Council_Mark_POS_RGB

18 August 2021

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held remotely using audio visual links and audio streamed on the Council website on Monday 23 August 2021 at 7:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

Warwick Winn

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 26 July 2021.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING COUNCIL

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

 

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

 

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Local Traffic Committee Meeting - 2 August 2021.

Policy Review Committee Meeting - 9 August 2021.

 

10.         DELIVERY PROGRAM REPORTS

 

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

 

12.         URGENT BUSINESS

 

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 23 August 2021

 

table of contents

 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

WEBCASTING NOTICE

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

Australians all let us rejoice,

For we are one and free;

We’ve golden soil and wealth for toil;

Our home is girt by sea;

Our land abounds in nature’s gifts

Of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 

 

 

 

 

 

 

 

 

 

 

 

 



 

 

 

 

 

 

WEBCASTING NOTICE

 

Please note that tonight’s meeting other than the

confidential sessions are being recorded and will be

placed on Council’s website. All in attendance should

refrain from making defamatory statements. Council

takes all care when maintaining privacy, however

members of the public gallery and those addressing

Council should be aware that you may be recorded.

 


Statement of Recognition of

Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


 

 


Oath of Office

 

I swear that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

Affirmation of Office

 

I solemnly and sincerely declare and affirm that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

2016 General Election – taken/made at the Ordinary Meeting of Council on 26 September 2016, Minute Number 272

 

2018 By-Election – taken/made by Councillor Brian Cartwright on 17 May 2018 and Councillor Robin Cook on 21 May 2018 before the Chief Governance Officer, Stephen Britten, an Australian Legal Practitioner

 

 

Local Government Act 1993, Section 233A

 


Council_Mark_POS_RGB2021 MEETING CALENDAR

January 2021 - December 2021

(Adopted by Council – 14 December 2020, amended 29 July 2021)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.00pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

22@

22

26v

24#

28*

26

23@

  27^

25ü

22#+

 

Policy Review Committee

7.00pm

 

8

 

19

 

7

 

9

 

11

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress and end of term reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Deputy Mayor

 ü

Meeting at which the 2020-2021 Annual Statements are presented

 

Meeting at which any comments on the 2020-2021 Annual Statements are adopted 

 +

Meeting at which the Annual Report is presented

-            Extraordinary Meetings are held as required.

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact Governance Coordinator, Adam Beggs on 4732 7597.

 


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD REMOTELY USING AUDIO VISUAL LINKS AND AUDIO STREAMED ON THE COUNCIL WEBSITE ON MONDAY 26 JULY 2021 AT 7:04PM

 

WEBCASTING STATEMENT

Her Worship the Mayor, Councillor Karen McKeown OAM read a statement advising that Council Meetings are recorded and webcast.

PRAYER

The Council Prayer was read by Rev Christine Bayliss Kelly.

STATEMENT OF RECOGNITION

Her Worship the Mayor, Councillor Karen McKeown OAM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRESENT

Her Worship the Mayor, Councillor Karen McKeown OAM, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Aaron Duke, Ross Fowler OAM, Kath Presdee and John Thain.

 

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 28 June 2021

139  RESOLVED on the MOTION of Councillor Aaron Duke seconded Councillor Brian Cartwright that the minutes of the Ordinary Meeting of 28 June 2021 be confirmed.

 

DECLARATIONS OF INTEREST

Councillor Mark Davies declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 11 - Community Assistance Program Planned Component 2021-22 as he is a Director of WestCare – Penrith Men’s Walk and Talk who have received a grant under this program.

 

Councillor Bernard Bratusa declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 14 - Greater Cities Sports Facility Fund - Successful Grants                              as his former employer was the Minister for Sport who oversees this grants program.

 

Councillor Tricia Hitchen declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 2 -  Planning Proposal for 61-79 Henry Street Penrith to Gateway                     as her family is a client of AFFORD, the proponent of this development.

 

Councillor John Thain declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 2 -  Planning Proposal for 61-79 Henry Street Penrith to Gateway as his family is a client of AFFORD, the proponent of this development.

 

 

 

Councillor John Thain declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 17 -  Penrith Valley Regional Sports Centre as he is Council’s representative for the organisation the subject of this report.  Councillor Thain stated that he would not take part in the debate or voting on this matter.

 

Councillor Ross Fowler OAM declared a Pecuniary Interest in Item 2 -  Planning Proposal for 61-79 Henry Street Penrith to Gateway as he a Director of the company making the application for this development.  Councillor Fowler stated that he would leave the meeting during consideration of this item and would not take part in the debate or voting on the matter.

 

Councillor Ross Fowler OAM declared a Pecuniary Interest in Item 17 - Penrith Valley Regional Sports Centre as he is the Auditor of the organisation the subject of this report.  Councillor Fowler stated that he would leave the meeting during consideration of this item and would not take part in the debate or voting on the matter.

 

Councillor Kevin Crameri OAM declared a Non-Pecuniary Conflict of Interest – Significant in Committee of the Whole Item 3 - Conduct Matter - Councillor Kevin Crameri OAM, as he is the subject of this report. 

 

Her Worship the Mayor, Councillor Karen McKeown OAM declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 13 – Naming of PP&VA Atrium Foyer in Recognition of The Hon. Peter Anderson AM, as she has had a long working relationship with The Hon Peter Anderson AM on the Board of the PP&VA.

 

ADDRESSING THE MEETING

 

David Bentham

 

Item 4 – Implementation of the Flood Prone Land Package

 

A Council staff member read out Mr David Bentham’s application to address the Ordinary Meeting and outlined his reason for addressing the meeting as follows:

 

Mr Bentham expressed his concerns about flooding in Penrith and the devastation that would occur as a result. Mr Bentham noted that recently consideration of flooding in the Hawksbury /Nepean Valley has been focused on raising the Warragamba Dam Wall and other retention systems, and that this is very unlikely to happen due to environmental, cultural issues and other risks, as well as the capital needed.  Mr Bentham stated that he believed the time has come to seriously look at changing the hydraulic gradient and efficiency of the river system. The major work would be the widening of the Sackville Gorge and Mr Bentham requested Council to consider this and support a major study of this idea.

 

Mayoral Minutes

 

1        The passing of Frank Lawton                                                                  

140  RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Greg Davies that the Mayoral Minute on The passing of Frank Lawton be received.

 


 

 

2        The passing of Max Baker                                                                        

141  RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Ross Fowler OAM that the Mayoral Minute on The passing of Max Baker be received.

 

3        150th Anniversary of Penrith as a Municipality                                     

142  RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Tricia Hitchen that the Mayoral Minute on 150th Anniversary of Penrith as a Municipality be received.

 

4        Local Government Professional Excellence and Zest award success                                                                                                      

143  RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Tricia Hitchen that the Mayoral Minute on Local Government Professional Excellence and Zest award success be received.

 

 

Reports of Committees

 

1        Report and Recommendations of the Penrith Community Safety Partnership Meeting held on 16 June 2021                                            

144  RESOLVED on the MOTION of Councillor Aaron Duke seconded Councillor Kevin Crameri OAM that the recommendations contained in the Report and Recommendations of the Penrith Community Safety Partnership meeting held on 16 June, 2021 be adopted.

 

 

2        Report and Recommendations of the Access Committee Meeting held on 16 June 2021                                                                                

145  RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Bernard Bratusa that the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 16 June, 2021 be adopted.

 

 

 

DELIVERY PROGRAM REPORTS

 

Outcome 2 - We plan for our future growth

 

1        Submission on Employment Zones Reform                                          

146  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Bernard Bratusa

That:

1.     The information contained in the report on Submission on Employment Zones Reform be received

2.     The submission provided in Appendix 1 be endorsed and submitted to the Department of Planning, Industry and Environment as Council’s final submission.

 

 

Having previously declared a Pecuniary Interest in Item 2, Councillor Ross Fowler OAM left the meeting, the time being 7:54pm

 

2        Planning Proposal for 61-79 Henry Street Penrith to Gateway            

147  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Tricia Hitchen

That:

1.     The information contained in the report on Planning Proposal for 61-79 Henry Street Penrith to Gateway be received.

2.     Council endorse the enclosed Planning Proposal to be submitted to the Department of Planning and Environment seeking a Gateway Determination.

3.     The General Manager be granted delegation to undertake any minor updates to the Planning Proposal prior to Council’s submission of the Planning Proposal to the Department of Planning, Industry and Environment for a Gateway Determination, and advise Councillors accordingly.

4.     Consultation with the community and public agencies be undertaken in accordance with any Gateway Determination issued by the Department of Planning and Environment.

5.     Council resolve that should any future residential accommodation development occur on the lot:

a.   The development should include a minimum of 20% of all dwellings developed on the site are to be provided as affordable, accessible and seniors living dwellings.

b.   Adequate Public Open Space should be secured within 200m of any proposed high density development (development with over 60 dwellings).

And that these features must be secured before the Planning Proposal is publicly exhibited.

6.     A further report come back to Council with details of a draft Voluntary Planning Agreement seeking endorsement for notification with the exhibition of the Planning Proposal.

7.     A report be presented to Council on the submissions received during the public exhibition.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Kath Presdee

 

Councillor Robin Cook

 

Councillor Greg Davies

 

Councillor Todd Carney

 

Councillor Aaron Duke

 

Councillor John Thain  

 

Councillor Kevin Crameri OAM

 

Councillor Jim Aitken OAM

 

Councillor Mark Davies

 

Councillor Brian Cartwright

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor Karen McKeown OAM

 

 

3        Voluntary Planning Agreement offer by Lendlease for 16 Chapman Street Werrington

Councillor Ross Fowler OAM returned to the meeting, the time being 7:57pm. 

148  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Todd Carney

That:

1.     The information contained in the report on Voluntary Planning Agreement offer by Lendlease for 16 Chapman Street Werrington be received.

2.     Council endorse the draft Voluntary Planning Agreement for 16 Chapman St, Werrington, provided as a separate enclosure to this report.

3.     By agreement with Transport for NSW Council acquire the part of the land owned by Transport for NSW to deliver the Werrington Road roundabout.

4.     Council agree to transfer the part of the land acquired from Transport for NSW to Lendlease Communities (Werrington) Pty Ltd in accordance with the terms of the Voluntary Planning Agreement provided as a separate enclosure to this report.

5.     The General Manager be provided delegation to make any changes necessary to the draft Voluntary Planning Agreement resulting from negotiations with Transport for NSW, and advise Councillors accordingly.

6.     Following the agreement with Transport for NSW, the draft Voluntary Planning Agreement be publicly notified in accordance with the requirements of Environmental Planning and Assessment Regulation 2000 and Penrith Developer Infrastructure Agreements Policy.

7.     Where any submissions are received in relation to the public notification of the draft Voluntary Planning Agreement, these be reported to Council.

8.     Upon the conclusion of the notification, where no submissions are received, the draft Voluntary Planning Agreement be executed by the General Manager.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Kath Presdee

 

Councillor Robin Cook

 

Councillor Greg Davies

 

Councillor Todd Carney

 

Councillor Aaron Duke

 

Councillor John Thain  

 

Councillor Ross Fowler OAM

 

Councillor Kevin Crameri OAM

 

Councillor Jim Aitken OAM

 

Councillor Mark Davies

 

Councillor Brian Cartwright

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor Karen McKeown OAM

 

 

4        Implementation of the Flood Prone Land Package                               

149  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish

That:

1.     The information contained in the report on Implementation of the Flood Prone Land Package be received

2.     The Special Flood Consideration clause not be adopted by Council until such time the work being undertaken by DPIE and INSW in relation to land use planning in the Hawkesbury Nepean Catchment is complete.

3.     Council continue to apply the 1 in 100 year flood event plus freeboard as the flood planning area.

 

 

Outcome 3 - We can get around the City

 

6        Acceptance of Grant Funding under the NSW Government's Local Government Road Safety Behaviour Program 2021-22                        

150  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Brian Cartwright

That:

1.     The information contained in the report on Acceptance of Grant Funding under the NSW Government's Local Government Road Safety Behaviour Program 2021-22 be received.

2.     Council accept the grant offered by Transport for NSW under its Local Government Road Safety Behavioural Program, totalling $14,450, as outlined in the report.

3.     Council’s General Manager sign the Transport for NSW funding on the terms and conditions outlined in the TfNSW funding letter.

4.     Council write to Transport for NSW and Local State Members thanking them for their continued support for road safety initiatives within the Penrith Local Government Area.

 

 

5        Submission Inquiry into Mobile Speed Camera Enforcement Programs in NSW                                                                                      

151  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Marcus Cornish

That:

1.     The information contained in the report on Submission Inquiry into Mobile Speed Camera Enforcement Programs in NSW be received.

2.     Council endorse the appended submission to NSW Joint Standing Committee on Road Safety.

 

 

Outcome 4 - We have safe, vibrant places

 

7        Magnetic Places 2021                                                                               

152  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Todd Carney

That:

1.     The information contained in the report on Magnetic Places 2021 be received

2.     The 5 projects listed in Table 1 be funded as part of the Magnetic Places Grants Program 2021-22

 

8        Establishment of Alcohol Free Zones and Alcohol Prohibited Areas for 2021-2025                                                                                             

153  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Todd Carney

That:

1.     The information contained in the report on Establishment of Alcohol Free Zones and Alcohol Prohibited Areas for 2021-2025 be received

2.     Council endorse the re-establishment of Alcohol Free Zones and Alcohol Prohibited Areas at designated locations effective for the four year period from 1 July 2021 to 30 June 2025.

3.     Alcohol Free signage be updated at relevant locations as required to reflect the new timeframe and support local Police with enforcement efforts.

