

6        Ridgetop Drive, Glenmore Park - Results of Community Consultation for Proposed Signage and Line Marking Plan                                           

RECOMMENDED

That:

1.     The information contained in the report on Ridgetop Drive, Glenmore Park - Results of Community Consultation for Proposed Signage and Line Marking Plan be received.

2.     The signage and line marking plan presented to the Local Traffic Committee at its meeting on 12 October 2020 and endorsed by Council at its Ordinary Meeting on 26 October 2020 be implemented.

3.     A curve advisory sign at the westbound approach on Ridgetop Drive, Glenmore Park be included in the scheme.

4.     Letters be sent to the eight (8) residents outlining the details of this report in response to their submissions. ‘Report It, Don’t Ignore It’ resources and NSW Government’s ‘Safer Roads’ portal information also be sent to residents as part of the correspondence. 

5.     Following the completion of the endorsed line marking and signage scheme on Ridgetop Drive, Glenmore Park in 2021, Council’s Traffic Engineers will conduct a further review of traffic and pedestrian conditions during the peak school zone times to assess the suitability of a pedestrian refuge splitter island on Shearwater Drive, Glenmore Park.

6.     Nepean Police Area Command be advised of Council’s resolution and be requested to undertake patrols of this area as resources permit.

 

 

7        2020-21 Local Government Road Safety Behavioural Program - 'Look Out Before You Step Out' Campaign                                                          

RECOMMENDED

That:

1.     The information contained in the report on 2020-21 Local Government Road Safety Behavioural Program - 'Look Out Before You Step Out' Campaign be received.

2.     Council’s City Assets team be requested to arrange for the installation of the stencils by 30 June 2021.

 

 

 

 

 

 

8        Garswood Road, Glenmore Park - Proposed 'No Stopping' Restrictions                                                                                                   

RECOMMENDED

That:

1.     The information contained in the report on Garswood Road, Glenmore Park - Proposed 'No Stopping' Restrictions be received.

2.     Consultation be undertaken with the affected properties regarding the proposed ‘No Stopping’ restrictions on Garswood Road, Glenmore Park as illustrated in Appendix 1.

3.     Subject to no substantial objections being received, 6 metres of ‘No Stopping’ restrictions be installed west of the indented parking bay on Garswood Road, Glenmore Park as shown in Appendix 1.

4.     Council’s City Assets team be notified for inclusion of the amended signs in Council’s asset management records and processes.

5.     Council’s Ranger Services department and the resident that reported the matter be advised of Council’s resolution.

 

 

9        Road Safety Program - St Marys Community and Road Education Scheme (CARES) Facility                                                                             

RECOMMENDED

That:

1.     The information contained in the report on Road Safety Program - St Marys Community and Road Education Scheme (CARES) Facility be received.

2.     A letter of appreciation be sent on behalf of Council to the Nepean Police Area Command and Senior Constable Pritchard acknowledging the road safety education program held at the Road Safety Program: St Marys Community and Road Education Scheme (CARES) facility.

 

10      Riverview Parade, Leonay - Proposed Installation of Double Barrier Linemarking, C3 Yellow Edge Line Marking and Give Way Control       

RECOMMENDED

That:

1.     The information contained in the report on Riverview Parade, Leonay - Proposed Installation of Double Barrier Linemarking, C3 Yellow Edge Line Marking and Give Way Control be received.

2.     Consultation be undertaken with affected properties regarding the proposed double barrier (BB) line marking and C3 yellow edge line marking along Riverview Parade, Leonay as shown in Appendix 1.

3.     Subject to no substantial objections being received, the proposed double barrier (BB) line marking, C3 yellow line marking and Give Way control at Riverview Parade, Leonay be installed as shown in Appendix 1.

4.     Council’s Ranger Services department and the resident who reported the matter be advised of Council’s resolution.

 

11      Maxwell Street and Evan Street, South Penrith - Endorsement of Design Plan AM194                                                                                       

Michael Alderton – Acting Engineering Services Manager enquired about the reason for the proposed reconstruction of the centre annulus of the roundabout at the intersection of Maxwell Street and Evan Street, South Penrith.

Isaac Mann – Trainee Engineer advised that the current roundabout has dilapidated overtime and Council’s Major Projects & Design team suggested its reconstruction as part of the proposed works to induce a horizontal deflection for through vehicle movements whilst still being mountable.

Mario Dizon of Transport for NSW (TfNSW) enquired as to whether speed cushions were considered at this roundabout instead of the proposed raised concrete thresholds/speed humps. Mario Dizon advised that raised concrete thresholds/speed humps are usually installed along the full width of the road, whereas speed cushions are usually installed on single travel lanes at locations where there are median islands or kerb blisters and may be a less intrusive measure.

Isaac Mann – Trainee Engineer advised that speed cushions were originally considered at the concept stage during Council’s nominations to TfNSW under the Safer Roads and Blackspot Program, however, raised concrete thresholds/speed humps were endorsed by TfNSW rather than the rubber speed cushions.

Mario Dizon of TfNSW advised that Council is to ensure that there is adequate street lighting at the roundabout of Maxwell Street and Evan Street, South Penrith to ensure maximize visibility of the concrete thresholds/speed humps.

RECOMMENDED

That:

1.     The information contained in the report on Maxwell Street and Evan Street, South Penrith - Endorsement of Design Plan AM194 be received.

2.     Consultation be undertaken with affected properties and businesses regarding the proposed embellishment of the Maxwell Street and Evan Street, South Penrith roundabout intersection as shown in Design Plan AM194 (Appendix 1 & 2).

3.     Subject to no substantial objections being received, Council’s Design Plan AM194 (Appendix 1 & 2) be finalised and endorsed for construction and be funded under the Safer Roads and Blackspot Program.

4.     A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

 

12      Maxwell Street and Fragar Road, South Penrith - Endorsement of Design Plan AM195                                                                                       

Mario Dizon of Transport for NSW (TfNSW) advised that Council is to ensure that there is adequate street lighting at the roundabout of Maxwell Street and Fragar Road, South Penrith to ensure maximize visibility of the concrete thresholds/speed humps.

RECOMMENDED

That:

1.     The information contained in the report on Maxwell Street and Fragar Road, South Penrith - Endorsement of Design Plan AM195 be received.

2.     Consultation be undertaken with affected properties and businesses regarding the proposed raised pedestrian crossing and flattop road humps at the Maxwell Street and Fragar Road, South Penrith roundabout intersection as shown in Design Plan AM195 (Appendix 1).

3.     Subject to no substantial objections being received, Council’s Design Plan AM195 (Appendix 1) be finalised and endorsed for construction and be funded under the Safer Roads and Blackspot Program.

4.     A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

 

13      River Road and York Street, Emu Plains - Endorsement of Plans for Realignment, Roundabout, Pedestrian Refuge and Traffic Calming Devices                                                                                                           

Wayne Mitchell - Director Development and Regulatory Services (Chair and delegated Council Representative) enquired about the Committee’s role of the signalisation approval of the intersection of the Great Western Highway, Lamrock Street and the River Road realignment connecting to Laycock Street, Emu Plains.

Michael Alderton – Acting Engineering Services Manager advised that the Great Western Highway is a State Road under the control and management of Transport for NSW (TfNSW) and the signalisation of the intersection will have separate approval from TfNSW.

Deputy Mayor, Councillor Tricia Hitchen enquired about whether there is accessibility points, at the proposed roundabout (which forms part of the River Road realignment), if the splitter islands will be wide enough for motorised scooters and whether there will be Tactile Ground Surface Indicators (TGSI).

Graham Green – Senior Traffic Engineer advised that the proposed roundabout will have pedestrian crossing points which are at least 2 metres wide and complies with the relevant standards, as well as kerb ramps and accessible pathways.

RECOMMENDED

That:

1.     The information contained in the report on River Road and York Street, Emu Plains - Endorsement of Plans for Realignment, Roundabout, Pedestrian Refuge and Traffic Calming Devices be received.

2.     Consultation be undertaken with directly affected residents regarding the proposed realignment of River Road and York Street, Emu Plains, the installation of a roundabout at the intersection of River Road and York Street, as well as the installation of a pedestrian refuge and traffic calming with associated signage and line marking as shown in Design Plan PS108839 dated 30/10/2020 (Attachments 3 and 4).

3.     Council refer a Traffic Management Plan to Transport for NSW for the approval of the restriction to traffic from the existing intersections of River Road and York Street, Emu Plains with the Great Western Highway and realignment of York Street and River Road to a new River Road intersection with the Great Western Highway, Emu Plains.

4.     Council separately refer the proposed works along the Transport for NSW classified State Road of the Great Western Highway including the new proposed traffic control signalised intersection with the realigned River Road and associated signage, speed zones and line marking to Transport for NSW for approval.

5.     Subject to no substantial objections being received and Transport for NSW approval of the Traffic Management Plan, the realignment of River Road and York Street, Emu Plains, the installation of a roundabout at the intersection of River Road and York Street, as well as the installation of a pedestrian refuge and traffic calming with associated signage and line marking as shown in Design Plan PS108839 dated 30/10/2020 (Attachments 3 and 4) be endorsed for construction, with funding provided from the Western Sydney City Deal’s Liveability Program.

6.     A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant category.

 

GENERAL BUSINESS

 

GB 1           Mulgoa Road, Penrith - from Union Road To Museum Drive including Railway Bridge Upgrade

Dominic Stellino and Brendan McNally of McConnell Dowell gave a presentation about the current road upgrade works occurring on Mulgoa Road, Penrith from Union Road To Museum Drive including Railway Bridge.       

Wayne Mitchell - Director Development and Regulatory Services (Chair and delegated Council Representative) enquired about the anticipated completion date for the road upgrade works at the section of Mulgoa Road between Union Road to Museum Drive.

Dominic Stellino of McConnell Dowell advised that the anticipated completion date is May 2021, subject to weather permitting.

RECOMMENDED

That the Committee note the information.

 

There being no further business the Chairperson declared the meeting closed the time being 10:32am.

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 1 February, 2021 be adopted.

  



DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                       Page

 

 

Outcome 2 - We plan for our future growth

 

1        Draft Development Control Plan - Mamre Road Precinct                                                 1

 

2        Submission on Place-based Infrastructure Compact                                                        6

 

3        Submission to draft Fernhill Estate Plan of Management 2030                                      14

 

4        Submission on Draft Western Sydney Aerotropolis Special Infrastructure Contributions 18

 

5        Nomination for Panel Member to the Sydney Western City Planning Panel                  27

 

 

Outcome 3 - We can get around the City

 

6        Transport for New South Wales (TfNSW) 2020/21 Road Funding Grants                     33

 

7        Acceptance of Grant Funding -  Local Road and Community Infrastructure Program - extension of program                                                                                                       35

 

 

Outcome 4 - We have safe, vibrant places

 

8        RFT 19/20-08 Major Mechanical Services                                                                      45

 

9        RFT 20/21-15 Civic Centre Ground Floor Refurbishment - Stage 2                               51

 

10      RFT 20/21-16 Werrington County Childcare Centre Refurbishment                              55

 

11      RFT 20/21-17 Refurbishment of Platypus and Jamisontown Childcare Centres            59

 

12      Works on private land for Kingswood Gateway project                                                   63

 

13      Department of Planning, Industry and Environment Funding Opportunities                   66

 

14      Naming of Reserve - John Gandell Reserve, Caddens                                                  70

 

15      Charity Clothing Bins Policy                                                                                             75

 

 

Outcome 5 - We care about our environment

 

16      Supporting Sustainable Choices Scheme                                                                       83

 

 

 

 

Outcome 6 - We are healthy and share strong community spirit

 

17      Sport, Recreation and Play Grant Awards                                                                       89

 

18      Greater Cities Sport Facility Fund 2021                                                                           94

 

 

Outcome 7 - We have confidence in our Council

 

19      Organisational Performance and Financial Review - December 2020                         101

 

20      2021 Australian Local Government Association (ALGA) Annual General Assembly   108

 

21      Summary of Investment & Banking for the Period 1 December 2020 to 31 December 2020                                                                                                                                         111

 

22      Summary of Investment & Banking for the Period 1 January 2021 to 31 January 2021 119

 

23      Audit, Risk and Improvement Committee                                                                      127

 

 

 

 

 

 


 

 

Outcome 1 - We can work close to home

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 2 - We plan for our future growth

 

Item                                                                                                                                       Page

 

1        Draft Development Control Plan - Mamre Road Precinct                                                  1

 

2        Submission on Place-based Infrastructure Compact                                                        6

 

3        Submission to draft Fernhill Estate Plan of Management 2030                                      14

 

4        Submission on Draft Western Sydney Aerotropolis Special Infrastructure Contributions 18

 

5        Nomination for Panel Member to the Sydney Western City Planning Panel                  27

 

 

 

 

 

 

 



Ordinary Meeting                                                                                            22 February 2021

 

 

 

1

Draft Development Control Plan - Mamre Road Precinct   

 

Compiled by:               Abdul Cheema, City Planning Co-ordinator

Breannan Dent, Planner

Authorised by:            Natasha Borgia, City Planning Manager

Kylie Powell, Director - City Futures  

 

Outcome

We plan for our future growth

Strategy

Protect the City’s natural areas, heritage and character

Service Activity

Ensure our strategic planning responds to the requirements of the Greater Sydney Commission’s District Plans

      

 

Executive Summary

The NSW Department of Planning, Industry & Environment (DPIE) amended State Environmental Planning Policy (Western Sydney Employment Area) 2009 (WSEA SEPP) in June 2020 to rezone the Mamre Road Precinct for primarily industrial purposes. The objective of the proposed amendment was to extend the existing WSEA planning controls to the precinct and enable and guide the future development of the land for industrial purposes.

 

A Draft Mamre Road Precinct Development Control Plan (draft DCP) has now been prepared by DPIE to provide detailed design controls for development in the precinct. Until a DCP is finalised, clause 18 of the WSEA SEPP applies to any Development Application that requires a site-specific DCP to be prepared before development consent can be granted.

 

Councillors were briefed on this matter at the 7 December 2020 Councillor Briefing. Following the briefing, council made a draft submission on the DCP during the public exhibition, which commenced on 10 November 2020 and concluded on 17 December 2020. This submission was provided subject to a Council endorsement of the final submission.

 

The purpose of this report is to seek Council’s endorsement of the final submission to the NSW Department of Planning, Industry and Environment on the Draft Mamre Road Development Control Plan.

Background

The Department of Planning, Industry & Environment (DPIE) amended State Environmental Planning Policy (Western Sydney Employment Area) 2009 (WSEA SEPP) to rezone the Mamre Road Precinct for primarily industrial purposes in June 2020. The Precinct provides about 850 hectares of industrial land which could accommodate about 5,200 construction jobs and 17,000 ongoing jobs when fully developed. The rezoning of the precinct preserves around 95 hectares of land for environmental conservation and open space and protects a site for a potential Western Sydney freight intermodal terminal.

The Department of Planning, Industry and Environment has now prepared a Draft Mamre Road Precinct Development Control Plan (draft DCP) to guide the future development within this precinct.

Council officers have been involved with the technical discussion in relation to the draft DCP, particularly around the traffic matters and road network, however our participation in these discussions does not fetter our ability to prepare a submission on the same matters.

 

Current Situation

The draft DCP provides detailed planning controls for industrial development in the Mamre Road Precinct within the Western Sydney Employment Area. The DCP establishes controls regarding:

·    Building design controls, including building heights and setbacks

·    Subdivision controls, including minimum lot sizes

·    Environmental controls

·    Landscaping controls

·    Aboriginal and non-indigenous heritage controls

·    Drainage controls

·    Indicative road network and road design controls

The structure of the DCP is provided below:

 

Chapter

Description

Chapter 1 Introduction and Administration

Addresses information about the administrative provisions of the DCP, such as the name of the DCP, adoption and commencement information, where the DCP applies and how to use the DCP. This chapter also includes the Precinct Vision.

Chapter 2 Precinct Planning Outcomes

Addresses topics relating to the delivery of the precinct vision, including biodiversity conservation, Water Cycle Management, heritage, bushfire and contamination, as well as aviation safeguarding and the protection of transport investigation areas.

Chapter 3 Precinct and subdivision design

Addresses development issues including the subdivision of land, consolidation of land and boundary adjustments for industrial purposes, and the transport and traffic network for the precinct.

Chapter 4 General Requirements for industrial development

Addresses issues that are likely to arise for industrial development, such as site analysis, character and design, amenity, earthworks and retaining walls, waste minimisation and management, and transport, access and parking.

Chapter 5 Other Developments

Provides additional controls for employment services hubs identified in the precinct.

Appendices

Provides two appendices. A dictionary defining key terms and lodgement requirements for development applications.

 

A draft Integrated Water Cycle Management Plan and an Aboriginal Heritage Assessment have informed the draft DCP and have also been made available for review and comment

 

As indicated above, Council officers have been involved in the preparation of the DCP and have previously provided comments that have been predominantly included in the exhibited draft DCP. This includes facilitating and encouraging smaller lot size which resulted in the draft DCP including a minimum lot size of 1000m2 in IN1 General Industrial zone. However, it should be noted that a minimum lot size does not ensure the delivery of small lots. It gives the developer an opportunity to develop small lots which is then dictated by the market demand. The following matters still require consideration:

 

·    The DCP is very lengthy (112 pages) with a probability that proponents may miss important controls. The DCP should be user friendly and have contemporary controls that are short, concise and to the point.

·    The DCP should better address the desired interaction of development with riparian corridors. The Blue-Green Grid is a key consideration of the Western City District Plan, adjoining Airport Precinct sites and South Creek Corridor. This issue should be key to developing road networks and informing subdivision patterns. Riparian corridors should not be at the rear of industrial sites. Landscape led design should be approached at a precinct level to ensure this outcome is reinforced. Although not relevant to the DCP, the quantum and cost of maintenance (including funding) of open space should be addressed as a part of any other process that will facilitate this outcome.

·    Workers safety and well-being should be a core consideration of design, with detailed controls for outdoor staff recreation areas and specified standards for how vehicles and pedestrians will be separated in trafficable areas. 

·    Penrith is conscious of the effects of urban heat on all development types. The DCP does address measures for managing urban heat, however these considerations could be taken further to have meaningful impact. An example of this is that the DCP could set more criteria for heat resistant building materials.

·    Heat is also a significant consideration for worker safety. Mitigation measures for high risk heat days should be provided.

·    Diagrams make controls easier to interpret. In the previous drafts of the DCP, some residential diagrams were used. Council officers recommended that they be amended to show the industrial context of the development. However, these diagrams have been removed rather than being amended. New diagrams should be provided to illustrate key features of future development.

·    Development should be future proofed through controls such as requirements for external charging stations for electric vehicles.

·    The DCP has multiple control duplications, and controls applying to the same consideration spread between multiple chapters. For example, controls for permeable surfaces are provided in landscaping (with a minimum of 15% per site) and also in Water Sensitive Urban Design (with a desired 35% of permeability per site).

·    The controls should be more definitive by avoiding the use of terms like “generally”, for example, in “The landscape buffer should generally be vegetated with endemic tree species and shrubs”.

·    Language used in the controls should be consistent. For example, where a map identifies a specific area in the map key, the controls should use the same term to reference that area. This allows readers to easily understand how mapped controls apply to their site.

·    Development should address the site topography and sites with steep slopes should be carefully planned to avoid high retaining walls. Stepped retaining walls should be considered on steep sites. There should be strong limitations on earthworks to prevent any fill retaining walls over certain height. Higher retaining walls should be screened by trees and vegetated as much as possible.

·    Section 7.11 and 7.12 Contributions Plans are essential for service and infrastructure delivery. The DCP should reference the need to consider these local contribution plans.

·    Council has prepared a draft Section 7.11 Development Contributions Plan to support the delivery of local infrastructure requirements as set out in this draft DCP, as well as acquisition requirements of the WSEA SEPP. This includes the delivery of collector roads and intersections, trunk drainage and open space and recreation facilities. We note that the DCP proposes private ownership of trunk drainage, whereas the 7.11 Plan proposes the trunk drainage to be in Councils ownership. It is our preference that the trunk drainage is in Councils ownership as reflected in the s7.11 contribution plan, however we will work with DPIE to ensure they align in their outcomes.

·    Traffic modelling finalising the road network in the DCP needs to acknowledge existing traffic issues. For example, Northbound on Mamre Road banking past Banks Drive approaching the freeway.

·    The controls for lot sizes should be reviewed to create diverse lot sizes and setbacks to facilitate smaller lots. Furthermore, the smaller lots should have separate detailed planning controls.

·    Requested further integration of the controls with Council’s Cooling the City strategy.

·    Further detailed control suggestions and minor amendments will be provided to the DPIE as track changes to the document.

