Council_Mark_POS_RGB

5 October 2021

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that a POLICY REVIEW COMMITTEE MEETING of Penrith City Council is to be held remotely using audio visual links on Monday 11 October 2021 at 7:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

Warwick Winn

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Policy Review Committee Meeting - 9 August 2021.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING THE MEETING

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

 

8.           NOTICES OF MOTION

 

9.           DELIVERY PROGRAM REPORTS

 

10.         REQUESTS FOR REPORTS AND MEMORANDUMS

 

11.         URGENT BUSINESS

 

12.         CONFIDENTIAL BUSINESS


POLICY REVIEW COMMITTEE MEETING

 

Monday 11 October 2021

 

table of contents

 

 

 

 

 

webcasting notice

 

 

meeting calendar

 

 

confirmation of minutes

 

 

DELIVERY program reports

 


 

 

 

 

 

 

WEBCASTING NOTICE

 

Please note that tonight’s meeting other than the

confidential sessions are being recorded and will be

placed on Council’s website. All in attendance should

refrain from making defamatory statements. Council

takes all care when maintaining privacy, however

members of the public gallery and those addressing

Council should be aware that you may be recorded.

 


Council_Mark_POS_RGB2021 MEETING CALENDAR

January 2021 - December 2021

(Adopted by Council – 14 December 2020, amended 29 July 2021)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.00pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

22@

22

26v

24#

28*

26

23@

  27^

25ü

22#+

 

Policy Review Committee

7.00pm

 

8

 

19

 

7

 

9

 

11

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress and end of term reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Deputy Mayor

 ü

Meeting at which the 2020-2021 Annual Statements are presented

 

Meeting at which any comments on the 2020-2021 Annual Statements are adopted 

 +

Meeting at which the Annual Report is presented

-            Extraordinary Meetings are held as required.

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact Governance Coordinator, Adam Beggs on 4732 7597.

 



UNCONFIRMED MINUTES

 OF THE POLICY REVIEW COMMITTEE MEETING OF PENRITH CITY COUNCIL HELD REMOTELY USING AUDIO VISUAL LINKS AND AUDIO STREAMED ON THE COUNCIL WEBSITE ON MONDAY 9 AUGUST 2021 AT 7:02PM

 

 

WEBCASTING STATEMENT

Her Worship the Mayor, Councillor Karen McKeown OAM read a statement advising that Council Meetings are recorded and webcast.

 

PRESENT

Her Worship the Mayor, Councillor Karen McKeown OAM, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Kevin Crameri OAM, Mark Davies, Ross Fowler OAM, Kath Presdee and John Thain. 

 

APOLOGIES

PRC12  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Brian Cartwright that apologies from Councillors Marcus Cornish, Greg Davies and Aaron Duke be accepted.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 7 June 2021

PRC13  RESOLVED on the MOTION of Councillor Robin Cook seconded Councillor Ross Fowler OAM that the minutes of the Policy Review Committee Meeting of 7 June 2021 be confirmed.

  

DELIVERY PROGRAM REPORTS

 

Outcome 7 - We have confidence in our Council

 

1        Annual Review of Council's Investment Policy                                          

PRC14  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Kath Presdee

That:

1.     The information contained in the report on Annual Review of Council's Investment Policy be received.

2.     Council adopts the proposed changes to the Annual Review of Council's Investment Policy tabled in this report.

 

 

There being no further business the Chairperson declared the meeting closed the time being 7:12pm.

    



DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                       Page

 

  

Outcome 4 - We have safe, vibrant places

 

1        Penrith CBD Corporation Annual Report and Audited Financial Statement 2020 - 2021                                                                                                                                                  1

 

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 1 - We can work close to home

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 2 - We plan for our future growth

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 3 - We can get around the City

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 4 - We have safe, vibrant places

 

Item                                                                                                                                       Page

 

1        Penrith CBD Corporation Annual Report and Audited Financial Statement 2020 - 2021   1

 

 

 



Policy Review Committee Meeting                                                                11 October 2021

 

 

 

1

Penrith CBD Corporation Annual Report and Audited Financial Statement 2020 - 2021   

