Council_Mark_POS_RGB

9 March 2022

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that a POLICY REVIEW COMMITTEE MEETING of Penrith City Council is to be held remotely using audio visual links, audio streamed and in the Passadena Room, Civic Centre, 601 High Street, Penrith on Monday 14 March 2022 at 7:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

 

Warwick Winn

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Policy Review Committee Meeting - 8 November 2021.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING THE MEETING

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

 

8.           NOTICES OF MOTION

 

9.           DELIVERY PROGRAM REPORTS

 

10.         REQUESTS FOR REPORTS AND MEMORANDUMS

 

11.         URGENT BUSINESS

 

12.         CONFIDENTIAL BUSINESS


POLICY REVIEW COMMITTEE MEETING

 

Monday 14 March 2022

 

table of contents

 

 

 

 

 

webcasting notice

 

 

meeting calendar

 

 

confirmation of minutes

 

 

DELIVERY program reports

 


 

 

 

 

 

 

WEBCASTING NOTICE

 

Please note that tonight’s meeting other than the

confidential sessions are being recorded and will be

placed on Council’s website. All in attendance should

refrain from making defamatory statements. Council

takes all care when maintaining privacy, however

members of the public gallery and those addressing

Council should be aware that you may be recorded.

 


Council_Mark_POS_RGB2022 MEETING CALENDAR

January 2022 - December 2022

(Adopted by Council – 10 January 2022)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.00pm

 

 

 

 

 

2v

 

 

 

 

 

 

 

 

 

10^

 

 

21@

 

28

 

30#

27*

25

22@

26^

31ü

28#+

12

Policy Review Committee

7.00pm

 

 

 

 

14

 

9

 

11

 

12

 

14

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor and/or Deputy Mayor

 ü

Meeting at which the 2021-22 Annual Statements are presented

 

Meeting at which any comments on the 2021-22 Annual Statements are adopted 

 +

Meeting at which the Annual Report is presented

Briefing to consider Budget, draft fees & charges and corporate document

-            Extraordinary Meetings are held as required.

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact Governance Coordinator, Adam Beggs on 4732 7597.

 

 

 



UNCONFIRMED MINUTES

 OF THE POLICY REVIEW COMMITTEE MEETING OF PENRITH CITY COUNCIL HELD REMOTELY USING AUDIO VISUAL LINKS AND AUDIO STREAMED ON THE COUNCIL WEBSITE ON MONDAY 8 NOVEMBER 2021 AT 7:04PM

 

 

WEBCASTING STATEMENT

Her Worship the Mayor, Councillor Karen McKeown OAM read a statement advising that Council Meetings are recorded and webcast.

PRESENT

Her Worship the Mayor, Councillor Karen McKeown OAM, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Todd Carney, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Ross Fowler OAM, Kath Presdee and John Thain. 

 

APOLOGIES

PRC18  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Ross Fowler OAM that apologies from Councillors Brian Cartwright, Bernard Bratusa., Mark Davies and Aaron Duke be accepted.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 11 October 2021

PRC19  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Robin Cook that the minutes of the Policy Review Committee Meeting of 11 October 2021 be confirmed.

 

 

DECLARATIONS OF INTEREST

 

Councillor Kevin Crameri OAM declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 1 - Penrith City Council Children's Services Cooperative Ltd, as his daughter-in-law is an employee at a Council Child Care Centre.

 

Councillor Kevin Crameri OAM declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 3 - Penrith Whitewater Annual Report 2020-2021, as he is the Deputy Chair of Penrith Whitewater Stadium.

 

DELIVERY PROGRAM REPORTS

 

Outcome 1 - We can work close to home

 

1        Penrith City Council Children's Services Cooperative Ltd                      

PRC20  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Todd Carney

That:

1.     The information contained in the report on Penrith City Council Children's Services Cooperative Ltd be received

2.     Council underwrites the operations of the PCCSC Ltd until the presentation to Council of the Penrith City Children’s Services Cooperative Ltd Annual Report for 2022-2023.

 

Outcome 4 - We have safe, vibrant places

 

2        Penrith Performing and Visual Arts Annual Report and Update             

PRC21  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Kath Presdee

That:

1.     The information contained in the report on Penrith Performing and Visual Arts Annual Report and Update  be received.

2.     Council continues to underwrite the operations of the PP&VA up to the presentation of their 2022-2023 Annual Report.