·    Development Control Plans are generally Council’s document. This DCP should be incorporated into Council’s broader DCP so that future amendments can be made to the document as a council document and that a single DCP applies across the Local Government Area. The process of amending this DCP should be made clear in the document.

A full copy of the submission is provided as Attachment 1 to this report.

 

Next Steps

 

Subject to Council’s endorsement tonight, officers will finalise the submission and forward it to the Department of Planning, Industry and Environment for its consideration.

 

Financial Implications

 

The Development Control Plan and S7.11 Contributions Plan should align. We will await the making of the Development Control Plan before the 7.11 plan is finalised. However, it should be noted that in the case of inconsistency, there may be a potential shortfall for council.

Risk Implications

There are no risk implications for Council associated with this report.

 

Conclusion

 

The Department of Planning, Industry and Environment has prepared a draft Mamre Road Precinct Development Control Plan to guide future development within this precinct. Council provided draft comments and provision of final comments is subject to Council’s endorsement tonight.

 

RECOMMENDATION

That:

1.     The information contained in the report on Draft Development Control Plan - Mamre Road Precinct be received

2.     Council endorse the Final Submission to Draft Mamre Road Development Control Plan provided as Attachment 1 to this report to be forwarded to the Department of Planning, Industry and Environment for their consideration.

 

 

ATTACHMENTS/APPENDICES

1.

Submission to Mamre Road draft DCP

118 Pages

Attachments Included

  


Ordinary Meeting                                                                                            22 February 2021

 

 

 

2

Submission on Place-based Infrastructure Compact   

 

Compiled by:               Paula Tomkins, Executive Planner

Authorised by:            Carlie Ryan, City Strategy Manager

Kylie Powell, Director - City Futures  

 

Outcome

We plan for our future growth

Strategy

Facilitate development in the City that considers the current and future needs  of our community

Service Activity

Support and influence tri-government strategic planning in the Western Parkland City by responding to the City Deal opportunities

      

 

Executive Summary

The Greater Sydney Commission (GSC) has developed a draft Initial Place-based Infrastructure Compact (PIC). The PIC covers the Western Sydney Aerotropolis, Greater Penrith to Eastern Creek Growth Area (GPEC) and Austral to Glenfield corridor. It provides a consolidated view of regional and state infrastructure needs, costs and potential funding responsibilities to service forecast jobs and housing growth. Based on the infrastructure costs identified, the PIC makes recommendations to government on proposed sequencing of development.

 

Councillors were briefed on the PIC by the GSC on 28 October 2020 and by Council staff on the draft submission on 7 December 2020. The PIC documentation was subsequently released for public exhibition on 9 November 2020. Initially the exhibition period was planned to finish on 18 December 2020, but this was extended to 26 February 2021 to provide more time for review of the documentation. This report seeks Council endorsement of a submission (Attachment 1) to be sent to the Greater Sydney Commission for consideration in finalisation of the PIC.

 

Background

The draft Place-based Infrastructure Compact (PIC) is a strategic planning model that is intended to look holistically at an area to better align growth with the provision of infrastructure and services. The PIC considers different growth scenarios and makes recommendations to the NSW Government on high-level sequencing identifying initial places for jobs and skills, housing and people, and landscape and resilience.

 

As it is not a statutory document, should the NSW Government accept the PIC’s recommendations, amendments would need to be made to statutory plans, such as the Western Sydney Aerotropolis Precinct Plans, to have effect.

 

Current Situation

The PIC documentation was released for exhibition by the Greater Sydney Commission (GSC) on 9 November 2020. While the exhibition period was originally planned to close on 18 December 2020, the GSC extended this to 26 February 2021 to provide a greater opportunity to review and comment on the documentation.

 

The following comments are based on a review of the documentation and a submission is attached for endorsement (Attachment 1). Council is supportive of the principle that the PIC promotes of delivering infrastructure in line with growth to ensure that we create the best communities possible. However, there are a number of concerns with the PIC documentation that have been raised consistently and not yet responded to as follows:

 

Engagement

·    There has not been meaningful sharing of information which enables informed review and comments from stakeholders. There have been many lengthy workshops but not sharing any real information with Council. There have been many promises of targeted meetings with Councils e.g. a local infrastructure discussion with each Council which did not occur.

Assumptions and Methodology

·    The PIC boundary is identified by the Western Sydney Aerotropolis, the Greater Penrith to Eastern Creek Growth Area and the Austral to Glenfield corridor, however much of the PIC documentation refers to the Western Parkland City (WPC) as a whole. The PIC needs to be clear on what it is recommending, what this means for the whole WPC. Will subsequent PIC processes be undertaken for the remaining areas of the WPC and how will this be funded?

·    The PIC considers three scenarios for growth, none of which are entirely consistent with the vision of the District Plan which is of a Metropolitan Cluster anchored by the Aerotropolis. The final approach should have flexibility to respond to changing circumstances.

·    The assumptions regarding population and jobs growth are not consistent with Department of Planning, Industry and Environment’s Population Projections (released in December 2019).

·    Council requests that (staged) delivery of the Castlereagh Connection is included in the PIC infrastructure package to recognise its potential to stimulate, enable and support the initial places for jobs and housing in Greater Penrith to Eastern Creek Growth Area, subject to further investigations and final investment decision through business case processes. Development in the initial and prioritised places for jobs and housing, particularly along the east west corridor (Penrith to St Marys), cannot be delivered without this enabling infrastructure.

Sequencing

·    If the PIC is to inform the sequencing of growth we need to understand how this growth will deliver a satisfactory job containment ratio for the broader Western Parkland City if we are to achieve a 30 minute city. The PIC will identify initial areas for jobs and skills, housing and people and landscape and resilience.

·    The PIC proposes to discourage out of sequence rezoning. The strategic merit of prohibiting out of sequence rezoning and the legislative ability to implement the concept is still not clear. Legislatively, proponents will still be able to lodge planning proposals wherever they like.

Contributions and Funding

·    The PIC was placed on public exhibition at the same time as the Special Infrastructure Contribution (SIC) for the Western Sydney Aerotropolis. It is difficult to determine how the PIC relates to the SIC as it appears that the PIC has not clearly decided on a preferred scenario.

·    Given the total quantum of infrastructure identified by the PIC as needing to be delivered to support future growth, further information needs to be provided as to how the infrastructure can be funded, whose responsibility it will be to deliver and the mechanisms for this. The timing of the delivery of growth needs to align directly with the funding of infrastructure. The terminology for delivery – regional, local and development contributions also needs to be clarified.

·    The PIC appears to make recommendations in relation to local infrastructure that Council has traditionally undertaken its own needs analysis on e.g. open space, water management, library facilities.

·    The PIC should be reconciled against the joint Penrith and Liverpool section 7.12 contributions plan to ensure that there is no cross over of infrastructure in the two projects. Council is currently in the process of undertaking this reconciliation.

·    Further clarity is needed in relation to how the PIC will impact local infrastructure contributions i.e. section 7.11 contributions plans as this will have implications on overall development feasibility and timing and identifying infrastructure items that fall between the “gaps” of local and state contributions e.g. roads.

Social and affordable housing

·    The provision of social housing requires a strategic planning and social conversation first and an infrastructure conversation after.

·    Social housing should be part of a broader housing continuum conversation that considers the provision of housing across the WPC. To this end, we recommend that the PIC adopt a single definition of affordable housing in Western Sydney that incorporates both social and affordable housing given the affordable housing continuum.

·    While it is agreed that there is role for the PIC to provide recommendations in relation to social and affordable housing, these types of housing should be viewed as part of the overall housing continuum with the pathway to the ultimate outcome of home ownership emphasised.

·    We request the PIC provides a clear explanation as to what is intended by the potential location of “Affordable Housing” in areas such as St Marys (which already has significant social housing) and Orchard Hills.

·    Council welcomes the planned provision of social housing - currently demand far exceeds supply. Social housing will work best when dispersed amongst a range of housing types and across a range of locations.  Enclaves and concentration in any area is detrimental to the residents of social housing and can have negative impacts on local services such as schools.

Messaging and narrative

·    Clarity is needed on what the PIC’s relationship is to pre-existing government announcements (e.g. Western Sydney Aerotropolis Precinct Planning) and the inter relationship between the many other government planning processes currently underway.

·    Council needs clarity on what the PIC means for our local community and the Western Parkland City. We need to know how the PIC will inform long term infrastructure planning and deliver outcomes for our community.

City Deal funding

·    Initial funding commitment in the Western Sydney City Deal was for a WPC Pilot with $15M from State and Federal Government. It is not clear on what is remaining for subsequent PICs elsewhere in the WPC.

 

 

 

Financial Implications

The financial implications of this report relate to any potential future infrastructure that may become the responsibility of Council to fund and deliver. This submission identifies a number of concerns including clarifications required around contributions and funding.

 

Risk Implications

If Council does not provide a submission to the draft Initial Place-based Infrastructure Compact, the risk is that Council’s concerns and comments will not be fully understood and considered in finalising the document.

Conclusion

Following a review of all PIC documentation exhibited by the GSC, a submission outlining Council’s concerns and comments has been prepared (Attachment 1). Council endorsement of the submission for forwarding to the GSC is requested.

It is understood that following the close of the public exhibition period on 26 February 2021, GSC will consider submissions received to finalise the PIC. However, as the PIC is not a statutory plan, should the NSW Government adopt the PIC’s recommendations, amendments to relevant strategic and statutory plans (such as the Western Sydney Aerotropolis Precinct Plans) would need to be made to implement its findings.

 

RECOMMENDATION

That:

1.     The information contained in the report on Submission on Place-based Infrastructure Compact be received

2.     Council endorse the Submission attached to this report to be forwarded to the Greater Sydney Commission for its consideration

 

 

ATTACHMENTS/APPENDICES

1.

Council Submission to Draft Place-based Infrastructure Compact, February 2021

4 Pages

Appendix

  


Ordinary Meeting                                                                                                         22 February 2021

Appendix 1 - Council Submission to Draft Place-based Infrastructure Compact, February 2021

 

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Ordinary Meeting                                                                                            22 February 2021

 

 

 

3

Submission to draft Fernhill Estate Plan of Management 2030   

 

Compiled by:               Carlie Ryan, City Strategy Manager

Paula Tomkins, Executive Planner

Authorised by:            Kylie Powell, Director - City Futures  

 

Outcome

We plan for our future growth

Strategy

Facilitate development in the City that considers the current and future needs  of our community

Service Activity

Support and influence tri-government strategic planning in the Western Parkland City by responding to the City Deal opportunities

 

Previous Items:           Draft submission to Fernhill Estate Future Use Options Paper - Ordinary Meeting - 23 Mar 2020    

 

Executive Summary

Following the acquisition of Fernhill Estate by the NSW Government in 2018, the Department of Planning, Industry and Environment (DPIE) prepared a draft Future Use Options Paper (Options Paper) outlining potential future uses that would open Fernhill Estate for public use. A draft Conservation Management Plan was also developed and the two documents were placed on public exhibition at the same time. At the 23 March 2020 Ordinary Meeting, Council endorsed a submission in response to this Options Paper and the draft Conservation Management Plan (Attachment 1).

 

On 22 December 2020, the NSW Government (Greater Sydney Parklands) placed on exhibition a draft Plan of Management 2030 for Fernhill Estate (the draft Plan; Attachment 2). The draft Plan is a high level document that considers the different precincts of the Estate, their significance, land use opportunities and management priorities. It is clear that the NSW Government has, at least in part, considered Council’s previous submission as it does include some of our previous suggestions e.g. events. However, the draft Plan is such a high level document that it does not have a significant amount of detail. Therefore, the detail provided in Council’s previous submission remains relevant. As a result, it is recommended that Council’s previous submission be forwarded to the Greater Sydney Parklands together with an addendum of additional issues (Attachment 3) in response to the exhibited draft Plan.

 

The purpose of this report is for Councillors to endorse the submission at Attachment 3 to be sent to the NSW’s Government’s Greater Sydney Parklands for consideration in the finalisation of the draft Plan.

Background

Council has long held a vision that Fernhill’s unique offering be preserved and celebrated

through appropriate activation that allows greater public access without jeopardising its iconic attributes and idyllic rural setting.

 

Following the acquisition of Fernhill Estate by the NSW Government in 2018, the Department of Planning, Industry and Environment (DPIE) prepared a draft Future Use Options Paper (Options Paper) outlining potential future uses that would open Fernhill Estate for public use. A draft Conservation Management Plan was also placed on exhibition at the same time. At the 23 March 2020 Ordinary Meeting, Council endorsed a submission in response to this Options Paper and a draft Conservation Management Plan (Attachment 1).

The Options Paper submission outlined our position regarding the significant opportunities that exist at Fernhill in a community, tourism and recreational sense, as well as a number of issues that should be addressed in any long-term planning for the Estate. The submission noted that future land use, such as the option of an events destination, needs to be managed to minimise the impact on aspects such as heritage and the environment.

 

Current Situation

Following the exhibition of the Options Paper and the draft Conservation Management Plan in 2020, the NSW Government opened Fernhill Estate as a weekend walking trail in May 2020.

 

The NSW Government placed the draft Fernhill Estate Plan of Management 2030 (draft Plan) (Attachment 2) on exhibition from 22 December 2020 until 1 February 2021. The draft Plan establishes management actions to open the site for the public and to create a sustainable future for the Estate. 

 

In summary, the draft Plan establishes key moves that will directly inform and guide the next 10 years of custodianship of Fernhill Estate to create a sustainable business model for the site over the long term. One of the key moves includes opening the Estate for recreational activities such as bushwalking, bike riding and specialised sports, events, cultural and artistic programs or as a new tourism destination.

 

The draft Plan also canvasses opportunities to operate and sustainably fund the ongoing restoration, enhancement and management of the Estate. The draft Plan proposes actions to activate the Estate in the first 12 months including opening the Estate for walking, picnics and opening the house for special events; allowing short term leasing of non-heritage buildings and re-leasing the equestrian facility.

 

The draft Plan proposes actions to activate the Estate in the next 10 years including:

·    Restoring and refurbishing Fernhill House and establishing a major tourism destination or arts and culture precinct

·    Adaptively re-using existing buildings for additional activations

·    Working with Council on the potential provision of sports such as archery

·    Creating broader walking and cycling connections

·    Developing and activating Littlefields Creek Precinct to create long-term financial sustainability for activation and management of the Estate.

 

To deliver these actions, the draft Plan identifies the following:

·    Develop a Fernhill Estate landscape master plan including access and service provision, costings and an implementation plan,

·    Commence future service infrastructure provision including sewer, water and traffic access from Mulgoa Road along with internal road upgrades, and

·    Investigate leasing opportunities for Littlefield Creek Precinct and commence business modelling for the long term management of the Estate.

 

Assessment of Response to Council’s Submission to Future Use Options Paper

The draft Plan of Management is such a high level document that it does not have a significant amount of detail. Therefore, Council staff have reviewed the draft Plan of Management against Council’s previous submission to the Future Use Options Paper (Attachment 1) to determine what additional comments should be made in response to the draft Plan of Management. A summary of this assessment is provided at Attachment 4.

 

Overall, it is considered that while a number of Council’s comments have been included in the draft Plan of Management, the level of detail provided in the document is not sufficient to ensure all comments made previously have been addressed. It is recommended that Council resubmit the previous submission made to the Future Use Options Paper to Greater Sydney Parklands.

 

Summary of additional issues raised

In addition to resubmitting the previous 2020 submission on the Future Use Options Paper, review of the draft Plan of Management has identified some additional issues to be raised with Greater Sydney Parklands. This will be done in an addendum submission. Issues to be included in the addendum submission are summarised below with the full draft addendum submission at Attachment 3.

 

·    Strategic Planning – the importance of Fernhill Estate as part of the scenic corridor (the western arc of the Economic Triangle) in providing opportunities for recreation, tourism and the potential to build on its scenic, ecological and rural values. The Estate’s ongoing importance as part of our City’s green grid for recreational, ecological and hydrological reasons.

·    Heritage – a reiteration of Council’s opposition to the removal of Paul Sorensen’s 20th century stonework on the Estate.

·    Land use Opportunities – broad support for the land use opportunities identified in the draft Plan of Management, but seeking further information and consultation as these are developed to understand how they may interact and align with Council’s aspirations, facilities and services.

·    Transport, traffic and access – the need for further provision of public transport to support the land use opportunities identified and preparation of traffic, transport and parking management plans for events.

·    Biodiversity – reiterating earlier comments on the need to consider impacts to threatened species outside of the areas of the Estate already subject to biobanking agreements.

·    Future work – requesting that the future work program outlined in the draft Plan of Management including an updated Conservation Management Plan, Landscape Masterplan and biodiversity strategy be publicly exhibited.

 

Financial Implications

There are no financial implications for Council associated with this report.

 

Risk Implications

If Council does not provide a submission to the draft Plan, the risk is that Council’s concerns and comments will not be fully understood and considered in finalising the draft Plan and will not be incorporated to the future implementation.

Conclusion

The issues canvassed in Council’s previous submission on the Future Use Options Paper for Fernhill Estate remain relevant. As such, it is recommended that Council endorse the previous submission on the Future Use Options Paper (Attachment 1) to be forwarded to the Greater Sydney Parklands together with an addendum of additional issues in response the draft Plan of Management on exhibition (Attachment 3).

 

Following the exhibition of the draft Plan of Management, the NSW Government will prepare a draft Landscape Masterplan for the Estate, expand the Draft Conservation Management Plan to include the site’s Aboriginal history and cultural landscape values and also prepare a biodiversity strategy. Through its submission to the draft Plan of Management, Council will request that these documents be publicly exhibited.

 

Council will continue to work with the NSW Government in planning for future uses of Fernhill Estate. Through Council’s ongoing program of strategy work, Council staff will work to ensure Fernhill Estate is a place that continues to be part of a network of open spaces.

 

RECOMMENDATION

That:

1.     The information contained in the report on Submission to draft Fernhill Estate Plan of Management 2030 be received

2.     Council endorse the Submission attached to this report to be forwarded to the NSW Government’s Greater Sydney Parklands agency for its consideration

 

 

ATTACHMENTS/APPENDICES

1.

Council Submission to Future Use Options Paper for Fernhill Estate, March 2020

12 Pages

Attachments Included

2.

Draft Fernhill Estate Plan of Management 2030

30 Pages

Attachments Included

3.

Addendum Submission to Draft Fernhill Estate Plan of Management 2030

4 Pages

Attachments Included

4.

Assessment of Draft Fernhill Estate Plan of Management 2030 against Council's submission to Future Use Options Paper

2 Pages

Attachments Included

  


Ordinary Meeting                                                                                            22 February 2021

 

 

 

4

Submission on Draft Western Sydney Aerotropolis Special Infrastructure Contributions   

 

Compiled by:               Natalie Stanowski, Principal Planner

Authorised by:            Natasha Borgia, City Planning Manager

Kylie Powell, Director - City Futures  

 

Outcome

We plan for our future growth

Strategy

Ensure services, facilities and infrastructure meet the changing needs of our City

Service Activity

Ensure our policies, strategies and plans provide for the services and infrastructure our City needs

      

 

Executive Summary

Following the making of the State Environmental Planning Policy (Western Sydney Aerotropolis) 2020 (Aerotropolis SEPP) in October 2020 and the rezoning of the Mamre Road Precinct under State Environmental Planning Policy (Western Sydney Employment Area) in June 2020 , the NSW Department of Planning, Industry and Environment (DPIE) is now exhibiting the Draft Western Sydney Aerotropolis Special Infrastructure Contribution (SIC) for the Aerotropolis and the Mamre Road Precinct.

The SIC will enable the levying of future development to assist in the funding a range of regional and state infrastructure including roads, railway stations, open space. The SIC will not deliver the entirety of funding for all state and regional infrastructure for this area.

The purpose of this report is to seek Councils endorsement of the final submission to the NSW Department of Planning, Industry and Environment (DPIE) on the draft Aerotropolis Special Infrastructure Contributions.

Two Councillor briefings have been held on this matter including a presentation from DPIE on 28 October 2020 and a separate briefing from staff on the submission on 7 December 2020.

Background

The Western Sydney Aerotropolis Plan (WSAP) identifies the need for infrastructure funding and provision within the Aerotropolis from all levels of Government. The identification and refining of funding of infrastructure for the Aerotropolis, has been undertaken through the:

 

1.    Place-based Infrastructure Compact (PIC)

2.    Special Infrastructure Contribution (SIC) 

3.    Local Infrastructure Contributions

 

The identification of the various infrastructure requirements of the Aerotropolis for all levels of government needs to consider the cumulative amount of contributions and its impact on development feasibility, and the assurance that all infrastructure that is needed is accounted for and that there is no duplication of infrastructure between this work. A sustainable funding strategy is required that delivers all infrastructure required and facilitates development.

