Council_Mark_POS_RGB

16 April 2021

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that a POLICY REVIEW COMMITTEE MEETING of Penrith City Council is to be held remotely using audio visual links, audio streamed and in the Passadena Room, Civic Centre, 601 High Street, Penrith on Monday 19 April 2021 at 7:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

Warwick Winn

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

Leave of absence has been granted to:

Councillor Jim Aitken OAM

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Policy Review Committee Meeting - 7 December 2020.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING THE MEETING

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

 

8.           NOTICES OF MOTION

 

9.           DELIVERY PROGRAM REPORTS

 

10.         REQUESTS FOR REPORTS AND MEMORANDUMS

 

11.         URGENT BUSINESS

 

12.         CONFIDENTIAL BUSINESS


POLICY REVIEW COMMITTEE MEETING

 

Monday 19 April 2021

 

table of contents

 

 

 

 

 

webcasting notice

 

 

meeting calendar

 

 

confirmation of minutes

 

 

DELIVERY program reports

 


 

 

 

 

 

 

WEBCASTING NOTICE

 

Please note that tonight’s meeting other than the

confidential sessions are being recorded and will be

placed on Council’s website. All in attendance should

refrain from making defamatory statements. Council

takes all care when maintaining privacy, however

members of the public gallery and those addressing

Council should be aware that you may be recorded.

 


Council_Mark_POS_RGB2021 MEETING CALENDAR

January 2021 - December 2021

(Adopted by Council – 14 December 2020, Amended 25 January 2021)

 

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.00pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

22@

22

26v

24#

28*

26

23@

  27^

25ü

22#+

13

Policy Review Committee

7.00pm

 

 

 

19

 

7

 

9

 

11

 

6

 

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

  *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

  #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress and end of term reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2020-2021 Annual Statements are presented

 

Meeting at which any comments on the 2020-2021 Annual Statements are adopted 

 +

Meeting at which the Annual Report is presented

 

-            Extraordinary Meetings are held as required;

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

1.          Should you wish to address Council, please contact Governance Coordinator, Adam Beggs on 4732 7597.

 



UNCONFIRMED MINUTES

 OF THE POLICY REVIEW COMMITTEE MEETING OF PENRITH CITY COUNCIL HELD REMOTELY USING AUDIO VISUAL LINKS AND AUDIO STREAMED ON THE COUNCIL WEBSITE ON MONDAY 7 DECEMBER 2020 AT 7:03PM

 

PRESENT

Her Worship the Mayor, Councillor Karen McKeown OAM, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Aaron Duke, Ross Fowler OAM, Kath Presdee and John Thain.    

 

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 9 November 2020

PRC 23  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Tricia Hitchen that the minutes of the Policy Review Committee Meeting of 9 November 2020 be confirmed.

  

DELIVERY PROGRAM REPORTS

 

Outcome 1 - We can work close to home

 

1        Penrith City Children's Services Cooperative Ltd                                      

PRC 24  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Aaron Duke

That:

1.    The information contained in the report on Penrith City Children's Services Cooperative Ltd be received

2.    Council underwrite the operations of the PCCSC Ltd until the presentation to Council of the Penrith City Children’s Services Cooperative Ltd Annual Report for 2020-21

 

Councillor Ross Fowler OAM declared a Non-Pecuniary Conflict of Interest – Significant in Item 2 - 39 Henry Street, Penrith Planning Proposal, DCP and VPA, as he is the Director of the Australian Foundation for Disability, which owns property in the vicinity of the development. He stated that he would leave the meeting for the duration of this item.

 

Councillor Ross Fowler OAM left the meeting, the time being 7:31pm.

 

Outcome 2 - We plan for our future growth

 

2        39 Henry Street, Penrith Planning Proposal, DCP and VPA                     

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

PRC 25  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Brian Cartwright

That:

1.     The information contained in the report on 39 Henry Street, Penrith Planning Proposal, DCP and VPA be received.

2.     Council endorses the Planning Proposal presented in this report and provided at Attachment 2.

3.     A further report be made to Council to present the Voluntary Planning Agreement offer provided at Attachment 4, upon completion of the Council officer assessment.