 


 

 

9        RFT20/21-31 Kingsway Sports Fields Irrigation System                      

154  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Todd Carney

That:

1.     The information contained in the report on RFT20/21-31 Kingsway Sports Fields Irrigation System be received.

2.     The tender from Never Stop Irrigation, for the amount of $266,686.42 (excluding GST) be accepted for RFT20/21-31 Kingsway Sports Fields Irrigation System.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

Outcome 6 - We are healthy and share strong community spirit

 

10      Outcomes of Youth Week Forum on Housing                                       

155  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Aaron Duke that the information contained in the report on Outcomes of Youth Week Forum on Housing be received.

 

 

11      Community Assistance Program Planned Component 2021-22         

156  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Aaron Duke

That:

1.     The information contained in the report on Community Assistance Program Planned Component 2021-22 be received

2.     Council approve funding the highly ranked applications and amounts totalling $38,379.70 as outlined in Table 1 of this report with $38,379.70 allocated from the Planned Component 2021-22 Community Assistance Program and for remaining funds to be distributed through the CAP Rolling Component.

 

12      Real Festival Event Strategy and 10 Year Plan 2021-2031                   

157  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Aaron Duke

That:

1.     The information contained in the report on Real Festival Event Strategy and 10 Year Plan 2021-2031 be received.

2.     Council endorse the Real Festival Event Strategy and 10 Year Plan 2021-2031.

3.     From the 2022-23 year the Real Festival be held in the second week in September.

 

 

14      Greater Cities Sports Facility Fund - Successful Grants                     

158  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Aaron Duke

That:

1.     The information contained in the report on Greater Cities Sports Facility Fund - Successful Grants be received

2.     Grant funding agreements be signed with the NSW Office of Sport for the following projects and grant awards:

·    Doug Rennie Field (Chapman Gardens Precinct), Kingswood - $750,000 contributing to the construction of a new amenity building.

 

·    The Kingsway North (Oztag, Touch Football, Cricket), Werrington – $300,000 contributing to irrigation and field surface improvements.

 

·    Surveyors Creek Softball Facility, Glenmore Park– $800,000 for floodlight installation and access path, seating with landscaping.

 

3.     Thank you letters be provided to the Minister for Sport and local State Members.

 

13      Naming of PP&VA Atrium Foyer in Recognition of The Hon. Peter Anderson AM                                                                                             

159  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Ross Fowler OAM

That:

1.     The information contained in the report on Naming of PP&VA Atrium Foyer in Recognition of The Hon. Peter Anderson AM  be received

2.     Council endorse naming the atrium foyer at Joan Sutherland Performing Arts Centre, the Anderson Atrium.

 

 

 Outcome 7 - We have confidence in our Council

 

15      Audit, Risk and Improvement Committee                                              

160  RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Robin Cook that the information contained in the report on Audit, Risk and Improvement Committee  be received.

 


 

 

16      Compulsory Acquisition by Sydney Metro - 11-13 Chesham Street St Marys                                                                                                      

161  RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Robin Cook

That:

1.     The information contained in the report on Compulsory Acquisition by Sydney Metro - 11-13 Chesham Street St Marys be received.

2.     Council divest Lot 1 DP1267484 known as 11-13 Chesham Street St Marys  in accordance with the terms and conditions listed within the report.

3.     The common seal of the Council of the City of Penrith be placed on any necessary documentation.

 

 

18      Summary of Investment & Banking for the Period 1 June 2021 to 30 June 2021                                                                                                   

162  RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Robin Cook

That:

1.     The information contained in the report on Summary of Investment & Banking for the Period 1 June 2021 to 30 June 2021 be received.

2.     The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the Period Summary of Investment & Banking for the Period 1 June 2021 to 30 June 2021 be noted and accepted.

3.     The graphical Investment Analysis as at 30 June 2021 be noted.

 

17      Penrith Valley Regional Sports Centre (PVRSC) Loan Repayment Deferment Request                                                                                   

163  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Kevin Crameri OAM

That:

1.     The information contained in the report on Penrith Valley Regional Sports Centre (PVRSC) Loan Repayment Deferment Request be received.

2.     Council approve the PVRSC request for a pause in their loan repayment from after the August 2021 repayment for a period that extends for three months past the date of the lifting of the current COVID-19 restrictions that have required the PVRSC to close.

 

 


 

 

REQUESTS FOR REPORTS AND MEMORANDUMS AND URGENT BUSINESS

 

UB 1           Penrith Community Kitchen       

Councillor Greg Davies requested that an amount of $3,000 be allocated, in equal amounts from each Ward’s voted works, to Penrith Community Kitchen to assist the organisation in its work within the community.

 

164  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Tricia Hitchen that the matter be brought forward and dealt with as a matter of urgency.

 

Her Worship the Mayor, Councillor Karen McKeown OAM, ruled that the matter was urgent and should be dealt with at the meeting.

 

 

165  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Tricia Hitchen that an amount of $3,000 be allocated, in equal amounts from each Ward’s voted works, to Penrith Community Kitchen to assist the organisation in its work within the community.

 

RR 1           Memorial for the Late Max Baker

Councillor Greg Davies requested that Council officers consult with the family of the Late Max Baker with a view to arranging a memorial to recognise the legacy he has left Penrith City.

 

RR 2           Provision of Winter Clothing to Local Schools    

Councillor Greg Davies requested that Council officers investigate where parcels of winter clothes can be delivered so that they may be provided to local school children in need of clothing, in particular in the St Marys area.

 

RR 3           Traffic - Glossop Street, St Marys       

Councillor Tricia Hitchen requested that the State Government be requested to take over responsibility for Glossop Street, St Marys, as the road has become increasingly busy and will become busier once the new container terminal is established in the area.  Councillor Hitchen added that the roundabout on Forrester Road, St Marys would also be affected by this increase in traffic and asked if there was a traffic management plan in place for this area.

 

RR 4           Provision of Pram Ramps - Masters Place Carpark      

Councillor Tricia Hitchen thanked the staff involved in arranging for pram ramps to be installed in the vicinity of Masters Place Carpark.

 

RR 5           Provision of Walk In Vaccination Clinics     

Councillor Robin Cook requested that Council officers investigate which Council facilities would be suitable for use as walk in COVID-19 vaccination clinics in the Local Government Area, and in particular in St Marys.

 


 

 

RR 6           Provision of Directions to Public Toilets in Penrith LGA       

Councillor Marcus Cornish requested improved directions to public toilets in the Penrith Local Government Area, in particular on phone applications which only appear to show a few of the facilities available.

 

UB 2           Castlereagh Rural Fire Brigade  

Councillor Ross Fowler OAM requested that an amount of $560 be allocated from North Ward voted works to the Castlereagh Rural Fire Brigade to cover the cost of hiring  Castlereagh Hall for the conduct of the Brigade’s Christmas celebration.

 

166  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Kevin Crameri OAM that the matter be brought forward and dealt with as a matter of urgency.

 

Her Worship the Mayor, Councillor Karen McKeown OAM, ruled that the matter was urgent and should be dealt with at the meeting.

 

 

167  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Kevin Crameri OAM that an amount of $560 be allocated from North Ward voted works to the Castlereagh Rural Fire Brigade to cover the cost of hiring Castlereagh Hall for the conduct of the Brigade’s Christmas celebration.

 

 

Committee of the Whole

 

168  RESOLVED on the MOTION of Councillor Brian Cartwright seconded Councillor Greg Davies that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 8:35pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Brian Cartwright seconded Councillor Greg Davies that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

Outcome 7

 

2        Council Property - Lease Agreement - Shop 1, 131 Queen St, St Marys                    

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        Conduct Matter - Councillor Kevin Crameri OAM                                                         

 

This item has been referred to Committee of the Whole as the report refers to alleged contraventions of any code of conduct requirements applicable under section 440 and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

4        General Manager's Annual Performance Review 2020-21 and Review of Contract  

 

This item has been referred to Committee of the Whole as the report refers to personnel matters concerning particular individuals and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

The meeting resumed at 10:59pm and the General Manager reported that the Committee of the Whole met at 8:35pm on 26 July 2021, the following being present

 

Her Worship the Mayor, Councillor Karen McKeown OAM, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Aaron Duke, Ross Fowler OAM, Kath Presdee and John Thain.     

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

 

CONFIDENTIAL BUSINESS

 

2        Council Property - Lease Agreement - Shop 1, 131 Queen St, St Marys                    

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Jim Aitken OAM      

CW2 That:

1.     The information contained in the report on Council Property - Lease Agreement - Shop 1, 131 Queen St, St Marys  be received

2.     Council approve the proposed new lease agreement under the terms and conditions listed within the report.

3.     The Common Seal of the Council of The City of Penrith be placed on all necessary documentation.

 

 

3        Conduct Matter - Councillor Kevin Crameri OAM                                                         

RECOMMENDED on the MOTION of Councillor Marcus Cornish seconded Councillor Jim Aitken OAM     

CW3 That:

1.    The information contained in the report on Conduct Matter – Councillor Kevin Crameri OAM be received

2.    Council adopt the recommendation of the final investigation report into the conduct of Councillor Crameri at the Councillor Briefing on 8 March 2021

3.    Under Section 440G of the Local Government Act 1993, Councillor Crameri be formally censured for breach of the Penrith City Council Code of Conduct, the Council being satisfied that, on the balance of probabilities, at the Councillor Briefing on Monday 8 March 2021 Councillor Crameri:

a)    Breached Clauses 3.1 e), 3.1 g), 3.10 a), 3.10 b), 3.21, 7.6 f) and 7.6 h) of the Penrith City Council Code of Conduct by addressing the Councillor Briefing in an aggressive, disrespectful and/or unprofessional manner by using a raised voice.

b)    Breached Clauses 3.1 e), 3.1 g), 3.7, 3.10 a), 3.21, 7.6 f) and 7.6 h) of the Penrith City Council Code of Conduct by acting in an aggressive, disrespectful and/or unprofessional manner by throwing papers on the desk at X and X.

c)    Breached Clauses 3.1 e), 3.1 g), 3.7 b) and 3.10 b) of the Penrith City Council Code of Conduct by using words to the effect of “I proved him wrong” in respect of the presentation made by Barrister, Mr Philip Boncardo.

d)    Breached Clauses 3.1 e), 3.1 g), 3.7 b) 3.8, 3.9 a), 3.10 a), 3.10 b), 3.21, 7.6 f) and 7.6 h) of the Penrith City Council Code of Conduct by using the Councillor Briefing to bully, intimidate and/or harass Council staff by saying on a number of occasions words to the effect that “our people have not done the right thing.”

e)    Breached Clauses 3.1 e), 3.1 g), 3.7 b) 3.8, 3.9 a), 3.10 a), 3.10 b), 3.21, 7.6 f) and 7.6 h) of the Penrith City Council Code of Conduct by using the Councillor Briefing to bully, intimidate and/or harass Council staff by making comments to suggest that Council staff misled the Courts with false information regarding the health of trees that had been removed by the defendant in the prosecution.

f)     Breached Clauses 9.1, 9.2, 9.10 and 9.11 of the Penrith City Council Code of Conduct by making a Code of Conduct complaint against Council staff in relation to the prosecution, and that this was undertaken in a matter that lacked merit, was designed to bully, intimidate or harass another Council official and was done with an improper purpose.

 

 

4        General Manager's Annual Performance Review 2020-21 and Review of Contract  

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Brian Cartwright       

CW4 That:

1.     The information contained in the report on General Manager's Annual Performance Review 2020-21 and Review of Contract be received.

2.     Council agree to appoint an external independent consultant to review the General Manager’s performance at the next review.

3.     Council resolve to enter into a new contract of employment with the incumbent General Manager but defer consideration as to the term of that contract commencing on 27 August 2022 until Council’s next meeting. Council note that the term of the new contract is to be at least 12 months but not greater than 5 years.

4.     Council having considered the General Manager’s Total Remuneration Package defer the consideration of the quantum of that package to the August Ordinary Council meeting.

 

 

ADOPTION OF Committee of the Whole

 

169  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Brian Cartwright that the recommendations contained in the Committee of the Whole and shown as CW1, CW2, CW3 and CW4 be adopted.

 

There being no further business the Chairperson declared the meeting closed the time being 11:02pm.

 



PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 6.45pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·       Their name;

 

·       Organisation or group they are representing (if applicable);

 

·       Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·       Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·         The interest of the speaker (e.g. affected person, neighbour, applicant,    applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                               

   


Mayoral Minutes

 

Item                                                                                                                                       Page

 

1        Local Celebration Award Winners                                                                                      1

 

2        Celebrating Penrith's Olympians                                                                                        3

 

 

 

 



Ordinary Meeting                                                                                               23 August 2021

 

Mayoral Minute

Local Celebration Award Winners

           

 

I am thrilled to acknowledge the recipients of Penrith City Council’s inaugural Local Celebration Awards.

 

This award scheme has replaced and refreshed our long-standing Australia Day Awards and continues the tradition of recognising people who make a positive difference in our community.

 

In this first year of Local Celebration Awards, eight outstanding recipients have been chosen across four award categories from a long list of high calibre nominees.

 

The 2021 Penrith Citizen of the Year is Kristine Gauci. Kris is cofounder and current Chair of Our Community Cares for Penrith and former Community Chair of the Cancer Council’s Relay for Life. Through Our Community Cares she has sourced food donations for Penrith Community Kitchen, coordinated hampers for financially vulnerable residents and Christmas gifts for aged care residents who receive limited visitors and run a program to connect isolated older residents to local high school students. She has also worked tirelessly to establish and fund a sensory room for Nepean Hospital’s dementia ward and raised funds for chemotherapy chairs for Nepean Cancer Care Centre.