 

Outcome 6 - We are healthy and share strong community spirit

 

3        Penrith Whitewater Annual Report 2020-2021                                           

PRC22  RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Greg Davies

That:

1.     The information contained in the report on Penrith Whitewater Annual Report 2020-2021 be received.

2.     Council agree to underwrite the operation of the Penrith Whitewater Stadium Limited until the presentation to Council of the Penrith Whitewater Stadium Limited Annual Report for 2022-23.

3.     Council note and support the appointment and re-appointment of the persons named in the report to the Board of Directors of Penrith Whitewater Stadium Ltd.

 

 

REQUESTS FOR REPORTS AND MEMORANDUMS

 

RR 1           Children's Services Change in Standard Working Hours and Gap Fee Increase                  

Councillor Tricia Hitchen requested information regarding the change in standard working hours at Council’s Child Care Centres to 8:00am to 5:00pm, and requested clarification on if the gap fee will increase to an extra $110 per week for parents. Councillor Tricia Hitchen also sought information in relation to what parent relief and subsidies are available and if flexible working hours are possible to accommodate for working parents.

 

RR 2           Footage of Motorsport Racing Driver's Rafting Tour    

Councillor Greg Davies requested a copy of the footage of the motorsport racing driver’s rafting tour at the Penrith Whitewater Stadium.

 

RR 3           St Marys Town Centre Report Recommendations         

Councillor Marcus Cornish requested a memorandum to all Councillors outlining the recommendations, resolution and discussion of the most recent St Marys Town Centre management report to Council.

 

 

 

There being no further business the Chairperson declared the meeting closed the time being 8:24pm.

    


DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                       Page

 

  

Outcome 4 - We have safe, vibrant places

 

1        St Marys Town Centre Annual Report and Audited Financial Statement 2020-2021       1

 

Outcome 6 - We are healthy and share strong community spirit

 

2        Request for Major Event Sponsorship - Rowing Australia                                              10

 

Outcome 7 - We have confidence in our Council

 

3        ARIC & Internal Audit Annual Reports                                                                             15

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 1 - We can work close to home

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 2 - We plan for our future growth

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 3 - We can get around the City

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 4 - We have safe, vibrant places

 

Item                                                                                                                                       Page

 

1        St Marys Town Centre Annual Report and Audited Financial Statement 2020-2021       1

 

 

 


Policy Review Committee Meeting                                                                   14 March 2022

 

 

 

1

St Marys Town Centre Annual Report and Audited Financial Statement 2020-2021   

 

Compiled by:               Beau Reid, Place and Activation Coordinator

Authorised by:            Megan Whittaker, City Activation, Community and Place Manager

Jeni Pollard, Manager - City Resilience

Kylie Powell, Director - City Futures  

 

Outcome

We have safe, vibrant places

Strategy

Help make our major centres and important community places safe and attractive

Service Activity

Support the revitalisation of Penrith City Centre and St Marys Town Centre

      

 

Presenters:        Martin Coote – Chairperson, St Marys Town Centre

                            Nicola Haslegrave – Town Centre Manager, St Marys Town Centre

 

Executive Summary

This report provides an overview and commentary on the documentation submitted by the St Marys Town Centre Corporation (the Corporation) as per the Service Level Agreement endorsed by Council in June 2020. Attached to this report is the Annual Report and Audited Financial Statement for 2020-2021 and the agreed Key Performance Indicators (KPIs) for 2020-2023.

 

Over the past 12 months our local community and economy have been significantly impacted by the COVID-19 pandemic. The St Marys Town Centre Corporation has played an important role at the local level, working effectively with Council to respond to community concerns and support economic recovery in the St Marys Town Centre. Several of the initiatives delivered in 2020-2021 were reimagined to meet immediate needs of local businesses. The Corporation also had a period of time in 2020–2021 with no Town Centre Manager that had an overall impact on operation and expenditure.

 

This report recommends that Council receive the information on the St Marys Town Centre Corporation Annual Report and Audited Financial Statement for 2020-2021.

Background

Penrith City Council (Council) works with the St Marys Town Centre Corporation and the Penrith CBD Corporation to jointly manage the centres to support their ongoing vitality and viability. Council collects rates from non-residential properties in these city centres and returns the funds for use by the Corporations. In 2020-2021, $345,832 (exc. GST) was paid to the St Marys Town Centre Corporation to undertake the activities outlined in KPIs for 2020-2021. 