4.     Council prepares an amendment to Penrith Development Control Plan 2014 based on the information presented in this report, and that this then be reported to Council for consideration to endorse for public exhibition.

5.     The General Manager be granted delegation to update and finalise the Planning Proposal prior to Council’s submission of the Planning Proposal to the Department of Planning, Industry and Environment for making of the amendment to the Penrith Local Environmental Plan 2010. The update to the Planning Proposal is to reflect the changes recommended in this report, address any minor or typographical errors, and contemporise the document.

6.     The Planning Proposal is to be submitted to the Department of Planning, Industry and Environment after a Planning Agreement that supports the Planning Proposal in respect to provision of a traffic contribution has been publicly notified and executed.

7.     The Planning Proposal is to be submitted to the Department of Planning, Industry and Environment after the supporting amendment to Penrith Development Control Plan 2014 has been prepared, publicly exhibited, and endorsed by Council.

8.     The maximum floor space ratio allowable for the remainder of Key Site 7 from 5:1 to 6:1 under Clause 8.7 of the Penrith Local Environmental Plan 2010 be considered in a future LEP review.

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Mark Davies

Councillor Kath Presdee

Councillor Robin Cook

Councillor Marcus Cornish

Councillor Greg Davies

 

Councillor Todd Carney

 

Councillor Karen McKeown OAM

                                                        

Councillor John Thain  

 

Councillor Jim Aitken OAM

 

Councillor Brian Cartwright

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Aaron Duke

 

Councillor Ross Fowler OAM

 

Councillor Kevin Crameri OAM

 

 

Councillor Ross Fowler OAM returned to the meeting, the time being 7:58pm.

There being no further business the Chairperson declared the meeting closed the time being 7:59pm.

    



DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                       Page

 

  

Outcome 4 - We have safe, vibrant places

 

1        Town Centre Corporations Business Plans 2021-2022                                                    1

 

Outcome 6 - We are healthy and share strong community spirit

 

2        Penrith Performing and Visual Arts Ltd - 2019-20 Update on Activities                            9

 

URGENT

 

4        Penrith Whitewater Annual Report 2019-2020                                                                23

 

 

Outcome 7 - We have confidence in our Council

 

3        Media Policy                                                                                                                     15

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 1 - We can work close to home

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 2 - We plan for our future growth

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 3 - We can get around the City

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 4 - We have safe, vibrant places

 

Item                                                                                                                                       Page

 

1        Town Centre Corporations Business Plans 2021-2022                                                    1

 

 

 



Policy Review Committee Meeting                                                                      19 April 2021

 

 

 

1

Town Centre Corporations Business Plans 2021-2022   

 

Compiled by:               Rebekah Elliott, Place Activation Team Leader

Authorised by:            Jeni Pollard, City Activation, Community and Place Manager

Kylie Powell, Director - City Futures  

 

Outcome

We have safe, vibrant places

Strategy

Help make our major centres and important community places safe and attractive

Service Activity

Support the revitalisation of Penrith City Centre and St Marys Town Centre

      

 

Executive Summary

The Penrith CBD Corporation and St Marys Town Centre Corporation have submitted their draft Business Plans for 2021-2022. This report provides an overview and commentary on the documentation submitted. Attached to this report are the draft business plans for each corporation for next financial year.

 

As per the new Service Level Agreement endorsed by Council at the Ordinary Meeting held 22 June 2020, the business plans are before Council as parts of a two-step process. This new process enables Council to review and provide feedback on the proposed activities of each Corporation ahead on the financial year they intended to be delivered. The outcomes for the previous year will continue to be reported and presented through the individual annual reports in October of each calendar year.