 

 

 

Current Situation

The Western Sydney Aerotropolis SIC and the Western Sydney PIC were placed on public exhibition from November 2020, with draft precinct plans for the Aerotropolis and a draft Development control plan for the Mamre Road Precinct. The public exhibition was originally set to conclude on 18 December 2020, however the exhibition was extended until 26 February 2021. 

 

The Western Sydney PIC seeks to align future growth in the Western Parkland City with infrastructure investment and is subject to a separate report. The role of the SIC is to assist in funding key state and regional infrastructure identified in the PIC and provide contributions for biodiversity offsets.

 

The Western Sydney Aerotropolis SIC will apply to all residential and non-residential development within the Aerotropolis and the Mamre Road Precinct. The SIC will collect $2.3 billion to assist the funding of state and regional infrastructure such as major roads, open space, biodiversity and education facilities. The total cost of infrastructure identified in the SIC is over $9.3 billion.

 

Where does the SIC apply and to what types of development?

 

The Western Sydney Aerotropolis SIC applies to all land within the Aerotropolis and the Mamre Road Precinct. It does not apply to Western Sydney International (Nancy Bird Walton) Airport.

 

The SIC applies to all development within the precinct, however there is a range of development that is exempt from paying a contribution, such as education and emergency services facilities, public health facilities, certain transport infrastructure, public open space and drainage, public housing and infrastructure delivered under local contributions plans. The SIC will not apply to minor development such as alterations to existing buildings, change of uses and ancillary development.

 

If a contribution has been made under a planning agreement for a special infrastructure contribution, then no further contributions are required. The SIC can be satisfied by either cash payment or planning agreement.

 

What will the SIC deliver?

 

The SIC will assist in the delivery a range of transport, green, health, education, justice, emergency services and community infrastructure. The SIC will contribute a portion of the cost of facilities based on the cost attributable to development within the SIC area. The SIC will not fully the fund entire cost of any of the infrastructure. Full funding of this infrastructure will be the responsibility of the NSW State Government.

 

The infrastructure in the SIC has been determined by the draft PIC. The list of infrastructure items provided in the SIC exhibition documents is high level and not definitive in respect to the extent and location of facilities.

 

How will the SIC be charged?

 

The SIC is made up of two separate charges: 

•     a charge for net developable area that contributes towards physical infrastructure and biodiversity offsets and,

•     a charge for development within 1.2km of the proposed Aerotropolis and Luddenham Sydney Metro Stations. For Penrith Local Government Area (LGA) this impacts land in and adjacent to Sydney Science Park.  (Note: The draft SIC does not apply to land in which the Orchard Hills and St Marys Sydney Metro Stations are proposed to be located because it is outside the Aerotropolis).

 

The proposed SIC charges are listed in the table below:   

 

Zone

NDA Charge (per hectare of net developable area)

Station Precinct charge (% of the cost of carrying out development)

Mixed Use

$500,000

2%

Enterprise

$200,000

1%

Agribusiness

$200,000

1%

Industrial

$200,000

N/A

 

To assist new development to adapt to the new charge and to boost initial development, the proposed charge will be phased in over two financial years, with a 50% reduction in the first year and a 25% reduction in the second year. The full rate is expected to apply from the third year after the SIC has been made.

 

Feasibility

 

A feasibility analysis was undertaken to support the SIC. This analysis sought to review the appropriateness of the contribution and the capacity for development to pay the contribution. The feasibility testing has factored Councils draft Section 7.12 Development Contributions into the capacity to pay testing. The report concluded that there is capacity for development to contribute to the SIC, but the proposed local contributions at a rate of 6.5%, places a ‘cap’ on the potential SIC. The report also indicates that land price increases ameliorate the impact of the SIC requirements on development feasibility.

Issues raised in Councils submission

 

A draft submission to the SIC has been prepared and is provided as Attachment 1.  The following matters as raised as part of Councils submission:

 

Relationship between SIC and Local Contributions

 

·    The SIC and Councils local contributions plan should be consistent in their land use and planning assumptions and should not seek to deliver the same infrastructure.

·    In conjunction with Liverpool City Council and the Planning Partnership, a comparative analysis has been commissioned of the SIC, PIC and local contributions plan. This is to ensure the assumptions across each plan are understood, any infrastructure double ups are ascertained and infrastructure funding gaps are identified.

·    The SIC should not be finalised until work comparing assumptions and deliverables of the draft local contributions plan, SIC, PIC and Precinct Plans is complete, and the outcomes are reviewed and actioned. 

 

Relationship between SIC and PIC

 

·    Council in its submission to the PIC, has identified a range of issues with the assumptions used to underscore the outcomes of the PIC. If the foundation of the PIC is incorrect, then the infrastructure listed in the SIC may not be suitable to the future needs of the residents and workers.

·    The SIC should not be finalised until work comparing assumptions and deliverables of the draft local contributions plan, SIC, PIC and Precinct Plans is complete, and the outcomes are reviewed and actioned. 

 

Infrastructure to be delivered

 

·    The SIC does not provide enough detail on the extent of infrastructure it is proposing to fund. The SIC should provide greater detail regarding the extent of infrastructure under the SIC, whether this is fit for purpose and the proposed timing for delivery.

·    The SIC should extend to other significant areas of development, outside of the Aerotropolis, such as Greater Penrith to Eastern Creek Precinct (including Orchard Hills) in order to deliver state infrastructure to support these future growth areas.

 

Luddenham Road Upgrade

 

·    An upgrade to Luddenham Road is indicated in the SIC infrastructure list, however there is no detail provided on the extent and location of the upgrade.  Confirmation is sought whether this includes the full length of Luddenham Road, particularly a small section of road that is outside the extent of the SIC boundaries between the Sydney Water Pipeline and Mamre Road.

 

Implications for Sydney Science Park  

 

·    Council has entered into a VPA with the owners of Sydney Science Park, which includes a number of upgrades to Luddenham Road, as a result of the rezoning of the site in 2016. The SIC also proposes upgrade works to Luddenham Road. There is concern this may impact the works in the VPA. Council should be consulted in respect to the implications of the SIC on the existing obligations of this VPA.

 

·    A state VPA has already been struck between the owners of Sydney Science Park and the State Government. We seek to understand the applicability of the existing State VPA on the SIC for this precinct.

 

Strategic biodiversity certified land

 

·    The SIC has particular requirements regarding the payment of monetary contributions towards biodiversity offsets for the Cumberland Plain Conservation Plan. Further information is sought regarding how the monetary contributions are to be allocated.

 

Relationship between SIC, WSEA SEPP & Draft Mamre Road DCP

 

·    The SIC is proposed to apply to the Mamre Road Precinct within the Western Sydney Employment Area (WSEA). It is noted that the final Development Control Plan, including road network has yet to be completed.

·    The SIC should not be made until the DCP is finalised, to ensure that the SIC supports the infrastructure needs of this precinct.

 

Funding infrastructure gaps

 

·    The cost of the identified infrastructure of the SIC, for the majority of items, will not be covered entirely by the SIC. This does not provide certainty in respect to the deliverability of this infrastructure. We raise concern that the additional funding of these items will be left to future business cases, an unsatisfactory outcome for such an important city shaping precinct.

Ongoing management of certain infrastructure

 

·    The SIC does not provide any detail of future ownership and ongoing maintenance of funded infrastructure items. Because of the unknown location of many of the items, it is unclear whether Councils could end up with ownership of certain assets.

 

Clarity of land versus works costs

 

·    The SIC does not provide a clear separation of land costs and works costs for infrastructure items. Transparency in these costs is critical, particularly as land costs are likely to increase as development increases and may have future implications on the ability to fund infrastructure.

 

Interim development and application of SIC

 

·    Assurances are sought that there is a consistent application of charges for development applications that have already been lodged and/or determined across the precinct and that there is no shortfall in SIC funding.

 

Financial Implications

 

There may be potential maintenance costs to Council In the event that any SIC infrastructure items come under Councils care and control. The SIC has direct relationship to the affordability of local contributions and Councils ability to levy. Any increase to the proposed SIC levy will have implications for Council what is required to deliver infrastructure.

Risk Implications

The SIC does not provide timing for the delivery of any funded infrastructure items. There is a potential risk that the roll out of development is not supported by upgraded or new state infrastructure.  

Conclusion

The NSW Department of Planning, Industry and Environment (DPIE) is currently exhibiting a draft Special Infrastructure Contribution (SIC) that is intended to apply to and fund state and regional infrastructure in the Aerotropolis and Mamre Road Precinct. A draft submission has been prepared in response to the exhibition of the SIC and is provided in Attachment 1. Endorsement of the matters raised in the draft submission is sought in order to forward to DPIE.

 

RECOMMENDATION

That:

1.     The information contained in the report on Submission on Draft Western Sydney Aerotropolis Special Infrastructure Contributions be received

2.     Councillors endorse the submission on the Western Sydney Aerotropolis Special Infrastructure Contribution as Attachment 1 of this report to be provided to the Department of Planning, Industry and Environment for their consideration.

 

 

 

ATTACHMENTS/APPENDICES

1.

Draft Submission - Western Sydney Aerotropolis State Infrastructure Contribution

3 Pages

Appendix

  


Ordinary Meeting                                                                                                         22 February 2021

Appendix 1 - Draft Submission - Western Sydney Aerotropolis State Infrastructure Contribution

 

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Ordinary Meeting                                                                                            22 February 2021

 

 

 

5

Nomination for Panel Member to the Sydney Western City Planning Panel   

 

Compiled by:               Gavin Cherry, Development Assessment Coordinator

Authorised by:            Peter Wood, Development Services Manager

Wayne Mitchell, Director - Development and Regulatory Services  

 

Outcome

We plan for our future growth

Strategy

Facilitate development in the City that considers the current and future needs  of our community

Service Activity

Assess development proposals efficiently and make decisions that are open and fair

      

 

Executive Summary

The purpose of this report is to enable nomination and appointment of a primary representative for Penrith City Council on the Sydney Western City Planning Panel (SWCPP). 

 

The Secretariat of the Sydney Western City Planning Panel advised Council on 9 February 2021 that Councillor Ross Fowler’s term of appointment expired in October 2020 due to the provisions contained within the Panel’s Operational Guideline that restricts appointments to a maximum three (3) year term.

 

This report seeks nomination / re- nomination and endorsement of a Primary Panel Member (Councillor) to be appointed to represent Council on the Sydney Western City Planning Panel.

 

Background

 

At the 23 October 2017 Ordinary Meeting of Council, the following panel nominations were resolved:

 

·   Councillor Ross Fowler be Council’s nominated Councillor representative on the SWCPP;

·   Councillor Karen McKeown be Council’s Alternate Councillor representative on the SWCPP; and

·   The General Manager remains authorised to nominate a Council Officer representative which remains as per the resolution of Council from 28 November 2016.

 

The current Council Officer representative is Glenn McCarthy – Governance Manager with the alternate representative being Jeni Pollard - City Activation, Community and Place Manager.

 

The SWCPP may include a maximum of two Council representatives for any briefing or determination meeting which typically includes a Councillor Representative and a Council Officer Representative.

 


 

The Secretariat has provided the following appointment cessation dates:

 

Nominated Panel Member

Term Commencement

Term Cessation

Clr

Ross

Fowler

23/10/2017

22/10/2020

Mr

Glenn

McCarthy

23/10/2017

22/10/2020

Ms

Jeni

Pollard

18/06/2018

18/06/2021

Cr

Karen

McKeown

23/10/2017

22/10/2021

 

The cessation of Glenn McCarthy has been resolved under the delegations of the General Manager with confirmed reappointment for a further term under the provisions of the SWCPP Operational Guideline. This also includes the extension of Jeni Pollard (alternate staff member) for a further term noting cessation is to otherwise occur on 18 June 2021.

 

In order to ensure a depth of representation on the SWCPP it is recommended that a

Councillor representative (primary Panel Member) be appointed / re-appointed to the Panel. 

 

In the event that an existing alternate member is nominated as primary member, a replacement alternate member will be required to be nominated.

 

Recommendation and Conclusion

 

It is recommended that Council nominate and endorse the appointment / reappointment of a Councillor to be a Primary Panel Member to sit on the SWCPP in addition to the nominated Staff Panel Member.

 

If an existing alternate Councillor Panel Member is nominated as replacement primary member, a replacement alternate Councillor Panel Member will also need to be nominated and endorsed.

 

Financial Implications

 

There are no financial implications for Council associated with this report, as the cost implications of the Sydney Western City Planning Panel processes are borne by the State Government.

Risk Implications

There are no identified risk implications associated with this report.

 

RECOMMENDATION

That:

1.     The information contained in the report on Nomination for Panel Member to the Sydney Western City Planning Panel be received.

2.     The Panel Secretariat of the Sydney Western City Planning Panel be advised of the outcome of the nomination(s).

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 3 - We can get around the City

 

Item                                                                                                                                       Page

 

6        Transport for New South Wales (TfNSW) 2020/21 Road Funding Grants                     33

 

7        Acceptance of Grant Funding -  Local Road and Community Infrastructure Program - extension of program                                                                                                       35

 

 

 

 



Ordinary Meeting                                                                                            22 February 2021

 

 

 

6

Transport for New South Wales (TfNSW) 2020/21 Road Funding Grants   

 

Compiled by:               Hans Meijer, City Assets Manager

Authorised by:            Brian Steffen, Director - City Services  

 

Outcome

We can get around our City

Strategy

Provide a safe and efficient road and pathway network

Service Activity

Manage programs and initiatives that improve road safety and efficiency

      

 

Executive Summary

The purpose of this report is to advise Council of the Transport for New South Wales (TfNSW) 2020/21 Road Funding Grants. TfNSW provides various Road Funding Grants to councils each year, to assist with maintenance of regional roads, road safety and traffic related matters.

 

The report recommends that Council accepts the grants offered.

Background

TfNSW provides various Road Funding Grants to councils each year, to assist with maintenance of regional roads, road safety and traffic related issues.

 

Advice has been received from Roads and Maritime Services (RMS) of the following grants for 2020/21:

 

Regional Road and Signs/Traffic Facilities (signs & linemarking) (block grants)

 

The Regional Road Block Grant is made up of the following components:

 

·    Road component: Allocated to maintenance work on Regional Roads. The allocation for 2020/21 is the same as the 2019/20 allocation amount as no indexing has been applied by the minister.

·    Supplementary Road Component: This is available for road works, as determined by Council, on regional roads. In 2020/21 this component is allocated to the Rural Roads Widening Program for the resurfacing of Castlereagh Road, Castlereagh (continuing 400m from works completed in 2019/20) and was included in the adopted 2020/21 Operational Plan. This allocation is not indexed and is the same as the amount allocated in previous years;

·    Traffic Facilities Component: For the installation and maintenance of regulatory signs and lines on local and regional roads. The allocation for 2020/21 is the same as the 2019/20 allocation amount as no indexing has been applied by the minister.

 

TfNSW advises that the following 2020/21 Program Funding is available to Council:

 

Regional Roads

2020/21

Basis of grant

Block Grant - Road Component

$543,000

100%

Block Grant – Supplementary Road Component

$156,000

100%

Block Grant – Traffic Facilities Component

$492,000

100%

Total allocation to Penrith City Council:

$1,191,000

 

Financial Implications

 

There are no financial implications resulting from this report.

Risk Implications

Council is required to accept the funding prior to 28 February to guarantee it receives the funding. Funding conditions are appropriate for funding offered.

 

Conclusion

It is recommended that Council accept the grants being offered and formally thank the State Government for the grants.

 

RECOMMENDATION

That:

1.     The information contained in the report on Transport for New South Wales (TfNSW) 2020/21 Road Funding Grants be received

2.     The TfNSW 2020/21 Program Funding Block Grant of $1,191,000 be accepted.

3.     The Common Seal of the Council of the City of Penrith be affixed to the “Agreement for Block Grant Assistance to Council for Regional Roads 2020/21”.

4.     Council write to the State Government formally thanking them for the Road Funding Grants

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                            22 February 2021

 

 

 

7

Acceptance of Grant Funding -  Local Road and Community Infrastructure Program - extension of program   

 

Compiled by:               Hans Meijer, City Assets Manager

Andrew Robinson, Community Facilities and Recreation Manager

Authorised by:            Brian Steffen, Director - City Services  

 

Outcome

We can get around our city

Strategy

Provide a safe and efficient road and pathway network

Service Activity

Maintain the City’s roads and pathways

      

 

Executive Summary

Council Officers have received notification that a further $6,613,341 is available to Council under the Local Roads and Community Infrastructure (LRCI) Program which was announced by the Federal Government on 22 May 2020, subject to signing a funding agreement and submission of eligible Work schedules for nominated projects.

The report recommends that Council accept the nominal grant funding of $6,613,341 offered under the Local Roads and Community Infrastructure Program and enters into a funding agreement with the Department of Infrastructure, Transport, Regional Development and Communications and submits works schedules for the projects as detailed in this report.

Background

The Local Roads and Community Infrastructure Program (LRCI) Program was announced by the Federal Government on 22 May 2020, with funding being offered to Councils to be spent from 1 July 2020 to 30 June 2021 that meet eligibility criteria. The nominal grant funding amount offered to Penrith City Council under the initial LRCI Program is $1,522,275. Nominated projects were reported and endorsed by Council at the Ordinary Meeting on 27 July 2020. Following the announcement of the Federal budget in July, further funding has been allocated to the LRCI Program. A further $6,613,341 has nominally been offered to Penrith City Council for projects that meet the funding criteria.

Current Situation

The extension of the LRCI Program runs from 1 January 2021 to 31 December 2021, with projects required to be physically completed by 31 December 2021. The Program was announced as part of the Australian Government’s wider economic response to COVID-19.

The LRCI Program is a Demand Driven (eligibility based) grant program. The objective of the LRCI Program is to stimulate additional infrastructure construction activity in local communities across Australia to assist communities manage the economic impacts of COVID-19. The funding cannot replace funding for projects that Councils have already been committed to in the 2020/21 adopted Operational Plan and, Council’s existing Capital Works budget for 2021/22 must not be less than that for 2020/21 unless there are exceptional circumstances. Projects have been selected on the need to meet the selection criteria, which include the ability to be delivered within the required completion timeframe.

The signed agreement and proposed work schedules to be approved are required to be submitted to comply with the funding conditions. As such, work schedules have been prepared for the projects listed in the report.

Proposed Projects

Community Public Space Infrastructure Projects

A range of projects are proposed that have not already been included in the adopted Operational Plan but complement other projects planned or underway that benefit the community.

The projects are summarised in the table below:

Project Summary

Value ($)

Construction of 8.5km of ‘high priority’ pedestrian paths

1,610,000

Unscheduled re-active maintenance works including septic tank replacements at public toilets, air conditioning replacements

500,000

Playspace renewal and upgrades

510,000

Roof replacement at Ripples, St Marys

1,100,000

Installation of solar panels at the Penrith Nursery site

30,000

Arbour replacement at Woodriff Gardens, Penrith

150,000

St Clair Sports, Play and Recreation Area (Banks Drive Reserve and Peter Kearns Oval) – basketball area, outdoor fitness gym, pathways and car park

270,000

Extension to the rural roadside drainage program

250,000

Cook Park, St Marys – floodlight upgrades to fields 2,3 and 4

125,000

Jamison Park, South Penrith – netball resurfacing works

80,000

Jamison Park, South Penrith – spectator/player infrastructure

200,000

St Marys tennis courts, St Marys – resurface 4 courts and ancillary infrastructure

200,000

Samuel Marsden Baseball, Orchard Hills – upgrade training infrastructure

125,000

Spence Park, Penrith – installation of accessible flying fox

100,000

Wedmore Road, Emu Heights – dog park

80,000

Mulgoa Sanctuary, Glenmore Park – amenities

400,000

Carparking at Harold Corr Hall athletics track - Stage 1, Cambridge Park

303,341

Judges Place, Penrith – lighting upgrade

180,000

The Kingsway North, Werrington– irrigation upgrades and field surface improvements

400,000

Total:

6,613,341

Table 1 – Summary of projects for proposed Works Schedules

The detail of the proposed projects are:

Pedestrian path paving construction Funding request - $1,610,000

Council staff have received numerous requests for path paving to connect ‘missing’ links in the pedestrian path paving network. An allocation of $1,610,000 will allow the construction of approximately 8.5km of 1.5m wide pedestrian paths assessed as ‘High priority’. Subject to community consultation, the following locations are proposed:

Street

From

To

Suburb

Length

(m)

 

Napier Ave (north side)

Imperial Ave

York St

Emu Plains

200

Government House Dr (side tbc)

Water St

Water St

Emu Plains

540

Russell St (west side)

GWH

Pyramid St

Emu Plains

400

Old Bathurst Road (south side)

Wedmore Rd

80m west of Russell St

Emu Heights

480

Barry St (east side)

Oxford St

Eton Rd

Cambridge Park

250

Wrench St

Reserve 127A

32 Worchseter

Cambridge Park

95

Dorset St (sth side)

Newport St

Breyley St

Cambridge Park

120

Kazanis Court (east side)

Victoria St

No. 8

Werrington

35

Stafford St (north side)

Colless St

Doonmore St

Penrith

300

Robert St (north side)

King St

Lemongrove Rd

Penrith

330

Sunningdale Road (east/north side)

Gleneagles Ave

Existing

Glenmore Park

225

McHenry Rd (south side)

No. 14

Greygums Road

Cranebrook

450

Reserve

Between Sherringham/Pendock

Rosannah/Cass

Cranebrook

60

Burford St (west side)

Desborough Rd

Patricia Lane

Colyton

330

Jensen St (tbc)

Willoughby St

Turner St

Colyton

250

Patricia St (north side)

Burford St

Cooinda St

Colyton

315

Park Ave (south side)

(existing) Walter St

Heath St

Kingswood

450

Cameo Cres (west side)

House No. 28

Solander Dr

St Clair

135

Leicester Way (east side)

Coonawarra Dr

Explorers Way

St Clair

580

St Clair Ave (south side)

Melville Road

Ballarat Ave

St Clair

460

Collins St (west side)

Exist. Lonsdale

Margaret St

St Marys

245

Collins St (west side)

Exist. Mitchell St

Lonsdale St

St Marys

245

Collins St (west side)

Exist. Saddington St

Exist. Mitchell St

St Marys

175

Adelaide St (north side)

Sydney St

Perth St

Oxley Park

460

Edmondson St (north side)

Australia St

Sydney St

Oxley Park

603

Edmondson St (south side)

Sydney St

Cutler Lane

St Marys

260

Kalang Ave (east side)

Exist. Nariel St

Merinda St

St Marys

55

Kalang Ave (east side)

Merinda St

Kungala St

St Marys

235

Putland St (north side)

George St

Pages Road

St Marys

290

Unscheduled Maintenance re-active works Funding request - $500,000

This funding is to be utilised to undertake a range of reactive maintenance / replacement work on assets that are nearing the end of their serviceable life and currently require regular reactive maintenance. Key projects include the replacement of pump out septic tanks and connect to the sewer. These works will reduce maintenance costs and minimise the risk of environmental damage. Locations include Weir Reserve, Tench Reserve, Leonay and Castlereagh. The replacement of air conditioning systems at a number of identified Council Childcare Centres will also be undertaken as part of this program.