 

At the Ordinary Council Meeting of 22 June 2020, Council endorsed a Key Performance Indicator Framework for both Centre Corporations, which was an outcome from the Triennial Impact Review. The KPIs, developed in consultation with the St Marys Town Centre Corporation, support actions that build profile with local businesses and explore opportunities to promote the St Marys Town Centre to local residents, visitors and potential new business operators and property investors.

 

A Service Level Agreement between the Corporation and Council was endorsed at the Ordinary Council Meeting of 22 June 2020 and the Corporation’s Business Plan for 2021-2022 was endorsed by Council at the Policy Review Committee of 19 April 2021. This process enabled Council to review and provide feedback on the proposed activities ahead of the financial year they were intended to be delivered.

 

Over the past 12 months the Corporation has faced a difficult operating environment, supporting small business across the retail and service industry to navigate the continually changing COVID -19 restrictions and Public Health Orders. The Corporation has assisted new businesses coming into the St Marys Town Centre and supported existing businesses to leverage off the change and opportunity. The Corporation has been further challenged in delivering programs within the changing public health restrictions, with many planned activities postponed or cancelled.  

 

As a result of the lockdowns several local businesses closed due to difficulties meeting overheads but some businesses have thrived as a result of growing community sentiment to visit and support local businesses. Both Corporations have actively worked with Council and participated with the Penrith Valley Chamber of Commerce in key Business Partners meetings, to support COVID-19 response and recovery initiatives.

 

Whilst not in the reporting period of the Annual Report, it is worth noting that the St Marys Town Centre was included in the 12 ‘areas of concern’ declared by the NSW Government in response to the spread of COVID-19, and as a result the surrounding community experienced some of the harsher lockdown restrictions. St Marys Town Centre Corporation financially supported the Penrith Community Kitchen in delivery of food and other essential items to local people in need.

 

As restrictions ease, Council will continue to work closely with the Corporations to deliver initiatives that safely encourage foot traffic into the city centre again.

 

Annual Report and Audited Financial Statement 2020-2021

The Corporation has prepared an Annual Report detailing activities during the 2020-2021 financial year. In 2020-2021, $345,832.00 (exc GST) was paid to the Corporation.

 

The Annual Report provides an overview of the initiatives and events held during the year including the Annual General Meeting (which is open to the public), Christmas Dinner, website re-development and monthly newsletters, through to day-to-day activities such as supporting façade and signage upgrades, networking and business liaison.

 

Notably, the Corporation was involved in a number of local COVID-19 responses including the Economic Recovery Taskforce and delivering the St Marys Strong Campaign. Using surplus funds, the Corporation has also commenced delivery of a shade sail project in East Lane. The development consent has been granted and the contractor has been liaising with a Design and Projects representative in order to complete construction.

 

The presentation from the St Marys Town Centre Corporation that accompanies this report will provide further detail on the Annual Report for 2020-2021. The Annual Report and Audited Financial Statement 2020-2021 are attached for Council’s consideration (Attachments 1 and 2).

 

 

Key Performance Indicators 2020-2023

As part of the Triennial Impact Review of the City Centre Corporations undertaken in 2020, a series of KPIs were developed in consultation with the Corporations. The KPIs were developed to help quantify the outputs and outcomes of the Corporations’ activities and sought stronger alignment to Council’s strategic vision. The KPIs measure and report against four objectives:

 

1.   Governance

2.   Marketing

3.   Strategy

4.   Facilitation

 

The past financial year has provided the opportunity to collect baseline data through the KPI framework. The St Marys Town Centre Corporation has delivered on 80% of the agreed KPIs for 2020-2021. The Corporations were unable to deliver significant components of the events and networking program due to COVID-19 public health orders, as well as business engagement activities such as surveys, accounting for the 20% of the agreed KPIs that were not delivered.

 

The KPIs have assisted the St Marys Town Centre Corporation Board to identify priorities and ongoing projects for the year ahead. The Corporation has committed to an ongoing COVID-19 recovery program, with a focus during the next 12 months on positive opportunities for businesses and the community in the St Marys Town Centre. The Corporation continues to actively work with businesses that may be considering St Marys Town Centre, while also offering support to those that have already invested in property or businesses in the centre.

 

An overview of the KPIs for 2020–2021 is contained within the Annual Report at Attachment 1.