 

This report recommends that Council receive the proposed business plans for 2021-2022 for the Penrith CBD Corporation and the St Marys Town Centre Corporation. 

Background

Penrith City Council works with the St Marys Town Centre Corporation and the Penrith CBD Corporation to jointly manage the centres to support their ongoing vitality and viability. Council collects rates from non-residential properties in the city centre and returns these to the Corporations.

 

In 2021-2022, the following amounts will be paid to the corporations to undertake the proposed activities as outlined in their KPIs, as outlined in their business plans in 2021-2022.

 

Corporation

Amount exc. GST

Penrith CBD Corporation

$463,464

St Marys Town Centre

$352,749

 

On the 22 June 2020 at the Ordinary Council Meeting, through the Triennial Impact Review of the City Centre Corporations, Council endorsed a Key Performance Indicator Framework. The KPIs were developed in consultation with the Corporations and are consistent with the needs of the corporations to continue to build their profile with the local businesses and explore opportunities to promote the centres to local residents, visitors and potential new business operators and property investors.

 

 

 

 

The KPIs involve four objectives to support their management and improve reportable outcomes.  The Corporation’s four objectives are:

 

1.   Governance

2.   Marketing

3.   Strategy

4.   Facilitation

 

Over the past three years, the Corporations have been gearing its activity towards the growth of residential development with the expected increase in population, and the opportunities that arise for local businesses as a result of this growth. They have been working with businesses coming into the centres and supporting existing businesses to leverage off the new growth and change.

 

The Annual Business Plans of the Corporations is an opportunity for the board to assess progress and identify priority and ongoing projects for the year ahead. The review of the plan is an opportunity for Council to understand the proposed activities of each corporation and to seek alignment to Council’s strategic vision for the Penrith City Centre and St Marys Town Centre.

 

Key Performance Indicators 2020-2023

As part of the Triennial Impact Review of the City Centre Corporations undertaken in 2019-2020, a series of KPIs were developed in consultation with the Corporations. The KPIs were developed to help quantify the outputs and outcomes of the Corporations activities and sought stronger alignment to Council’s strategic vision for the Penrith City Centre and St Marys Town Centre.

 

The KPIs provide an opportunity for each Board to identify priority and ongoing projects for the year ahead. Each Corporation has identified they want to proactively engage with businesses that may be considering locating their businesses to either centre, whilst actively supporting those that have already chosen to invest in property or businesses, through an active workshop and training program.

 

The business plans are based on the KPI framework and the Service Level Agreements in place for the corporations.

 

Penrith CBD Corporation Business Plan 2021-2022

The CBD Corporation has committed to an activation program during the next 12 months that focuses on positive opportunities for businesses and the community in the Penrith City Centre. This includes exploring a series of bespoke events and a City Scavenger Hunt.

 

They will continue the delivery of the successful coffee catch-up networking program and property owner’s night. Based on the model of the property owner’s night it has been identified to host a business owner’s night. The business improvement program will continue to support property owners within the centre with small scale building and façade improvements.

 

The Penrith CBD Corporation’s Annual Business Plan is attached to this report for Council’s consideration (Attachment 2).

 

 

 

 

St Marys Town Centre Corporation Business Plan 2021-2022

The Town Centre Corporation have committed to building the branding and marketing of the town centre over the next 12 months to focus on a positive narrative around the growth and opportunities within the St Marys Town Centre. They will again deliver an event for property and business owners focussed on the development opportunities.

 

It is hoped that the Spring Festival will be able to be delivered again in September within COVID Safe restrictions. Work will also continue with business and property owners on the façade program.

 

The St Marys Town Centre Corporation’s Annual Business Plan is attached to this report for Council’s consideration (Attachment 2).

 

Conclusion

The Penrith CBD Corporation and St Marys Town Centre Corporation have submitted their Annual Business Plans 2021-22 to Council as part of a two-step process. The annual reports for 2020-2021 will be reported to Council in October.