 

Compiled by:               Rebekah Elliott, Place and Activation Coordinator

Authorised by:            Jeni Pollard, Manager - City Resilience

Kylie Powell, Director - City Futures  

 

Outcome

We have safe, vibrant places

Strategy

Help make our major centres and important community places safe and attractive

Service Activity

Support the revitalisation of Penrith City Centre and St Marys Town Centre

      

 

Presenters:        Gai Hawthorn, Manager, Penrith CBD Corporation

Darren Latty, Chair, Penrith CBD Corporation

 

Executive Summary

This report provides an overview and commentary on the documentation submitted.by the Penrith CBD Corporation as per the Service Level Agreement endorsed by Council in June 2020. Attached to this report is the Annual Report and Audited Financial Statement for 2020-2021 and the agreed Key Performance Indicators (KPIs) for 2020-2023.

 

Reflecting on the past 12 months it is acknowledged the impact of the COVID-19 pandemic has been significant for our local community and economy. The Penrith CBD Corporation has played an important role at a local level, working with Council in supporting effective responses to community concerns as well as working towards economic recovery in the Penrith City Centre. Several of the initiatives delivered in 2020-2021 were reimagined to meet immediate needs of local businesses. This included troubleshooting COVID safe plans for businesses, delivering a workshop program and implementing a support and buy local campaign.

 

This report recommends that Council receive the information on the Annual Report and Audited Financial Statement for 2020-2021.

Background

Penrith City Council works with the St Marys Town Centre Corporation and the Penrith CBD Corporation to jointly manage the centres to support their ongoing vitality and viability. Council collects rates from non-residential properties in the city centre and returns these to the Corporations. In 2020-2021, $454,376.00 (exc GST) was paid to the Penrith CBD Corporation to undertake the proposed activities as outlined in their KPIs 2020-2021. 

 

On the 22 June 2020 at the Ordinary Council Meeting, through the Triennial Impact Review, Council endorsed a Key Performance Indicator Framework for both Centre Corporations. The KPIs that were developed in consultation with the Penrith CBD Corporation have supported them in continuing to build their profile with local businesses and explore opportunities to promote the Penrith City Centre to local residents, visitors and potential new business operators and property investors.

 

The KPIs involve four objectives to support their management and improve reportable outcomes.  The Penrith CBD Corporation’s four objectives are:

1.   Governance

2.   Marketing

3.   Strategy

4.   Facilitation

 

As per the new Service Level Agreement endorsed by Council at the Ordinary Meeting held 22 June 2020, the Business Plan for 2021-2022 was endorsed by Council at the 19 April 2021 Policy Review Committee. This process enabled Council to review and provide feedback on the proposed activities of each Corporation ahead on the financial year they intended to be delivered.

 

Over the past 12 months, the Corporation has faced a difficult operating environment in supporting small business across the retail and service industry to navigate the continually changing restrictions and Public Health Order. They have assisted new businesses coming into the city centre and supported existing businesses to leverage off the change and opportunity. Both Corporations have been challenged to deliver programs within the changing Health Restrictions and many planned activities have had to be postponed or cancelled.  

 

The impacts of the latest lockdown have seen a handful of local businesses struggle to meet overheads which has resulted in closures. It has also seen several businesses thrive with the growing community sentiment to support local. Both Corporations have actively worked with Council over the past 4 months and have participated with the Chamber of Commerce in the key Business Partners meetings to support responses COVID 19 restrictions and recovery initiatives.

 

As restrictions ease over the next few weeks, Council will be working closely with the Corporations to deliver initiatives that safely encourage foot traffic into the city centre again.

 

Annual Report and Audited Financial Statement 2020-2021

The Corporation has prepared an annual report on their activities during the 2020-2021 financial year. In 2020-2021, $454,376.00 was paid to the Penrith CBD Corporation.

 

The annual report provides an overview of the initiatives and events held during the year such as the bi-monthly newsletters, networking events, COVID-19 responses through to more day-to-day activities supporting businesses with marketing and operations.