Playspace renewal and upgrades Funding request - $510,000

17 playspaces across the City are scheduled for renewal and upgrade over the next three years as part of the implementation of Council’s Sport and Recreation Strategy. To meet community need and Everyone Can Play Guidelines additional funding is required to achieve the required outcomes. The grant funds will fund the shade component of the projects with installation by December 2021, creating capacity in future playspace budgets for the roll out of the projects over the next 3 years.

Ripples St Marys – Roof replacement Funding request - $1,100,000

The proposal is to replace 1,035sqm of metal roofing and 100sqm of polycarbonate roofing.

The structural roof replacement will ensure the safe installation of the Solar PV system also planned for this site. Secondary to structural requirements the identified roof space has been highlighted as end of life and requires significant work to prevent further degradation of the asset, this will significantly extend the asset life.

Penrith nursery – installation of solar panels Funding request - $30,000

Installation of solar panels at the nursery will be designed to support the sustainability principles integrated into the nursery redevelopment. The solar panels will supplement the recently upgraded electrical system, supporting irrigation pumps and water extraction from Boundary Creek that will be used to irrigate plants.

 

 

Woodriff Gardens, Penrith – Arbour replacement Funding request - $150,000

The arbour that has wisteria vines and a centre piece of the pathway through Woodriff Gardens is in poor condition. It is proposed to replace the existing structure with a new arbour.

St Clair Sports, Play and Recreation Area (Banks Drive Reserve and Peter Kearns Oval) – basketball area, outdoor fitness gym, pathways and car park Funding request - $270,000

Council’s Sport and Recreation Strategy identifies the need to upgrade the playspace, seating, shade and pathway at David Currie (Banks Drive Reserve) Reserve, as well as improve the car park at Peter Kearns Oval.

Extensive community consultation has been undertaken regarding the upgrade of David Currie playspace, with 165 surveys completed and 200 Facebook comments received. Through this consultation, and feedback received through other correspondence, the community has identified a need for a basketball facility (proposed half-court) and outdoor fitness gym in addition to the playspace improvements. Additional funding is required to provide these facilities. The playspace development will commence towards the end of 2021, with the basketball court and fitness gym to be completed by December 2021 in line with the grant funding requirements.

In addition, a footpath needs to be constructed connecting the playspace and recreation facilities to the car park and amenities building at Peter Kearns Oval and, the surfacing of the to the northern end of the Peter Kearns Oval car park needs to be completed. The car park will service both the sportsground and the play/recreation space.

Roadside drainage program Funding request - $250,000

The Rural Roadside Drainage Program is a scheduled maintenance program designed to ensure the efficient functioning of rural roadside drainage across the City. The program was implemented in 2020 and the requested funding will enable the program to be accelerated, reduce the potential for flooding and improve environmental outcomes. The funding will support a team of 4 staff and associated plant for the period of March to December 2021. The program in 2020 received positive feedback from the community.

Cook Park, St Marys – Floodlight upgrades Funding request - $125,000

The project will provide floodlight upgrades for Fields 2, 3 and 4 (outer fields) at Cook Park. These fields are highly utilised by Nepean Football Club and the Nepean Football Association. The lighting upgrade will provide a safer environment in which to play and create opportunities to extend competition and training use.

Jamison Park, South Penrith – Netball court resurfacing works Funding request - $80,000

Council’s Sport and Recreation Strategy identified the need for eight courts (35-42) to be resurfaced at the Jamison Park netball facility. The upgraded courts will support participation at the venue for winter and summer competitions, with approximately 4,000 netballers using the complex.

Jamison Park, South Penrith – Spectator/player infrastructure at synthetic fields Funding request - $200,000

The original budget for spectator/player infrastructure for Jamison Park did not include an allocation for ancillary spectator/player infrastructure with the intention that this would be provided as a separate later stage. The grant funding will allow the completion of the project through the provision of spectator seating, water bubblers and enhanced landscaping.

St Marys tennis courts, St Marys – Court resurfacing and ancillary infrastructure Funding request - $200,000

St Marys tennis courts are regularly used by schools, casual hirers, permanent hirers, as well as weekend competition and coaching. Four courts have recently been upgraded, the upgrade of an additional four courts will increase the capacity of the venue and create a safe facility at which to participate. The existing courts are significantly aged in their condition and are in urgent need of replacement, with associated ancillary infrastructure improvements such as fencing, nets and net posts also required. This will create an 8-court facility capable of meeting demand.

Samuel Marsden baseball facility, Orchard Hills – Training infrastructure upgrade Funding request - $125,000

Council’s Sport and Recreation Strategy identified a need for improved training infrastructure for junior and senior baseball participants using Samuel Marsden baseball facility. The grant will result in the construction of a two-lane baseball batting tunnel.

Spence Park, Penrith – Installation of accessible flying fox Funding request - $100,000

Consultation has been undertaken with young people and the broader community for the development of the playspace at Spence Park. Designs have been developed based on the feedback. A shortfall in budget available means all elements in the current design, including an accessible flying fox, cannot be provided. The flying fox has been advocated for strongly during the engagement process. The grant will ensure provision of this element, creating a more inclusive playspace consistent with ‘Everyone Can Play’ guidelines.

Wedmore Road, Emu Heights – Dog park upgrade Funding request - $80,000

The proposal is to develop a more formalised dog park and provide enhanced amenities. Community interest over a period of time has indicated a desire for these upgrades.

Mulgoa Sanctuary – amenities construction Funding request - $400,000

The proposal is to install a toilet amenity building at the Mulgoa Sanctuary playground.

Carparking at Harold Corr Hall athletics track - Stage 1, Cambridge Park Funding request - $303,341

The proposal is to construct Stage 1 of the carpark to service the Synthetic District Athletics track to be constructed in the Harold Corr Hall precinct in Cambridge Park.

Judges Place, Penrith – Lighting Upgrade Funding request - $180,000

The proposal is to replace the existing lighting in the multi-story carpark with LED lighting. The existing lighting is end of life and requires frequent repair. The upgrade will result in energy savings and reduced maintenance costs with the replacement of over 400 lights.

 

The Kingsway North Sports fields, Werrington – irrigation upgrades and field surface improvements - Funding request - $400,000

The installation of a new irrigation system and substantial surface improvement program is required to ensure the playing surface at the Kingsway North is capable of sustaining current levels of use and can accommodate any future participation growth. The Kingsway North Sports fields are a key multi use sport (Touch Football, Oztag, cricket, schools) and recreation precinct that services 7,500 participants on a weekly basis and has an annual visitation of over 350,000 community members across state, local and school sport events, competitions and regular activity programs.

 

Financial Implications

 

There is no requirement for Council to provide matching funds to the grant being offered. Once completed, any new assets will be incorporated into future asset renewal programs and a provision for ongoing maintenance will also be made as per Council’s budget guidelines.

Risk Implications

The Community Facilities and Recreation Risk Register identifies risk associated with providing unsafe facilities and contractor performance. Controls have been established in relation to facility provision and contractor management.

Conclusion

It is recommended that Council accept the grant being offered and lodge the proposed work schedules to the Department of Infrastructure, Transport, Regional Development and Communications.

 

RECOMMENDATION

That:

1.     The information contained in the report on Acceptance of Grant Funding -  Local Road and Community Infrastructure Program - extension of program be received

2.     Council accept the grant funding of $6,613,341

3.     Council endorse the Work schedules as listed in the report

4.     Council write to The Hon Michael McCormack MP, Deputy Prime Minister - Minister for Infrastructure, Transport and Regional Development and The Hon Mark Coulton MP - Minister for Regional Health, Regional Communications and Local Government and Melissa McIntosh, Federal MP for Lindsay, thanking them for the funding.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Outcome 4 - We have safe, vibrant places

 

Item                                                                                                                                       Page

 

8        RFT 19/20-08 Major Mechanical Services                                                                       45

 

9        RFT 20/21-15 Civic Centre Ground Floor Refurbishment - Stage 2                               51

 

10      RFT 20/21-16 Werrington County Childcare Centre Refurbishment                              55

 

11      RFT 20/21-17 Refurbishment of Platypus and Jamisontown Childcare Centres            59

 

12      Works on private land for Kingswood Gateway project                                                   63

 

13      Department of Planning, Industry and Environment Funding Opportunities                   66

 

14      Naming of Reserve - John Gandell Reserve, Caddens                                                  70

 

15      Charity Clothing Bins Policy                                                                                             75

 

 

 

 

 

 

 

 

 

 



Ordinary Meeting                                                                                            22 February 2021

 

 

 

8

RFT 19/20-08 Major Mechanical Services   

 

Compiled by:               John Gordon, City Presentation Manager

Authorised by:            Brian Steffen, Director - City Services  

 

Outcome

We have safe, vibrant places

Strategy

Make our public places safe and attractive

Service Activity

Maintain Council’s public buildings

      

 

Executive Summary

A tender for the provision of Major Mechanical Services was published on the APET 360 portal, the E-Tendering Portal and on Council’s website on October 6. The tender closed on 28 October 2020.

The Major Mechanical Services tender is a key service for Council and covers the scheduled and reactive maintenance of air conditioning in major Council buildings such as the Civic Centre and Library, The Joan Sutherland Performing Arts Centre, Penrith Regional Gallery and Lewers Bequest and Ripples.

The report advises Council of the outcome of the tender process and recommends that the tender from Interchillers be accepted for the reactive and scheduled maintenance of major mechanical services for a period of 3 years, with an option to extend for a further two (2) x one (1) year periods by mutual agreement, subject to satisfactory performance.

Background

The purpose of this tender is to seek a service provider to undertake the provision of scheduled and reactive maintenance on Major Mechanical Services located in 22 separate Council buildings. Many of the buildings are significant, hosting a range of commercial, community and civic activities. Some of the major sites included in the tender are:

·    Penrith Regional Gallery and Lewers Bequest

·    Civic Centre and Library

·    Joan Sutherland Performing Arts Centre and Q Theatre

·    St Marys Memorial Hall

·    Ripples Aquatic Centre and Hydrotherapy

·    Glenmore Park Child and Family Precinct.

Tenderers were required to submit their tender on a standard pro forma sheet, which clearly defined the response required against each of the evaluation criteria.

Tender Evaluation Panel

The Tender Evaluation Panel consisted of Joshua Martin – Building Assets Co-Ordinator, Sid Wilson – Scheduled Maintenance Co-Ordinator, Daniel Browne – Cross City Service Co-Ordinator and was chaired by John Gordon – City Presentation Manager. Allyce Langton from Council’s Procurement team performed the role of tender administration and probity officer for this tender.

Tender Evaluation Criteria

The selection criteria advertised and used in selecting the successful tenderer were -

·    Business References

·    Demonstrated Ability

·    Financials

·    Quality Assurance Systems

·    Environmental Management

·    Work Health and Safety

Summary of Tenders Received

A total of thirteen (13) tenderers were received by the closing date of the advertised tender and are listed below in alphabetical order:

Tenderers Name

Location of the Business

Name of Business Owners/Directors

Access Engineering Systems Pty Ltd

129 Victoria Road Gladesville NSW 2111

Fred Khoury

AE Smith Services Pty Ltd

Level 4 Building B, 480 Victoria Road Gladesville NSW 2111

Simon McKeon, John Humphrey, Michael Ferguson, Charles Thorne, Grant Fenn, Peter Tompkins

Beaver Unit Trust

9/2 Daydream Street Warriewood NSW 2102

Neil Whiston, Simon Whiston

Dynatech Industries Pty Ltd

Level 2, 27 King Street Rockdale NSW 2216

Rabei Bachir, Ahmed Bachir, Robert Stack

Engie Mechanical Services Australia Pty Ltd

16 Fariola Street Silverwater NSW 2188

Benjamin Paul Robinson, Lawrence Kim, Augustin Marie Luc Honorat,

Fusion Services Group Pty Ltd

6/8 Money Close Rouse Hill NSW 2155

Mr Caine Woodford, Mrs Melanie Woodford

Hiflow Industries Pty Ltd

9 Ellison Road Geebung QLD 4034

Brett Sanders

Hirotec Maintenance Pty Ltd

15/4 Avenue of the Americas Newington NSW 2127

Mark Sicari, Paul Sicari

Interchillers

50 Stanley Street Peakhurst NSW 2210

Mrs Deborah Blackman

Premier Services Group Aust &NZ Pty Ltd

Unit 2, 3 Gibbes Street Chatswood NSW 2057

Gordon Stalley, Richard Stalley

R&D Technical Services Pty Ltd

44 Princes Street Riverstone NSW 2765

Peter Sterling, Joe Foia, Rui Lopes

Tempest Solutions Air & Mechanical Pty Ltd

25/14-16 Stanton Road Seven Hills NSW 2147

Anthony Loscialpo

Total Ventilation Hygiene Pty Ltd

Unit 1, 25-33 Alfred Road Chipping Norton NSW 2170

Simon Jones, Doug Lamac, Joshua Leys


Price Evaluation

All tenderers submitted the price schedule as requested.

For comparison purposes, the schedule of rates offered by all companies were annualised based on historic actual data for reactive maintenance and the schedules listed in the tender documentation.

The following table shows the annualised estimate for the provision of mechanical services from lowest to highest.

Tenderers Name

Estimated Annualised Cost

Premier Services Group

$208,133

Interchillers

$209,013

Total Ventilation Hygiene

$234,022.70

Access Engineering Systems

$239,336.40

Beaver Unit Trust

$240,036

Hiflow Industries

$240,350.55

Dynatech Industries

$249,997

Hirotec Maintenance

$267,291

R&D Technical Services

$267,923

Engie Mechanical Services

$282,881.68

AE Smith Services

$285,290.61

Tempest Solutions Air and Mechanical

$290,284

Fusion Group

$325,707

Short Listed Tenders

Following a detailed assessment of both price and non-price variables the Tender Evaluation Panel chose to proceed with further detailed evaluations of the following companies:

·    Premier Services Group

·    Interchillers

·    Total Ventilation Hygiene

Each tenderer provided a list of referees who could be contacted in relation to their performance. Referees were contacted by Council and further detail was obtained in relation to:

·    Operation of HVAC system

·    BMS control and strategies

·    Customer Service

·    Record keeping

·    Compliance with contract and

·    Non-Conformance

As a result of the information provided it was decided to invite Interchillers and Total Ventilation Hygiene to participate in an interview to assist in determining which tenderer represented the best value for Council. Both organisations have significant local government experience with organisations of a similar size and scope to Penrith City Council.

Based on a comparison of the price, non-price and referee information the Tender Evaluation Panel chose not to invite Premier Services Group to participate in the interview process.

The Tender Evaluation Panel conducted interviews with representatives from Interchillers (in person) and Total Ventilation Hygiene (Zoom) to obtain further information on their operations and their response to Council’s tender.

Both organisations interviewed very well and were able to clearly articulate the service that they would be providing to Council, their operational and customer service response, and their desire to enter into a ‘partnership’ with Council. Each company was able to demonstrate a capacity to deliver the service specified and a willingness to partner with Council in achieving improved system performance.

As a result of the detailed assessment undertaken the Tender Evaluation Panel were of the opinion that Interchillers Pty Ltd be selected to deliver Major Mechanical Services for Penrith City Council on the basis of:

·    Compliance with the tender evaluation criteria

·    Positive reference feedback and interview performance

·    Competitive price for the services offered

 

Financial Implications

 

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis of InterChillers Pty Ltd. These checks were completed by Equifax Australasia Credit Ratings Pty Ltd. Financial Services have reviewed the financial information provided by the tenderer and have not identified any reason why the contract should not be awarded. The report recommends acceptance of the tender by Inter-Chillers Pty Ltd. The services provided for in this tender is within the annual operating budget for Building Maintenance.

Tender Advisory Group Comments

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Glenn McCarthy - Governance Manager, Neil Farquharson – Financial Services Manager and Chris Lawrence - Supply Coordinator were briefed by the City Presentation Manager about the background and the process followed.

 

The TAG considered the recommendations in relation to the tender for the provision of Major Mechanical Services noting that, while the recommended tender was not the lowest price, the company has demonstrated their ability to meet Council’s requirements and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Risk Implications

The tender process outlined in this report includes controls regarding probity and ensuring value for money, overseen by the Tender Advisory Group. The delivery of scheduled and reactive maintenance services to key Council buildings represents a critical service for the organisation. The thorough assessment and evaluation of this tender mitigates any potential risks associated with system failure or non-performance.

Conclusion

Three companies were shortlisted to deliver the specified service based on an assessment of price and non-price components. Further evaluation was undertaken through the contacting of nominated referees and conducting interviews.

Interchillers have demonstrated their capacity and capability to deliver the service as tendered. Accordingly, Interchillers is recommended as the preferred provider of Major Mechanical Services for Penrith City Council.

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT 19/20-08 Major Mechanical Services be received

2.     A three (3) year contract with an option to extend two (2) x one (1) year periods, subject to satisfactory performance be awarded to Interchillers, as the provider of major mechanical services in accordance with the terms and conditions of the Tender.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                            22 February 2021

 

 

 

9

RFT 20/21-15 Civic Centre Ground Floor Refurbishment - Stage 2   

 

Compiled by:               Siva Sivakumar, Project Coordinator - Capital Works

Authorised by:            Michael Jackson, Design and Projects Manager

Brian Steffen, Director - City Services  

 

Outcome

We have safe, vibrant places

Strategy

Make our public places safe and attractive

Service Activity

Implement the Building Asset Renewal Program

      

 

Executive Summary

Tender reference RFT20/21-15 for Civic Centre Ground Floor Refurbishment – Stage 2 was advertised on the NSW Government tender website and listed on the Apet360 Portal and Council’s website.  The tender was advertised on 27 November 2020 and closed on 3 February 2021.

 

This report advises Council of the outcome of the tender process and recommends that the tender from Hunter Mason Pty Ltd be accepted for the scope of works outlined in the RFT 20/21-15 for Civic Centre Ground Floor Refurbishment – Stage 2 for a total amount of $1,101,259.74 (excluding GST).

Background

The office and workspace layout of the ground floor of the Civic Centre retains the original 1993 workstations, meeting rooms, kitchen and bathroom facilities and offices, but the layout has been changed incrementally over time since the building was opened. Redesigning the back of house ensures improved and modern staff workspace, collaboration spaces and better utilisation of available space by incorporating contemporary office furniture along with the modification of meeting rooms and offices. Improvements to existing air conditioning and lighting are an integral part of the refurbishment, in line with Council’s commitment towards sustainability. The existing lighting will be replaced with LEDs, the existing carpet will receive thermal underlay, external windows will receive sun control window film with new blinds. To meet current code compliance the existing amenities will be extended to accommodate 8 additional toilets and 2 new accessible toilets.