 

This report describes the features and provides commentary on the documents as presented.  The Annual Business Plan are considered to support the interests of all stakeholders, businesses, property owners and residents in the Penrith City Centre and St Marys Town Centre.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Town Centre Corporations Business Plans 2021-2022 be received

2.     Council receive the Penrith CBD Corporation’s Annual Business Plan 2021-2022.

3.     Council receive the St Marys Town Centre Corporation Annual Business Plan 2021-2022.

 

 

ATTACHMENTS/APPENDICES

1.

Penrith CBD Corporation Annual Business Plan 2021-2022

16 Pages

Attachments Included

2.

St Marys Town Centre Corporation Annual Business Plan 2021-2022

4 Pages

Attachments Included

   


 

 

 

 

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Outcome 5 - We care about our environment

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 6 - We are healthy and share strong community spirit

 

Item                                                                                                                                       Page

 

2        Penrith Performing and Visual Arts Ltd - 2019-20 Update on Activities                            9

 

 

URGENT

 

4        Penrith Whitewater Annual Report 2019-2020                                                                23

 

 

 



Policy Review Committee Meeting                                                                      19 April 2021

 

 

 

2

Penrith Performing and Visual Arts Ltd - 2019-20 Update on Activities   

 

Compiled by:               Jeni Pollard, City Activation, Community and Place Manager

Authorised by:            Kylie Powell, Director - City Futures  

 

Outcome

We are healthy and share strong community spirit

Strategy

Enhance the cultural vitality of the City

Service Activity

Support and implement initiatives which contribute to culture and creativity across our City

 

Presenters:                  Alison McLaren - Chair and Hania Radvan - CEO - Penrith Performing and Visual Arts - To provide an overview of the 2019-2020 operation of the PPVA       

 

Executive Summary

The Penrith Performing and Visual Arts Ltd (PP&VA) provides an annual report and presentation to Council on their activities of the previous 12 months. This report and presentation will focus on the activities and events of the challenging 2019-2020 year.

The report recommends that the information in the report on Penrith Performing and Visual Arts 2019-2020 Update on Activities be received.

The report further recommends that Council agree to underwrite the operations of Penrith Performing and Visual Arts Ltd until the presentation of the 2021-22 Annual Report.

Background

The PP&VA brings together the development, production and presentation of performing and visual arts programs including Penrith Conservatorium of Music and Q Theatre programs as well as the operation of the Council-owned physical assets including management of the Penrith Regional Gallery and the Lewers Bequest Art Collection.

The PP&VA is a controlled entity of Council with the objectives and operation managed by a Board of Directors in accordance with the constitution of the PP&VA and is a company limited by guarantee.

The Board of the PP&VA consists of 10 directors in total, 4 directors that represent Council including the General Manager or his/her nominee. The 6 remaining directors are community members nominated for a four-year term. The PP&VA appoints a Chief Executive Officer to manage the day to day operations.

The information contained in this report is gathered from the Annual Report to the Board from the CEO, Hania Radvan and from the Chairperson (as at June 2020), Peter Anderson. These reports were presented to the Annual General Meeting held in October 2020.

In the 2019-2020 the PP&VA delivered their activities in accordance with their previous strategic plan. The PP&VA have developed a new strategic plan (attached) to be in effect from 1 July 2020 to 30 June 2023.

Create NSW have entered into a 1-year agreement with the PP&VA to June 30th, 2021 and an application for a further 12 months funding ($400K) from July 2021 through the end June 2022 is current. The organisation will then be required to submit again in September 2021 for the further 12 months from July 2022.

The PP&VA Ltd receives ongoing subsidy from Penrith City Council, which in 2019-20 was $2,184,661 as well as private and public sector funding.

The report will be accompanied by a presentation by Alison McLaren, new Chair of the PPVA and Hania Radvan. CEO.

CEO Summary

The CEO has provided a summary of the annual activities of the PP&VA. In a year that was impacted by the COVID 19 lockdowns in the final quarter, the summary is largely positive in acknowledging the success of activities and exhibitions throughout the first 8 months of the 2019-20 year.