 

The 2021 Penrith Young Citizen of the Year is 16-year-old Daena Madon. Daena joined the Penrith division of St John Ambulance when she was just 11 years old. Now in year 11 at Penrith Anglican College, she continues to serve the division as a Cadet Corporal and volunteers her time at events such as Penrith’s Christmas Tree Lighting and ANZAC day parades. Daena gives back to her community in diverse ways, from convincing her family to raise a Guide Dog puppy and growing her hair to donate to a charity that supports children with alopecia, to designing covers for and contributing to the Lions Club of Emu Plains newsletter and raising money for the Salvation Army’s Red Shield Appeal.

 

The 2021 Mayor’s Local Heroes are Marzi and Cathy DeSanti, and Gloria Lenon.

 

Marzi and Cathy De Santi are known as “the dynamic duo” in the community of Thornton where they have contributed to a wide range of projects to make residents feel welcome, bring people together and keep them informed. Marzi initiated and helped established the thriving Thornton Community Garden and is actively involved in gardening projects for people with disabilities at Mamre House and Cana Farm. He has inspired games and family picnic days, Thornton’s Moon Festival celebrations, clean up days and much more. Cathy gives up to 30 volunteer hours a week to community development in Thornton. This includes helping to establish the Thornton Community Group, organising workshops and forums, coordinating the Good Neighbour and Thornton Welcomers programs. She also established a program of pocket park picnics and the monthly Thornton Pop Up Village Tea Room.

 

Gloria Lenon was named a Mayor’s Local Hero in recognition of her 15-year contribution to Nepean Legacy and Nepean War Widows’ Guild. Gloria is the long-standing President of both groups and has provided outstanding support to members. She has helped guide them through challenging times and improved the quality of life of many war widows in our City.

 

The 2021 Community Service award recipients are Robert Rayner, Mike Allen and Veronica Nou.

 

Robert Rayner was nominated for this award by five different community members, one of whom said he “makes Kingswood a community!”. Robert is the administrator of the Kingswood Area Community Facebook page which informs local residents of news and events. He volunteers his time and energy to keep the streets and neighbourhood clean and makes sure the community pantry is in order and well stocked.

 

Since retirement from the social housing sector, Mike Allen has devoted his time to community boards. He is Deputy Chair of the Afford Disability Service, Chair Elect of Wentworth Community Housing and a board member of the Aboriginal Hostels Limited, NSW Aboriginal Housing Company. However, Mike was primarily nominated for this award for his role as volunteer handyman for The Haven Nepean Women’s Shelter.

 

Veronica Nou was nominated for her outstanding contribution to the Oxley Park community. This includes her role in establishing The Good Connections project to support lonely, isolated or disengaged members of the community. Veronica, who comes from a refugee background, also volunteers her time to the charity Mums4Refugees and was an inspiring guest speaker at Council’s Refugee Week and International Women’s Day events.

 

I would like to congratulate all of our 2021 Local Celebration Award recipients and thank them for their wonderful contribution to our City. We will recognise these outstanding community members in a more formal way when COVID-19 restrictions allow.

 

 

Text, letter

Description automatically generated

Councillor Karen McKeown OAM

Mayor

 

 

RECOMMENDATION

That the Mayoral Minute on Local Celebration Award Winners be received.

 


Ordinary Meeting                                                                                               23 August 2021

 

Mayoral Minute

Celebrating Penrith's Olympians

           

 

It is with great pride that I acknowledge the outstanding performance of Penrith’s own Olympian Jessica Fox, as well as diver Melissa Wu and basketballer Josh Green who both have ties to our City.

 

I think most of Penrith was cheering Jess on as she made history at Tokyo, winning gold in the first ever Women’s C1 Slalom event. This outstanding achievement completed Jess’ personal trio of Olympic medals – bronze in the 2016 Rio Olympics K1 event (and again in Tokyo), silver in the K1 at the London 2012 Olympics and now gold in the 2020 C1 Slalom.

 

Of course, in addition to her Olympic medal tally, Jess is seven-time World Champion and in 2018 earned the title of most successful female paddler in history – an honour previously held by her mother and coach Myriam Fox-Jerusalmi. 

 

I would also like to acknowledge the success of Penrith-born Melissa Wu, who made her

Olympic debut at just 16 in the 2008 Beijing games where she won a silver medal in the synchronised 10m diving competition. The Tokyo games were Melissa’s fourth Olympics, and she secured a bronze medal in the women’s 10m platform competition.

 

As many in our community will know, Australian Olympic basketballer and NBA player Josh Green started his representative career as a Penrith Basketball Junior, and we were thrilled when he and his team secured a bronze medal in Tokyo.

 

Penrith has a proud and strong tradition of breeding champions, and we applaud and

celebrate these latest examples of sporting success in connection with our City. We look forward to recognising the achievements of these athletes when COVID-19 restrictions allow.

 Text, letter

Description automatically generated

Councillor Karen McKeown OAM

Mayor

 

 

RECOMMENDATION

That the Mayoral Minute on Celebrating Penrith's Olympians be received.

  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Reports of Committees

 

Item                                                                                                                                       Page

 

1        Reports and Recommendations of the Local Traffic Committee Meeting held on 2 August 2021                                                                                                                                    1

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 9 August 2021                                                                                                                                    8

 

 

 

 



Ordinary Meeting                                                                                               23 August 2021

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 2 August, 2021

 

 

 

(Note: due to prevailing public health crisis, and related COVID-19 protocols, the Local Traffic Committee Business Paper and reports were referred to members and a formal meeting held via on-line Zoom platform).

PRESENT

Mayor, Councillor Karen McKeown OAM (Council Representative), Councillor Robin Cook (Representative for the Member for Londonderry), Andrew Jackson - Director Development and Regulatory Services (Chair), Raymond Tran - Transport for NSW (TfNSW).

IN ATTENDANCE

Councillor Marcus Cornish, Steve Grady - Busways, Adam Wilkinson - Engineering Services Manager, David Drozd - Traffic Engineering Coordinator, Graham Green - Senior Traffic Engineer, Kablan Mowad - Senior Traffic Engineer, Anthony Baradhy - Traffic Engineering Officer, Caleb O’Reilly - Trainee Engineer, Mia Ecob – Acting Engineering Services Secretary, Kylie Thornley - Traffic Administration Officer, Tiana Dickson - Business Administration Trainee, Daniel Davidson, Senior Traffic Engineer, Lalaine Malaluan - Traffic Engineering Officer, Wendy Read - Road Safety Officer, Kiera Murphy - Senior Ranger.

 

APOLOGIES

Deputy Mayor, Tricia Hitchen (Representative for the Member for Penrith), Kristy Johnson – Engineering Services Secretary, Sergeant Matthew Shirvington - Nepean Police Area Command (PAC).

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 7 June 2021

The minutes of the Local Traffic Committee Meeting of 7 June 2021 were confirmed.

 

DECLARATIONS OF INTEREST

Nil.

 

DELIVERY PROGRAM REPORTS

 

Outcome 3 - We can get around the City

 

1        King Street, St Marys - Proposed 'No Stopping' signage on approach to Crest

Councillor Marcus Cornish queried why we are always losing parking. He wanted to know who owns the vacant land and if we could use this to replace the lost parking.                                                                                                                     

RECOMMENDED

That:

1.     The information contained in the report on King Street, St Marys - Proposed 'No Stopping' signage on approach to Crest be received.

2.     Consultation be undertaken with affected properties regarding the proposed ‘No Stopping’ signage in King Street, St Marys as shown in Appendix 1.

3.     Subject to no substantial objections being received, the proposed ‘No Stopping’ signage in King Street, St Marys be installed as shown in Appendix 1.

4.     The resident who raised this matter and Council’s Rangers be advised of Council’s resolution.

 

2        Bringelly Road and West Street, Kingswood - Proposed 'No Stopping' Signage                                                                                                          

RECOMMENDED

That:

1.     The information contained in the report on Bringelly Road and West Street, Kingswood - Proposed 'No Stopping' Signage be received.

2.     Subject to notification of affected residents, the mandatory No Stopping zones, at the intersection of Bringelly Road and West Street, Kingswood, be reinforced with signage as shown in Appendix 1.

3.     Council’s Ranger Services Coordinator and the resident be notified of Council’s decision.

 

3        Desborough Road and Marsden Road Roundabout, Colyton - Proposed Speed Cushions

Councillor Marcus Cornish queried if we should make the roundabout more visible by putting a tree on it like other locations have.

Raymond Tran - Transport for NSW (TfNSW) suggested that due to the proposed W3-4 sign being located close to the existing signage, that could they be consolidated.                                                                                                        

RECOMMENDED

That:

1.     The information contained in the report on Desborough Road and Marsden Road Roundabout, Colyton - Proposed Speed Cushions be received.

2.     Consultation be undertaken with affected residents regarding the proposed speed cushion and associated signage to be installed at the intersection of Desborough Road and Marsden Road, Colyton.

3.     Subject to no substantial objections being received, the proposed speed cushion and associated signage be endorsed for installation, with funding provided from the LTC / Urgent Traffic Facilities (2021/2022) budget.

4.     The proposed concept design will be referred to Council’s design team for further detailed design.

5.     A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

 


 

 

4        Glengarry Drive, Glenmore Park - Proposed Speed Cushions

Mayor, Councillor Karen McKeown OAM (Council Representative) queried if consultation had been carried out with the affected residents yet. Adam Wilkinson - Engineering Services Manager advised that consultation has not occurred but is part of the recommendations.

Raymond Tran - Transport for NSW (TfNSW) queried if there was any consideration to provide traffic calming further north where speeding is prevalent. David Drozd - Traffic Engineering Coordinator advised due to the location being bookended by roundabouts it wasn’t necessary to have it in another location.      

RECOMMENDED

That:

1.     The information contained in the report on Glengarry Drive, Glenmore Park - Proposed Speed Cushions be received.

2.     Consultation be undertaken with affected residents regarding the proposed speed cushions and associated signage to be installed on Glengarry Drive, Glenmore Park.

3.     Subject to no substantial objections being received, the proposed speed cushions and associated signage be endorsed for installation, with funding provided from the LTC / Urgent Traffic Facilities (2021/2022) budget.

4.     A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

 

5        Swallow Drive, Erskine Park - Proposed Bus Zones                                

RECOMMENDED

That:

1.     The information contained in the report on Swallow Drive, Erskine Park - Proposed Bus Zones be received.

2.     Bus Zone signage be installed at the existing bus stops on the northern side of Swallow Drive, Erskine Park as shown in Appendix 1.

3.     Mr Steve Grady of Busways and the affected residents on Swallow Drive be advised of Council’s resolution.

 

6        Markham Avenue, Penrith - Provision of 'No Parking - Waste Collection and Removalist Vehicles Excepted' Zone

Councillor Marcus Cornish expressed his concern again about losing more parking throughout the Penrith area without replacing them.

Raymond Tran - Transport for NSW (TfNSW) advised that the swept path shows that the truck has no clearance if kerbside vehicles are parked. The swept paths do not appear to be very smooth and wondered if council assessed them and are willing to accept these swept paths. David Drozd - Traffic Engineering Coordinator advised generally there is no issue but we will go back to Stanbury Traffic Planning.

Mayor, Councillor Karen McKeown OAM (Council Representative) believes that the rules have now changed for waste collection and it now has to be done onsite. David Drozd - Traffic Engineering Coordinator confirmed this, however as this DA was from 2017, the kerbside collection of bins still applied in the plans.    

RECOMMENDED

That:

1.     The information contained in the report on Markham Avenue, Penrith - Provision of 'No Parking - Waste Collection and Removalist Vehicles Excepted' Zone be received.

2.     The signage plans by Stanbury Traffic Planning, Reference No. 19-105, dated 25/06/2021, Issue A, Sheets 1 and 2 for the installation of ‘No Parking – Waste Collection and Removalist Vehicles Excepted’ signage on Markham Avenue be endorsed for installation as shown in Appendix 1.

3.     All works associated with the implementation of the signposting shall be undertaken by the applicant in accordance with Section 8 of Council’s Engineering Construction Specification for Civil Works and Council standard drawings SD1006/1 and SD1006/2 and be at no cost to Council.

4.     Council’s Asset Section be notified for inclusion of the amended signs in Council’s asset management records and processes.

5.     The applicant and Council’s Rangers be advised of Council’s resolution.

 

7        Explorers Way, St Clair - Traffic Calming Devices                                    

RECOMMENDED

That:

1.     The information contained in the report on Explorers Way, St Clair - Traffic Calming Devices be received.

2.     Consultation with affected residents and businesses be undertaken regarding the proposed traffic calming devices.

3.     Subject to no substantial objections being received, design plan AE86 (Revision 5, Dated June 2021) for the construction of three speed hump devices and supplementary signage and line marking measures on Explorers Way, St Clair be endorsed for construction.

4.     The proposed traffic calming devices on Explorers Way, St Clair be funded from Council’s 2020/2021 Traffic Facilities Budget.

5.     A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

 

8        Camden Street, Penrith - Proposed 'No Parking' Restrictions

Councillor Marcus Cornish queried how many parking spaces will be lost for the proposed ‘No Parking’ restrictions. Caleb O’Reilly - Trainee Engineer advised there will be 4 parking spaces lost. Councillor Marcus Cornish is concerned that this will impact workers and their on street parking. Adam Wilkinson - Engineering Services Manager advised that in these situations, that we look for the businesses to provide onsite parking. 

                                                                                                                                                      

 

RECOMMENDED

That:

1.     The information contained in the report on Camden Street, Penrith - Proposed 'No Parking' Restrictions be received.