Surplus Funds Expenditure 2020-2021

The Audited Financial Statements indicate the Corporation’s surplus funds as of 30 June 2021 to be $428,322.65. Funds were accumulated during the financial year following the cancellation of several major events and initiatives due to adverse weather and to COVID-19. The Corporation also experienced a staff vacancy in the important Town Centre Manager position during quarter four of 2020-2021, resulting in the large surplus. The below table outlines how the current status of the Corporation’s surplus funds balance.

 

 

Previous surplus funds (as at 30 June 2020)

$624,976.00

Amount returned to Council

$270,000 ($245,454.55 exc. GST)

Surplus funds (at 30 June 2021)

$428,322.65

Surplus funds accumulated in FY 2021-22

NIL

Current surplus funds balance

$175,000.00

 

 

The Corporation utilised surplus funds in 2020-21 to deliver a website and marketing refresh ($14,865.00) and a shade sail project in East Lane ($48,040.00). The Corporation returned $270,000 inc. GST ($245,454.55 exc. GST) of its surplus funds to Council in January 2021 to advance projects that will revitalise St Marys Town Centre.

 

Council has identified a number of capital improvement projects in Coachman’s Park including a ‘mistafog’ urban cooling system, a public LED screen and functionality upgrades to existing lighting infrastructure. The ‘mistafog’ urban cooling system is scheduled for installation in early March 2022. Both the LED screen and lighting upgrades are awaiting parts to be delivered to the appointed contractors and are estimated to be completed within the second quarter of 2022. Procurement of contractors and materials for these projects has been slower than anticipated due to the impacts of the COVID-19 pandemic.

 

The Corporation has been utilising the remaining surplus funds balance of $95,417.65 during the 2021-22 Financial Year to fund its approved activities. Following Council’s receipt and acceptance of the 2020-21 Annual Report and Audited Financial Statements, the Corporation will invoice Council for its approved funding from Council for the first and second quarters of 2021-22.

 

Financial Services Manager’s Comment

The St Marys Town Centre Corporation appears to be in a strong financial position with cash reserves of $425,914 for 2020-21.

 

Contributions paid by Council to the Corporation in 2020-21 totalled $345,832 (exc. GST).

 

As reported to the Council on 22 June 2020, the Corporation returned $270,000 inc. GST ($245,454.55 exc. GST) of surplus funds to Council in January 2021 to advance and revitalise the St Marys Town Centre. This was recognised in the Corporations Financial Statements as a reduction in revenue bringing the total revenue reported for 2020-21 to $111,373.

 

The Corporation recorded a Net Loss of $189,350 for 2020-21 compared to the Net Loss of $3,476 recorded in 2019-20 (i.e. an increased loss to Net Profit of $185,874). The Corporation has an improved financial position in 2020-21 from 2019-20 with profit for the year increasing to $56,104 in 2020-21 from a prior year loss of $3,476. This is due to a decrease of $77,078 (20%) in expenditure from $377,801 in 2019-20 to $300,723 in 2020-21.

 

Equity has decreased by $189,350 to $414,714 in 2020-21 from $604,064 in 2019-20 and Cash Reserves have decreased by $199,062 to $425,914 in 2020-21 from $624,976 in 2019-20. While the Equity position and Cash Reserves have both decreased due to the return of surplus funds to Council, the decrease is less than the total funds returned to Council and consideration should be given to the purpose of the cash reserves and what objectives need to be achieved with these funds.

 

Conclusion

The St Marys Town Centre Corporation has submitted its Annual Report and Audited Financial Statements with highlights for the period 2020-2021. The reporting year has not been without its challenges for small businesses and the Corporation. The Corporation played a significant role at a local level, working with Council in supporting effective responses to economic resilience and recovery in the St Marys Town Centre.

 

This report provides and overview and commentary on the documents as presented from the St Marys Town Centre Corporation. The deliverables are considered to support the interests of all stakeholders, businesses, property owners and residents in the St Marys Town Centre.

 

 

 

The Corporation’s activities for 2021-22 were endorsed by Council at the Policy Review Committee of 19 April 2021. The Annual Report and Audited Financial Statements for 2021-22 will be compiled at the end of the financial year and be reported to Council in October 2022.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on St Marys Town Centre Annual Report and Audited Financial Statement 2020-2021 be received.

2.     Council receives and notes the Annual Report and Audited Financial Statement for 2020 - 2021 of the St Marys Town Centre Corporation.

 

 

ATTACHMENTS/APPENDICES

1.