 

Refurbishment of the foyer area is currently well underway with anticipated completion at the end of April 2021. Refurbishing the back of house forms Stage 2 of the Civic Centre ground floor refurbishment project covering a floor area of 2,400m2.

Tender Evaluation Process

The Tender Evaluation Committee consisted of Siva Sivakumar - Project Coordinator, Nazrul Islam – Architectural Draft Person and was chaired by Michael Jackson - Design & Projects Manager. 

 

Allyce Langton from Council’s Procurement team performed the role of tender administration and probity officer for this tender.

 

The evaluation criteria advertised and used in assessing the tenders received included the following:

 

·    Business References

·    Demonstrated Ability

·    Project Appreciation

·    Works Method and Program

·    Financials

·    Employment Policies and details (Direct labour and Sub Contractors)

·    Support of Local Businesses within the Penrith LGA - Suppliers and Contractors

·    Quality Assurance Systems

·    Environmental Management Systems

·    Value for money

Initial Tender Review

A full listing of the tenders received is detailed below in price order (ex GST).

 

Company

Tendered Price

Company Location

Directors

The Trustee for Hunter Mason Trust t/as Hunter Mason Pty Ltd

$1,101,259.74

L23/20 Bond Street
Sydney

Matthew Callender

JDV Management Pty Ltd t/as JDV Projects

$1,243,160.00

Unit 16/78 Reserve Rd Artarmon

Jason de Vos

Trinity Quality Interiors Pty Ltd

$1,497,793.40

Suite 11, 11 Forest Rd
Hurstville

Benjamin Lloyd

The Trustee for The Adaptive Trust t/as Dezign

$1,559,700.00

19 John Street

Lawson

Tim Pridham

Odyssey Interiors (NSW) Pty Ltd t/as Odyssey Construction & Fitout

$1,639,089.00

Suite 1E, Level 1, 1345 The Horsley Drive, Wetherill Park

Carmelo Stillisano

Rogers Construction Group Pty Ltd

$1,644,819.63

3/74 Edward Street
Riverstone

Mitchell Rogers

Pier Property Corporation Pty Ltd t/as Pier Property Corporation

$1,803,565.67

305/25 Lime Street

Sydney

Scott Egelton

Commercial Joinery Interiors Pty Ltd t/as Sydney Commercial Interiors

$1,956,450.48

30 Edgecliff Road

Woollahara

Chris Henderson

Rahnch Constructions Pty Ltd

$2,588,000.00

11/1 Horden Place

Camperdown

Wally Chidiac

 

Tenders were evaluated using Apet360 software to provide a ranking for conformance with the evaluation criteria. 

 

Evaluation of the Preferred Tender

The tenders submitted by Pier Property Corporation Pty Ltd, Commercial Joinery Interiors Pty Ltd and Rahnch Constructions Pty Ltd were outside of the available budget and were not evaluated further.

 

The tender submitted by Hunter Mason Pty Ltd scored highest for their effectiveness against the evaluation criteria.  Clarifications were sought from this company during the tender evaluation period and Hunter Mason Pty Ltd was considered by the Tender Evaluation Committee to provide the highest value for money. 

 

Hunter Mason Pty Ltd demonstrated excellent relevant experience, including leading all trades in the completion of similar projects. Hunter Mason Pty Ltd is currently undertaking the Civic Centre foyer refurbishment works and it is highly regarded for its approach to resolving technical issues, meeting project timelines, and safety, environmental and quality objectives.

 

The recommended company, Hunter Mason Pty Ltd was selected based on their;

 

1)    Compliance with the tender evaluation criteria,

2)    Demonstrated ability to meet Council’s requirements; and

3)    Competitive price for the services offered along with demonstrating its overall effectiveness in the delivery of works under contract.

4)    Its current performance in the delivery of Civic Centre foyer refurbishment works.

Financial Implications

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Hunter Mason Pty Ltd. These checks were completed by Equifax Australasia Credit Ratings Pty Ltd in September 2020 as part of the tender assessment for the Stage 1 of the Civic Centre Ground Floor Refurbishment works and have been reviewed by Financial Services. Based on this review, no concerns were raised as to the ability of Hunter Mason Pty Ltd to perform the works described.

 

Funding for the Civic Centre Ground Floor Refurbishment – Stage 2 is available from within existing allocations.

Tender Advisory Group (TAG) Comment

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of the Director City Services - Brian Steffen, Governance Manager - Glenn McCarthy, Financial Services Manager - Neil Farquharson and Chris Lawrence – Supply Coordinator, were briefed by the Design & Projects team about the background and the process followed. The TAG noted that the recommended tender submitted is not only the lowest tender price but also the recommended company provided evidence of their ability to meet Council’s requirements through their compliance with the tender evaluation criteria.

 

The TAG considered the recommendations in relation to the tender for the Civic Centre Ground Floor Refurbishment – Stage 2, reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Risk Implications

The tender process outlined in this report includes control regarding probity and ensuring value for Council, overseen by the Tender Advisory Group.

Conclusion

The Tender Evaluation Committee is in the opinion that Hunter Mason Pty Ltd provided the most advantageous tender and it is recommended that they be awarded the contract for a sum of $1,101,259.74 excluding GST.

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT 20/21-15 Civic Centre Ground Floor Refurbishment - Stage 2 be received

2.     Hunter Mason Pty Ltd be awarded the contract subject to the execution of a formal agreement for Civic Centre Ground Floor Refurbishment – Stage 2, for an amount of $1,101,259.74 excluding GST.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                            22 February 2021

 

 

 

10

RFT 20/21-16 Werrington County Childcare Centre Refurbishment   

 

Compiled by:               Greg Bretherton, Project Supervisor

Authorised by:            Michael Jackson, Design and Projects Manager

Brian Steffen, Director - City Services  

 

Outcome

We have safe, vibrant places

Strategy

Make our public places safe and attractive

Service Activity

Implement the Building Asset Renewal Program

      

 

Executive Summary

A tender for the refurbishment of the Werrington County Childcare Centre was advertised via the APET 360 E-tender portal on 18 November 2020 and on Council’s web site. The tender closed on 17 December.

 

This report advises Council of the outcome of the tender process and recommends that the tender from Rogers Construction Group Pty Ltd for the full scope of works outlined in RFT20/21-16 Werrington County Childcare Refurbishment is accepted in the amount of  $500,876.40 ex GST.

Background

Penrith City Council has allocated funding for the refurbishment of a number of Childcare centres in its 19/20 Asset Renewal Program (ARP) in conjunction with Council’s Children’s Services department.  Werrington County was one of 3 centres highlighted as requiring significant refurbishment for the 19/20 financial year.

Work at this site features the following;

·    Access improvements – improved access carparking, new entry paths and main entry points to the buildings as well as improving main paths of travel within the buildings.

·    Bathroom refurbishments including full accessibility.

·    Re-design and improvements to staff and children’s facilities including offices, play areas, laundries, storerooms and baby change rooms.

·    Kitchen refurbishments to bring facilities up to current food preparation standards.

·    Upgrades to existing Air Conditioning systems

·    Improvements to security, lighting and power (including bringing existing services up to current codes).

·    Installation of new external façade work and signage to create a modern and standardised look across Council’s childcare facilities.

·    General ‘cosmetic’ work including internal and external painting, roof and gutter repairs, new flooring, repairs to existing joinery, new door hardware, and security screens.

·    Minor landscape works, new paving and fencing.

Given the competitive nature of the childcare industry it is hoped that this work will raise the profile of these centres and encourage ongoing and increased enrolments.

Responding parties were required to submit their tender on a standard pro forma sheet which clearly defined the response required against each of the evaluation criteria.

Tender Evaluation Process

The Tender Evaluation Committee consisted of Jade Bradbury – Business Manager for Children’s Services, Greg Bretherton - Project Supervisor and was chaired by Mudassar Fayyaz - Design and Projects Coordinator. Laura Stott from Council’s Procurement team performed the role of tender administration and probity officer for this tender.

 

The evaluation criteria advertised and used in assessing the tenders received included the following:

 

·    Business References

·    Demonstrated Ability

·    Works Method and Program

·    Financials

·    Employment Policies and details (Direct labour and Sub Contractors)

·    Support of Local Businesses within the Penrith LGA - Suppliers and Contractors

·    Quality Assurance Systems

·    Environmental Management Systems

·    Work Health & Safety

Initial Tender Review

A full listing of the tenders received is detailed below in price order (ex GST).

 

Company

Tendered Price

Company Location

Contact

Rogers Construction Group Pty Ltd

 $500,876.40

Riverstone NSW

Mitchell Rogers

The Walsh Group Construction Pty Ltd

 $507,138.00

Waterloo NSW

Joseph Yousef

The Trustee for The Adaptive Trust

 $518,186.00

Lawson NSW

Rick Pridham

Westbury Constructions Pty Ltd

 $550,870.00

Vineyard NSW

Darren Price

Hunter Mason Pty Ltd

 $551,398.51

Sydney City NSW

Alistair Clark

Trinity Quality Interiors Pty Ltd

 $563,642.00

Hurstville NSW

Benjamin Lloyd

Phillip McNamara

 $619,565.00

Cranebrook NSW

Phillip McNamara

Sullivans Constructions (Aust) Pty Ltd

 $627,150.00

Miranda NSW

Damian Sullivan

Maxam & Co Pty Ltd

 $737,555.00

Surry Hills NSW

Melissa Kirsch

Donrose Building Pty Ltd

 $769,109.00

Castle Hill NSW

Simon Donrose

Acron Building Services Pty Limited

 $779,064.00

Seven Hills NSW

Greg Clark

Sydney Contracting Engineers Pty Ltd

 $802,401.00

North Ryde NSW

Frank Manesh

 

The six (6) lowest priced tenders were considered for initial assessment and were evaluated using Apet360 software to provide a ranking for conformance with the evaluation criteria.  Tenders evaluated were the submissions from the Rogers Construction Group Pty Ltd, The Walsh Construction Group, The Trustee for the Adaptive Trust, Westbury Constructions Pty Ltd, Hunter Mason Pty Ltd and Trinity Quality Interiors Pty Ltd.

 

The remaining tenders were not considered for evaluation as their tender price fell into a range not allowed for in Council’s budget and six competitively priced tenders were deemed sufficient for this project.

Evaluation of the Preferred Tender

Following an initial assessment, the tender from Rogers Construction Group Pty Ltd was considered by the Tender Evaluation Committee to best fulfil Council’s proposal based on this companies tender responses and in particular their experience with similar sized local government projects including some previous successful projects with Penrith City Council.  This was also the lowest priced tender and the best ranked tender overall when taking into account all of the evaluation criteria.

 

The recommended company, Rogers Construction Group Pty Ltd was selected based on their:

 

1)      Compliance with the tender evaluation criteria,

2)      Demonstrated ability to meet Council’s requirements; and

3)      Competitive price for the services offered.

 

The Tender Evaluation Committee thoroughly reviewed the information provided pertaining to past experience of the proposed tenderer and conducted reference checks which were positive. 

Recommended Tenderer

Rogers Construction Group Pty Ltd is a mid-sized building company operating from offices in Riverstone and North Sydney. Although relatively young, established in 2016, the company has experience across a broad range of construction work including the health, education and government sectors in particular a vast range of small to medium sized local government projects. The company has successfully delivered projects ranging from small office fit-outs through to major renovations and new building works. Recently they have successfully completed two refurbishment projects for Penrith City Council, Mulgoa Hall and St Marys Arts and Crafts Centre. The company’s services and activities are controlled by documented management systems to meet Safety, Quality and Environmental regulatory requirements. These systems are externally ISO accredited and operate within industry guidelines for quality, environmental and WHS management and meet the necessary standards for Council projects. 

 

Financial Implications

 

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis of the Rogers Construction Group Pty Ltd. These checks were completed by Equifax Australasia Credit Ratings Pty Ltd.  Financial Services have reviewed the financial information provided by the tenderer and have not identified any reason why the contract should not be awarded. The report recommends acceptance of the tender by Rogers Construction Group Pty Ltd, with sufficient funds being available.

 

The maintenance and operational requirements of the upgraded facilities will be reflected in Council’s future asset maintenance budgets and asset renewal programs as per Council’s Budget Guidelines.

Tender Advisory Group (TAG) Comment

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Brian Steffen - Director City Services, Glenn McCarthy - Governance Manager, Neil Farquharson – Financial Services Manager and Chris Lawrence - Supply Coordinator were briefed by the Design & Projects team about the background and the process followed.

 

The TAG considered the recommendations in relation to the tender for the refurbishment of the Childcare centre noting that the recommended tender was the lowest price, the company has demonstrated their ability to meet Council’s requirements and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

 

Risk Implications

 

The tender process outlined in this report includes controls regarding probity and ensuring value for Council, overseen by the Tender Advisory Group. The works will be undertaken in accordance with Work Health & Safety systems.

Conclusion

The Tender Evaluation Committee is of the opinion that Rogers Construction Group Pty Ltd provided the most advantageous tender and it is recommended that the Company be awarded the contract for a sum of $500,876.40 ex GST

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT 20/21-16 Werrington County Childcare Centre Refurbishment be received.

2.     Rogers Construction Group Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the refurbishment works to Werrington County Childcare centre for the amount of $500,876.40 ex GST excluding GST.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                            22 February 2021

 

 

 

11

RFT 20/21-17 Refurbishment of Platypus and Jamisontown Childcare Centres   

 

Compiled by:               Greg Bretherton, Project Supervisor

Authorised by:            Michael Jackson, Design and Projects Manager

Brian Steffen, Director - City Services  

 

Outcome

We have safe, vibrant places

Strategy

Make our public places safe and attractive

Service Activity

Implement the Building Asset Renewal Program

      

 

Executive Summary

A Tender for the refurbishment of two Council owned Childcare buildings - Platypus, South Penrith and Jamisontown was advertised via the APET 360 E-tender portal on 13 November   2020 and on Council’s website. The tender closed on 17 December.

 

This report advises Council of the outcome of the tender process and recommends that the tender from Rogers Construction Group Pty Ltd for the full scope of works outlined in RFT20/21-17  Platypus and Jamisontown Childcare refurbishment is accepted for the amount of $980,522.32 ex GST.

Background

Penrith City Council has allocated funding for the refurbishment of a number of Childcare Centres in its 19/20 Asset Renewal Program (ARP) in conjunction with Council’s Children’s Services department. Platypus in South Penrith and Jamisontown Childcare were two centres highlighted as requiring significant refurbishment for the 19/20 financial year. A combined tender was issued for both sites due to the similarity of the projects and a cost saving for Council by having the one builder complete both projects simultaneously.

Work at each site features the following;

·    Access improvements – improved access carparking, new entry paths and main entry points to the buildings as well as improving main paths of travel within the buildings.

·    Bathroom refurbishments including full accessibility.

·    Re-design and improvements to staff and children’s facilities including offices, play areas, laundries, storerooms and baby change rooms.

·    Kitchen refurbishments to bring facilities up to current food preparation standards.

·    Upgrades to existing Air Conditioning systems.

·    Improvements to security, lighting and power (including bringing existing services up to current codes).

·    Installation of new external façade work and signage to create a modern and standardised look across Council’s childcare facilities.

·    General ‘cosmetic’ work including internal and external painting, roof and gutter repairs, new flooring, repairs to existing joinery, new door hardware, and security screens.

·    Minor landscape works, new paving and fencing.

 

Given the competitive nature of the childcare industry it is hoped that this work will raise the profile of these centres and encourage ongoing and increased enrolments. The works will also create a safer and more attractive place of work and learning for the staff and children respectively.

Responding parties were required to submit their tender on a standard pro forma sheet which clearly defined the response required against each of the evaluation criteria.

Tender Evaluation Process

The Tender Evaluation Committee consisted of Jade Bradbury – Business Manager for Children’s Services, Greg Bretherton - Project Supervisor and was chaired by Mudassar Fayyaz - Design and Projects Coordinator. Laura Stott from Council’s Procurement team performed the role of tender administration and probity officer for this tender.

 

The evaluation criteria advertised and used in assessing the tenders received included the following:

 

·    Business References

·    Demonstrated Ability

·    Works Method and Program

·    Financials

·    Employment Policies and details (Direct labour and Sub Contractors)

·    Support of Local Businesses within the Penrith LGA - Suppliers and Contractors

·    Quality Assurance Systems

·    Environmental Management Systems

·    Work Health & Safety

Initial Tender Review

A full listing of the tenders received is detailed below in price order (ex GST).

 

Company

Tendered Price

Company Location

Contact

The Walsh Group Construction Pty Ltd

 $858,852.00

Waterloo NSW

Joseph Yousef

Rogers Construction Group Pty Ltd

 $980,522.32

Riverstone NSW

Mitchell Rogers

Hunter Mason Pty Ltd

 $1,013,920.09

Sydney City NSW

Alistair Clark

The Trustee for The Adaptive Trust

 $1,022,932.00

Lawson NSW

Rick Pridham

Ckorp Holdings Pty. Ltd.

 $1,061,800.00

Belmore NSW

Charbel Kairouz

Trinity Quality Interiors Pty Ltd

 $1,072,736.00

Hurstville NSW

Benjamin Lloyd

Phillip McNamara

 $1,096,515.00

Cranebrook NSW

Phillip McNamara

Odyssey Interiors (NSW) Pty Ltd

 $1,118,190.00

Wetherill Park NSW

Angelo Militano

Sydbuilt Projects Pty Ltd

 $1,131,900.00

Milperra NSW

Kevin Ngo

Westbury Constructions Pty Ltd

 $1,166,650.00

Vineyard NSW

Darren Price

Sydney Contracting Engineers Pty Ltd

 $1,312,667.50

North Ryde NSW

Frank Manesh

Andrik Construction Group Pty Ltd

 $1,345,014.00

Marrickville NSW

Paul Andrikopoulos

Maxam & Co Pty Ltd

 $1,453,181.35

Surrey Hills NSW

Melissa Kirsch

Versatile Fitout Pty. Ltd.

 $1,567,492.82

Sydney City NSW

Henry Tran

MGP Building & Infrastructure Services Pty Limited

Non-Conforming

Frenches Forrest NSW

Alex Cogley

 

The Tender from MGP Building and Infrastructure Services Pty Ltd was found to be non-conforming as it only provided a price for design services and it was not considered further. The eight (8) lowest priced conforming tenders were considered for initial assessment and were evaluated using Apet360 software to provide a ranking for conformance with the evaluation criteria. Tenders evaluated were the submissions from the Walsh Construction Group Pty Ltd, Rogers Construction Group Pty Ltd, Hunter Mason Pty Ltd, The Trustee for the Adaptive Trust, CKorp Holdings Pty ltd, Trinity Quality Interiors Pty Ltd, Phillip McNamara and Odyssey Interiors NSW Pty Ltd

 

The remaining tenders were not considered for the evaluation as their tender price was significantly higher than the budgeted price range.

Evaluation of the Preferred Tender

Following an initial assessment, the tender from Rogers Construction Group Pty Ltd was considered by the Tender Evaluation Committee to best fulfil Council’s proposal based on this companies tender responses and in particular their experience with similar sized local government projects including some previous successful projects with Penrith City Council.  This was the second lowest priced tender however the best ranked tender overall when taking into account all of the evaluation criteria. The lowest priced tender proposal from the Walsh Group scored poorly overall in comparison primarily due to the company’s lack of demonstrated ability on similar childcare works and limited exposure to local government projects.

 

The recommended company, Rogers Construction Group Pty Ltd was selected based on their:

 

1)      Compliance with the tender evaluation criteria,

2)      Demonstrated ability to meet Council’s requirements; and

3)      Competitive price for the services offered.

 

The Tender Evaluation Committee thoroughly reviewed the information provided pertaining to past experience of the proposed tenderer and conducted reference checks which were positive. 

Recommended Tenderer

Rogers Construction Group Pty Ltd is a mid-sized building company operating from offices in Riverstone and North Sydney. Although only established in 2016 the company has experienced recent significant growth and has experience across a broad range of construction work including the health, education and government sectors in particular a vast range of small to medium sized local government projects. The company has successfully delivered projects ranging from small office fit-outs through to major renovations and new building works. Recently they have successfully completed two refurbishment projects for Penrith City Council, Mulgoa Hall and St Marys Arts and Crafts Centre. The company’s services and activities are controlled by documented management systems to meet Safety, Quality and Environmental regulatory requirements. These systems are externally ISO accredited and operate within industry guidelines for quality, environmental and WHS management and meet the necessary standards for Council projects. 