2.     Consultation to be undertaken with affected properties regarding the proposed installation of ‘No Parking’ restrictions on Camden Street, Penrith as shown in Appendix 1.

3.     Subject to no substantial objections being received, ‘No Parking’ restrictions be installed on Camden Street, Penrith as shown in Appendix 1.

4.     Council’s Ranger Services Department be advised of Council’s resolution.

 

9        Olympus Drive, St Clair - Proposed Installation of a Full-time 'No Stopping' Zone and Pedestrian Safety Improvements                             

RECOMMENDED

That:

1.     The information contained in the report on the Olympus Drive, St Clair - Proposed Installation of a Full-time 'No Stopping' Zone and Pedestrian Safety Improvements be received.

2.     A full time “No Stopping” zone of 10 metres be installed on Olympus Drive at the pedestrian path to Mint Close.

3.     Council’s Asset Management and City Presentation Sections be requested to install bollards within the “No Stopping” zone, outlined in recommendation 2.

4.     Council’s Asset Management and City Presentation Sections be requested to install sandstone blocks within the open space reserve located on Olympus Drive and the intersection of Banks Drive, St Clair.

5.     Council’s Rangers and Nepean Police Area Command are advised of Council’s resolution and requested to continue to conduct patrols to enforce illegal parking on Olympus Drive and the other streets surrounding the School.

6.     The resident who reported the matter, affected properties and Banks Public School be advised of Council’s resolution.

 

10      Crestview Place, Cranebrook - No Parking Restrictions at Cul-de-sac

Councillor Marcus Cornish advised that the recommendations are probably the best option for this situation.

Kiera Murphy - Senior Ranger queried if this new recommendation has been advised to the residents as it may be a concern for the Rangers. Caleb O’Reilly - Trainee Engineer advised this will be done as part of the recommendations.        

RECOMMENDED

That:

1.    The information contained in the report on Crestview Place, Cranebrook - No Parking Restrictions at Cul-de-sac be received.

 

 

2.   The Parking situation in Crestview Place, Cranebrook remains unchanged at this time.

3.   Consultation be undertaken with affected properties to clarify parking restrictions in accordance with NSW Road Rules.

4.   Council’s Waste Services department be advised of Council’s resolution. Consultation be undertaken with affected properties regarding waste collection arrangements.

5.   A further review of Parking arrangements is completed in 12 months time.

 

GENERAL BUSINESS

 

GB 1           Glossop Street, St Marys - Endorsement of Signage and Line        marking Design Plans    

Adam Wilkinson - Engineering Services Manager advised this was a late presentation due to time restraints for this project. In order to build the temporary bus interchange they need to dig a substantial hole which requires a large amount of trucks accessing the area. Once the work has been completed then it will be restored back to pre-construction configuration.

Executive Summary

The purpose of this report is to endorse the design plans submitted by Sydney Metro Western Sydney Airport (SMWSA) for the proposed changes to line marking and lane configuration on Glossop St, St Marys. 

The plans have been submitted as part of the construction of the St Marys Temporary Bus Interchange that will be in place for the duration of the construction of the St Marys Metro Station. 

The report recommends that Design Plan DS2020/000710 (dated 7.06.2021) be endorsed for construction.

Background

The purpose of this report is to consider design plan DS2020/000710 for the construction of the proposed changes to line marking and lane configuration on Glossop Street, St Marys. 

The plans involve the modification of the lane configuration and median islands on Glossop Street creating a temporary slip lane into the existing permanent Sydney Trains driveway and the proposed temporary site compound adjacent to Chesham St to facilitate the access for heavy rigid trucks that will be used as part of the construction of the St Marys Sydney Metro Station (swept paths shown in Appendix 1).

SMWSA has advised that consultation with residents regarding the proposed changes to parking will be undertaken prior the construction of the proposal.

At the conclusion of the Sydney Metro project, the temporary slip lane will be removed and traffic management along Glossop Street will be restored to pre-construction configuration.

Conclusion

SMWSA advises that the proposal has been designed to best practice when considering the Austroads and Australian Standards requirements. The proposal, together with the subject design plans, are submitted for endorsement. 

RECOMMENDED

That:

1.   The information contained in the report on Glossop Street, St Marys –Endorsement of Signage and Line marking Design Plans be received.

 

2.   Design Plans DS2020/000710 for the construction of the proposed changes to line marking and lane configuration on Glossop Street be endorsed for construction.

 

3.   At the conclusion of the construction of St Marys Sydney Metro Station, the temporary slip lane will be removed and traffic management along Glossop Street will be restored to pre-construction configuration.

 

 

 

There being no further business the Chairperson declared the meeting closed the time being 9.52am.

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 2 August, 2021 be adopted.

 


Ordinary Meeting                                                                                               23 August 2021

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 9 August, 2021

 

 

 

WEBCASTING STATEMENT

Her Worship the Mayor, Councillor Karen McKeown OAM read a statement advising that Council Meetings are recorded and webcast.

PRESENT

Her Worship the Mayor, Councillor Karen McKeown OAM, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Kevin Crameri OAM, Mark Davies, Ross Fowler OAM, Kath Presdee and John Thain. 

 

APOLOGIES

Apologies from Councillors Marcus Cornish, Greg Davies and Aaron Duke were accepted.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 7 June 2021

The minutes of the Policy Review Committee Meeting of 7 June 2021 were confirmed.

  

DELIVERY PROGRAM REPORTS

 

Outcome 7 - We have confidence in our Council

 

1        Annual Review of Council's Investment Policy                                         

RECOMMENDED

That:

1.     The information contained in the report on Annual Review of Council's Investment Policy be received.

2.     Council adopts the proposed changes to the Annual Review of Council's Investment Policy tabled in this report.

 

 

There being no further business the Chairperson declared the meeting closed the time being 7:12pm.

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 9 August, 2021 be adopted.

  


DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                       Page

 

    

Outcome 6 - We are healthy and share strong community spirit

 

1        RFT 20/21 - 29 Eileen Cammack Amenities Upgrade                                                      1

 

2        RFT 20/21-35 River Road Deviation                                                                                  5

 

3        RFT20/21-40 Parker Street Reserve and Cook Park Floodlights                                     9

 

4        RFT21/22-03 Parker Street Fields and Irrigation Reconstruction Works                        13

 

 

Outcome 7 - We have confidence in our Council

 

5        Organisational Performance Report - June 2021                                                            19

 

6        Release existing easement over Lot 106 DP1236304 and support the creation of a replacement easement, limited in stratum benefiting Penrith City Council                     27

 

7        Summary of Investment & Banking for the Period 1 July 2021 to 31 July 2021             40

 

 

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 1 - We can work close to home

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 2 - We plan for our future growth

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 3 - We can get around the City

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 4 - We have safe, vibrant places

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 5 - We care about our environment

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 6 - We are healthy and share strong community spirit

 

Item                                                                                                                                       Page

 

1        RFT 20/21 - 29 Eileen Cammack Amenities Upgrade                                                      1

 

2        RFT 20/21-35 River Road Deviation                                                                                  5

 

3        RFT20/21-40 Parker Street Reserve and Cook Park Floodlights                                     9

 

4        RFT21/22-03 Parker Street Fields and Irrigation Reconstruction Works                        13

 

 

 

 

 

 



Ordinary Meeting                                                                                               23 August 2021

 

 

 

1

RFT 20/21 - 29 Eileen Cammack Amenities Upgrade   

 

Compiled by:               James Craig, Project Supervisor

Authorised by:            Michael Jackson, Design and Projects Manager

Brian Steffen, Director - City Services  

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Plan and deliver Council's major capital projects for open space and recreation

      

 

Executive Summary

A tender for the Eileen Cammack Amenities Upgrade was advertised online through Apet360 on the 15th of June 2021 and closed 13 July 2021.

This report advises Council of the outcome of the tender process and recommends that the tender from Alpall Pty Limited for the full scope of works outlined in the RFT 20/21-29 Eileen Cammack Amenities Upgrade be accepted for the amount of $569,400.00 (excluding GST).

Background

Penrith City Council received funding through the NSW Office of Sport in 2019 for various locations throughout the Local Government Area. An upgrade to the amenities building at Eileen Cammack Reserve, South Penrith was one of those included.

The upgrades aimed to include the following:

·    Extension of the building to increase the capacity of the amenities.

·    Upgrades to canteen, changerooms, toilets and storage facilities.

·    Replacement of the roof structure.

·    Alterations to the façade

·    Upgrade to the adjacent carpark

·    Accessible connection to the building

It is expected that the proposed refurbishment works will significantly add to the life span of the centre and enhance the user experience by providing contemporary facilities.

Tender Evaluation Process

The Tender Evaluation Committee consisted of Sejal Patel – Graduate Architect, Rosemarie Canales – Architectural Supervisor, James Craig – Project Supervisor and was chaired by Wasique Mohyuddin – Delivery Program Manager. Laura Stott – Procurement Business Partner, performed the role of tender administration and probity officer for this tender. 

The evaluation criteria advertised and used in assessing the tenders received included the following:

• Business References

• Demonstrated Ability

• Works Method and Program

• Financials

• Employment Policies and details (Direct labour and Sub Contractors)

• Local Business Preference Policy

• Quality Assurance Systems

• Environmental Management Systems

• Work Health & Safety

Initial Tender Review

A full listing of the tenders received is detailed below in price order (ex GST).

Company

Tendered Price

Company Location

Directors/Managers

Alpall Pty Limited

$569,400.00

P/O Box 710
Springwood 2780

David Crum

Azari Corporation Pty Ltd

$582,041.65

5 George St
North Strathfield 2137

Ubaid Azari

Phillip McNamara t/a Cranebrook Constructions

$595,266.00

97 Taylor Road Cranebrook 2749

Phillip McNamara

Rogers Construction Group Pty Ltd

$598,616.14

3/74 Edward Street Riverstone 2765

Ben Kavo

Coverit Building Group Pty Ltd

$612,088.88

Unit 18, 37-47 Borec Rd Penrith 2749

Shane Comans

Westbury Constructions Pty Ltd

$714,010.00

Unit 601, 5 Celebration Drive Bella Vista 2153

Darren Price

Makki Constructions Pty Ltd

$723,907.75

2-6 Lindsay St
Rockdale 2216

Syed Sohaib Hasan

Vbuilt Constructions Pty Ltd

$826,753.24

6/74-76 Burwood Rd Burwood 2134

Cameron Alderman

NPM Indigenous Pty Ltd

$877,261.00

Level 8, 95 Pitt St Sydney 2000

James Russo

Hospital Fitout Group Pty Ltd

$891,917.00

Unit 3, Lot 2224 Wolseley St Jamisontown 2750

Zac Tolic

Tallai Project Group Pty Ltd

$951,538.00

3/1 Ashley Street Hornsby 2077

Tam Nguyen

Rapid Constructions Pty Ltd

$1,119,171.24

407 Church Street North Parramatta 2151

Ian Holswich

Arenco (NSW) Pty Ltd

$1,298,820.00

184 Adderley Street West Auburn 2144

Kim Hellyer

The five (5) lowest priced tenders were considered for initial assessment based on available budget and were evaluated using Apet360 software to provide a ranking for conformance with the evaluation criteria. Tenders evaluated were the submissions from Rogers Construction Group Pty Ltd, Coverit Building Pty Ltd, Alpall Pty Limited, Azari Corporation Pty Ltd, and Cranebrook Constructions Pty Ltd. The remaining tenders were not considered for the evaluation as their tender price was higher than the expected price range.

Evaluation of the Preferred Tender

Following an initial assessment, the tender from Alpall Pty Limited was considered by the Tender Evaluation Committee to provide the highest value for money in terms of effectiveness and price.

The recommended company, Alpall Pty Limited was selected based on their:

1) Compliance with the tender evaluation criteria,

2) Demonstrated ability to meet Council’s requirements; and

3) Lowest price for the services offered.

The Tender Evaluation Committee thoroughly reviewed the information provided pertaining to past experience of the proposed tenderer and conducted reference checks.

Tender Advisory Group Comment

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Adam Beggs – Governance Coordinator, Neil Farquharson – Financial Services Manager and Brian Steffen – Director City Services were briefed by the Design and Projects team about the background and the process followed.

The TAG considered the recommendations in relation to the tender RFT 20/21-29 Eileen Cammack Amenities Upgrade, it was noted that the recommended proposal is the lowest cost, and the company has demonstrated their ability to meet Council’s requirements and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Financial Implications

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Allpal Pty Ltd.  These checks were completed by Equifax Australasia Credit Ratings Pty Ltd. Financial Services have reviewed the financial information provided by the tenderer and have not identified any reason why the contract should not be awarded.

Funding for the construction of Eilleen Cammack building upgrade will be made available as per the adopted Sports and Recreation Plan and the Office of Sport Election Commitments Funding Program. At completion of the project all new infrastructure will be incorporated into the asset renewal program and provisions for ongoing maintenance will be made as per Council’s budget guidelines.

Risk Implications

The tender process outlined in this report includes controls regarding probity and ensuring value for Council, overseen by the Tender Advisory Group. The works will be undertaken in accordance with Work Health & Safety principles and as per approved design and specifications.

Conclusion

The Tender Evaluation Committee is of the opinion that Alpall Pty Ltd provided the tender with clear understanding of the works in question and their submission represents best value for money. It is recommended that Alpall Pty Ltd be awarded the contract for a sum of $569,400.00 excluding GST.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT 20/21 - 29 Eileen Cammack Amenities Upgrade be received

2.     The proposal and lump sum price from Alpall Pty Limited for the amount of $569,400.00 (excluding GST) be accepted for the Eileen Cammack amenities upgrade.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                               23 August 2021

 

 

 

2

RFT 20/21-35 River Road Deviation   

 

Compiled by:               Mudassar Fayyaz, Major Projects Coordinator

Authorised by:            Michael Jackson, Design and Projects Manager

Brian Steffen, Director - City Services  

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Plan and deliver Council's major capital projects for open space and recreation

      

 

Executive Summary

Tender reference RFT20/21-35 River Road Deviation was advertised online through Apet360 on 15 June 2021. The tender closed on 2 August 2021.