Artistic highlights include the delivery of education programs across both sites and artforms, delivering successful Night Garden and Annual Youth Theatre Festival events as well as workshop and tuition series’ each term.

The Galley introduced drop in maker spaces to engage visitors in looking deeply at the act of creating, both in response to the Lewer’s site and the art works.

The Joan created a new interpretation of the classic Hans Christian Anderson fairy tale – the Ugly Duckling as a nonverbal theatre piece. The piece called The Ugliest Duckling toured to Casula Powerhouse as well as having a successful season in the Q Theatre.

The Conservatorium applied for, and secured, a further 2 years of funding for the Penrith Youth Orchestra program from the Crown Resorts and Packer Family Foundations’ Western Sydney Initiative.

Along with all cultural institutions and places of mass gathering across the country, March 2019 saw a dramatic and abrupt change to the operating environment. For a short period of time all operations of the PP&VA were put on hold, with public health orders mandating that large gatherings were no longer permissible.

The organisation was quick to adapt with programs moved online where possible and new engagement tools were developed, such as Keep Heart Penrith, reaching out through a weekly newsletter.

Many of the tasks that are put off were able to be completed such as flooring renewed and painting of walls and doors throughout. Due to the legal status of the PP&VA, the organisation was able to access JobKeeper payments providing security for staff employed across the organisation.

Finance Manager Comments

Penrith Performing & Visual Arts Ltd reported a net surplus for the 2019-20 Financial Year of $196,066 in their Financial Statements. This is an increase of $267,837 from their reported 2018-19 deficit of $71,771.

 

Penrith Performing & Visual Arts Ltd Operating Income increased by less than 1% from $4,316,421 to $4,322,008. Total Expenses decreased by 6% from $4,388,192 to $4,125,942.

 

The Council subsidy for 2019-2020 was $2,184,661. This is exclusive of indirect subsidies by Council such as costs incurred from IT support, Finance support, Workforce support, Legal support and maintenance of building and premises. It is noted that in the Council report on February 10th, 2020 resolved to underwrite the year of 2020-21.

 

This report recommends that Council continue to underwrite the operations of the PP&VA up to the presentation of their 2021-22 Annual Report.

 

Conclusion

 

This report provides an overview of the operations of the PP&VA for the year 2019-20 including a comment from the Finance Manager on the financial position of the organisation.

 

The 2019-20 year has been a challenging one for many arts organisations with abrupt changes in the operating environment as a result of COVID 19. The PP&VA has adapted well to these changes and continued to provide relevant and contemporary cultural programs throughout the year.

 

The report recommended that this information be received and that Council continues to underwrite the operations of the PP&VA up to the presentation of their 2021-22 Annual Report.

 

RECOMMENDATION

That:

1.     The information contained in the report on Penrith Performing and Visual Arts Ltd - 2019-20 Update on Activities be received

2.     Council continue to underwrite the operations of the PP&VA up to the presentation of their 2021-22 Annual Report.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

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Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                       Page

 

3        Media Policy                                                                                                                     15

 

 

 



Policy Review Committee Meeting                                                                      19 April 2021

 

 

 

3

Media Policy   

 

Compiled by:               Rebecca Hackney, Communications Manager

Authorised by:            Andrew Moore, Director - Corporate Services  

 

Outcome

We have confidence in our Council

Strategy

Keep our community informed about what Council is doing and how they can have their say in decisions that affect them

Service Activity

Keep our community informed about what council is doing

      

 

Executive Summary

This report follows the Councillor Briefing on Monday 1 March 2021, where Councillors were presented with the draft Media Policy for their feedback. This feedback has been incorporated into the Media Policy seeking adoption at tonight’s Policy Review Meeting.