Financial Implications

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis of the Rogers Construction Group Pty Ltd. These checks were completed by Equifax Australasia Credit Ratings Pty Ltd.  Financial Services have reviewed the financial information provided by the tenderer and have not identified any reason why the contract should not be awarded. The report recommends acceptance of the tender by Rogers Construction Group Pty Ltd, with sufficient funds being available.

 

The maintenance and operational requirements of the upgraded facilities will be reflected in Council’s future asset maintenance budgets and asset renewal programs as per Council’s Budget Guidelines.

Tender Advisory Group (TAG) Comment

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Brian Steffen - Director City Services, Glenn McCarthy - Governance Manager, Neil Farquharson – Financial Services Manager and Chris Lawrence - Supply Coordinator were briefed by the Design & Projects team about the background and the process followed.

 

The TAG considered the recommendations in relation to the tender for the refurbishment of Childcare centres noting that, while the recommended tender was not the lowest price, the company has demonstrated their ability to meet Council’s requirements and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Risk Implications

The tender process outlined in this report includes controls regarding probity and ensuring value for council, overseen by the Tender Advisory Group. The works will be undertaken in accordance with Work Health & Safety systems.

Conclusion

The Tender Evaluation Committee is of the opinion that Rogers Construction Group Pty Ltd provided the most advantageous tender and it is recommended that the Company be awarded the contract for a sum of $980,522.32 excluding GST.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT 20/21-17 Refurbishment of Platypus and Jamisontown Childcare Centres be received.

2.     Rogers Construction Group Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the refurbishment works to Platypus and Jamisontown Childcare centres for the amount of $980,522.32 excluding GST.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                            22 February 2021

 

 

 

12

Works on private land for Kingswood Gateway project    

 

Compiled by:               Lila Kennelly, Neighbourhood Renewal Coordinator

Donita Hulme, Cultural Engagement Officer

Authorised by:            Jeni Pollard, City Activation, Community and Place Manager

Kylie Powell, Director - City Futures  

 

Outcome

We have safe, vibrant places

Strategy

Work with our communities to improve wellbeing and infrastructure in their neighbourhoods

Service Activity

Deliver projects that address local issues and improve the wellbeing of local communities

      

 

Executive Summary

This report seeks support from Council to undertake public works on private land, namely the application of painted public art to the outdoor dining screen of a property located at the corner of Bringelly Rd and Great Western Hwy, Kingswood. The planned work is part of the Neighbourhood Renewal place-branding project, Kingswood Gateway.

This project is a key action within Council’s endorsed Think Bold Kingswood Place Plan and compliments the proposed improvements recently submitted to DPIE’s Your High Street grant program, which is also included for Council’s consideration at tonight’s meeting.

Background

The Kingswood Gateway placemaking project was developed in response to the community vision captured through the Think Bold Kingswood Place Plan. The Place Plan was adopted by Council at the 9 November 2020 Policy and Review Committee meeting and this project is one of the plan’s numerous actions to strengthen the area’s core and add vibrancy and vitality to its centre.

Kingswood Gateway will deliver distinct public art installations that leverage existing assets to provide colourful and cohesive place ‘branding’ at key points in the Kingswood trading precinct.

These works compliment the proposed streetscape improvements outlined in the accompanying report at tonight’s Council meeting, Department of Planning, Industry and Environment Funding Opportunities.

Kingswood Gateway responds to key objectives in the Kingswood Place Plan and compliments a number of projects currently underway in the area:

·    Live, Work, Play Grid demonstration project (Orth St, Bringelly Rd, Great Western Hwy, Somerset St) delivered by Council and funded through DPIE.

·    Creative Lighting upgrades (Red Cross Park) funded through Council.

·    ‘Light My Way’ pedestrian lighting project (Bringelly Rd and Wainwright Park) funded through the Federal Government Safer Communities Program.

Current Situation

A bespoke design, commissioned by Council, is currently being installed at ‘gateway’ locations in the Kingswood trading precinct, most of these are on Council land and include:

 

1.       208-220 Great Western Hwy

·        5 tall planters (100x100cm)

·        6 concrete benches (600x1500x 450cm)

·        2 low planters (50x150cm)


2.       Kingswood Neighbourhood Centre, 19 Bringelly Rd

·        5 tall planters (see Figure 1)

 

3.       8-12A Bringelly Rd

·        8 low planters

 

There is one location proposed which is on private land:

 

1.      178 Great Western Hwy (corner of Bringelly Rd, Chicken Man takeaway shop)

·        1 metal outdoor dining screen.

 

Council has secured written permission from the property owner to apply the commissioned design to the outdoor dining screen

Figure 1: Before and after installation at 19 Bringelly Rd, Kingswood

 

 

Financial Implications

The total budget for the project is $27,500 (exc GST) for design and install of public art in four locations upon 27 assets, including the dining screen. This project is funded through an existing Neighbourhood Renewal program. 

The artworks’ anticipated lifespan is 5 years (or less if the work is irreparably damaged, the site is redeveloped or other unforeseen circumstances). Sited on public footpaths, the works will be included in regular cleaning schedules for those sections of Bringelly Rd and the Great Western Hwy and will be incorporated in existing budgets.

 

Risk Implications

As required by Council, the artist, Mandy Schöne-Salter, is covered by their own public liability insurance for installation of the artwork to the level of $10,000,000.

Conclusion

Council adopted the Think Bold Kingswood Place Plan on 9 November 2020 and the Kingswood Gateway is an action identified to amplify the vibrance and vitality of the suburb’s centre. The inclusion of the dining fence on private property at 178 Great Western Hwy to the planned artwork installation program will help to anchor the Kingswood Gateway project’s place-branding outcomes.

 

RECOMMENDATION

That:

1.     The information contained in the report on Works on private land for Kingswood Gateway project be received

2.     Council approve public works on private land as described in this report.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                            22 February 2021

 

 

 

13

Department of Planning, Industry and Environment Funding Opportunities   

 

Compiled by:               Rebekah Elliott, City Engagement Coordinator

Authorised by:            Jeni Pollard, City Activation, Community and Place Manager

Kylie Powell, Director - City Futures  

 

Outcome

We have safe, vibrant places

Strategy

Help make our major centres and important community places safe and attractive

Service Activity

Support the revitalisation of Penrith City Centre and St Marys Town Centre

      

 

Executive Summary

This report provides information to Council on two recent opportunities for funding from Department of Planning Industry and Environment (DPIE).

 

The first opportunity is by way of a funding agreement totalling $10,000 that was offered to Council through the Festival of Place Summer Fund Program for Penrith Producers.  The project is expected to be delivered in March 2021 subject to Health advice at the time.

 

The second opportunity is through a grant program ‘Your High Street’. The City Activation, Community and Place department has submitted an application for $972,782 that if successful, will support the revitalisation of the streetscape along Bringelly Road, Kingswood. Given the short timeframe for applications under this program, it was not possible to report to Council prior to the application’s submission.

 

This report recommends that the provided information be received, and that Council acknowledges acceptance of the $10,000 from NSW DPIE. The report also recommends that Council endorse the application for funding to the NSW DPIE ‘Your High Street’ Grant Program.

Background

The City Activation, Community and Place Department leads people-focused programs and initiatives that include activation, renewal, engagement, capacity and resilience building. We foster strong and constructive partnerships with internal and external stakeholders to create places for people to live, explore and enjoy. ​Our strategies, policies, projects and activations are all embedded around engagement with the stakeholders and our local community. ​

 

These projects build on the Departments approach of developing trust and relationships with residents through meaningful engagement, empowering opportunities and active responses to their Council-specific feedback.

Festival of Place – Summer Fund Program

As part of The Festival of Place, the $1.3 million Summer Fund program provides one-off, time-limited grants of $10,000 to each council in NSW to support activations or events to be delivered between December to 18 April 2021.

 

 

The goals of the Summer Fund program are to:

 

·    Support community wellbeing by giving people opportunities to safely return to public spaces;

·    Enliven public spaces in high streets within local centres through small-scale activations or events, contributing to The Festival of Place;

·    Boost foot traffic and dwell time in local centres during the day and night, to help revitalise the local economy; and

·    Support engagement or employment of creative workers, food and beverage operators and producers.

 

With the available funding, Council is proposing to deliver Penrith Producers on 26 March from 6-10pm. The curated evening will support local businesses, profile Penrith made and connect local industry with creative content to enliven our city. Celebrating enterprise, arts and live performance the alfresco activity will safely bring people safely together delivering positive community, social, and economic outcomes.

 

The event and all proposed activities will be subject to rigorous assessment according to NSW Health Guidelines and may be postponed or cancelled closer to the date. In accepting the funding agreement, it is acknowledged that either party can terminate if the project delivery is impacted by the COVID-19 pandemic. 

Your High Street Fund Program

Your High Street is a $15 million grants program being delivered as part of the NSW Planning Reform Action Plan. The purpose is to support councils across NSW to enhance high streets in strategic centres by providing grant funding for projects that improve amenity and high street functionality to support local business.

 

All councils in NSW are eligible to apply for up to $1 million to deliver a project that supports a single high street in their local government area. Successful projects will be announced in April 2021 and are expected to be delivered by end June 2022.

 

Your High Street funding will be used by councils to implement permanent change in a high

street to boost economic recovery for local businesses by improving high street amenity and

attractiveness, walkability, expanding public space, and contributing to local character.

 

The goals of the Your High Street program are to:

 

·    Improve/increase number of uses over day and night period;

·    Improve people’s safety and comfort;

·    Improve local accessibility and connections; and

·    Improve business capacity for increased functionally.

 

An application for $972,782 in funding was submitted on 29 January 2021. Applications were requested by the NSW DPIE within a short timeframe and it was not possible to report to Council prior to the application’s submission.

 

The project will focus on enhancing the village vibe at the core of Kingswood – the streetscape and pedestrian experience along the eastern side of Bringelly Road. This aspiration has been identified through engagement processes in Kingswood both with businesses and residents. The project proposal was presented at the February 15th Councillor Briefing meeting.

 

The project will involve high-quality placemaking interventions that improve connection and support creativity. Project deliverables include:

 

·    green and cool the street with new street trees

·    provide seating

·    replace and provide new bins

·    provide solutions for outdoor dining

·    install public art and wayfinding treatments

·    improve the overall experience and connections between the station and major destinations within the place 

 

Financial Implications

The Summer Fund Program will be supported by the City Activation and Events Operational Program for 2020-2021. 

The Your High Street Grant Program is fully funded through the NSW Department of Planning, Industry and Environment grants and provide an opportunity for Council to receive funding that will further support the delivery of the Think Bold Kingswood Place Plan project.

Project management related expenses were not eligible costs to be claimed under either funding program. This cost will be Council’s in-kind contribution and additional maintenance based on the enhanced streetscape.

Risk Implications

There are no significant risks for Council associated with this report. All project risks will be managed by Council staff through risk management procedures.

Conclusion

These projects respond directly to resident-identified priorities including social harmony, community safety and vibrant public spaces. The ‘Your High Street’ funding will complement Council’s investment in Kingswood and build upon the work of a number of initiatives across departments. The project ideas have all been seeded through the Kingswood Place Plan project and respond to community aspirations and agreed priorities.  The City Activation, Community and Place Department is well-equipped to manage this project should the application be successful.

 

RECOMMENDATION

That:

1.     The information contained in the report on Department of Planning, Industry and Environment Funding Opportunities be received

2.     Council endorse the Festival of Place Summer Fund funding for $10,000 from the NSW Department of Planning, Industry and Environment for the Live, Work, Play Grid.

3.     Council endorse the application for $972,782 grant funding to NSW Department of Planning, Industry and Environment for Your High Street Project.

4.     Council write to relevant State Members thanking them for their funding support towards delivering placemaking and activation of public spaces initiatives.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                            22 February 2021

 

 

 

14

Naming of Reserve - John Gandell Reserve, Caddens   

 

Compiled by:               Andrew Robinson, Community Facilities and Recreation Manager

Authorised by:            Brian Steffen, Director - City Services 

Requested By:            Councillor Tricia Hitchen

 

Outcome

We have safe, vibrant places

Strategy

Work with our communities to improve wellbeing and infrastructure in their neighbourhoods

Service Activity

Manage the use of community, sport and recreation facilities

      

 

Executive Summary

The purpose of this report is to seek Council’s endorsement for the naming of the reserve on the corner of Murcott Terrace and Bargo Boulevard, Caddens - Lot 159 DP1172506 (aerial maps attached to this report) as John Gandell Reserve.

Representation has been received from Councillor Tricia Hitchen requesting that Council consider supporting an application by a member of the community to the Geographical Names Board, to recognise John Gandell, an early settler to the Penrith Local Government Area (LGA), by naming a reserve to recognise him.

The Geographical Names Board has confirmed that it agrees to the naming and will progress the gazettal process, including the public exhibition of the proposed naming, subject to Council endorsement. The gazettal process generally takes eight to ten months.

It is recommended that Council receive the information in the report; the reserve on the corner of Murcott Terrace and Bargo Boulevard - Lot 159 DP1172506 - be named John Gandell Reserve and advice be provided to the Geographical Names Board in this regard to enable the official gazetting; and, following gazettal, a sign denoting the reserve name be installed and an official naming ceremony be held.

Background

Council has a Naming of Parks and Reserves Policy which aligns with the Geographical Names Board (GNB) guidelines.

The key principles adopted by Council for assigning park and reserve names are:

-        Council will abide by the guidelines issued by the Geographical Names Board of NSW regarding the naming of an open space that require that naming proposals meet the following criteria:

 

o   The use of a person’s name for park names should normally only be given posthumously;

o   Names of Aboriginal origin or with an historical background are preferred;

o   Council agrees to the proposed name;

o   If considered appropriate, the names of eminent persons may be perpetuated, particularly those of early explorers, settlers, naturalists.

 

-        Council will consider supporting applications for names associated with the history and character of Penrith City including, but not limited to, the themes outlined below:

 

o   Elected members from all levels of Government who have served the City and have made a significant contribution to the community. The recognition could apply to Councillors, Mayors or Members of Parliament.

 

o   Prominent citizens – people who have demonstrated outstanding merit or people who have made an outstanding contribution to the City, particularly in the areas of service, preservation of the environment, community, sport, industry, leadership and personal bravery, or who have achieved outstanding success in their chosen field of endeavour. 

Current Situation

A member of the community has made an application to the Geographical Names Board, to recognise John Gandell, an early settler to the Penrith LGA by naming a reserve, on the corner of Murcott Terrace and Bargo Boulevard, Caddens - Lot 159 DP1172506 as John Gandell Reserve. The reserve is part of the land which was originally owned by John Gandell.

Caddens is built mostly on two land grants belonging to John Gandell and Mary O’Connell.

John Gandell was born in England in 1770 and was transported to Australia in 1806 as a convict. In 1812, John was issued a pardon and two years later in 1814, was given a land grant, from Governor Macquarie, of 200 acres in Caddens, part of the Evan District (now known as Penrith). In late 1818, John Gandell was appointed to the role of Deputy Superintendent of Convicts at the prisoners’ Barracks at Hyde Park.

Financial Implications

 

Financial implications for Council associated with this report are the cost of installing a park naming sign and conducting an official naming ceremony both of which will be accommodated within existing operational budgets.

 

Risk Implications

There are no risk implications for Council associated with this report.

Conclusion

The reserve at the corner of Murcott Terrace and Bargo Boulevard, Caddens - Lot 159 DP1172506, is currently unnamed and was part of the land originally owned by John Gandell. It is therefore considered an appropriate location for being named in his recognition.

 

Should Council endorse the naming advice will be provided to the Geographical Names Board in this regard to enable the official gazetting; and, following gazettal, a sign denoting the reserve name be installed and an official naming ceremony be held. This process could take eight to ten months.

 

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Naming of Reserve - John Gandell Reserve, Caddens be received

2.     Council endorse the naming of the reserve corner of Murcott Terrace and Bargo Boulevard, Caddens – Lot 159 DP1172506 as John Gandell Reserve and advice be provided to the Geographical Names Board in this regard to enable the official gazetting.

3.     Following gazettal, a sign denoting the reserve name be installed and an official naming ceremony be held.

 

 

ATTACHMENTS/APPENDICES

1.

Proposed - John Gandell Reserve Aerial Map

1 Page

Appendix

2.

Proposed - John Gandell Reserve Lot Definition Map

1 Page

Appendix

  


Ordinary Meeting                                                                                                         22 February 2021

Appendix 1 - Proposed - John Gandell Reserve Aerial Map

 


Ordinary Meeting                                                                                                         22 February 2021

Appendix 2 - Proposed - John Gandell Reserve Lot Definition Map

 

PDF Creator


Ordinary Meeting                                                                                            22 February 2021

 

 

 

15

Charity Clothing Bins Policy   

 

Compiled by:               John Gordon, City Presentation Manager

Tracy Chalk, Waste and Resource Recovery Manager

Authorised by:            Brian Steffen, Director - City Services  

 

Outcome

We have safe, vibrant places

Strategy

Make our public places safe and attractive

Service Activity

Maintain Council’s public spaces

      

 

Executive Summary

A significant increase in dumping around charity clothing bins has prompted a review of the way charity clothing bins are managed across the City. It is suggested that to address this issue that the Charity Clothing Bins Policy (PDAS006) be rescinded and Council staff work with Charity Clothing Bin providers to phase out the use of charity clothing bins on public land over a 6-month period.

Background

Council was previously briefed on this issue in 2018 and more recently in February 2021, however a significant increase in ‘dumping’ over the past 18 months has prompted a further review of the placement of charity clothing bins on public land.

 

In July 2015, Penrith City Council adopted a Charity Clothing Bin policy designed to inform the community, charity organisations and companies of certain restrictions that apply to the placement of charity clothing bins in public spaces within the Penrith Local Government Area. In the policy, Council acknowledges that these bins provide a valuable service to the community, raising money for charities and providing residents with a convenient disposal point for unwanted clothing. They also encourage recycling and divert unwanted items from the general waste stream and landfill.

 

All operators of bins require the approval of Council before placing bins on approved public spaces. With only registered charities (e.g. Smith Family) and/or members of the National Association of Charitable Recycling Organisations (NACRO) receiving approval from Council.

 

Once bin locations are approved, Council regularly monitors the suitability of the approved sites giving consideration to issues such as anti-social behaviour, frequency of graffiti and incidences of rubbish dumping in the immediate area surrounding the bin. This approach has resulted in several bins either being moved or removed. Bins have recently been removed from Boomerang Place, Cambridge Gardens. The removal was undertaken in consultation with the charity bin providers. A total of 14 bins have been removed in the last 3 years.

Current Situation

There are currently 34 charity clothing bins on Council-owned land at the following 15 locations:


 

 

Location

Number of charity bins

Allen Place, Penrith

1

Union Lane, Penrith

5

Edwards Place Carpark, Penrith

2

Soper Place Carpark, Penrith

3

Emu Plains Carpark

2

Wolsley St, Penrith

1

Smith Street Shops, South Penrith

3

Carita CCC Carpark, South Penrith

2

Finley Street, St Marys – carpark East Lane

2

Ched Towns Reserve, Glenmore Park

4

Venness Place Carpark, St Marys

2

Wattle Lane North, St Marys

2

Masters Place Carpark, Penrith

1

Sales Park, Luddenham

2

Myrtle Street, Claremont Meadows

2

 

It should be noted that the Charity Clothing Bins (2) at Kareela Avenue, Penrith are scheduled to be removed in the very near future due to significant, ongoing dumping. 

 

There are currently 34 charity clothing bins located on 14 privately owned sites across the City as detailed in the table below:

 

Location

Number of charity bins

Lennox Shopping Centre, Emu Plains

4

St Pauls Anglican Church, Emu Plains

1

Penrith Plaza carpark

6

Centro Nepean (Kmart) carpark, Penrith

5

St Stevens Church, High Street Penrith

2

St Nicholas Church, High Street Penrith

1

Penrith RSL Club

1

St Pauls Anglican Church, Oxford St Cambridge Park

1

Coles, Station Street St Marys

2

St Marys Uniting Church

2

Bright Minds Childcare Centre, Penrith

1

Londonderry Childcare Centre

1

Penrith Montessori

1

St. John the Beloved Catholic Church, St Marys

1

Cleanaway, Charles Street St Marys

1

St Clair Public School

1

Kingswood Public School

1

Bennett Road Public School

1

Werrington Public School

1

    

Over the past 18 months there has been significant increase in the dumping of non-clothing related materials around clothing bins on public land with Council receiving numerous complaints in relation to trip hazards and the presentation of the suburb in which the bins were located. In accordance with the current policy, bin owners were notified and, in most cases, promptly removed the dumped, non-clothing related items. At a number of locations, the bins were removed by the charity as the cost of rubbish collection and disposal outweighed the income generated from the clothing collected.