 

This report advises Council of the outcome of the tender process and recommends that the tender from Western Earth Moving Pty Ltd, for the amount of $7,093,399.10 (excluding GST) be accepted for River Road Deviation.

Background

In 2013 Council adopted “Our River Masterplan” which outlines a bold vision for the Regatta Park precinct at Emu Plains. Currently the park is bisected into east and west corridors by River Rd and “Our River Masterplan” identifies the opportunity to realign River Road to better integrate two parts of the park.

 

In 2016 a detailed Landscape Master Plan (DLMP) was prepared for “our River” precinct, including Regatta Park. The DLMP sets the framework for community recreational opportunities with more contemporary facilities on the river foreshores. It also provides the next level of detail to create more usable space for the community entertainment and better connected and accessible shared paths.

 

Under the Western Sydney City Deal’s Liveability Program, $24 million has been committed for the upgrade of Regatta Park. The Federal and NSW Governments have committed $15 million to the project, with a $9 million contribution from Penrith City Council with a targeted completion date of 30th December 2022.

 

Tender Evaluation Process

The Tender Evaluation Committee consisted of Mudassar Fayyaz - Major Projects Coordinator, Wasique Mohyuddin - Delivery Program Manager, Ari Fernando – Major Projects & Design Coordinator and Matthew Buckley – Major Projects Coordinator and was chaired by Michael Jackson - Design and Projects Manager. The Tender Evaluation Committee was supported by Procurement Business Partner - Allyce Langton and probity advisor Bill Stanley.

 

The evaluation criteria advertised and used in assessing the tenders received included the following:

 

 

·    Business References

·    Demonstrated Ability

·    Project Appreciation

·    Works Method and Program

·    Financials

·    Employment Policies and details (Direct labour and Sub Contractors)

·    Local Business Preference

·    Quality Assurance Systems

·    Environmental Management Systems

·    Work Health & Safety

·    Value for money

 

Initial Tender Review

A full listing of the tenders received is detailed below in price order (ex GST).

Company

Lump Sum Tendered Price

Company Address

Directors

Western Earthmoving Pty Ltd

$7,093,399.10

 

90 Station Road, Seven Hills 2147

Graham Ragg

N. Moit & Sons (NSW) Pty Ltd

$7,713,795.00

142 Wicks Road, Macquarie Park 2113

Michael Moit

Menai Civil Contractors Pty Ltd

$7,946,950.83

 

1/15 Blackmore Road, Smeaton Grange, 2567

Lee Fahey

J K Williams Contracting Pty Ltd

$7,986,521.33

39 - 53 Jack Williams Drive Penrith, NSW 2750

Scott Andrew Hartog

Nace Civil Engineering Pty Ltd

$9,949,043.55

90 Jedd Road Prestons NSW 2170

George Kypreos

CA&I Pty Ltd

$10,297,740.00

10 Regent St Chippendale NSW 2008

Brett Beauchamp

Quickway Constructions Pty Ltd

$12,985,953.34

Unit 40, 2 Slough Avenue Silverwater NSW 2128

Derek Mullally

Mack Civil Pty

Limited

Non Complying

 

209 Chuter Avenue Sans Souci NSW 2161

Karim Mahmoud

 

The tender review panel assessed all tenders for effectiveness before considering price.

 

Tender submitted by Mack Civil Pty Ltd has been assessed as non-complying by panel members as Mack Civil Pty Ltd is not R3 Prequalified on National Prequalification System for Civil (Road and Bridge) Construction for prequalification which was a prerequisite for this tender.

 

Panel members then focussed on the four tenders provided by Western Earth Moving Pty Ltd, N. Moit & Sons (NSW) Pty Ltd, J K Williams Contracting Pty Ltd and Nace Civil Engineering Pty Ltd, as their submissions were considered as providing best value for money and their tender assumptions and exclusions were investigated in detail to assess the impacts on value.

Evaluation of the Preferred Tender

Following an initial assessment and after reviewing clarifications on tender assumptions Western Earth Moving Pty Ltd was considered the preferred tenderer.

 

The recommended company, Western Earth Moving Pty Ltd, was selected based on their:

1)       Compliance with the tender evaluation criteria,

2)       Demonstrated ability to meet Council’s requirements; and

3)       Lowest price for the services offered

 

The Tender Evaluation Committee thoroughly reviewed the information provided pertaining to past experience of the proposed tenderer and conducted reference checks. Western Earth Moving Pty Ltd has delivered several projects of similar scale and nature for other Councils. They have demonstrated a comprehensive understanding of the project scope and Council’s Project Management team is satisfied with their performance and reference checks have also returned with positive feedback.

 

Financial Implications

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Western Earth Moving Pty Ltd.  These checks are being completed by Equifax Australasia Credit Ratings Pty Ltd. Financial Services have not yet received the financial analysis and the results will be advised by memo prior to the council meeting.

 

Included in the adopted 2021-22 Operational Plan is an allocation for the Regatta Park capital works project. Funding includes Department of Premier and Cabinet Western Parkland City Liveability Program grant and Council internal reserves.

Tender Advisory Group Comments

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Brian Steffen – Director City Services, Adam Beggs - Governance Coordinator, Lana Axford – Supply Coordinator Financial Services and Neil Farquharson – Financial Services Manager were briefed by the Design and Projects team about the background and the process followed.

The TAG considered the recommendations in relation to the tender RFT20/21-35 River Road Construction noting that the recommended tender is providing the best value for money. The company has demonstrated their ability to meet Council’s requirements and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

 

Risk Implications

The tender process outlined in this report includes controls regarding probity and ensuring value for Council, overseen by the Tender Advisory Group. The works will be undertaken in accordance with Work Health & Safety principles and as per approved design and specifications.

Certain sections of the park will be closed for any public use during the construction phase, but a staged approach has been adopted for the project delivery to minimise impacts on park users.

Conclusion

The Tender Evaluation Committee is of the opinion that Western Earth Moving Pty Ltd provided the most advantageous tender and it is recommended that the Company be awarded the contract for a sum of $7,093,399.10 excluding GST.

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT 20/21-35 River Road Deviation be received

2.     The tender from Western Earth Moving Pty Ltd for the amount of $7,093,399.10 (excluding GST) be accepted for RFT20/21-35 River Road Deviation subject to receipt of an acceptable financial report.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                               23 August 2021

 

 

 

3

RFT20/21-40 Parker Street Reserve and Cook Park Floodlights   

 

Compiled by:               Mitchell Sammut, Project Supervisor

Authorised by:            Michael Jackson, Design and Projects Manager

Brian Steffen, Director - City Services  

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Deliver the Parks Asset Renewal Program

      

 

Executive Summary

A tender for the Sports Field Lighting at Parker Street & Cook Park Soccer was advertised on 28 June 2021 on Apet360 and e-tendering websites and closed on Monday 19 July 2021 at 11.00am.

This report advises Council of the outcome of the tender process and recommends that the tender from Hix Group Pty Ltd, for the amount of $771,500.00 (excluding GST) be accepted for Parker Street & Cook Park Soccer Fields 2-4 Sports Field Lighting.

Background

At the Councillor Briefing on Monday, 7 September 2020, Council supported the option of Brothers JRLFC moving into Parker Street Reserve to use the rectangular playing fields at the site (playing fields 1-4). Brothers JRLFC and Penrith Valley Junior Athletics club (the users of the Athletics track) would benefit from upgraded and additional new facilities under this arrangement. Further support and approval were provided by Stuart Ayres MP and NSW Office of Sport.

Projects at both Parker Street & Cook Park Soccer are being undertaken to upgrade the sports field lighting to meet current standards and better support the sporting clubs that use the facilities. The projects have required that designs be undertaken and a tender to construct these works be called requesting submissions from suitably experienced contractors.

Parker Street, Penrith project will bring the Athletics Field and Fields 1 & 2 Northern Fields up to the Australian Standard of 100 Lux for amateur match play and training. Fields 3 & 4 Southern Fields to be brought up to 200 Lux the Australian Standard for semi-professional competition standard. The lighting will use an LED sports field lighting system.

Cook Park Soccer, St Marys project will retrofit LED floodlight fittings to the existing poles on fields 2, 3 & 4. This will allow for the fields to achieve the Australian standard of 100 Lux for amateur match play and training lighting. 

Using LED sporting field lighting will result in reduced power consumption at both the sites.

Parker Street is funded through the New South Wales Government’s 2019 Sport Election Commitment Program and Section 7.11 Local Open Space Plan. Cook Park is funded through the Australian Government’s Local Roads and Community Infrastructure Program Phase 2 and Park Asset Renewal Program.

 

 

Tender Evaluation Panel

The Tender Evaluation Panel consisted of Projects Administrator Daniela Vecchio, Project Supervisor Mitchell Sammut and was chaired by Delivery Program Manager Wasique Mohyuddin. Allyce Langton from Council’s Procurement team performed the role of tender administration and probity officer for this tender.

Tender Evaluation Criteria

Tenderers for the project were required to submit their tender using the Apet360 tendering software, which clearly defined the response required against each of the evaluation criteria.

 

The tenders we received were assessed using the advertised evaluation criteria of:

 

·    Business references

·    Demonstrated ability

·    Works method and program

·    Financials

·    Employment policies and details (direct labour and sub-contractors)

·    Local Business Preference

·    Quality Assurance and Environmental Management Systems

·    Work Health & Safety

·    Value for money

 

Summary of Tenders Received

A total of three (3) tenders were received by the closing date of the advertised tender and are listed below in price order (ex GST).

 

Company

Tendered Price

Company Address

Owners/Directors

Hix Group Pty Ltd

$771,500.00

Unit 1, 10 Production Place Penrith NSW 2750

Ian Hicks & Lea Hicks

Central West Electrical Contractors Pty Ltd

$810,019.00

Unit 3/229 Russell St, Bathurst NSW, 2795

Central West Electrical Contractors Pty Ltd

Radi Pty Ltd

Non- Conforming

Unit 5 5-7 Lone Pine Place Smeaton Grange NSW 2567

Ahmad Radi

 

Short Listed Tenderers & Evaluation of the Preferred Tender

 

Radi Pty Ltd provided incomplete documentation and therefore, was considered non-conforming and was excluded from further assessment. The remaining two tenders were assessed against the evaluation criteria.

 

On assessment the panel agreed that the Hix Group Pty Ltd submission was the best value for Council on the responses provided, clearly demonstrating their suitability to undertake the project. Hix Group Pty Ltd provided a detailed methodology and project program and demonstrated, they understood the required works and construction sequence of the deliverables of the project. Hix Group Pty Ltd have completed sporting field projects including previous projects for Penrith City Council. 

 

The recommended company, Hix Group Pty Ltd was selected based on their:

 

1.   Compliance with the tender evaluation criteria,

2.   Demonstrated ability to meet Council’s requirements; and

3.   Competitive price for the services offered.

 

Financial Implications

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Hix Group Pty Ltd. These checks were completed by Equifax Australasia Credit Ratings Pty Ltd.  Financial Services have reviewed the financial information provided by the tenderer and have not identified any reason why the contract should not be awarded.

An allocation for the Cook Park floodlight works is included in the 2021/22 Parks Asset Renewal Program and includes funds from the Australian Government’s Local Roads and Community Infrastructure Program Phase 2. An allocation for the Parker Street floodlight works includes an allocation from internal Council Reserves and funds from 2019 New South Wales Government’s Sport Election Commitment Program. The maintenance and operational requirements of the upgraded facilities will be reflected in Council’s future asset maintenance budgets and asset renewal programs as per Council’s Budget Guidelines.

Tender Advisory Group Comments

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Adam Beggs - Governance Coordinator, Neil Farquharson – Financial Services Manager and Brian Steffen – Director City Services were briefed by the Design and Projects team about the background and the process followed.

The TAG considered the recommendations in relation to the tender RFT20/21-40 Parker Street Reserve and Cook Park Floodlights, it was noted that the recommended proposal is the lowest cost, and the company has demonstrated their ability to meet Council’s requirements and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Risk Implications

The tender process outlined in this report includes controls regarding probity and ensuring value for Council, overseen by the Tender Advisory Group. The works will be undertaken in accordance with Work Health & Safety systems. These projects will replace the existing sporting field floodlights with public safety a key part of the construction methodology and project plan.

Conclusion

Two tenders were initially shortlisted and then assessed against the evaluation criteria. Hix Group Pty Ltd provided the best price and also met the tender evaluation criteria to undertake the project. It is recommended that the proposal and lump sum price from Hix Group Pty Ltd for the amount of $771,500.00 (excluding GST) be accepted for Construction of RFT20/21-40 Parker Street Reserve and Cook Park Floodlights.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT20/21-40 Parker Street Reserve and Cook Park Floodlights be received

2.     The tender from Hix Group Pty Ltd for the amount of $771,500.00 (excluding GST) be accepted for Parker Street Reserve and Cook Park Sports Field Lighting.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                               23 August 2021

 

 

 

4

RFT21/22-03 Parker Street Fields and Irrigation Reconstruction Works    

 

Compiled by:               Mitchell Sammut, Project Supervisor

Authorised by:            Michael Jackson, Design and Projects Manager

Brian Steffen, Director - City Services  

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Deliver the Parks Asset Renewal Program

      

 

Executive Summary

A tender for the Parker Street Field and Irrigation Reconstruction Works was advertised on 13 July 2021 on Apet360 and e-tendering websites and closed on Wednesday 4 August 2021 at 11.00am.