Penrith City Council’s Media Policy has been developed to outline a clear vision for Council’s interaction with metropolitan and local media and provide a framework for Council’s media operational procedures. Designed to protect Council, the Policy works to clarify roles and responsibilities when dealing with the media.  Based on best practice, the Policy has been developed through a peer review approach whereby Council’s media team considered the methods of other councils while balancing this with Penrith’s current media operations.

 

This Policy is designed to cover Penrith City Council’s interactions with the media expressly and importantly, does not limit or restrict Councillors expressing their own personal opinions or engaging directly with the media.

 

This report seeks Council’s adoption of the Media Policy so that as an organisation we can enhance our media liaison; continue to create consistent messaging for the Penrith community; and provide a central point for all media operations, allowing Council to track and monitor the public narrative and emerging issues.

Background

Penrith City Council maintains ongoing media relations with print, broadcast (television and radio), and digital news outlets to drive Council’s messaging and disseminate local news in a bid to inform Penrith residents and engage the wider community.  Having such a public presence, it is crucial that Council boosts its ability to enhance positive news coverage about the City while protecting the organisation’s reputation.

 

The Media Policy is based on best practice and has been benchmarked against several others developed by councils in New South Wales and Victoria. The Policy combines key components of these policies whilst balancing the practices and procedures already established at Penrith.  

 

The Media Policy formalises Council’s media operational procedures, which works to streamline the process of dealing with media matters. It also identifies Council’s official spokespeople and explores their specific roles and responsibilities to ensure Council accurately reflects its brand, core values, attitudes, and City-shaping plans through varied, proactive media coverage.

 

Council prides itself on delivering comprehensive messaging that informs and engages residents and our local community; this Policy provides consistency and clarity for staff and stakeholders around how this is delivered.

 

Most importantly, the Policy provides Council with the opportunity to enhance its media liaison and further establish itself as a timely, trustworthy and transparent Council. Confidence in Council is a key pillar of our Operational Plan.

 

The recommended Media Policy will provide the following benefits:

·    Facilitate Council to have a clear position in the public narrative.

·    Enable a streamlined approach to media enquiries and responses.

·    Provide Council with the opportunity to increase its presence across metropolitan and local media to boost positive coverage for Council.

·    Assist in managing negative publicity and emerging issues.

·    Further assist in highlighting the City’s best assets to attract and retain residents, visitors, tourism and investment.  

 

Conclusion

 

Penrith City Council plays a pivotal role in delivering comprehensive messaging that informs and engages residents and our local community. The proposed Media Policy will create consistency both internally and externally through a structured policy that supports our media operational procedures to position Council as a reliable source of information for the community. It clearly defines roles and responsibilities associated with media liaisons.

 

Based on best practice, the Media Policy provides a practical path to enhance and streamline Council’s interactions with the media.

 

RECOMMENDATION

That:

1.     The information contained in the report on Media Policy be received

2.     The Media Policy be adopted.

 

ATTACHMENTS/APPENDICES

1.

Draft Media Policy

3 Pages

Appendix

  


Policy Review Committee Meeting                                                                                   19 April 2021

Appendix 1 - Draft Media Policy

 

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Urgent Reports

 

DELIVERY PROGRAM REPORTS

 

CONTENTS

 

Item                                                                                                                                       Page

 

4        Penrith Whitewater Annual Report 2019-2020                                                                23

 

 

 



Policy Review Committee Meeting - Urgent Report                                          19 April 2021

 

 

 

4

Penrith Whitewater Annual Report 2019-2020   

 

Compiled by:               Jack Hodge, Venue Manager - Penrith Whitewater Stadium

Cheryl Freeburn, Operational Finance Coordinator

Sam Lwin, Accountant

Authorised by:            Brian Steffen, Director - City Services  

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Plan for the provision of and facilitate the delivery of community, sport and recreation facilities

      

 

Executive Summary

Each year, following the Annual General Meeting of the Company, a report is presented to the Council on the year’s activities of the Penrith Whitewater Stadium (PWS), including the financial performance.