St Marys Town Centre - Annual Report 2020-2021

25 Pages

Attachments Included

2.

St Marys Town Centre Audited Financial Statements 2020-2021

20 Pages

Attachments Included

   


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 5 - We care about our environment

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 6 - We are healthy and share strong community spirit

 

Item                                                                                                                                       Page

 

2        Request for Major Event Sponsorship - Rowing Australia                                              10

 

 

 


Policy Review Committee Meeting                                                                   14 March 2022

 

 

 

2

Request for Major Event Sponsorship - Rowing Australia   

 

Compiled by:               Shelley Lee, Activation and Event Development Officer

Beau Reid, Place and Activation Coordinator

Authorised by:            Megan Whittaker, City Activation, Community and Place Manager

Jeni Pollard, Manager - City Resilience

Kylie Powell, Director - City Futures  

 

Outcome

We are healthy and share strong community spirit

Strategy

Help build resilient, inclusive communities

Service Activity

Conduct and support events that include all members of our community

      

 

Executive Summary

The purpose of this report is to present to Council an event sponsorship proposal received from Rowing Australia, the national peak body for rowing. The report details the sponsorship proposal and potential sponsorship benefits, as well as an assessment of the proposal. 

Rowing Australia holds its national championships on a biannual basis at Sydney International Regatta Centre (SIRC) and has used SIRC for many years as a venue for its national and international sporting events.

A proposal has been submitted to Council for sponsorship for the 2022 Australian Rowing Championships from 28 March – 3 April to be held in Penrith at the SIRC. Rowing Australia has sought sponsorship of $28,000 + GST for the seven-day event.

Council officers have estimated approximately $9,241,000 could be expected in local economic benefit from this event.

This report recommends that Council provides sponsorship of $28,000 plus GST for the 2022 Australian Rowing Championships to be held 28 March – 3 April 2022.

This report has been brought to the Policy Review Committee for consideration due to the limited opportunity to report the sponsorship proposal to Council prior to the event commencing.

Background

Council endorsed the Think Penrith, Think Events – Penrith Events Strategy 2020-2024 on 22 June 2020. The Events Strategy, whilst not funded at the time, envisaged that a staged approach could be implemented to build the budget to support the attraction and retention of major events in the Penrith Local Government Area. The 2021-22 budget supports a number of events while also allocating a further $20,000 for events that may come forward through the year, this budget has already been allocated.

On 28 January 2022, Council met with Rowing Australia at their request to discuss the upcoming championships of the 2022 Australian Rowing Championships, to be held on 28 March – 3 April 2022.

Council received a written sponsorship proposal from Rowing Australia on 8 February, requesting funds of $28,000 for the 2022 Australian Rowing Championships event (28 March – 3 April).  The funds are to assist with event management and logistics costs, as well as marketing and promotional activities.

 

The 2022 Australian Rowing Championships

The Australian Rowing Championships (previously known as the Sydney International Rowing Regatta) has been held in Penrith at the SIRC since 2013. The week-long event hosted by Rowing Australia comprises of the following domestic competitions and events:

·    Australian Open Rowing Championships (Monday 28 March – Saturday 2 April)

·    Australian Open Schools Rowing Championships (Thursday 31 March – Sunday 3 April)

·    Kings and Queens Cups Interstate Regatta (Sunday 3 April)

Rowing Australia estimates the 2022 Australian Rowing Championships will attract approximately 27,000 visitors to the event, including:

·    1,700 competitors, 200 volunteers and staff, and 5,670 spectators from the Penrith LGA and Greater Sydney

·    16,200 interstate, 2,160 intrastate and 270 overseas visitors

The media reach across social channels, print, television, radio and digital platforms is expected to exceed 2,700,000 hits domestically and internationally.

Based on the projected event visitation, Council has used the ‘economy.ID Event impact calculator’, which estimates the economic benefit of the event to the local economy could be up to approximately $9,241,000.

Previous Council Sponsorship to Rowing Australia

Council has previously provided financial support to Rowing Australia to the total value of $42,000 over 7 years between 2014 and 2020, to support the VIP Function for the Kings and Queens Interstate Regatta.

This request for sponsorship from Rowing Australia represents a significant increase in the amount of financial assistance previously requested. This reflects a broader strategic opportunity to leverage on the entire championships rather than one race event within the week-long championships and is reflected in the significant sponsorship benefits offered to Council in exchange for its investment.