 

Please see photographs below depicting illegal dumping at charity clothing bins:

 

                   Charity Bins, Ched Towns Reserve, Glenmore Park

                  

 

         

     Charity Bins, Sales Park, Luddenham                    Charity Bins, Station Street Plaza, St Marys

 

Despite the bins being removed from a number of locations, many areas that once had bins continue to be used as a ‘dumping’ area, with Council’s Public Spaces Maintenance team now regularly collecting dumped materials.

 

Council has also sought information from surrounding Councils regarding their approach to the management of charity clothing bins on public land and the information is set out in the table below: 

 

Council

Management Approach

Blue Mountains

None currently operating on Council land

Newcastle/Hunter

Toolkit developed for local charities to help manage illegal dumping

Bathurst

Textile Recyclers Australia trial participant

Canterbury Bankstown

Small number <10 of clothing bins allowed on Council land

Hawkesbury

Some located on Council land. Has 2 bins at their community recycling centre

Blacktown

None currently operating on Council land

Liverpool

None currently operating on Council land

 

Financial Implications

 

In accordance with Council’s Adopted schedule of fees and charges, Charity Clothing Bin suppliers are charged an annual ‘rental’ fee for the placement of Charity Clothing Bins on Council land. Should Council choose to support the reports recommendation there will be a corresponding $7,786 reduction in annual revenue to Council and a significant reduction in costs to remove dumped waste around clothing bins.

Risk Implications

The current high level of dumping around many of the charity clothing bin locations on public land creates a range of accessibility issues for members of the community who are trying to legitimately access clothing bins or attempting to utilise adjacent pedestrian areas. The removal of bins from public land will address this issue.    

Conclusion

The management of Charity Clothing Bins on public land has become challenging for both the bin providers and Council in recent years due to the irresponsible and illegal ‘dumping’ that continues to occur at locations on public land.

The gradual removal of charity clothing bins from public land to a more controlled environment (private land) is seen as a means of reducing the incidence of illegal dumping, improving the presentation of our suburbs and eliminating potential hazards caused by dumped materials.

To support this approach Council’s Waste Education team will develop and implement a complementary education/information program designed to inform residents of the options available for the disposal of clothing and continue to monitor ongoing textile recycling trials with a view to the potential future roll out of a similar scheme in the Penrith Local Government area. The education program will include:

·    Updating the Council website and waste champion app

·    Promote Council’s clean up service

·    Continued engagement with Textile Recyclers Australia recycling trials

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Charity Clothing Bins Policy be received

2.     Council rescind the current policy Charity Clothing Bins (PDAS006) allowing charity clothing bins to be placed on Council owned land.

3.     Council assist charity clothing bin operators to remove bins from Council owned land and assist National Association of Charitable Recycling Organisations (NACRO) Charities in finding alternate, appropriate locations on private land over the next six months.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

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Outcome 5 - We care about our environment

 

Item                                                                                                                                       Page

 

16      Supporting Sustainable Choices Scheme                                                                       83

 

 

 



Ordinary Meeting                                                                                            22 February 2021

 

 

 

16

Supporting Sustainable Choices Scheme   

 

Compiled by:               Jarrod Loobeek, Resource Recovery Education Officer

Authorised by:            Tracy Chalk, Waste and Resource Recovery Manager

Brian Steffen, Director - City Services  

 

Outcome

We care for our environment

Strategy

Support our community to use resources wisely

Service Activity

Help our community understand how they can increase resource recovery and reduce waste

 

Previous Items:           Supporting Sustainable Choices Scheme - Ordinary Meeting - 24 Aug 2020    

 

Executive Summary

At its Ordinary Meeting of 24 August 2020 Council resolved to endorse financial assistance of up to $20,000 to support the trial reusable nappy and sanitary item rebate in accordance with section 356(1) of the Local Government Act 1993 and that at the end of a trial a report be provided back to Council detailing the full outcomes and results of the trial.

A reusable nappy and sanitary item rebate was offered to Penrith residents. This rebate ran from 12 October 2020 until its closure on 21 December 2020 due to allocated funding being exhausted.

The report provides a summary of the trial, detailing the waste diversion achieved, outlining areas for improvement and the public reception of the program.

Background

Waste and Resource Recovery developed the Supporting Sustainable Choices Scheme in response to Penrith’s 2020 kerbside bin audits which identified disposable nappies and sanitary products as a major source of single use waste across the community. The scheme included a trial rebate, educational webpage and an online webinar with a cloth nappy expert with 11 people participating.

The Supporting Sustainable Choices Scheme (including the trial reusable nappy and sanitary item rebate) was fully funded under the NSW EPA Better Waste and Recycling Fund.

Penrith City Council’s Supporting Sustainable Choices Scheme (SSCS) ran from 12 October 2020 until 21 December 2020. The scheme was developed in response to Penrith’s 2020 kerbside bin audits which identified disposable nappies and sanitary products as a major source of single use waste across the Local Government Area (LGA). On average, these items accounted for 9% of residual bin contents and were the second most common contaminant of the Food Organics Garden Organics bin and fourth most common contaminant of the recycling bin. Nappies and sanitary products pose a significant challenge for waste management across Australia with over 800 million disposable nappies sent to Australian landfills each year, where they take 200-500 years to break down. These products are essential for people of all ages across the community, affording a great opportunity to educate on behavioural change. SSCS consisted of 3 components:

·    Reusable nappy and sanitary item rebate

·    Educational webpage detailing the advantages of switching to reusables

·    Online workshop with a cloth nappy expert

While intended to be a 6-month trial, the scheme closed early due to the allocated $20,000 in rebate funding being exhausted. The early closure of SSCS speaks to the overwhelming support of the scheme by Penrith residents and the growing demand for reusable products amongst the community.

In total, 278 households successfully applied for a rebate on their purchases of reusable cloth nappies, sanitary products and accessories. 58% of these households purchased reusable nappy and sanitary products for the first time in 2020, with 84% of these buyers indicating that the rebate influenced their purchasing decision. Many applicants expressed that the scheme had alleviated the financial barrier to purchasing reusable products and was the necessary prompt required to begin the transition away from disposables. Applicants were keenly aware of the environmental benefits of opting for reusables products, with 85% indicating that the negative environmental impacts of single-use products had motivated their switch to reusables. Other major motivators included the long-term financial savings of using reusable products, as well as the health and comfort factor afforded by these items.

Leakproof underwear and cloth nappies were the most popular items covered by the rebate being claimed by 71% and 24% of applicants respectively. Overall, applicants purchased 1033 cloth nappies/accessories (cloth nappies, swim nappies, nappy cover/pilcher, nappy liner/insert, wetbags, reusable wipes, nursing breast pads and DIY fabric/materials) and 1,322 reusable sanitary products (leakproof underpants, menstrual cups and reusable sanitary pads). These purchases will divert up to 178,123 disposable products or 5.3 tonnes of single-use items from landfill over the following two years. Based on the 42% of applicants who had purchased reusables prior to 2020 and were topping up their supply, we expect a high retention rate among customers transitioning to reusable products.

Current Situation

The trial rebate has closed with Council accepting no further applications. All rebate payments have been made to successful applicants.

The demand for reusable products is increasing, a finding indicated by the prompt uptake of this initiative by the Penrith community.

Facebook generated major traffic for SSCS with the initial rebate post being positively received and reaching 33,304 members of the community. Many residents were quick to praise Council for offering the scheme and recommend reusable products to friends and family. Social media fostered a safe space for community members to talk about their experiences using reusable nappies and sanitary products, with these conversations encouraging new users to trial reusable products.  While the majority of applicants opted to purchase products online, many also chose to purchase products from stores within the Penrith LGA.

The Scheme provides further evidence that the Penrith community are a waste conscious group who are striving to engage in more sustainable actions where possible. The behaviours encouraged by the scheme further support Penrith to meet our diversion goals.

 

Financial Implications

There are no financial implications for Council as the scheme is fully funded by grants from the Better Waste & Recycling Fund.


 

Risk Implications

All personal details submitted as part of a rebate application have been handled and stored in accordance with Council’s privacy policy. As part of the application process, residents agreed to the terms and conditions of the scheme which acknowledged that:

“Applicants participate in Penrith City Council’s Supporting Sustainable Choices Scheme of their own volition and at their own risk. Penrith City Council accepts no liability for any claim for loss, damage, harm or expenses which arise as a consequence of participation in the rebate program.”

Conclusion

The Supporting Sustainable Choices Scheme proved most popular with Penrith City Council residents, with funding exhausted in a two-month period. The trial nappy and sanitary item rebate was accessed by households across the community with many commenting on how the scheme helped them use reusable products for the first time. The Scheme has proved most positive, promoting the uptake of reusable products, further raising Penrith’s profile as a sustainability champion, both by the community and relevant business. 

The Waste and Resource Recovery Team seek further funding to continue the project until 30 June 2021.

 

RECOMMENDATION

That:

1.     The information contained in the report on Supporting Sustainable Choices Scheme be received.

2.     The Waste and Resource Recovery Team seek further grant funding under the NSW EPA Better Waste Recycling Fund to continue the Supporting Sustainable Choices Scheme to 30 June 2021 with no financial contribution from Council.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report  


 

 

 

 

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Outcome 6 - We are healthy and share strong community spirit

 

Item                                                                                                                                       Page

 

17      Sport, Recreation and Play Grant Awards                                                                       89

 

18      Greater Cities Sport Facility Fund 2021                                                                           94

 

 

 

 



Ordinary Meeting                                                                                            22 February 2021

 

 

 

17

Sport, Recreation and Play Grant Awards   

 

Compiled by:               Andrew Robinson, Community Facilities and Recreation Manager

Virginia Tuckerman, Community Facilities and Recreation Planning and Projects Coordinator

Authorised by:            Brian Steffen, Director - City Services  

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Plan for the provision of and facilitate the delivery of community, sport and recreation facilities

      

 

Executive Summary

Council Officers have recently received notice from both the NSW Government and Cricket Australia that $400,815 of grant funding, from four grant programs, has been awarded to Council for the purpose of improving sport, recreation and play facilities in the City.

The following highlights the successful applications and the grant amount awarded:

-     NSW Government Community Building Partnership 2020 Round

Brooker and Day playspace upgrade – $57,787

Spence Park playspace upgrade - $33,028

 

-     NSW Government ICC T20 Legacy Fund

Bill Ball Oval, Cook Park, amenity upgrade $100,000

 

-     Australian Cricket Infrastructure Fund

Bill Ball Oval, Cook Park, amenity upgrade $50,000

 

-     NSW Government Crown Reserves Improvement Fund

Dukes Oval Floodlight upgrades $160,000 (incl. GST)

 

Council contributing funding has been committed to these projects, with each being included in Council’s Sport and Recreation Strategy.

The report recommends that Council endorse acceptance of the grant amounts awarded, that grant funding agreements are signed, and that letters of thank you are prepared to the relevant Ministers, State Members, the NSW Government, Cricket NSW, Cricket Australia and Penrith Cricket Club.

Background

Council’s Sport and Recreation Strategy, adopted by Council in April 2020, provides a framework and project resource allocation that allows Council Officers to prioritise the planning and delivery of sport, recreation, play and open space projects across the City.

This framework creates opportunities for Council Officers to leverage Council resources and be proactive in seeking additional funding, through grant opportunities, to ensure the best value community outcome possible is delivered.

Current Situation

 

Council Officers have submitted grant applications for a number of projects during the course of the last twelve months, with announcements recently being made.

 

NSW Community Building Partnership

 

The NSW Government’s 2020 Community Building Partnership Program (CBP) was announced on 4 May 2020 and applications closed on 12 June 2020.  The Program is designed to create more vibrant and inclusive communities by supporting projects that encourage community participation, inclusion and cohesions, and deliver positive social, environmental, inclusive recreational outcomes. Successful application were announced in late November 2020 and must be completed by 31st March 2022.

 

Council Officers submitted applications for 7 Council projects across all electorates and have supported clubs and community organisations in developing project scopes and designs, obtaining quotations, and providing letters of support for a further 12 applications submitted directly by 8 sporting clubs.

 

Council submitted the following (7) projects:

 

-     Brooker and Day Playspace, Colyton; to upgrade play equipment, shade, paths and accessible seating.

-     Parkes Avenue Tennis, Werrington; to upgrade the synthetic surface of 4 courts including 2 multisport courts.

-     David Currie Playspace, Banks Drive, St Clair; to upgrade play equipment, shade, paths and accessible seating.

-     Nindi Crescent Playspace, Glenmore Park; to upgrade play equipment, shade, paths and accessible seating.

-     Illawong Avenue, North Penrith; installation of creative play elements, seating and landscaping.

-     Spence Park Playspace, Penrith; playspace upgrades to accessible paths and connections in the reserve 

-     Mixed Recreation youth space, Trinity Drive, Cambridge Gardens; develop a new youth precinct featuring skate and play.

 

Council were successful in the following (2) projects:

 

-     Brooker and Day Street playspace, is part of the Parks Asset Renewal program. The $57,787 CBP funding will be used to enhance playspace equipment and provide improved access paths and seating. Council’s contributions to this project is $120,000. The project will be completed by March 2022 in line with the grant fund requirements.

 

-     Spence Park playspace upgrade, is the Penrith Mayoral Challenge project for 2020-2021. The $33,028 CBP funding will be used to improve accessibility by extending the pathway connections to the park and add to Councils contribution of $200,000 to upgrade play equipment, shade, seating and landscaping.

 

St Clair Junior Rugby League Club was successful in receiving $63,000 to install grandstand seating and carry out a fence relocation at Peppertree Reserve.

 

 

NSW Government ICC T20 Legacy Fund

The NSW ICC T20 World Cup 2020 Cricket Legacy Fund is an initiative established by the NSW Government to improve cricket facilities and supporting infrastructure, increase participation opportunities, improve female player pathways and enable hosting of elite cricket content.

 

In the third and final year of the program, Council applied to upgrade the amenity building at Bill Ball Oval, St. Marys. The existing structure has reached the end of it’s useful life and fails to meet the needs of the community.  A new amenity will be constructed to provide change rooms for use by females and males, officials change room, storage, canteen and accessible toilets. The new amenity building will provide toilets to service the adjacent Cook Park playspace which was upgrade in 2018 as part of the Mayoral Challenge program. 

 

Council was successful in the NSW ICC T20 Legacy Fund grant and will receive $100,000. Council is contributing $1,200,000 towards the upgrade through the Building Asset Renewal ($800,000) and Sport & Recreation Reserve ($400,000) program. Penrith Cricket Club will contribute a further $10,000 towards the project.

 

Australian Cricket Infrastructure Fund (ACIF)

The Australian Cricket Infrastructure Fund provides funding for community cricket facility projects, with a focus on growing participation and promoting accessibility and inclusivity. The program is administered by both Cricket Australia and the State Associations and is the mechanism for Cricket NSW to provide financial support towards projects and grant applications.

 

In consultation with Cricket NSW and the local cricket associations, Council Officers submitted an ACIF application to upgrade the amenity building at Bill Ball Oval, St. Marys.

 

Council was successful in the ACIF grant and will receive $50,000 towards the project. Due to the successful NSW ICC T20 Cricket Legacy Fund grant, ACIF grant and contribution from Penrith Cricket Club; Council has a confirmed budget of $1,360,000 to upgrade the amenity building at Bill Ball Oval. Construction is projected to commence in late 2021.

 

NSW Government Crown Reserves Improvement Fund

The Crown Reserves Improvement Fund Program (CRIFP) supports Crown land managers (CLMs) by providing funding for repairs and maintenance projects, pest and weed control, new recreational infrastructure or environmental initiatives for Crown Reserves. Grant and loan funding can be applied for each year, and projects must be completed within 12 months of receiving the funding.

 

Council Officers submitted an application for floodlighting at Dukes Oval, Emu Plains. Dukes Oval accommodates both AFL and cricket, and the upgrades will see increased playing and training capacity and installation of energy efficient lighting. The total project cost has been estimated at $270,000, with Council requesting $160,000 from CRIFP. 

 

Dukes Oval was successful in receiving $160,000 (incl. GST) to contribute towards the $270,000 total estimated project cost with Council funding the balance from Council’s internal reserves as endorsed in Council’s Sport and Recreation Strategy. Installation is expected to commence in May 2021.

 

 

Financial Implications

The report outlines the receipt of notice of grant funding, from the NSW Government Community Building Partnership, ICC T20 Legacy Fund, Cricket Australia Infrastructure Fund and NSW Government Crown Reserves Improvement Fund. Grant programs provide the Council with the opportunity to leverage existing funding to improve facility standards, access, and participation in line with Council’s plans, programs and strategies.

Where co-contribution funding has been identified as part of the project budget, these can be accommodated through Council’s existing programs and reserves including Asset Renewal Programs, s7.11 Developer Contributions Plans, Sports and Recreation Plan.

Once completed, the new and upgraded facilities will be incorporated into Council’s future asset renewal programs and a provision for ongoing asset maintenance will be made as per Council’s budget guidelines.

Risk Implications

There are no significant risks for Council associated with this report. All project risks will be managed by Council staff through risk management procedures.

Conclusion

Since the adoption of the Sport and Recreation Strategy, 19 projects have been completed, with a further 6 currently under construction. 13 of the completed projects are associated with sport and recreation facility improvements such as amenities, floodlights, surface construction and irrigation, cricket practice facilities, and the completion of the renewal of St Clair Leisure Centre.  The remaining 6 projects has seen the upgrade of playspaces.

 

$10.5m has been expended on these projects to date. 

 

The grants awarded will ensure that five more projects will be delivered from the program that includes the delivery of 82 projects worth $125m between 2020-2025.

 

RECOMMENDATION

That:

1.     The information contained in the report on Sport, Recreation and Play Grant Awards be received

2.     Council endorse both the $400,815 funding offered from the NSW Government and Cricket Australia Funds and, signing funding agreements for the projects at:

 

NSW Government Community Building Partnership 2020 Round

§ Brooker and Day playspace upgrade – $57,787

§ Spence Park playspace upgrade - $33,028

 

NSW Government ICC T20 Legacy Fund

§ Bill Ball Oval, Cook Park, amenity upgrade $100,000

 

Australian Cricket Infrastructure Fund

§ Bill Ball Oval, Cook Park, amenity upgrade $50,000

 

NSW Government Crown Reserves Improvement Fund

§ Dukes Oval Floodlight upgrades $160,000 (incl. GST)

 

3.     Council write to the relevant State Members, Ministers, Cricket NSW, Cricket Australia and Penrith Cricket Club thanking them for their funding support towards delivering improved sport and recreation facilities.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                            22 February 2021

 

 

 

18

Greater Cities Sport Facility Fund 2021    

 

Compiled by:               Virginia Tuckerman, Community Facilities and Recreation Planning and Projects Coordinator

Andrew Robinson, Community Facilities and Recreation Manager

Authorised by:            Brian Steffen, Director - City Services  

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Plan for the provision of and facilitate the delivery of community, sport and recreation facilities

      

 

Executive Summary

This report provides information to Council on the opportunity for funding from NSW Government Office of Sport through the Greater Cities Sport Facility Fund (GCSFF).

Council Officers have considered the grant criteria and potential project opportunities for Round 1. It is recommended that 3 projects are prepared and submitted. These projects are best aligned to meet Council’s Sport and Recreation Strategy delivery program, existing Building and Parks Asset Renewal programs and the grant program’s aims, objectives and delivery timeframes.

It is recommended that the information in the report be received and the following grant applications be submitted:

-     Doug Rennie Field (Chapman Gardens Precinct), Kingswood - amenity upgrades.

-     The Kingsway North (Oztag, Touch Football, Cricket), Werrington – irrigation and field surface improvements.

-     Surveyors Creek Softball Facility, Glenmore Park– floodlight installation.

The report also recommends that Council make the following financial contributions from existing budgets allocated to the delivery of the projects.

-     Doug Rennie Field - $750,000.

 

-     The Kingsway North – $100,000

Background

The NSW Government has committed $50 million to the Greater Cities Sport Facility Fund over two years, aimed at helping create spaces and facilities that enable communities to enjoy and take part in sport. The Fund will focus on assisting organisations to develop quality sport infrastructure that will meet the current and future needs of the community.

Government is allocating $25 million in 2020/2021 (Round 1). The minimum grant is $100,000 and the maximum grant is $1 million. For projects costing more than $1 million, a 25 percent financial co-contribution of the grant amount requested will be required. For all other projects, a financial co-contribution will be considered favourably.

Applicants can submit up to three applications, with each requesting up to $1million per round. It is up to the applicant if they would like to advise project priorities. Should any grant applications be successful, the commencement of construction is required within 6 months of signing a funding agreement. Successful applications are likely to be advised in April 2021 with funding agreements to be finalised in May.

Council has previously received successful funding for 4 similar projects under previous rounds of the former Greater Sydney Sports Facility Fund including Jamison Park Synthetic Sports Facility, Penrith; Mulgoa Rise Sports Amenity Extension, Glenmore Park; Mark Leece Amenity Replacement, St Clair and Ched Towns Reserve Amenity Upgrade, Glenmore Park.