 

The reports from both the Chairman and the Stadium Manager highlight the major activities of the Stadium over the last year. The venue has continued throughout the year to attract professional athletes, sporting championships and casual users, the participation rates in each activity are detailed in the report.

Annual Report

The Twenty Second Annual General Meeting of the Company was held on 24th September 2020 for the period ended 30th June 2020.

 

The Chairman of the Board and Stadium Manager will be in attendance tonight to make a short presentation which will focus on:

 

·    The Past year – highlights, financial position and issues arising; and

·    The Year ahead.

 

Following are their reports that have been extracted from the Annual Report of Penrith Whitewater Stadium Limited (PWS).

 

Chairman’s Report

It gives me much pleasure to present the Chairman’s Report to the 22nd Annual General Meeting of Penrith Whitewater Stadium Limited.

The bushfires of last summer and the COVID-19 pandemic that has followed have had a significant effect on patronage for whitewater rafting and canoeing based activities. Revenue for the year was $903,887 which is 15% less than $1,059,242 for 2019. The financial outcome for the year ended 30 June 2020 resulted in a surplus before depreciation, amortisation and interest of $34,297, an improvement of $90,227 when compared to the deficit achieved in 2019 of $55,930.  The Stadium continues to contribute to the overall Penrith economy and to the advancement of the sport of canoe slalom both locally and internationally.

 

Penrith Whitewater Stadium continues to generate a great deal of publicity both nationally and internationally, adding to its reputation as one of the world’s premier sporting facilities. The venue continues to successfully host local, national and international competitions and attract a significant number of international athletes who see the Stadium as their preferred off-season training venue.

 

I would like to take this opportunity to thank Venue Manager, Jack Hodge and his management team (Simonetta, Jeff, and Morgen) for leading the organization throughout the year.  Penrith Whitewater staff continues to show great dedication and commitment to the business. The underlying enthusiasm and commitment of staff is fundamental to the venue’s continuing success.

 

I would also like to thank my fellow Directors for their continuing commitment and input to the operations of Penrith Whitewater Stadium.  2019-20 saw the appointment Cr Brian Cartwright and Cr Marcus Cornish and the resignation of Helen Brownlee.  Helen has been a PWS Director since the first Board of Directors meeting in October 1998 and the Deputy Chairperson since October 2000. I would like to thank Helen very sincerely for her contribution to PWS and wish her all the very best for the future.

 

 

Stadium Manager’s Report

2019-20 has been the most challenging year that PWS has ever experienced due the disruption to everyday life and business caused by the Black Summer Bushfires and the COVID-19 epidemic.

 

Overall participation in the activities offered by PWS decreased in 2019-20.  Rafting decreased by 28%, Canoe/Kayak decreased by 24% and Swiftwater Rescue courses decreased by 50%.

 

Whitewater rafting remains the highest revenue earner for PWS.  Total revenue for rafting decreased by 16% from $430,739 to $367,248

 

Total PWS income decreased by 15% from $1,063,442 in 2019-20 to $902,593. Total expenses decreased by 4% from $1,222,726 to $1,175,590 resulting in an increase in operating deficit of $113,712,629 from -$159,285 -$272,997.  Net loss decreased from $158,765 to $67,424 due to $206,087 in other income including a $120,000 plant and equipment grant from Penrith City Council and COVID-19 related business support from the ATO.

 

PWS maintained its strong support for the sport of canoeing throughout the year.  In 2019-20 PWS was the host of the 2020 Sydney International Whitewater Festival (which included Slalom and Freestyle), the Australian National Slalom Championships, NSW State Canoe Slalom Championships and the Canoe Polo Summer Series Championships.  PWS facilitated over 582 hours of slalom training and competitions for Australian and International paddlers.  This included 172 hours for the Australian team as part of the Canoe Slalom National Centre of Excellence (NCE) Agreement between PWS, the Australian Institute of Sport (AIS), the New South Wales Institute of Sport (NSWIS) and Paddle Australia.  The value of PWS’s contribution to the agreement was approximately $144,690.