Additionally, Council has been in discussions with Rowing Australia to partner on the 2024 Rowing Australia Championships, which will act as an international qualifying event for the 2024 Summer Olympics in Paris with significant interstate, national and international visitation to Penrith City. This will be the subject to a further report in the next financial year.

Proposed Sponsorship Benefits

The proposed sponsorship presented by Rowing Australia would provide Council and the community of Penrith City with the following benefits:

Promoting Penrith as a destination:

·    A ‘what to do in Penrith’ page on the website, linking through to the ‘Visit Penrith’ website.

·    Pre-event adverts, promoting the ‘Visit Penrith’ website and day trips (x 2)

·    during event adverts, promoting Visit Penrith website and top activities to do in less than half a day (x 7)

·    Post event advertisement promoting future events (x 1)

·    20-second television commercial (TVC) promoting Penrith on the livestream and event big screen (1 daily)

·    20-second commentary piece on Penrith (1 day)

·    Opportunity to create a sponsored prize pack for a post event survey incentive

Brand recognition:

·    Opportunity to display a Council branded course banner at the ‘500m to go mark’ of the regatta

·    Opportunity to display 2 feather banners at the entrance and 3 feather banners through the Regatta Village

·    Opportunity to display 4 x branded Crowd Control Barrier Meshes at the entrance of the venue

·    Opportunity to display 10 x Council branded event flags displayed throughout the venue.

·    Opportunity to place Council branded signage stickers with QR codes to Council’s digital assets around high traffic areas.

·    Opportunity to include Council’s logo on event media wall

Visitor engagement benefits:

·    Opportunity for Council to provide Visitor Guides to event participants (daily)

·    Display of Visitor Guides at event information stand (daily)

·    Opportunity to set up a visitor booth at the Regatta Village (daily)

Corporate benefits:

·    10 x tickets to the event provided to Council for use at its discretion

·    Strategic opportunity to partner on 2024 Rowing Championships (Paris Olympics Qualifiers)

Assessment of sponsorship proposals

The sponsorship proposal has been assessed against Council’s Events Sponsorship Policy criteria for Major Event Sponsorship.

The event encourages overnight visitation to the Penrith Local Government Area, has a large media reach and has positive economic benefits to the local Penrith economy that exceed the total cost of running the event. The event is estimated to deliver approximately $9,241,000 in local economic benefit.

This report has been brought to the Policy Review Committee for consideration due to the limited opportunity to report the sponsorship proposal to Council prior to the event commencing. Should Council be of a view to agree to this sponsorship this will be communicated to the event organisers and funds will be released once the minutes are endorsed at the Ordinary Meeting on 28 March 2022.

Financial Implications

The request for sponsorship from Rowing Australia is consistent with the types of events that Council would consider under the Major Events Sponsorship program. All funds for this year have been allocated, having been expended on a number of events that have been opportunistic in facilitating a post COVID local recovery.

The Think Penrith – Think Events strategy adopted by Council in 2020 acknowledged that funding was not available and indicated the need to stage the budget available to attract events over time. Should Council be of a mind to support this event, funding can be accommodated in the March Quarterly Review.

Risk Implications

If the sponsorship is endorsed, Council will enter into a sponsorship agreement with Rowing Australia to detail the expected sponsorship benefits to be delivered to Council and the community in exchange for Council’s investment.

Conclusion

Council has received a request for sponsorship from Rowing Australia. The request seeks funding of $28,000 for the 2022 Australian Rowing Championships to be held 28 March – 3 April.

It is estimated that the return from the event to the community of Penrith City could be in the order of $9,241,000 in economic benefit.

Should Council resolve to endorse the sponsorship proposal, Council will enter into a sponsorship agreement with Rowing Australia detailing the expected sponsorship benefits to be delivered to Council in exchange for its investment.

 

RECOMMENDATION

That:

1.     The information contained in the report on Request for Major Event Sponsorship - Rowing Australia be received

2.     Council endorse event sponsorship to the value of $28,000 (ex GST) to Rowing Australia, to support the 2022 Rowing Australia Championships to be held from 28 March to 3 April 2022.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                       Page

 

3        ARIC & Internal Audit Annual Reports                                                                             15

 

 

 


Policy Review Committee Meeting                                                                   14 March 2022

 

 

 

3

ARIC & Internal Audit Annual Reports   

 

Compiled by:               Anthony Robinson, Risk and Audit Coordinator

Authorised by:            Matthew Bullivant, Legal Services Manager

Stephen Britten, Chief Governance Officer  

 

Outcome

We have confidence in our Council

Strategy

Be open and fair in our decisions and our dealings with people

Service Activity

Undertake the audit program as agreed with the Audit Risk and Improvement Committee to ensure Council’s operations are ethical and efficient

      

 

Executive Summary

The Audit, Risk and Improvement Committee (ARIC) Charter requires that the Chair of the ARIC present ARIC and Internal Audit annual reports to the Council each year. The report recommends that the attached annual reports be received by the Policy Review Committee.