This report advises Council of the outcome of the tender process and recommends that the tender from Romba Pty Ltd for the amount of $571,965.50 (excluding GST) be accepted for Parker Street Field and Irrigation Reconstruction Works.

Background

At the Councillor Briefing on Monday, 7 September 2020, Council supported the option of Brothers JRLFC moving into Parker Street Reserve to use the rectangular playing fields at the site (playing fields 1-4). Further support and approval were provided by Stuart Ayres MP and NSW Office of Sport.

The project at Parker Street is being undertaken to upgrade the sports field surface and irrigation on the southern fields (fields 3 & 4). This upgrade is to meet the NSWRL Silver Shield Standards, being the required level of competition match play for the Brothers JRLFC. Council engaged a Soil Scientist from AgEnviro Solutions to provide a suitable report for tender purposes detailing amendments and methodology to the soil profile, drainage and playing surface. A tender to construct these works was called, requesting submissions from suitably experienced contractors in sports field construction and irrigation. The tender also included a number of options for tenderers to price for the project, including fencing, sand silt drainage and alternative turfing options.

Parker Street Field and Irrigation Reconstruction Works is funded through the New South Wales Government’s 2019 Sport Election Commitment Program and Section 7.11 Local Open Space Plan.

Tender Evaluation Panel

The Tender Evaluation Panel consisted of Operations Coordinator – Public Spaces Maintenance John Reilly, Projects Administrator Daniela Vecchio, Project Supervisor Mitchell Sammut and was chaired by Delivery Program Manager Wasique Mohyuddin. Allyce Langton from Council’s Procurement team performed the role of tender administration and probity officer for this tender.

 

 

 

Tender Evaluation Criteria

Tenderers for the project were required to submit their tender using the Apet360 tendering software, which clearly defined the response required against each of the evaluation criteria.

The tenders we received were assessed using the advertised evaluation criteria of:

•        Business references

•        Demonstrated ability

•        Works method and program

•        Financials

•        Employment policies and details (direct labour and sub-contractors)

•        Local Business Preference

•        Quality Assurance and Environmental Management Systems

•        Work Health & Safety

•        Value for money

Summary of Tenders Received

A total of five (5) tenders were received by the closing date of the advertised tender and are listed below in price order (ex GST).

Company

Tendered Price for establishment of Santa Ana couch from sprigs

Tendered Price Lumpsum Price with establishment of turf from sod rather than sprigs.

Company Address

Owners/Directors

Romba Pty. Ltd. t/a Romba

Civil & Landscape

$477,765.50

$571,965.50

Unit 3/17 Bromley Rd

Emu Heights NSW 2750

Darryl Burgmann & Therise Burgmann

The Green Horticultural Group Pty Ltd t/a GHG

 

*$596,390.75

182 Annangrove Rd Annangrove NSW 2158

Geoffrey Green

Houghton & Meredith Pty Ltd t/a Houghton & Meredith Pty Ltd

$595,065.00

$747,215.00

66 Melbourne Road

Riverstone NSW 2765

Leslie Meredith & James Meredith

Renworx Pty Ltd t/a

Renworx

$695,339.12

$802,739.12

39 Old Sackville Road Wilberforce, NSW 2756

Stephen Nutman

Green Options Pty Ltd t/a Green Options

$759,777.00

$863,488.00

30 Cranbrook Street

Botany NSW 2019

Anthony Herman, Chris Criddle, Josh Constantinis & Wayne Mulherin

*No Tendered Price for establishment of Santa Ana couch from sprigs was submitted.

 

Short Listed Tenderers & Evaluation of the Preferred Tender

All five tenders were assessed against the evaluation criteria.

On assessment, the panel agreed that the Romba Pty Ltd submission was the best value for Council on the responses provided, clearly demonstrating their suitability to undertake the project.

Romba Pty Ltd provided a detailed methodology and project program, and demonstrated they understood the required works and construction sequence of the deliverables of the project. As part of the tender options provided by Romba (which all tenderers submitted in their pricing schedule) the panel considered an alternative establishment of the turf surface. This alternative provides an accelerated construction and establishment of the fields by using sod (instant turf). The panel agreed to take this option and noted that it didn’t alter the outcome of Romba Pty Ltd providing the best value to Council.

Romba Pty Ltd have completed sporting field and irrigation projects, including previous projects for Penrith City Council.

The recommended company, Romba Pty Ltd was selected based on their:

1.       Compliance with the tender evaluation criteria,

2.       Demonstrated ability to meet Council’s requirements; and

3.       Competitive price for the services offered.

Financial Implications

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Romba Pty Ltd. These checks are underway by Equifax Australasia Credit Ratings Pty Ltd but have not yet been returned. The report recommends acceptance of the tender by Romba Pty Ltd, subject to an acceptable financial report.

Proposed fields and irrigation reconstruction work is a component of the Parker Street Reserve Precinct project listed in the adopted Sports and Recreation Strategy. Funding includes 2019 New South Wales Government’s Sport Election Commitment Program, Section 7.11 Local Open Space Plan, and Building Asset Renewal Program. The maintenance and operational requirements of the upgraded facilities will be reflected in Council’s future asset maintenance budgets and asset renewal programs as per Council’s Budget Guidelines.

Tender Advisory Group Comments

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Adam Beggs – Governance Coordinator, and Neil Farquharson – Financial Services Manager were briefed by the Design and Projects team about the background and the process to be followed.

The TAG considered the recommendations in relation to the tender RFT21/22-03 Parker Street Field and Irrigation Reconstruction Works, and it was noted that the recommended proposal is the lowest cost, the company has demonstrated their ability to meet Council’s requirements and their proposal was considered to be the most advantageous to Council. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Risk Implications

The tender process outlined in this report includes controls regarding probity and ensuring value for Council, overseen by the Tender Advisory Group. The works will be undertaken in accordance with Work Health & Safety systems. This project will replace and upgrade the existing sporting field surface and irrigation with public safety a key part of the construction methodology and project plan.

Conclusion

All tenders were assessed against the evaluation criteria. Romba Pty Ltd provided the best price and met the tender evaluation criteria to undertake the project. It is recommended that the proposal and lump sum price from Romba Pty Ltd of $571,965.50 (excluding GST) be accepted for RFT21/22-03 Parker Street Field and Irrigation Reconstruction Works, subject to an acceptable financial report.

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT21/22-03 Parker Street Fields and Irrigation Reconstruction Works  be received

2.     The tender from Romba Pty Ltd for the amount of $571,965.50 (excluding GST) be accepted for Parker Street field and Irrigation Reconstruction Works, subject to an acceptable financial report; and

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                       Page

 

5        Organisational Performance Report - June 2021                                                            19

 

6        Release existing easement over Lot 106 DP1236304 and support the creation of a replacement easement, limited in stratum benefiting Penrith City Council                     27

 

7        Summary of Investment & Banking for the Period 1 July 2021 to 31 July 2021             40

 

 

 

 

 



Ordinary Meeting                                                                                               23 August 2021

 

 

 

5

Organisational Performance Report - June 2021   

 

Compiled by:               Neil Farquharson, Financial Services Manager

Geraldine Brown, Strategic Finance Coordinator

Craig Shepherd, Corporate Reporting Lead

Authorised by:            Andrew Moore, Director - Corporate Services  

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Support financial sustainability through financial planning and budget management

      

 

Executive Summary

This report outlines Council’s progress towards implementing its five-year Delivery Program 2017-22 and annual Operational Plan 2020-21 and focuses on the period of 1 January 2021 to 30 June 2021. The report should be read in conjunction with the Organisational Performance Report – June 2021, which records significant Variations, Reserve Movements, proposed Revotes, Contracts, Consultancies and Legal Expenses, Cash and Investments position, Income and Expenses by Program and our progress in completing the organisation’s Operating and Capital projects for the final quarter of 2020-21.  

 

At 30 June 2021, 90% of Council’s 268 reportable projects, and 88% of Council’s 65 reportable actions were ‘on schedule’ or ‘completed’. 

 

Council projected a balanced Budget in the adoption of the original 2020-21 Operational Plan. The actual cumulative result for the year as at June 2021 after allowing for proposed Reserve allocations, including the allocation of $1.7m to the Financial Management Reserve and $2.1m to continue the repayment of the COVID-19 Impact internal loan, is the achievement of a balanced Budget position.

 

All actual figures are subject to end-of-year adjustment, external audit checking and confirmation. Once finalised the Draft 2020-21 Financial Statements will be presented to the ordinary meeting of Council on 25 October 2021 and will include a detailed explanation of Council’s audited financial position.

 

This report recommends that the Organisational Performance Report – June 2021 is received and that the revised budget estimates identified in the report and detailed in the Organisational Performance Report – June 2021 be adopted.  

Organisational Performance Summary

The Organisational Performance Report provides information on Council’s progress, achievements and challenges for the six-month period between 1 January 2021 to 30 June 2021.

 

Table 1 provides a performance summary, which overall demonstrates that Council, while impacted by COVID-19, is still successfully delivering its services and programs. 

 

 

Table 1

 

 

Completed

On Schedule

Delayed due to COVID-19

Delayed

 

Number

%

Number

%

Number

%

Number

%

Actions

37

57%

20

31%

1

1%

7

11%

Projects

155

58%

86

32%

8

3%

19

7%

Organisational Highlights

Council has continued to deliver on programs and services during this challenging period. These include:

 

·    adoption of the Resilience Action Plan

·    significant progress was made to the Regatta Park and City Park projects

·    all of Council’s Children’s Centres continued to be rated as exceeding or meeting the National Quality Standards

·    93,653 sqm. of road pavement was resurfaced over the last six months

·    continued to effectively engage with our community through the Village Café, Village Charm and Love Llandilo initiatives.

Financial Position Summary

This report covers the final quarter of the 2020-21 financial year. Details of significant Variations, Reserve Movements and the status of Council’s Operating and Capital Projects compared to Budget are included in this document. 

 

Council projected a balanced Budget in the adoption of the original 2020-21 Operational Plan. The actual cumulative result for the year as at June 2021, after allowing for the proposed allocation to the Financial Management Reserve ($1.7m), is a balanced position. In addition, as part of the Review it has been identified that the impact of COVID-19 for 2020-21 was not as great as anticipated and these savings ($2.1m) have now been returned to the COVID-19 Impact Reserve.

 

During the final quarter of 2020-21 the variations to Budget were mainly positive including a reduction in contingency funds required for S7.11 Plans in Deficit ($481k), and savings on overall Employee Costs after end of year adjustments to reflect the movement in ELE ($2.2m). These positive variations were partially offset by additional expenditure on the Roads Reconstruction Program ($973k), Building Maintenance ($823k), Roads Maintenance ($639k), and Public Spaces Maintenance ($499k).

 

In order to track the actual impact of COVID-19 on Council’s operations and revenue, a separate COVID-19 Impact Reserve was established in 2019-20. This Reserve initially resulted in a deficit balance as we are only notionally funding from the Reserve against other internal Unrestricted Reserves with the intention that future surpluses will be directed towards repayment of this Reserve. The impact of COVID-19 was included in the original 2020-21 Budget with a predicted General Revenue impact of $3.8m. At the conclusion of each reporting period a review of Actual vs Budgeted impact is undertaken with any variance adjusted against the original source of funding for this Reserve and any surplus directed towards the repayment of this internal reserve. For the June 2021 Quarter the net change in this Reserve is a decrease in the deficit balance of $2,119,125. Further details are provided in this report.

 

The balance of the 2020-21 end of year surplus ($1.7m) is proposed to be transferred to the Financial Management Reserve. This allocation provides capacity to respond to the current and emerging priorities, including some of the priority resource requests and the impact of the most recent NSW restrictions on Council’s 2021-22 Budget.

 

Additionally, a total of $8.4m of Capital and Operating Project revotes are proposed within this June 2021 Quarter Review, as all works have not been completed in the 2020-21 financial year. Further details on proposed major variations and revotes are provided later in this report and in the Organisational Performance Report – June 2021.

 

This final review for 2020-21 highlights the importance of the financial sustainability, with Council in a strong financial position and able to successfully navigate the current pandemic situation due to our prudent financial strategy which has included building contingency internal reserves over many years.

 

This report recommends that the revised Budget estimates as at 30 June 2021, including revotes, identified in this report and detailed in the Organisational Performance Report – June 2021 be adopted.

Financial Position for the June 2021 Quarter

The financial position of Council for the quarter is expressed by providing information in compliance with Quarterly Budget Review Statement (QBRS) requirements on:

·    Budget position (whether balanced/surplus/deficit)

·    Significant variations

·    Identified revotes

·    Funding summary

·    Reserve movements for the quarter

·    Capital and Operating Budget Projects list for the quarter

·    Key performance indicators

·    Income and expenses

·    Income and expenses by program

·    Capital budget

·    Cash and investments

·    Contracts and other expenses

·    Consultancy and legal expenses.

 

Budget Position

 

$’000s

Original Budget Position

0

September 2020 Quarter Variations Adopted by Council

14

December 2020 Quarter Variations Adopted by Council             

198

March 2021 Quarter Variations Adopted by Council

 (188)

June 2021 Quarter Review Proposed Variations

1,725

Sub-total year-end Budget surplus (after repayment of COVID-19 Impact Internal Loan)

1,749

Less:  Transfer to Financial Management Reserve

  (1,749)

Revised balanced Budget Position June 2021

0

 

This Review recommends a number of both favourable and unfavourable adjustments to the Adopted Budget for 2020-21. The year-end result as at 30 June 2021 is a balanced position after a proposed allocation to the Financial Management Reserve of $1.7m to provide Council with the capacity to respond to emerging priorities in 2021-22 onwards, and $2.1m to continue the repayment of the COVID-19 Impact internal loan.