 

PWS continued its support of various charitable and community organisations.  This included hosting the annual Rotary Club Duck Race and the donation of 169 gift certificates to the value of $15,886.

 

A very special thanks to the PWS team for the dedication, resilience and resourcefulness that they have shown.  This has allowed us to keep PWS open and activities operating during what has been and continues to be the most challenging circumstance for over 100 years.  Thanks also to the PWS Board of Directors for their ongoing dedication and support. The successful operation of PWS relies upon the support of the general public and a network of companies and organisations.  PWS would like to thank the general public, suppliers, venue stakeholders and neighbouring organisations for their support and looks forward to working together more closely in the future to maximise the ongoing success of PWS and Penrith Lakes.

 

 

Board of Directors

The Constitution of the Company provides, in part, that:

 

1.   To provide continuity the members of the Board shall resign on a rotating basis. At the First Annual General Meeting, three (3) Directors (including one (1) Councillor) shall resign. At the Second Annual General Meeting, three (3) members shall resign (including one (1) Councillor). Thereafter, the members of the Board, except the Council Officer, shall resign after they have served on the Board for three (3) years after appointment or re-appointment to the Board.

2.   All retiring Directors shall be eligible for re-appointment.

 

Council should note that the positions of Chairman, Deputy Chairman were declared vacant. Elections were held for the vacant positions at the twenty second Annual General Meeting.

 

Councillor Ross Fowler OAM was re-appointed to the position of Chairman, Councillor Kevin Crameri OAM was appointed to the position of Deputy Chair.

 

It was resolved that Penrith City Council be requested to endorse the reappointment of Andrew Pearce and Councillor Kevin Crameri OAM as continuing Directors of Penrith Whitewater Stadium Ltd and the resignation of Helen Brownlee OAM.

 

Business Support Accountant

 

The following information is included in the audited Penrith Whitewater Stadium Limited Financial Statements and has been adopted by the Board.

Penrith Whitewater Stadium Limited reported a net deficit for the 2019-20 Financial Year of $67,424, a decrease of 58% from $158,765 deficit in 2018-19, and includes $120,000 subsidy from Penrith City Council in 2019-20. Operating Revenue decreased by 15% from $1,059,242 in 2018-19 to $903,887. Total expenses decreased by 4% from $1,222,726 to $1,176,103. 

 

2020

$

2019

$

Variance

$

Variance

%

Operating Revenue

903,887

1,059,242

-155,263

-15%

Other Revenue

204,792

4,719

200,073

-

Total Revenue

1,108,679

1,063,961

44,718

4%

Expenses

1,176,103

1,222,726

-46,623

-4%

Reported Operating Profit/(Deficit)

(67,424)

(158,765)

91,341

58%

Operating Profit

(excluding Council Subsidy)

(187,424)

(158,765)

-28,659

-18%

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Penrith Whitewater Annual Report 2019-2020 be received

2.     Council agree to underwrite the operation of the Penrith Whitewater Stadium Limited until the presentation to Council of the Penrith Whitewater Stadium Limited Annual Report for 2020-21.

3.     Council note and support the appointment and re-appointment of the persons named in the report to the Board of Directors of Penrith Whitewater Stadium Ltd.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

ATTACHMENTS  

 

 

Date of Meeting:     Monday 19 April 2021

Report Title:            Town Centre Corporations Business Plans 2021-2022

Attachments:           Penrith CBD Corporation Annual Business Plan 2021-2022

                                St Marys Town Centre Corporation Annual Business Plan 2021-2022



Policy Review Committee Meeting                                                                                   19 April 2021

Attachment 1 - Penrith CBD Corporation Annual Business Plan 2021-2022

 

















Policy Review Committee Meeting                                                                                   19 April 2021

Attachment 2 - St Marys Town Centre Corporation Annual Business Plan 2021-2022