Current Situation

The grant program opened on 21 December 2020, the closing date for applications is 5pm on Friday 26 February 2021. The program information sessions have indicated that projects that are able to be delivered quickly will be considered as the strongest proposals.

The following 3 potential project opportunities for submission have been identified. These projects best align with the grant fund criteria, aims, objectives and focus areas whilst meeting Council’s established Sport and Recreation Strategy 5-year delivery program, Building and Park Asset Renewal programs, and are at a suitable state of project readiness to meet the recommended timelines.

The identified projects and estimated project costs are as follows;

Doug Rennie Fields (Chapman Gardens Precinct), Kingswood

The Doug Rennie Field amenities building is used by the Penrith Waratah Rugby League Club within the Penrith District Junior Rugby League Association for both senior and junior training and competition. In 2019 and 2020 the club fielded 33 teams respectfully including 2 women’s and mixed teams. The ground is further utilised by Nepean Ducks Gridiron, local schools and a Rugby League Academy program. The existing amenities building is not fit for purpose, has reached the end of its useful life, and does not meet contemporary sport participation needs, particularly for females. It limits the user groups’ ability to provide inclusive programs for the whole community and is operationally ineffective (poor storage etc.).

Designs have been developed, with an estimated $2m required to remove the existing facility and construct a new amenities building. This will include the construction of changerooms suitable for female, male, junior and senior players, referees changeroom, canteen, storage, first aid room and accessible toilet facilities for players and spectators.

It is proposed to submit a grant application to GCSFF for an amount of $750,000. Council’s contribution will be $1,250,000 including $750,000 from reserves allocated to the implementation of the Sport and Recreation Strategy, and budget included in the Building Asset Renewal program, as well as a previously awarded $500,000 Community Development Grant (Federal Government).

The Kingsway North, Werrington

The installation of a new irrigation system and field surface improvements are required to sustain existing use and accommodate any future growth in participation at the facility. The estimated project cost is $800,000. 

The Kingsway North is a key multi use sport and recreation precinct that services 7,500 participants on weekly basis and has an annual visitation of over 350,000 community members across local, state and school sport programs. The Kingsway North is among one of the largest Touch Football, Oz Tag and cricket facilities in NSW. Each sport has a strong focus on junior and female participation. The new irrigation system will improve water effectiveness and efficiency using innovative smart technology including back to base and moisture monitor systems.

It is proposed to submit a grant application to GCSFF for $300,000. Council’s contribution will be $100,000 from its existing Parks Asset Renewal Program and Sport and Recreation Reserve. It is proposed that $400,000 from the Federal Government’s Local Roads and Community Infrastructure grant program (subject to Council endorsement of the report included in this Business Paper) is also allocated to the project.

Surveyors Creek Softball Facility, Glenmore Park 

Surveyors Creek is the central Softball facility in the Penrith LGA, is one of the largest in the Western City District and is home to 600 players part of Penrith Softball Association. Surveyors Creek is a regional facility that consists of 8 softball diamonds with two batting cages. Recent project delivery has seen the upgrade to competition standard of the two existing lit diamonds 1 & 2.

This project proposes to upgrade current electrical supply and floodlight a further 2 diamonds with energy efficient, smart technology-controlled LED floodlights which will enable Penrith Softball Association to increase its scope of programs, competitions and activities for the community. In addition, the project will realise the construction of an access path with seating and shade facilities circulating the venue, which will improve player and spectator access and inclusion for the facility.

The estimated project cost is $800,000. A full grant request for this project is proposed.

Financial Implications

This report outlines 3 projects with the opportunity for funding from NSW Government Office of Sport through the Greater Cities Sport Facility Fund (GCSFF) grant program. This grant will provide Council with the opportunity to leverage existing funding to upgrade the facilities, improve standards, storage, security and safety capability and promote environmental and operational sustainability, in line with Council’s plans, programs and strategies.

Where co-contribution of funding has been identified as a part of the project budget, these will be accommodated through Council’s existing programs and reserves; Building Asset Renewal Program, Parks Asset Renewal Program and Sport and Recreation Plan.

Once completed, the new and upgraded facilities will be incorporated into Council’s future asset renewal programs and a provision for ongoing asset maintenance will be made as per Council’s budget guidelines.

Risk Implications

There are no significant risks for Council associated with this report. All project risks will be managed by Council staff through risk management procedures.

Conclusion

These projects respond directly to community identified priorities recognised in the Sport and Recreation Strategy that provides our existing and future residents with contemporary community sporting infrastructure that supports and encourages active and healthy lifestyles.

 

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Greater Cities Sport Facility Fund 2021  be received

2.     Council endorse the applications be prepared and submitted for GCSFF;

-     Doug Rennie Field (Chapman Gardens Precinct), Kingswood - amenity upgrade.

-     The Kingsway North, Werrington – irrigation and field surface improvements.

-     Surveyors Creek Softball Facility, Glenmore Park – floodlight installation.

3.     Council endorse the funding allocations from existing budgets allocated to the projects as contributions to be included in the grant application:

-     Doug Rennie Field amenity upgrade, $750,000

-     The Kingsway North – irrigation and field upgrade, $100,000

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                       Page

 

19      Organisational Performance and Financial Review - December 2020                         101

 

20      2021 Australian Local Government Association (ALGA) Annual General Assembly   108

 

21      Summary of Investment & Banking for the Period 1 December 2020 to 31 December 2020                                                                                                                                         111

 

22      Summary of Investment & Banking for the Period 1 January 2021 to 31 January 2021 119

 

23      Audit, Risk and Improvement Committee                                                                      127

 

 

 

 

 

 

 



Ordinary Meeting                                                                                            22 February 2021

 

 

 

19

Organisational Performance and Financial Review - December 2020   

 

Compiled by:               Neil Farquharson, Financial Services Manager

Geraldine Brown, Strategic Finance Coordinator

Craig Shepherd, Corporate Reporting Lead

Authorised by:            Andrew Moore, Director - Corporate Services  

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Support financial sustainability through financial planning and budget management

      

 

Executive Summary

This report outlines Council’s progress towards implementing its five-year Delivery Program 2017-22 and annual Operational Plan 2020-21, and focuses on the period of 1 July to 31 December 2020. The report should be read in conjunction with the Organisational Report – December 2020 (refer attached), which records significant Variations, Reserve Movements, proposed Revotes, Contracts, Consultancies and Legal Expenses, Cash and Investments position, Income and Expenses by Program, and our progress in completing the organisation’s Operating and Capital projects for 2020-21.

 

At 31 December 2020, 209 (95%) of Council’s 220 reportable projects, and 62 (95%) of Council’s 65 reportable actions were ‘On Track’ or ‘Completed’.

 

Council projected a Balanced Budget in the adoption of the Original 2020-21 Operational Plan. The December 2020 Quarter Review has resulted in a surplus of $197,841 being predicted for the Quarter, and $212,159 for the full year. This result for the December Quarter comprises mainly positive variations to the adopted Budget, with the most notable budget adjustments for the December Quarter being additional Rates income ($72,433), S10.7 Certificate Fees ($77,159), and Public Library Funding Strategy Subsidy ($30,526).

 

Net organisational salary savings of $171,717 have been identified in this quarter, largely from staff vacancies. In keeping with Council’s adopted practice, these salary savings will be retained within the Employee cost budget at this stage and not be reallocated until the end of the year to manage any budgetary risks throughout the year. Council’s LTFP has foreshadowed that increases to the annual Employee Leave Entitlement (ELE) provision will be required and a strategy to increase this provision has been implemented. Council is committed to ensuring that sufficient provision is made for ELE and therefore it is proposed that any remaining salary savings will be transferred to the ELE Reserve as part of the June 2021 Review, once provision for current year payments are made. 

 

In order to track the actual impact of COVID-19 on Council’s operations and revenue, a separate COVID-19 Impact Reserve was created as part of the March 2020 Quarterly Review. This Reserve initially resulted in a deficit balance as we are only notionally funding from the Reserve against other internal unrestricted reserves with the intention that future surpluses will be directed towards repayment of this Reserve. The impact of COVID-19 was included in the original 2020-21 budget with a predicted General Revenue impact of $3.8m. This prediction has now been reviewed as part of the December Quarterly Review process with the revised impact to General Revenue for 2020-21 being $4.7m.

 

Further details on proposed major variations are provided in this report, with more detail also included in the Organisational Report – December 2020.

 

This report recommends that the Organisational Report – December 2020 be received and that the revised Budget estimates identified in the report and detailed in the Organisational Report – December 2020 be adopted.  

 

 

Organisational Performance Summary

The Organisational Report – December 2020 provides information on Council’s progress against its 2020-21 Operational Plan and Projects for the six-month period between 1 July 2020 to 31 December 2020. At 31 December 2020:

·    95% of 65 reportable Operational Plan Actions were ‘On Track’ or ‘Completed’

·    93% of 124 reportable Capital Projects were ‘On Track’ or ‘Completed’

·    98% of 96 reportable Operating Projects were ‘On Track’ or ‘Completed’

 

Table 1 provides a performance summary, which overall demonstrates that Council is successfully delivering its services and programs.

 

 

Completed

On Track

At Risk / Off Schedule

Total

 

No.

%

No.

%

No.

%

 

 

 

 

 

 

 

 

Actions

13

20%

49

75%

3

5%

65

Capital Projects

34

28%

81

65%

9

7%

124

Operating Projects

14

15%

80

83%

2

2%

96

Table 1

 

Further detailed information can be found in the Organisational Report – December 2020.

Organisational Highlights

Council’s programs and services delivered a number of significant achievements during the past six months. These include:

 

·    Significant work was completed on both the City Park and Regatta Park projects

·    470 Development Applications (DAs) were lodged with 454 applications determined

·    Successfully coordinated the ReAnimate event in November

·    replaced 2,130 sqm of footpath

·    resurfaced 120,040 sqm of road pavement

·    reconstructed 15,950 sqm of road pavement

·    constructed 3.26 km length of new footpath

·    generated, reviewed and issued 3,048 planning certificates

·    completion of Employee Engagement Survey during October and November

Financial Position for the December 2020 Quarter

The financial position of Council for the Quarter is expressed by providing information in compliance with Quarterly Budget Review Statement (QBRS) requirements on:

·    Budget position (whether balanced/surplus/deficit)

·    Significant Variations

·    Identified Revotes

·    Funding summary

·    Reserve movements for the Quarter

·    Capital and Operating Budget Projects list for the quarter

·    Key Performance Indicators

·    Income and Expenses

·    Income and Expenses by Program

·    Capital Budget

·    Cash and Investments

·    Contracts and Other Expenses

·    Consultancy and Legal expenses.

 

Budget Position

 

$’000s

Original Budget Position

0

September 2020 Quarter Variations Adopted by the Council

14

December 2020 Quarter Variations Adopted by the Council

0

December 2020 Quarter Review Proposed Variations

198

Revised Budget Position Surplus/(Deficit) projected

to June 2021

212

 

The predicted cumulative result for the year as at December 2020 is a surplus of $212,159 after the recommended variations for the quarter. Commentary is provided below on some of the more significant issues in the review (F= Favourable, U= Unfavourable, A= Allocation). Further details together with all proposed variations, variations with no impact on available funds, and reserve movements, are detailed in the Organisational Report – December 2020.

 

Net Salary Savings- $171,717 F (0.14%)

During the second quarter of 2020-21 salary savings have been realised primarily due to vacancies across a number of departments. The majority of these vacant positions are in the process of being filled. It is recommended that some of the identified salary savings are retained in the individual departments to enable the engagement of consultants or temporary staff to ensure the delivery of key Operational Plan tasks and projects. The salary savings, net of those being retained by departments, total $171,717.

 

It is proposed that as part of the December Quarterly Review that salary savings of $171,717 are retained within the employee costs area to assist with year-end employee cost balancing and to supplement the budget for terminations. Any remaining savings at year end could then be transferred to the Employee Leave Entitlement (ELE) Reserve.

 

Net Rates income - $72,433 F (0.04%)

The December Quarterly Review includes a number of variations relating to Rates income with a net positive impact of $72,433. The majority of this variance relates to a review of rates income which is now expected to be $930,000 higher, mainly due to significant rates increases after a rezoning of 80 properties at Kemps Creek from Rural to Industrial use. However, around $770,000 of this is expected to be postponed and recovered in future years so will not be recognised as current year income.

 

S10.7 Certificate Fees - $77,159 F (26%)

Section 10.7 certificate income is predominantly a product of the level of activity in the property market, with the current very low interest rates continuing to boost that market. As a result, property transactions and development have exceeded original estimated income levels, which are based on historical records and adjusted for any known subdivision activity that is anticipated to occur within the LGA.

 

Licence Fees - $32,000 U (100%)

This variance reinstates the licence fee for Councils organisational Mapping Tool Promapp (Nintex Promapp) that was removed in the current year. It has now been confirmed that this product will be fully utilised. Promapp remains the process mapping tool of choice and is utilised by Corporate Planning and Customer Experience and is also available organisation wide.

 

Public Library Funding Strategy Subsidy - $30,526 F (6%)

As a result of a new model being implemented by the State Library NSW for the allocation of the annual Public Library Funding between all councils in NSW, Penrith City Council received additional funding of $30,526.

 

Other variations with no impact on Available Funds and Proposed Revotes

A number of other variations, proposed as part of this review, do not have an impact on the available funds. Details of these adjustments are provided in the Organisational Report – December 2020.

 

In addition to these adjustments a total of $205,574 of planned capital projects are proposed for revote this quarter. The total value of revotes for the year to date is $205,574 (including the proposed December Quarter revotes) compared to $7.3m for the same period in 2019-20. A full list of Revotes is included in the attachment Organisational Report – December 2020.

 

COVID-19 Budget Impact

In order to track the actual impact of COVID-19 on Council’s operations and revenue a separate COVID-19 Impact Reserve was created initially resulting in a deficit balance for the Reserve as at this stage we are only notionally funding from this Reserve. It has effectively resulted in a loan against our internal reserves, while appropriate recovery actions are considered by Council. At the conclusion of each reporting period a review of Actual vs Budgeted impact will be undertaken with any variance adjusted against the original source of funding for this Reserve and surplus directed towards the repayment of this internal reserve. For the December 2020 quarter the net change in this reserve was an increase in the deficit balance of $45,831.

The table below tracks the financial impact of COVID-19 for the full nine months March to December 2020. The revised forecasted impact of COVID-19 on Council’s operations for the period July to December 2020-21 is $5.1m.

Further details are provided below on all COVID-19 related budget adjustments proposed for the December Quarterly Review which will be reported to Council at the Ordinary Meeting of 22 February 2021.

 

Net Rates income - $39,922 U (0.02%)

Income related to recovery action for overdue rates has been further impacted by COVID-19 regulations with an extension of the pause on court action until at least March 2021. This will result in a $45,000 loss of forecast income. Around 50% of this is offset by a reduction in expenditure related to the pause on court action. 

 

Ripples Salary Savings - $60,000 F (1.4%)

There has been a strategic delay on some recruitments due to services not being operational at 100% during the second quarter. The impact to general entry and venue hire has been in the region of 20% reducing the reliance on the casual workforce. The significant impact was Department of Education bookings due to restrictions in place for COVID-19, these cancellations resulted in the lack of recruitment and engagement of casuals for these roles.

 

Unfavourable seasonal weather has also impacted visitations reducing the reliance on the workforce and further delaying the recruitment of roles. These trends are not expected to continue into the third quarter with both visitations and venue gaining traction. Recruitment is now either in progress or complete.

 

Hall Hire Income - $18,795 U (4%)

The income for hire of community facilities during the first two quarters remained low as a direct result of COVID-19 risks and restrictions. Though approximately 60% of regular hirers have recommenced their group activities, function hire only recommenced in mid-November 2020. A similar impact on revenue is expected in the next quarter as the restrictions are expected to continue. It is anticipated that income will gradually increase as restrictions ease and user groups return. In addition to this, under Council’s COVID-19 Fee Relief Program currently in operation, hirers may be granted Hall Hire fee relief on application.

 

Library Operations - $49,617 U (52%)

The annual cost factored into the budget was for ordinary cleaning costs only, and did not take into account additional cleaning measures introduced due to COVID-19. The additional budget of $49,617 is for frequent Touchpoint cleaning at Penrith, St Marys, and St Clair Libraries to allow the library to re-open and adhere to strict new measures for staff and public safety.

 

S10.7 Certificate Fees - $45,813 F (100%)

Section 10.7 certificate income is predominantly a product of the level of activity in the property market and government policy surrounding the market. The property market has not been impacted by COVID-19 to the extent initially expected with income returning to pre-COVID levels.

 

Fee Waiver - $8,477 F (23%)

Council has allocated a fund of $500,000 in the original budget for their COVID-19 Fee Relief Program. Under Council’s COVID-19 Fee Relief Program facility hirers may be granted fee relief upon application. During the December quarter fee relief to a total value of $8,477 has been granted with funds from the COVID-19 Relief fund offset reimbursing the COVID-19 Impact Reserve for this amount.

 

Facilities – COVID related expenses - $44,782 U (298%)

Additional expenses have been incurred by Community Facilities and Recreation department for additional cleaning which is required for the halls and centres to operate in a COVID-19 safe manner. In addition, the Community Facilities and Recreation department has extended financial support, upon request, to facility management committees whose revenue has been severely impacted due to COVID-19.

 

Temporary Depots Security Contract Services - $50,569 U (37%)

Temporary depots at The Kingsway and the Civic Centre required additional security services and patrols. These new arrangements were put in place to help outdoor staff maintain social distancing in the current COVID-19 pandemic. The original arrangement ended in mid-December. However, to keep with best practice in social distancing and workplace health and safety for our outdoor staff the temporary depot was re-established in late January.

 

Organisational Stationery - $43,564 F (32%)

Savings of $43,564 have been identified following a review of organisational stationery budgets which have been impacted by staff working remotely and the move to a “paperless” office. These savings are proposed to be transferred to the COVID-19 Reserve.

 

Transfer to/from Reserve – COVID-19 $45,831 A

In order to track the actual impact of COVID-19 on Council’s operations and revenue a separate COVID-19 Impact Reserve has now been created. This new Reserve was established in 2019-20 to track those impacts and will initially result in a deficit balance for the Reserve as at this stage we are only notionally funding from this Reserve. It will effectively result in a loan against our internal reserves, while appropriate recovery actions are considered by Council.  At the conclusion of each reporting period a review of Actual vs Budgeted impact will be undertaken with any variance adjusted against the original source of funding for this Reserve. For the December 2020 quarter the net change in this reserve is an increase in the deficit balance of $45,831.

 

Financial Implications

Adopting the recommendations within this report will result in Council’s 2020-21 Budget being revised to reflect a predicted surplus of $212,159. Further details of the financial implications are contained within the attached Organisational Report – December 2020.

Risk Implications

Clause 203 of the Local Government Regulation requires that the Budget Review Statements and a revision of estimates must be reported to the Council within two months after the end of each quarter (except the June quarter). This quarterly review incorporates a comprehensive analysis of Budgets vs Actual across all areas of the organisation, and also proposes variations to annual budget to be approved by the Council.

 

The Long Term Financial Plan is updated on a quarterly basis in line with the reviews to ensure that forward projections reflect the most current assumptions. This review process, and long-term forecasting, minimise financial risk by supporting financial sustainability, transparency, and accountability. The December 2020 Quarterly Review updates Council’s forward budget projections with the best available information. However, further favourable and unfavourable variations may occur throughout the remainder of the financial year and such variations will be managed and reported to the Council for consideration.

Conclusion

This report, and the more detailed Organisational Report – December 2020 indicates that the performance of Council’s Capital and Operating Projects are on track to meet Council’s challenging annual program. Strong financial management combined with the fine tuning and confirmation of budget assumptions have contributed to a surplus being projected to June 2021.

 

The impact on Council’s financial position as a result of the global health crisis continues to be assessed and it is anticipated that further adjustments to Council’s budget may be required prior to 30 June 2021. Any changes that are required over the coming months will be highlighted to Councillors through regular reporting and included in the March Quarterly Review report to the Council.

 

Once adopted the Organisational Report – December 2020 will be placed on Council’s website.

 

RECOMMENDATION

That:

1.     The information contained in the report on Organisational Performance and Financial Review - December 2020 be received.

2.     The Organisational Performance and Financial Review - December 2020 as at 31 December 2020, including the revised estimates outlined in this report and detailed in the Organisational Report - December 2020, be adopted.

 

 

ATTACHMENTS/APPENDICES

1.

Organisational Report December 2020

93 Pages

Attachments Included

  


Ordinary Meeting                                                                                            22 February 2021

 

 

 

20

2021 Australian Local Government Association (ALGA) Annual General Assembly   

 

Compiled by:             &nbs