CONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD REMOTELY USING AUDIO VISUAL LINKS AND AUDIO STREAMED ON THE COUNCIL WEBSITE ON MONDAY 23 AUGUST 2021 AT 7:03PM

 

NATIONAL ANTHEM  

The meeting opened with the National Anthem.

 

WEBCASTING STATEMENT

Her Worship the Mayor, Councillor Karen McKeown OAM read a statement advising that Council Meetings are recorded and webcast.

 

PRAYER

The Council Prayer was read by Rev Christine Bayliss Kelly.

 

STATEMENT OF RECOGNITION

Her Worship the Mayor, Councillor Karen McKeown OAM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

 

PRESENT

Her Worship the Mayor, Councillor Karen McKeown OAM, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Aaron Duke, Ross Fowler OAM, Kath Presdee and John Thain.

  

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 26 July 2021

170  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM that the minutes of the Ordinary Meeting of 26 July 2021 be confirmed.

  

DECLARATIONS OF INTEREST

There were no declarations of interest.

 

 

Mayoral Minutes

 

1        Local Celebration Award Winners                                                            

171  RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Tricia Hitchen that the Mayoral Minute on Local Celebration Award Winners be received.

 

2        Celebrating Penrith's Olympians                                                              

172  RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Greg Davies that the Mayoral Minute on Celebrating Penrith's Olympians be received.

 

 

Reports of Committees

 

1        Reports and Recommendations of the Local Traffic Committee Meeting held on 2 August 2021                                                                 

173  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Robin Cook that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 2 August, 2021 be adopted.

 

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 9 August 2021                                                                 

174  RESOLVED on the MOTION of Councillor Brian Cartwright seconded Councillor Mark Davies that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 9 August, 2021 be adopted.

 

 

DELIVERY PROGRAM REPORTS

 

Outcome 6 - We are healthy and share strong community spirit

 

1        RFT 20/21 - 29 Eileen Cammack Amenities Upgrade                             

175  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Greg Davies

That:

1.     The information contained in the report on RFT 20/21 - 29 Eileen Cammack Amenities Upgrade be received

2.     The proposal and lump sum price from Alpall Pty Limited for the amount of $569,400.00 (excluding GST) be accepted for the Eileen Cammack amenities upgrade.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 


 

 

3        RFT20/21-40 Parker Street Reserve and Cook Park Floodlights          

176  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Greg Davies

That:

1.     The information contained in the report on RFT20/21-40 Parker Street Reserve and Cook Park Floodlights be received

2.     The tender from Hix Group Pty Ltd for the amount of $771,500.00 (excluding GST) be accepted for Parker Street Reserve and Cook Park Sports Field Lighting.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

2        RFT 20/21-35 River Road Deviation                                                          

177  RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Greg Davies

That:

1.     The information contained in the report on RFT 20/21-35 River Road Deviation be received

2.     The tender from Western Earth Moving Pty Ltd for the amount of $7,093,399.10 (excluding GST) be accepted for RFT20/21-35 River Road Deviation noting that an acceptable financial report was received prior to this meeting date.

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

4        RFT21/22-03 Parker Street Fields and Irrigation Reconstruction Works                                                                                                           

178  RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Greg Davies

That:

1.     The information contained in the report on RFT21/22-03 Parker Street Fields and Irrigation Reconstruction Works  be received

2.     The tender from Romba Pty Ltd for the amount of $571,965.50 (excluding GST) be accepted for Parker Street field and Irrigation Reconstruction Works noting that an acceptable financial report was received prior to this meeting date

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

 

 

 

 

Outcome 7 - We have confidence in our Council

 

5        Organisational Performance Report - June 2021                                    

179  RESOLVED on the MOTION of Councillor Aaron Duke seconded Councillor Ross Fowler OAM

That:

1.     The information contained in the report on Organisational Performance Report - June 2021 be received.

2.     The Organisational Performance Report - June 2021 as at 30 June 2021, including the revised estimates outlined in this report, and detailed in the Organisational Performance Report- June 2021, be adopted.

3.     Council revote the works as detailed in the Recommended Revoted Works Lists, detailed in the Organisational Performance Report June 2021 for inclusion in the 2021-22 Operational Plan.

 

6        Release existing easement over Lot 106 DP1236304 and support the creation of a replacement easement, limited in stratum benefiting Penrith City Council                                                                                   

180  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kath Presdee

That:

1.     The information contained in the report on Release existing easement over Lot 106 DP1236304 and support the creation of a replacement easement, limited in stratum benefiting Penrith City Council, be received

2.     Council release the existing easement over Lot 106 DP1236304 and support the creation of the new replacement easement as detailed in this report.

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

7        Summary of Investment & Banking for the Period 1 July 2021 to 31 July 2021                                                                                                      

181  RESOLVED on the MOTION of Councillor Brian Cartwright seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on Summary of Investment & Banking for the Period 1 July 2021 to 31 July 2021 be received.