Commentary is provided below on some of the more significant variations in the June Quarterly Review (F= Favourable, U= Unfavourable, A= Allocation). Further details of all proposed variations impacting the Budget position, variations with no impact on available funds, revotes, and reserve movements are detailed in the Organisational Performance Report – June 2021.

 

Proposed Variations impacting the Budget

 

Net Salary Savings- $2,172,589 F (1.8%)

During the first three quarters of the year salary savings (predominantly from staff vacancies) of $468,215 were identified and retained in the Employee Cost budget to offset any additional costs and assist in year-end balancing of this expenditure category. In the final quarter these salary savings were combined with the provision for retirement/resignations, with on-cost recovery adjustments, and the movement in ELE entitlements calculated as part of the end of year process and resulted in an overall $2,172,589 net favourable impact on Employee Costs.

 

Roads Reconstruction Program - $972,613 U (54.6%)

A total 35,450 square metres of road pavement have been reconstructed under the Program including sites such as Seventh Avenue, Llandilo; Callisto Drive, Cranebrook; Andrews Road, Cranebrook; and Solander Drive, St Clair as per the adopted Operational Plan. Form stabilisation works were carried out at Seventh Avenue and required additional sealing works. This program has also been impacted by changes to the method of allocation of outdoor staff which has resulted in costs unfavourably defaulting to primary cost centres such as this Program, On-cost rates will be adjusted in 2021-22 to reflect this process change.

 

Building Maintenance - $823,014 U (30.6%)

A substantial amount of unscheduled maintenance works were carried out in the 2020-21 financial year. The primary sites included the Civic Centre and Queen Street sites, Neighbourhood Centre facilities (Glenmore Park Family Precinct, St Marys Memorial), Ripples Swimming Centres, Childcare Centres (Tamara CCC, Werrianda CCC, Yoorami CCC), and the Joan Sutherland Performing Arts Centre. Compared to the previous financial year, the level of unscheduled maintenance expenditure has reduced. The extent of Council building backlog is being progressively addressed but remains a priority for Council.

 

Roads Maintenance - $638,816 U (14.6%)

Council's Civil Maintenance team responded to 919 customer requests about potholes and replaced 5,063 square metres of footpath to ensure our roads and pathways are in a serviceable and safe condition. A total of 800 tonnes of pollutants have also been removed from GPTs. The level of service and output of maintenance works have been maintained while total expenditure has been reduced from previous financial years. Management of minor asbestos remediation works continue to present itself as a challenge to day-to-day operations and has contributed to the unfavourable variation.

 

Public Spaces Maintenance - $499,497 U (16%)

During 2020-21 there has been a significant increase in requests and charges against the tree lopping activity, and to a lesser extent increases have also been observed in equipment hire costs, and electrical and mowing contractor costs.

 

S7.11 Lambridge Estate and Cultural Facilities – $481,949 F (100 %)

 

As reported to Council on 26 March 2018 the 2017-18 Borrowing Program included $2.9m to offset the S7.11 Lambridge Estate Plan that is currently in deficit. Also reported to Council on 25 February 2019, the 2018-19 Borrowing Program included $2.7m to offset the S7.11 Cultural Facilities Plan that is currently in deficit. Funding for the debt servicing costs for these loans was included in the 2016-17 SRV.

 

During 2020-21 Council has received Development Contributions for both Plans. These funds have reduced the total Plan deficit, which in turn has reduced the funds required to be held in Reserve to reduce the possible impact to Council in the future.

 

Transfer to Financial Management Reserve - $1,748,587 A

The development of the annual budget each year requires a number of assumptions to be made in relation to both expenditure and income that are dependent on factors that are outside Council’s control. To safeguard against movements in these assumptions and forecasts it is proposed that $1.7m be transferred to the Financial Management Reserve. This allocation will provide capacity to respond to current and emerging priorities, and also to fund priority resource requests.

 

Other variations with no impact on Available Funds and Proposed Revotes

A number of other variations, proposed as part of this review, do not have an impact on the available funds. Details of these adjustments are provided in the Organisational Performance Report – June 2021.

 

In addition to these adjustments a total of $8.4m of planned Capital and Operating Projects are proposed for revote this quarter and a full listing can be found in the attachment. The total value of Revotes for the year to date is $21.8m (including the proposed June Quarter Revotes), compared to $21.2m for the same period in 2019-20. A full list of Revotes is included in the Organisational Performance Report – June 2021.

 

COVID-19 Impact

In order to track the actual impact of COVID-19 on Council’s operations and revenue a separate COVID-19 Impact Reserve was created. The creation of the reserve initially resulted in a deficit balance as at this stage we are only notionally funding from the Reserve. It has effectively resulted in a loan against our Internal Reserves, while appropriate recovery actions are undertaken by Council. At the conclusion of each reporting period a review of Actual vs Budgeted impact will be undertaken with any variance adjusted against the original source of funding for this Reserve and any surplus directed towards the repayment of this Internal Reserve. For the June 2021 Quarter the net change in this Reserve is a favourable decrease in the deficit balance of $2,119,125.

 

The impact of the current restrictions on Council’s operations continues to be monitored in the 2021-22 Budget. It is noted that in addition to the areas impact by the first stay at home orders in March 2020, the current stay at home orders are significantly impacting Children’s Services operations. From July 19 2021 childcare centres in New South Wales Local Government Areas that are subject to stay at home orders can waive gap-fees on the days that parents choose to keep their children at home. The gap fee is the difference between the Child Care Subsidy (CCS) the Government pays to a service and the remaining fee paid by the family. The Children Services Cooperative Board is currently waiving the gap fee at a cost of $80,000 to $100,000 per week to Children’s Services. The Board will meet on 19 August 2021 to consider further options for funding this waiver.

The table below tracks the financial impact of COVID-19 for the fifteen months March 2020 to June 2021. The revised forecasted impact for July 2020 to June 2021 is $3.0m.

 

Further details are provided below on all significant COVID-19 related budget adjustments proposed for the June Quarterly Review.

 

Development Services Income - $536,451 F (19.82%)

Determination of some significant applications in this financial year of applications that were received in the previous year has resulted in increased income recognition. The impact of the Homeowner’s Grant, combined with restrictions, also resulted in a continued increase in minor residential applications.

 

Ripples Operational Budget - $337,981 F (15%)

Ripples has out-performed metro and regional NSW in services delivered such as Fitness Passport and Telehealth which have seen an increase in revenue. Aquatics performed better than expected with greater retention of members during expected seasonal drop off. Operating expenses were reduced due to changes made to support COVID-19 requirements such as limiting services and products and limiting contractor engagement. Furthermore, cancellations of scheduled purchases as a result of delays due to COVID-19 contributed to a reduction in operating expenses. The savings for the Department have been transferred to the COVID-19 Impact Reserve reducing the COVID-19 impact recognised for Ripples.

 

Net Rates income - $317,765 F (0.15%)

Despite the continuation of COVID-19, the Rates budget finished on a favourable note due to lower than forecasted postponement of rates for properties around the airport, higher interest charges levied due to higher arrears when interest charging recommenced, and lower write-offs for rates and sundry debtor accounts. 

Income normally received due to court and legal costs associated with legal action were down on already lowered forecasts by around $19K as Council did not take any legal action during 2020-21. This was due to the NSW Government not allowing councils to use legal action up to March 2021, and with the floods around March and the re-onset of COVID-19 in June 2021, a decision was made to not take any legal action at all for 2020-21. 

Rates expenditure was also favourable due to no costs being incurred for legal action, and lower printing costs incurred due to fewer Reminder runs initiated with the more friendly approach to debt recovery during the pandemic.

 

PPVA – Contingency for Additional Subsidy - $305,000 F (100%)

This budget was an early estimate of the potential impact of COVID-19 to PPVA revenue and therefore formed a provision for additional subsidy if required. PPVA did not request any additional subsidy from Council during the year, this provision has therefore been reversed and reduces the balance of the COVID-19 Impact Reserve.

 

Interest on Investments - $140,942 U (17.6%)

The Reserve Bank of Australia (RBA) introduced ‘Term Funding Facility (TFF)’, a comprehensive policy response to the effects of the pandemic, on 19 March 2020. The Federal Government’s lower borrowing cost was made available to all authorised deposit-taking institutions (ADIs) until March 2021. The TFF led to a reduced appetite for investing in ADIs, driving the interest rates being offered by the banks, in an all-time-low. At the end of March 2021, the RBA announced an extension to the drawdown of the TFF until 30 June 2021.

The timing of Council’s interest rate projections and the RBA’s announcements, regarding the TFF, did not coincide. This resulted in a significant reduction in actual interest rates versus the forecasted and original budgeted figures in 2020-21 Financial Year.

 

Library Operations - $105,405 F (24%)

Savings in the Library operational costs at year end have been used to fund additional Touchpoint cleaning which was undertaken in the libraries during the peak of the COVID outbreak. These savings have resulted in the capacity to return previously allocated funds back to the COVID Impact Reserve. 

 

Transfer to COVID-19 Impact Reserve - $2,119,125 A

In order to track the actual impact of COVID-19 on Council’s operations and revenue, a separate COVID-19 Impact Reserve was created. This new Reserve will initially result in a deficit balance for the Reserve as we are only notionally funding from this Reserve against Council’s other internal unrestricted reserves. As part of the June Quarterly Review it has been identified that in some areas the COVID-19 financial impact was less than predicted and as a result $2.1m is proposed to be transferred to the Reserve. This will result in a closing deficit balance of $4.4m for this Reserve as at 30 June 2021. Commencing in 2021-22 a repayment of $500,000 p.a. will be built into the original Budget for the next 4 years to further reduce this deficit balance by $2m.

 

Financial Implications

Adopting the recommendations within this report will result in Council’s presenting a balanced position for 2020-21. Further details of the financial implications are contained within the attached Organisational Report – June 2021.

Risk Implications

Clause 203 of the Local Government Regulation requires that the Budget Review Statements, and a revision of estimates must be reported to the Council within two months after the end of each quarter (except the June quarter). However, it is considered prudent for councils to conduct this June Quarterly Review in line with the year-end Financial Statements process. This quarterly review incorporates a comprehensive analysis of Budgets vs Actual results across all areas of the organisation, and also proposes variations to annual Budget to be approved by the Council including Revotes.

The Long Term Financial Plan is updated on a quarterly basis in line with the reviews to ensure that forward projections reflect the most current assumptions. This review process, and long term forecasting, minimise financial risk by supporting financial sustainability, transparency, and accountability.

Conclusion

This report, and the more detailed Organisational Performance Report – June 2021, demonstrates that Council has made significant progress over the past six months despite the many challenges presented by the current pandemic. The pre-audit end of year result is an excellent outcome and Council’s financial position remains sound with a surplus achieved in 2020-21 that has allowed Council the ability to transfer funds into Reserve for current and emerging priorities and to continue repayment of the COVID-19 Impact internal loan, resulting in a balanced Budget position for June 2021. This Review, and the proposed allocations, continue to demonstrate Council’s commitment to strong financial management.

 

The Organisational Performance Report – June 2021 will be placed on Council’s website and will be available in hard copy on request.

 

RECOMMENDATION

That:

1.     The information contained in the report on Organisational Performance Report - June 2021 be received.

2.     The Organisational Performance Report - June 2021 as at 30 June 2021, including the revised estimates outlined in this report, and detailed in the Organisational Performance Report- June 2021, be adopted.

3.     Council revote the works as detailed in the Recommended Revoted Works Lists, detailed in the Organisational Performance Report June 2021 for inclusion in the 2021-22 Operational Plan.

 

 

ATTACHMENTS/APPENDICES

1.

Organisational Performance Report - June 2021

111 Pages

Attachments Included

  


Ordinary Meeting                                                                                               23 August 2021

 

 

 

6

Release existing easement over Lot 106 DP1236304 and support the creation of a replacement easement, limited in stratum benefiting Penrith City Council   

 

Compiled by:               Tara Braithwaite, Development Manager

Authorised by:            Nathan Ritchie, Property Development Manager

Andrew Moore, Director - Corporate Services  

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Provide property services and manage community and commercial requests for the use of Council owned or controlled land

      

 

Executive Summary

The purpose of this report is to seek Council’s endorsement to release the existing easement over 21-25 Woodriff Street, Penrith (known as Lot 106 DP1236304) benefiting Penrith City Council for the Right of Carriageway and Easement for Services variable width limited in height to RL32.2.

Astina (Sole director: Thomas Howard Scrumpf) will then grant a replacement easement benefiting Penrith City Council for a Right of Carriageway variable width (Limited in Stratum), an Easement for Services variable width (Limited in Stratum), an Easement for Services variable width and a Right of Footway variable width.

The proposed easement modification is a condition of the Third Variation Agreement to the Put & Call Option Agreement entered into with Council in August 2018.

Background

The recently completed development known as Astina Suites, is a significant milestone for Penrith.  Astina suites is a mixed-use commercial building comprising mostly service apartments with ground retail and commercial spaces. The development has brought Penrith our first rooftop bar and function centre and wellness recovery centre.

Council first released an EOI for the site in mid-2014, with Astina and Council entering a Put & Call Agreement in early 2016. Following the successful completion of conditions precedent under the agreement, a contract of sale was entered in November 2018 and settlement occurred in February 2019.