The Chair of the ARIC, Mr Bruce Turner AM, will give a presentation to the Policy Review Committee in relation to the reports.

Background

The ARIC Charter requires that the Chair of the ARIC present ARIC and Internal Audit annual reports to the ARIC each year, and subsequently to the Policy Review Committee of Council.

 

The Chair, Mr Bruce Turner AM, presented the annual reports to the ARIC at its meeting on 4 November 2021, and the ARIC endorsed both reports.

 

The reports are attached for review by the Policy Review Committee. Mr Bruce Turner AM will provide a brief presentation.

 

 

RECOMMENDATION

That the information contained in the report on ARIC & Internal Audit Annual Reports be received

 

 

 

ATTACHMENTS/APPENDICES

1.

ARIC Annual Report 20-21

4 Pages

Appendix

2.

Internal Audit Annual Report 20-21

2 Pages

Appendix

  


Policy Review Committee Meeting                                                                                 14 March 2022

Appendix 1 - ARIC Annual Report 20-21

 

Text

Description automatically generated with low confidence


Calendar

Description automatically generated with medium confidence


Calendar

Description automatically generated


Text, calendar

Description automatically generated


Policy Review Committee Meeting                                                                                 14 March 2022

Appendix 2 - Internal Audit Annual Report 20-21

 

Calendar

Description automatically generated with medium confidence


A picture containing text

Description automatically generated


 

 

ATTACHMENTS  

 

 

Date of Meeting:     Monday 14 March 2022

Report Title:            St Marys Town Centre Annual Report and Audited Financial Statement 2020-2021

Attachments:           St Marys Town Centre - Annual Report 2020-2021

                                St Marys Town Centre Audited Financial Statements 2020-2021


Policy Review Committee Meeting                                                                                 14 March 2022

Attachment 1 - St Marys Town Centre - Annual Report 2020-2021

 

Timeline

Description automatically generated with medium confidence


Text

Description automatically generated


Text

Description automatically generated

Table

Description automatically generated

Text

Description automatically generated

Table

Description automatically generated

Text

Description automatically generated

Graphical user interface

Description automatically generated

A picture containing graphical user interface

Description automatically generated

Text

Description automatically generated with low confidence

Text

Description automatically generated

Text

Description automatically generated with medium confidence

A picture containing timeline

Description automatically generated

Text

Description automatically generated with low confidence

Text

Description automatically generated

Text

Description automatically generated with medium confidence

A picture containing text

Description automatically generated

Table

Description automatically generated

A picture containing text, nature

Description automatically generated

Diagram

Description automatically generated

Table

Description automatically generated

A picture containing text

Description automatically generated

A picture containing text, green, yellow, train

Description automatically generated

Letter

Description automatically generated

A picture containing diagram

Description automatically generated


Policy Review Committee Meeting                                                                                 14 March 2022

Attachment 2 - St Marys Town Centre Audited Financial Statements 2020-2021

 

Text, letter

Description automatically generated

Text, table, letter

Description automatically generated

Text, table

Description automatically generated with medium confidence

Text, letter

Description automatically generated

Text, letter

Description automatically generated

Table, letter

Description automatically generated

A screenshot of a computer

Description automatically generated with low confidence

A screenshot of a computer

Description automatically generated with low confidence

A screenshot of a computer

Description automatically generated with medium confidence

A screenshot of a computer

Description automatically generated with medium confidence

A screenshot of a computer

Description automatically generated with medium confidence

Text, letter

Description automatically generated

Text, letter

Description automatically generated

Text, letter

Description automatically generated

A screenshot of a computer

Description automatically generated with medium confidence

Diagram, engineering drawing

Description automatically generated

Diagram, engineering drawing

Description automatically generated

Text, letter

Description automatically generated

Text, letter

Description automatically generated

Text, letter

Description automatically generated