2.     The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the Period Summary of Investment & Banking for the Period 1 July 2021 to 31 July 2021 be noted and accepted.

3.     The graphical Investment Analysis as at 31 July 2021 be noted.

 


 

 

REQUESTS FOR REPORTS AND MEMORANDUMS

 

 

RR 1           COVID-19 Vaccination Hub for St Marys      

Councillor Robin Cook requested that Council write to NSW Health and the Hon Peter Collins AM, Chair of the Board of the Nepean Blue Mountains Local Health District requesting assistance in securing a facility in St Marys for a COVID-19 vaccination hub.

 

RR 2           Provision of Area for Trail Bike Riding

Councillor Tricia Hitchen requested that Council staff investigate providing an area in the Local Government Area which would be suitable for legal trail bike riding.

 

RR 3           COVID-19 Updates    

Councillor Bernard Bratusa requested that Council staff ensure that residents in the Penrith LGA, in particular in the 8 suburbs of concern, who are likely to be impacted by COVID-19 and restrictions, receive updates via mechanisms other than social media.

 

RR 4           Increase in Waste Collection Services

Councillor Bernard Bratusa requested additional bin collections during COVID-19 restrictions and that Council staff assist residents in the correct use of the 3 bin system.

 

RR 5           Run off from Group Home in Fourth Avenue, Llandilo 

Councillor Kevin Crameri OAM requested a memo reply advising whether Council has written to the EPA concerning run off from the Group Home in Fourth Avenue, Llandilo and, if so, also requested copies of any correspondence with the EPA regarding this matter.

 

RR 6           Additional Yellow Bin Collection

Councillor Marcus Cornish requested a memo reply on the likely cost of providing an additional pick up per month of yellow recycling bins for the remainder of 2021.

 

RR 7           Helipad - Penrith Lakes      

Councillor Marcus Cornish requested information regarding the proposed flight path to and from the proposed helipad at Penrith Lakes.

 

RR 8           Local Celebration Awards 

Councillor Marcus Cornish requested a memo reply providing information about the Local Celebration Awards and whether they will replace the Australia Day Awards.

 

RR 9           Committee of the Whole - Legal Matter        

Councillor Kevin Crameri OAM requested consideration of a matter in Committee of the Whole as it refers to information that would, if disclosed, prejudice the maintenance and law and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

Councillor Todd Carney left the meeting at 7.51pm and did not return.

 

Committee of the Whole

 

182 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Bernard Bratusa that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 7:51pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor John Thain seconded Councillor Bernard Bratusa that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

 

Outcome 7

 

2        Proposed Licence for Site Compound - Edwards Place Carpark, Penrith                 

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        General Manager Contract Renewal                                                                               

 

This item has been referred to Committee of the Whole as the report refers to personnel matters concerning particular individuals and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

4        Legal Matter

 

          This item has been referred to Committee of the Whole as it refers to information that would, if disclosed, prejudice the maintenance and law and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

The meeting resumed at 8:28.pm and the Mayor reported that the Committee of the Whole met at 7:51pm on 23 August 2021, the following being present

 

Her Worship the Mayor, Councillor Karen McKeown OAM, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Aaron Duke, Ross Fowler OAM, Kath Presdee and John Thain.     

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.


 

 

CONFIDENTIAL BUSINESS

 

2        Proposed Licence for Site Compound - Edwards Place Carpark, Penrith                 

RECOMMENDED on the motion of Councillor Greg Davies seconded Councillor Kath Presdee   

CW2 That:

1.     The information contained in the report on Proposed Licence for Site Compound - Edwards Place Carpark, Penrith be received

2.     Council provides its approval subject to the proposed terms and conditions listed within the report to issue a licence over the land for the purpose of a site compound.

3.     A Common Seal of the Council of the City of Penrith be affixed to any necessary documentation.

 

 

3        General Manager Contract Renewal                                                                               

RECOMMENDED on the motion of Councillor John Thain seconded Councillor Bernard Bratusa      

CW3 That:

1.     The information contained in the report on General Manager Contract Renewal be received

2.     Council authorise the Mayor to offer and enter into a new contract with the General Manager to extend the General Manager’s employment in accordance with the report and recommendations.

3.     Details of the new contract and salary package be reported to the next open Council Meeting.

 

 

ADOPTION OF Committee of the Whole

 

183 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Bernard Bratusa that the recommendations contained in the Committee of the Whole and shown as CW1, CW2 and CW3 be adopted.

 

 

There being no further business the Chairperson declared the meeting closed the time being 8:30pm.

 

 

I certify that these 7 pages are the Confirmed Minutes of the Ordinary Meeting of Penrith City Council held on 23 August 2021.

 

 

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