To close out the Put & Call Agreement, Astina must fulfill an outstanding condition of The Third Variation to this agreement dated 17 August 2018. This condition requires Astina, on completion of the building and receipt of the final survey, to procure a modification to the existing easement to which Council is the benefiting party. The modification is to limit the height and depth of the Right of Carriageway and Easement for services.

To fulfill this condition, Astina is proposing to release the existing easement (Part 1A) and create a new easement (Part 1), as detailed below.

Table

Description automatically generated

Table

Description automatically generated

The new easement as detailed above includes the following:

·    Right of carriageway (limited in stratum) over the roadway access into Judges Place car park (Lot 105 DP1132104) created to be approx.100mm below the bitumen and concrete surface (reference 1 & 2).

·    Easement for services (limited in stratum) where there is a basement below and first floor above (reference 3).

·    Easement for services where there is no basement below (reference 4).

·    Right of footway created to allow the access to the carpark via the footpath which is separate to the roadway (reference 5).

 

Financial Implications

 

There are no financial implications for Council associated with this report.

Risk Implications

The risk implications for this project have been considered, and there are no risks that have been identified that would result from the matter being considered as contained in this report.

Conclusion

It is recommended that Council endorses to release the existing easement and support the creation of the new replacement easement over Lot 106 DP1236304, benefiting Penrith City Council.

The new easement limits the height and depth of the Right of Carriageway into Judges Place car park, limits the height and depth of the Easement for services and creates a new Right of Footway for entry into Judges Place car park.

 

RECOMMENDATION

That:

1.     The information contained in the report on Release existing easement over Lot 106 DP1236304 and support the creation of a replacement easement, limited in stratum benefiting Penrith City Council, be received

2.     Council release the existing easement over Lot 106 DP1236304 and support the creation of the new replacement easement as detailed in this report.

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

 

ATTACHMENTS/APPENDICES

1.

Right of Carriageway and Easement Plan Admin Sheet DRAFT

3 Pages

Appendix

2.

Right of Carriageway and Easement Plan 88B Instrument DRAFT

4 Pages

Appendix

3.

Right of Carriageway and Easement Plan DRAFT

3 Pages

Appendix

  


Ordinary Meeting                                                                                                            23 August 2021

Appendix 1 - Right of Carriageway and Easement Plan Admin Sheet DRAFT

 

Graphical user interface, application, table

Description automatically generated

Text, table, letter

Description automatically generated

Table

Description automatically generated


Ordinary Meeting                                                                                                            23 August 2021

Appendix 2 - Right of Carriageway and Easement Plan 88B Instrument DRAFT

 

Table

Description automatically generated

Text, table, letter

Description automatically generated with medium confidence

Text, letter

Description automatically generated

Table, letter

Description automatically generated


Ordinary Meeting                                                                                                            23 August 2021

Appendix 3 - Right of Carriageway and Easement Plan DRAFT

 

Diagram

Description automatically generated

Diagram

Description automatically generated

Diagram

Description automatically generated


Ordinary Meeting                                                                                               23 August 2021

 

 

7

Summary of Investment & Banking for the Period 1 July 2021 to 31 July 2021   

 

Compiled by:               James Legarse, Operational Project Accountant

Authorised by:            Andrew Moore, Director - Corporate Services

Neil Farquharson, Financial Services Manager  

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Provide accurate information to Council and the community on council’s financial activities

      

 

Executive Summary

This report on the Summary of Investments & Banking for July 2021 is submitted for the purpose of financial accountability and to satisfy the investment reporting requirements of the Local Government (General) Regulation 2005 (clause 212), the Local Government Act 1993 (the Act) (Section 625) and the Council’s Investment Policy.

 

The report certifies that the Council investments comply with the forms of investment made by order of the Minister under section 625(2) of the Local Government Act 1993. The current Ministerial Order was issued under Council Circular 11-01 on 17 February 2011.

 

The report provides a summary of investments for the period 1 July 2021 to 31 July 2021 and a reconciliation of invested funds as at 31 July 2021.

 

The investment returns versus the benchmark as a percentage for July 2021 are:

•        Council portfolio current yield (including FRNs)                                     0.57%

•        90 day Bank Bill Swap rate (Benchmark)                                                         0.02%

•        Enhanced 90-day Bank Bill Swap Rate (Benchmark - BBSW+45bps)            0.47%

•        Original Budget estimated return (2021/22 Financial Year)                             0.45%

 

The report recommends that the information contained in the report be received.

Current Situation

Attached to this report is a Summary of Investments including Economic Commentary for July 2021, Historical Investment Performance analysis tables and charts, a reconciliation of Invested Funds for July 2021 and various Investment Summary and Investment Portfolio analysis tables and charts.

Financial Implications

Adopting the recommendations of this report confirms Council’s investment returns are performing better than the Benchmark, but slightly under the Original Budget estimated return. More detailed Financial Implications are contained in the attachment to this report.

Risk Implications

The Council’s investments have been placed in accordance with Section 625 of the Local Government Act 1993, relevant regulations and the Council’s adopted Investment Policy. The Council’s Investment Policy has objectives to preserve capital, ensure liquidity of funds to meet cash flow requirements and achieve an acceptable rate of return having reference to the Council’s risk tolerance.

Conclusion

This report confirms that the Council’s investments have been placed in accordance with relevant legislation/regulations, the Council’s Investment Policy and highlights the Council’s investment performance for July 2021. Additionally, the report assures the Council that Council’s Cash Book and Bank Statements have been reconciled.

Certificate of Responsible Accounting Officer

I hereby certify the following:

1.   All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Council’s Investment Policy.

2.   The Council’s Cash Book and Bank Statements have been reconciled as at 31 July 2021.

A close up of a deviceDescription automatically generated

Andrew Moore

Responsible Accounting Officer

RECOMMENDATION

That:

1.     The information contained in the report on Summary of Investment & Banking for the Period 1 July 2021 to 31 July 2021 be received.

2.     The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the Period Summary of Investment & Banking for the Period 1 July 2021 to 31 July 2021 be noted and accepted.

3.     The graphical Investment Analysis as at 31 July 2021 be noted.

 

 

ATTACHMENTS/APPENDICES

1.

Investment Report as at 31 July 2021

6 Pages

Appendix

  


Ordinary Meeting                                                                                                            23 August 2021

Appendix 1 - Investment Report as at 31 July 2021

 

Text, letter

Description automatically generated

Chart, line chart

Description automatically generated

Chart, pie chart

Description automatically generated

Chart, table, pie chart

Description automatically generated

Chart, pie chart

Description automatically generated

Chart, pie chart

Description automatically generated

 



Committee of the Whole

 

DELIVERY PROGRAM REPORTS

 

CONTENTS

 

Pecuniary Interests

 

Other Interests

 

Monday August 23 2021

 

Item                                                                                                                                       Page

 

1        Presence of the Public                                                                                                       1

 

2        Proposed Licence for Site Compound - Edwards Place Carpark, Penrith                        2

 

3        General Manager Contract Renewal                                                                                  

          (To be distributed separately)

 

 


Ordinary Meeting                                                                                               23 August 2021

A Leading City

 

 

1        Presence of the Public

 

Everyone is entitled to attend a meeting of the Council and those of its Committees of which all members are Councillors, except as provided by Section 10 of the Local Government Act, 1993.

A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises:

 

(a)          the discussion of any of the matters listed below; or

(b)          the receipt or discussion of any of the information so listed.

The matters and information are the following:

 

(a)          personnel matters concerning particular individuals;

(b)          the personal hardship of any resident or ratepayers;

(c)           information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business;

(d)          commercial information of a confidential nature that would, if disclosed:

·         prejudice the commercial position of the person who supplied it; or

 

·         confer a commercial advantage on a competitor of the Council; or

 

·         reveal a trade secret.

 

(e)          information that would, if disclosed, prejudice the maintenance of the law;

(f)            matters affecting the security of the Council, Councillors, Council staff or Council property;

(g)        advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

The grounds on which part of a meeting is closed must be stated in the decision to close that part of the meeting and must be recorded in the minutes of the meeting.

The grounds must specify the following:

(a)          the relevant provision of section 10A(2);

(b)          the matter that is to be discussed during the closed part of the meeting;

(c)           the reasons why the part of the meeting is being closed, including (if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret) an explanation of the way in which discussion of the matter in open meeting would be, on balance, contrary to the public interest.

Members of the public may make representations at a Council or Committee Meeting as to whether a part of a meeting should be closed to the public

The process which should be followed is:

 

·         a motion, based on the recommendation below, is moved and seconded

·         the Chairperson then asks if any member/s of the public would like to make representations as to whether a part of the meeting is closed to the public

·         if a member/s of the public wish to make representations, the Chairperson invites them to speak before the Committee makes its decision on whether to close the part of the meeting or not to the public.

·         if no member/s of the public wish to make representations the Chairperson can then put the motion to close the meeting to the public.

The first action is for a motion to be moved and seconded based on the recommendation below.

 

RECOMMENDATION

 

That:

 

Outcome 7

 

2        Proposed Licence for Site Compound - Edwards Place Carpark, Penrith 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        General Manager Contract Renewal

This item has been referred to Committee of the Whole as the report refers to personnel matters concerning particular individuals and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

This item will be distributed separately.

 

 

 

PCC_Line


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

ATTACHMENTS  

 

 

Date of Meeting:     Monday 23 August 2021

Report Title:            Organisational Performance Report - June 2021

Attachments:           Organisational Performance Report - June 2021



Ordinary Meeting                                                                                                            23 August 2021

Attachment 1 - Organisational Performance Report - June 2021

 

A hot air balloon over a city

Description automatically generated with medium confidence

A picture containing tree, outdoor, plant

Description automatically generated

Text

Description automatically generated

A picture containing timeline

Description automatically generated

Text, letter

Description automatically generated

Text

Description automatically generated

Diagram

Description automatically generated with medium confidence

A picture containing text, tree, outdoor

Description automatically generated

A picture containing chart

Description automatically generated

Graphical user interface, text, email

Description automatically generated

Graphical user interface, text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Graphical user interface, text, application

Description automatically generated

Text

Description automatically generated

A picture containing text

Description automatically generated

Text

Description automatically generated

Graphical user interface

Description automatically generated

Graphical user interface

Description automatically generated

Text

Description automatically generated with medium confidence

A picture containing text, person, people

Description automatically generated

Diagram, table

Description automatically generated

A picture containing text, screenshot

Description automatically generated

Chart, line chart

Description automatically generated

Graphical user interface

Description automatically generated with medium confidence

A picture containing graphical user interface

Description automatically generated

A picture containing outdoor, tree, street, city

Description automatically generated

Text, table

Description automatically generated with medium confidence

A picture containing timeline

Description automatically generated

Diagram

Description automatically generated

Table

Description automatically generated with low confidence

Table

Description automatically generated

A picture containing diagram

Description automatically generated

Chart

Description automatically generated

Text

Description automatically generated

A picture containing text

Description automatically generated

Graphical user interface, website

Description automatically generated

Text

Description automatically generated with medium confidence

Table

Description automatically generated with medium confidence

Table

Description automatically generated

Diagram

Description automatically generated

Text, table

Description automatically generated

Table

Description automatically generated

Table

Description automatically generated

Diagram, engineering drawing, timeline

Description automatically generated

Table

Description automatically generated

Table

Description automatically generated

A picture containing table

Description automatically generated

A picture containing table

Description automatically generated

People walking on a sidewalk

Description automatically generated with low confidence

A picture containing text, outdoor, sky

Description automatically generated

Text

Description automatically generated

Chart

Description automatically generated

Text

Description automatically generated with medium confidence

Table

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated with medium confidence

Text

Description automatically generated with low confidence

Text

Description automatically generated

Text

Description automatically generated


A picture containing calendar

Description automatically generated


Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

Text

Description automatically generated

A picture containing text

Description automatically generated

Text

Description automatically generated

Graphical user interface, application, email

Description automatically generated


A picture containing text

Description automatically generated

A picture containing timeline

Description automatically generated

A picture containing table

Description automatically generated

A picture containing calendar

Description automatically generated

A picture containing text, writing implement, device, pencil

Description automatically generated


Table

Description automatically generated

Table

Description automatically generated


A picture containing graphical user interface

Description automatically generated

Calendar

Description automatically generated with low confidence

A picture containing graphical user interface

Description automatically generated

A picture containing calendar

Description automatically generated

A picture containing calendar

Description automatically generated

A picture containing chart

Description automatically generated

A picture containing calendar

Description automatically generated

A picture containing shape

Description automatically generated

A picture containing calendar

Description automatically generated

A picture containing calendar

Description automatically generated

A picture containing diagram

Description automatically generated

A picture containing timeline

Description automatically generated

A picture containing graphical user interface

Description automatically generated

A picture containing timeline

Description automatically generated

A picture containing text

Description automatically generated

A picture containing calendar

Description automatically generated

A picture containing diagram

Description automatically generated

A picture containing chart

Description automatically generated

A picture containing calendar

Description automatically generated

A picture containing calendar

Description automatically generated

A picture containing calendar

Description automatically generated

A picture containing timeline

Description automatically generated

A picture containing timeline

Description automatically generated

A picture containing text, device

Description automatically generated

A picture containing calendar

Description automatically generated

A picture containing shape

Description automatically generated


Graphical user interface, application

Description automatically generated


A picture containing bar chart

Description automatically generated


 

Table

Description automatically generated


Calendar

Description automatically generated

A picture containing text

Description automatically generated

A picture containing text

Description automatically generated


Text

Description automatically generated

 


 

ATTACHMENT       

 

 

 


Date of Meeting:     23 August 2021

 

Delivery Program:   Outcome 7

 

Service:                   Financial Services

 

Report Title:             2021-2022 Voted Works