 

Notable, the Corporation was involved in a number of local COVID-19 responses including the Economic Recovery Taskforce and delivering the Thumbs Up Penrith Campaign. The Corporation were also successful in receiving Federal Government funding for under awning lighting improvements.

 

The presentation from the CBD Corporation that accompanies this report will go into further detail on the annual report for 2020-2021. The Annual Report and Audited Financial Statement 2020-2021 are attached to this report for Council’s consideration (Attachment 1 and 2).

 

Key Performance Indicators 2020-2023

As part of the Triennial Impact Review of the City Centre Corporations undertaken in 2020, a series of KPIs were developed in consultation with the Corporation. The KPIs were developed to help quantify the outputs and outcomes of the Corporations activities and sought stronger alignment to Council’s strategic vision for the Penrith City Centre. The past financial year has provided the opportunity to collect baseline data through the KPI framework. The Corporation has delivered on 90% of the agreed KPIs for 2020-2021, with COVID-19 having an obvious impact on the event program and networking program.

 

The KPIs provide an opportunity for the Board to identify priority and ongoing projects for the year ahead. This year the Penrith CBD Corporation have committed to an ongoing COVID-19 recovery program during the next 12 months that focuses on positive opportunities for businesses and the community in the Penrith City Centre.

 

The Corporation want to continue actively working with businesses that may be considering Penrith City Centre as a desirable location, whilst still supporting those that have already chosen to invest in property or businesses in the centre through an active workshop and training program.

 

The overview of the KPIs is attached to this report for Council’s reference (Attachment 3).

 

Financial Services Manager’s Comment

The Penrith CBD Corporation appears to be trading in a sound financial manner. The Corporation recorded a revenue increase of $84,176 (14%) to a total revenue of $690,824 in 2020-21 ($606,648 in 2019-20) and a net profit of $65,590 in 2020-21 ($45,838 in 2019-20).

 

Total expenditure has increased by $64,424 (11%) in 2020-21 to total expenditure of $625,234 compared to $560,810 for 2019-20.

 

The Corporation has a positive level of cash and cash equivalent reserves totalling $196,806 in 2020-21 ($129,545 in 2019-20) and increased its Equity position to $159,813 in 2020-21 from $94,223 in 2019-20. The increase was due to Federal Government Funding for lighting upgrades, JobKeeper, a decrease in overheads including rent reduction and an underspend on events in 2022-21.

 

Conclusion

The Penrith CBD Corporation has submitted its Annual Report and Audited Financial Statements with highlights from 2020-2021.

 

This report provides and overview and commentary on the documents as presented from the Penrith CBD Corporation.  The deliverables are considered to support the interests of all stakeholders, businesses, property owners and residents in the Penrith City Centre.

 

 

RECOMMENDATION

That the information contained in the report on Penrith CBD Corporation Annual Report and Audited Financial Statement 2020 - 2021 be received.

 

ATTACHMENTS/APPENDICES

1.

Attachment 1 - Annual Report 2020-2021

31 Pages

Attachments Included

2.

Attachment 2 - Audit 2020-2021

19 Pages

Attachments Included

3.

Attachment 3 - KPIs

2 Pages

Attachments Included

   


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 5 - We care about our environment

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 6 - We are healthy and share strong community spirit

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 7 - We have confidence in our Council

 

 

There were no reports under this Delivery Program when the Business Paper was compiled



 

ATTACHMENTS  

 

 

Date of Meeting:     Monday 11 October 2021

Report Title:            Penrith CBD Corporation Annual Report and Audited Financial Statement 2020 - 2021

Attachments:           Attachment 1 - Annual Report 2020-2021

                                Attachment 2 - Audit 2020-2021

                                Attachment 3 - KPIs



Policy Review Committee Meeting                                                                              11 October 2021

Attachment 1 - Attachment 1 - Annual Report 2020-2021

 

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Policy Review Committee Meeting                                                                              11 October 2021

Attachment 2 - Attachment 2 - Audit 2020-2021

 

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Policy Review Committee Meeting                                                                              11 October 2021

Attachment 3 - Attachment 3 - KPIs

 

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